Jobs Kenya

Company Type: Sector in NGO

  • Study Clinical Officer Study Nurse

    Study Clinical Officer Study Nurse

    Job Group MR/7
    Job Description: The Study Clinical Officer (CO) will be responsible for the managing one of the study sites in part of the clinical trial titled “Antibiotics for Children with Severe Diarrhea (ABCD) Trial”. She/he will oversee a study team responsible for screening, enrollment, follow up, and management of care study participants. She/he will also be responsible for performing physical examination, administration of study investigational product.
    The Study CO will also be responsible for data collection, direct data entry, and responding to data queries She/he will be based in Nyanza where patient recruitment will be happening.
    The Study Clinical Officer will report directly to the Study Coordinator and will be a part of a large clinical-research team located in Kenya and the United States.
    Qualifications

    Diploma in Clinical Medicine
    At least three (3) years working experience in clinical research or in a busy clinic setting
    Registration certificate and valid practicing license from the relevant professional body
    Experience in clinical trials will be an added advantage
    Ability to manage and supervise a team of study personnel
    Ability to communicate effectively and frequently to domestic and international supervisors in person, over the phone, on Skype, and over email
    Computer literate (Word, Excel, PowerPoint, Skype, email)
    Able to multi-task
    Team player
    Highly detail oriented
    Willing and ready to travel within the Nyanza Province
    Direct clinical care to infants
    Fluency in English and Kiswahili. Knowledge of Dho/Luo/Kuria an added advantage

    Responsibilities

    Screen and consent study participant who meet the eligibility criteria
    Perform baseline and follow up physical examination
    Attend to study participants at the health facility and do daily ward rounds
    Administer the investigational product to the enrolled study participant
    Management and recording of incidental illnesses and any side effects from the study investigational product
    Make diagnoses and decisions to admit patients per the study protocol
    Ensure accuracy, correctness and completeness of questionnaires by performing quality control
    Ensure real time data entry of the questionnaires into the database within 24 hours
    Present weekly and monthly reports of clinic activities on patients enrolled and all excluded patients and reasons for exclusion where applicable plans for follow up
    Record and report any SAEs observed or reported by the care giver immediately within 24 hours of becoming aware
    Maintain a chart of initial and follow up visits by clients to track their progress and clinic attendance
    Collect specimens and ensure tracking to ensure delivery oversee the work in the laboratory
    Perform verbal autopsy on all cases of mortality occurring at home
    Maintain proper communication between clinic and Study Coordinators office
    Manage study clinic staff at the study site
    Manage stock inventory within the study site
    Make weekly reports on the administration of aspects of responsible study site
    Address weekly data queries
    Fill-in for site staff members when necessary
    Perform other duties that may be given by the Study Coordinator and investigators
    Uphold the mission and vision of KEMRI/UW organization

    Terms of Employment: One year renewable contract as per KEMRI scheme of service and a probation period for the first 3 months. The successful candidate shall be based in Nyanza.
    Remuneration: Compensation is negotiable within a relevant grade, based on educational levels, relevant experience and demonstrated competency. The salary scheme is based on the KEMRI salary scales.

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  • Team Leader Quality Analyst

    Team Leader Quality Analyst

    Job Description
    Reporting to the Account Manager, the incumbent will be responsible for supervising and coordinating the work efforts of the team members by leading, mentoring and coaching. S/he shall also work closely with the Training and Quality Departments to achieve the desired results with the goal of achieving the right standards in performance appraisals.
    Responsibilities
    Duties will include but not be limited to the following:

    Tracking project performance for all team members and providing constructive feedback
    Ensuring overall achievement of team performance objectives, operational performance, schedule adherence and team quality
    Monitoring and reporting on project performance
    Providing floor support, handling escalations and ensuring that agents’ personal targets and deadlines are met.
    Providing support and assistance for team members to assist in the development of their skills and knowledge and identifying project training requirements.
    Providing regular coaching and training on new and existing products and changes to any processes.
    Preparing daily individual performance activity reports, incident logs and shift planners to ensure that the statistics are well interpreted to meet the required business standards.
    Building team work, provide the team with appropriate communication and gain their feedback through regular team meetings.
    Driving the Samasource culture and values within the team.

    Qualifications Required
    Minimum of a Diploma in a business related field.
    Skills Required

    Ability to handle, prioritize, multiple projects simultaneously
    IT literacy in Excel, Access, Word and PowerPoint
    Great attention to detail and feedback skills.Excellent communication skills
    Planning and organizing skills
    Fast learner with the ability to break down complex information into simple concepts.
    Reporting and analytical skills
    An excellent team player with very good interpersonal and problem solving skills

    Experience Required

    At least One year of work experience in a contact center environment.
    Experience in both data and voice accounts advantageous

    Applications close on December 21, 2018. Only shortlisted candidates will be contacted.

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  • Regional Finance Development Delegate – Africa

    Regional Finance Development Delegate – Africa

    Job description
    The purpose of the Regional Finance Development (FD) Delegate is to use specific technical competencies to ensure that Norwegian Red Cross supported FD projects in the region are designed and implemented in accordance with established technical standards and best practices.
    Main Strategic Responsibilities

    Ensure that humanitarian projects reflect established technical standards and advice on the implementation of those standards and best practices.
    Train and coach Norwegian Red Cross and Host National Society teams in thematic frameworks and relevant technical standards and support the operationalization of those standards.

    Mission Specific Responsibilities

    Based on established technical standards for Financial Development, review and, if relevant, redesign FD projects in South Sudan, Somalia, Burundi and Nigeria based on recommendations from the FD strategic evaluation conducted by KPMG.
    Based on approved CP3 concepts and in line with the global agreement with ICRC on FD, support the development of FD project packages for FD support through the ICRC in DRC and Cote d’Ivoire/Burkina Faso.
    Conduct additional FD assessments upon request from NorCross Africa Regional Office.

    Main Operational Responsibilities

    Keeps abreast of developments in the global technical environment and contributes proactively with other technical personnel to Norwegian Red Cross global efforts to establish and implement technical standards in relevant areas.
    Provides surge support to other countries and regions, as relevant and upon the request of the Regional Office.
    Conducts technical assessments and scoping missions as requested and contributes technically to project development.
    Carries out regular field monitoring, provides recommendations and assistance on project improvements and follows up on their implementation in all relevant locations.
    Organizes technical mid-term reviews upon request and contributes to terms of reference and inception reports to final evaluations.
    Liaises with the Host National Society technical and project teams to ensure relevance of technical assistance provided.
    Provides trainings and coaches Host National Society project staff on the operationalization of established technical standards and when challenges arise during the implementation.
    Advices the regional and country offices on the prioritization of human, financial and technical resources in the relevant technical field.
    Enables regional and country office colleagues to understand and make use of available technical tools and methodologies. Promotes harmonization across regions and countries by monitoring use of standards and tools.
    Identifies individual development needs and facilitates access to appropriate training and professional development opportunities.
    Provide technical support to quarterly and yearly country reports.

    We seek a person who;

    is a self-starter, makes things happen and is result oriented.
    communicate in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
    collaborates well with others; shares knowledge, experience and information and supports others in the pursuit of team goals.
    builds a useful network of contacts and relationship and utilizes it to achieve objectives.
    develops people through delegation, empowerment and coaching; promotes career and self-development.
    creates a stable and re-assuring work atmosphere; supports and encourages team in difficult times; is firm and reliable.

    Education: 
    Relevant university degree (Chartered Auditor, Business Administration or Finance Degree, Chartered Accountant or equivalent).
    Experience with: 
    Successful and proven experience from building technical capacities of colleagues and partner organizations.
    Other skills:  

    English work proficiency is required.
    Proficiency in regional languages is an asset.
    Proficiency in French is an asset.
    International driving licence (manual gear) is required.

    Reporting to:  
    Deputy Regional Representative Africa, Ingrid Kristiansen.

  • Supervisory Operations Manager

    Supervisory Operations Manager

    SOS International LLC (SOSi) is recruiting for a Supervisory Operations Manager for a proposal located in East-Central Africa.
    The Supervisory Operations Manager will be responsible for overseeing a Life Support Services contract that includes the following:

    Hospitality / Housekeeping Services
    Food Services
    Facilities Maintenance
    Procurement and Logistics

    He / she will also be responsible for establishing and maintaining a relationship between all US and local entities involved.
    MINIMUM REQUIREMENTS

    Minimum of eight (8) years of professional experience which must include experience in hotel management at a 4/5 star hotel in the U.S, or equivalent relevant experience
    Overseas experience in difficult environments where there little or no modern support infrastructure
    Must be fluent in spoken and written English
    College degree, preferably in Hospitality Management or a related field
    Demonstrated proven superior customer service skills
    Must be able to prepare budgets for reimbursable costs, and prepare monthly invoices
    Must have at least five (5) years of supervision experience, or equivalent experience
    Must have demonstrated ability to monitor inventory and supply chain management
    Demonstrated proficiency in Microsoft Office Suite

    WORK ENVIRONMENT

    Living and working conditions are in an established facility in an urban environment
    Long hours, exposure to weather and potentially hazardous conditions
    Personnel should be aware of the potential to move on short notice and under adverse conditions

  • Technical Advisor in Agroecology

    Technical Advisor in Agroecology

    Job Description
    In this position, the incumbent will be responsible for providing technical and programmatic support related to Agroecology to the Country Programme as whole and to the partner organizations with a specific focus on addressing constraints and opportunities of the target groups, in predominantly indebted small-scale farmers organized in Solidarity Groups. He/she will also train, mentor and coach staff and animators (community volunteers) of partner organizations and be responsible for the management of all related to Right to Food in the Country Programme. S/he will assist in the development of appropriate guidance and approaches to programming, identifies appropriate sources of knowhow outside and inside the projects and ensures the systematic sharing of lessons among partner organizations. S/he will also help build partnerships and relationships with likeminded organizations aiming at ensuring the Right to Food and builds the capacities of partner organizations to become recognized actors at local and regional level. Together with the Country Programme Coordinator and Programme Manager, s/he will also accompany partner organizations in the design of their projects, annual planning and project implementation and monitoring. He/she will also share responsibilities in monitoring of projects and reports.
    PRINCIPAL RESPONSIBILITIES
    Consultancy to Partner Organizations and knowledge management within the Country Coordination team:

    Provide appropriate and targeted technical advice or assistance to projects, project staff and volunteers of activities linked to Right to Food
    Mentor and coach staff members and community volunteers of partner organizations
    Develop and apply training methods appropriate to the needs of the trainees with various needs and skills levels (from experienced staff members to illiterate community members)
    Support AE advisors and nursery managers in managing nurseries and support projects in all activities linked to selecting and propagating seeds
    Gather and manage relevant knowledge (e.g. training materials such as manuals)
    act as a focal point for any potential research project related to agroecology
    Act as focal point for potential research projects
    Support partner organizations in their awareness raising and A&L campaigns linked to Right to Food

    Monitoring and controlling:

    Ensure that all projects are planned and implemented along the Country Programmes key policies and documents
    Monitor and evaluate the implementation of partner organizations in all activities related to right to food and assist the Country Programme Coordinator in monitoring and evaluating other project activities
    Support and accompany the partner organizations in developing and applying their own monitoring systems as well as assessing and managing the risks

    Communication and reporting:

    Ensure strong communication and co-ordination with partner organizations, target groups and key stakeholders related to the Right to Food and Agroecology
    Revise reports submitted by partner organizations regarding issues linked to Right to Food and Agroecology
    Submit visit reports to coordination office after each project visit
    Network with like-minded organizations in the field of agroecology in close collaboration with the Country Coordinator
    Thematically contribute to the of the coordination office and support the coordination office in the elaboration of proposals for institutional fundraising and back-donor reporting
    Assist with internal and external communication and discussions as delegated by National Programme Coordinator

    Country programme development and evolution:

    Support the Country programme in the design, elaboration and evaluation of the Country Programme strategy in particular regarding climate change adaptation and mitigation elements as well as disaster risk reduction and risk management
    Continuously asses major risks and follow developments in the context and the legal framework in the field of agriculture

    KEY QUALIFICATIONS AND COMPETENCES

    Certified education (university degree) in Agriculture (preferred in sustainable agriculture and/or organic farming) with demonstrated knowledge and experience in Agroecology or Permaculture
    At least 3 years of working experience with elements of capacity building, accompaniment and knowledge management for staff and communities in NGOs or other civil society actors
    demonstrated experience as an advisor on agroecology, sustainable agriculture and organic farming with proved competences in one or several of the following fields: agroforestry, bio intensive gardening, sustainable land management practices, mixed cultivation, seed production and storage, climate change adaptation and mitigation, water harvesting and/or disaster risk reduction
    proven competences in knowledge management and dissemination
    Proven competences in project management and PCM instruments
    Experience with working with farmers’ groups
    Excellent written and oral skills in English and Kiswahili
    Excellent IT-skills (word, excel, power point)
    Ability to plan, set priorities and multitask
    Proven ability to work autonomously, in teams and multidisciplinary
    Excellent communication and interpersonal skills; networking skills an asset
    Knowledge and experience in participatory approaches, gender approaches and/or working with youth an asset

  • Human Resources (HR) Manager

    Human Resources (HR) Manager

    The job holder will support the Human Resources Director and team in designing sound talent attraction, management and development strategies, policies and procedures that ensure that TradeMark East Africa (TMEA) attracts and retains skilled and highly motivated staff. S/he will work in collaboration with colleagues within the unit to ensure the delivery of effective and efficient service and the provision of an enabling working environment.
    Responsibilities
    Human Resources

    Manage the recruitment and selection process using good practice, objective and fair resourcing strategies, practices and procedures necessary to recruit and hire a competent and skilled workforce.
    Drive key resourcing initiatives forward such as inclusive hiring, implementing technology to make hiring more efficient and driving creative solutions to attract top talent.
    Support line management in forecasting and planning workforce requirements and development of talent pipeline and resourcing plans that are aligned to the unit/business strategy.
    Prepare periodic reports on resourcing activities and progress towards agreed targets. This will include setting and monitoring key performance indicators.
    Work closely with other HR colleagues to develop and implement best practice HR strategy, policies, programs and initiative that enhance overall business performance.
    Contribute to the review of human resources policies and procedures and ensure their effective implementation in a way that strengthens awareness, accountability and professionalism across the organisation.
    Participate in the development and operationalisation of programmes, procedures, and guidelines to help align organisational talent with the strategic goals of the organisation.
    Provide guidance on change management initiatives relating to organisational, team and job restructures in order to enhance efficiency and economy.
    Participate in the monitoring of HR compliance issues and undertake general HR functions.
    Build and equip line management with appropriate tools and knowledge to enhance effective team management.
    Provide ongoing advisory services and support to the staff on human resources related matters, policies and procedures.
    Provide exceptional HR service delivery to assigned teams, including day to day support.
    Ensure continuous self-development on knowledge of legal requirements related HR management thus reduce legal risks and ensure compliance to organisational requirements.

    Corporate responsibilities

    Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
    Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to the role.
    Understand and comply with the relevant end-to-end processes including applicable risks and controls.
    Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
    Complete all relevant mandatory trainings within the stipulated timelines.
    Ensure compliance with grant management procedures and guidelines including appraisal, selection, implementation, reporting and closure.
    Contribute to the development/revision of tools and procedures to document and share knowledge, incentivise staff/teams and enforce compliance and standards.
    Participate in regular informal and formal reflection, knowledge sharing and learning events.
    Document lessons learned and best practices for knowledge sharing and learning.
    Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
    Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
    Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
    Any other related responsibilities that may be assigned by the line manager from time to time.

    Organisational positioning

    Academic and professional qualifications
    An undergraduate or postgraduate degree.
    A post-graduate diploma in Human Resource Management.
    Full Member of the Institute of Human Resource Management or equivalent.

    Qualifications

    Undergraduate degree holders will have at least seven years relevant work experience in an organisation that is similar to TMEA in scope and context, while postgraduate degree holders will have at least five years relevant work experience.
    Experience within the East African region is essential.
    Demonstrable experience in the key functions of HR is essential.

    Additional skills

    Proven ability to maintain confidentiality and delicately solve sensitive matters.
    Good leadership and people management skills.
    Sound decision making and judgement skills.
    Excellent relationship management and negotiation skills.
    Good oral and written communication skills.
    Ability to work under pressure and within tight deadlines.
    Ability to effectively interact with internal and external stakeholders in potentially strenuous situations.
    Good planning and organisational skills.
    Attention to detail and quality orientation skills.
    Proficiency in MS Suite of packages.
    Ability to drive value through effecting sound human resources initiatives.

    Additional/background information
    The job holder will cover all generalist aspects of HR including the implementation of HR processes that support the achievement of the organisation’s goals and objectives. The role involves external representation of TMEA, mainly to HR-technical related bodies. The job holder shall be expected to visit country offices in order to ensure adequate understanding of TMEA operations and needs and to be able to provide relevant support.

  • Head of Resource Mobilization Chief Operations Officer (COO).

    Head of Resource Mobilization Chief Operations Officer (COO).

    Main duties and responsibilities

    Takes lead in identifying funding opportunities, listing them and sharing information with the Chief Operations Officer and Executive Director with recommendations and proposed actions.
    Prepares funding proposals in consultation with the stakeholders. This involves writing project and budget plan proposals and coordinating with the different departments heads with the aim of submitting robust project proposals.
    Develops and updates fund mobilization policies and procedures.
    Develop the fund generation and resources mobilization work plan and constantly follow up the implementation of the plan. This involves designing and writing materials for communication with different prospective donors and agencies.
    To mobilize nonfinancial resources from the private sector entities, individuals and corporate entities.
    To coordinate processing of agreements in connection with funding opportunities and ensure effective and timely follow up in terms of submission of reports to the donors and grants renewal proposals.
    To monitor donor reporting and grant expenditure deadlines; coordinate with senior management in responding to these deadlines while facilitating and participating in the preparation of quality financial and narrative reports to donors.
    To prepare activity plan and timelines as per the organization’s guidelines
    To contribute to the production of organization’s E-Newsletter and distribution to donors particularly highlighting funds generated and resources mobilized and spent.
    To ensure fundraising and resource mobilization information and data are up to date on the Organization’s website.
    Through the Chief Operations Officer and Executive Director, liaise with the Government and other NGO’s in soliciting, linking and advising prospective sponsors/donors on current and collaborative opportunities.
    To undertake all other relevant activities as and when assigned by the Chief Operations Officer or Executive Director.

    Qualification, Experience, Knowledge and Abilities

    Bachelor’s degree in a relevant field
    Professional qualification
    At least 5 years’ hand on experience in a similar position
    Good communication skills and attention to detail
    Good analytical skills in developing and implementing resource mobilization strategies
    Ability to prioritize workload and demonstrate deliverables/outcomes
    Initiative taker, self-motivated and committed
    Computer literate and ability to effectively use a variety of computer software particularly excel

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  • Community Health Nurse

    Community Health Nurse

    Purpose of the job
    To provide nursing cares services and document all care activities. Maintain inventory and care of equipment and participate in coordination of patient services.
    Job responsibilities

    Assessing patients and clients and establishing health care needs; planning and implementing nursing care interventions based on patients’/clients’ health needs;
    Providing appropriate healthcare service, including immunization, ante-natal care, referring patients and clients appropriately; evaluating healthcare outcomes on patients/clients preparing individualized reports
    Making appropriate discharge plan for patients;
    Conducting assessment of school health needs; planning, implementing interventions and preparing periodic reports; maintaining records on patients/clients personal and health condition/care;
    Ensuring a tidy and safe clinical environment
    Ensuring safe custody for in-patients’ belongings;
    Conducting home visits and following up discharged patients/clients and providing continuity of care
    Providing appropriate healthcare services, including immunization, Prevention of Mother to Child Transmission of HIV (PMTCT), ante-natal care, administration of medication providing health education and counselling on identified health and socio-economic needs to patients/clients
    Referring patients and clients appropriately;
    Facilitating patients’ admission and discharge in a health facility;
    Carrying out health outreach activities.
    Planning, implementing interventions and preparing periodic reports;
    Facilitating patients’ admission and initiating discharge plans;
    Maintaining records on patient’s/clients health condition and care

    Academic and Professional Qualifications:

    served for a minimum period of two (2) years as Nurse,
    a Diploma in any of the following disciplines: Kenya Registered Community Health Nursing, Kenya Registered Nursing, Kenya Registered Midwifery, Kenya Registered Nursing/Midwifery or Kenya Registered Nursing/Mental Health and Psychiatry from a recognized institution;
    a Registration Certificate issued by the Nursing Council of Kenya;
    a valid practicing license from Nursing Council of Kenya; and
    shown merit and ability as reflected in work performance and results.

    Other Competencies:

    Good communication and interpersonal skills and ability to interact with community members in an effective way
    Demonstrate organizational and time management skills in their day-to-day work and meetings
    Innovative, quick learner, self-starter, and result-oriented;
    Excellent critical thinking skills.
    Flexibility and adaptability
    Demonstrate high levels of integrity

  • External Auditor

    External Auditor

    TERMS OF REFERENCE
    FOR AN EXTERNAL AUDITOR TO CONDUCT AN ORGANIZATIONAL AUDIT
    Organization: Workers’ Rights Watch
    Contract Duration: 1 year with possible extension
    Application Deadline: Friday 28th December 2018
    Objective of the Audit:

    The objective of the audit of WRW’s financial statements is to enable the auditors to express an independent professional opinion on the financial position of WRW and to ensure that the funds utilized to WRW’s activities have been used for their intended purposes.
    The books of accounts of WRW provide the basis for preparation of the WRW’s Financial Statements. Proper books of accounts as required by law have been maintained by WRW and also maintain adequate internal controls and supporting documentation for the transactions.

    Scope of the Audit

    The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures as the auditors deem necessary.
    Verify all funds have been used in accordance with the established rules and regulations of WRW and only for the purposes for which the funds were provided.
    Goods, works and services financed have been procured in accordance with the WRW’s established rules and procedures.
    Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented.
    The financial statements have been prepared by WRW management in accordance with applicable accounting standards and give a true and fair view of the financial position of WRW and of its receipts and expenditures for the period ended on that date.
    Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.
    Express an opinion as to reasonableness of the financial statements in all material respects.
    Include in their reports opinion on compliance with procedures designed to provide reasonable assurance of detecting misstatements due to errors or fraud that are material in the financial statements.
    Conduct entry and exit meeting with the Executive Director of WRW.
    In addition to the audit report, the auditor will prepare a management Letter on the following:
    Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit.
    Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement.
    Report on the implementation status of recommendations pertaining to previous period audit reports.
    Communicate matters that have come to their attention during the audit which might have a significant impact on the sustainability of the organization.
    Bring to the Executive Director’s attention any other matters that the auditors consider pertinent.

    Audit Duration:
    The audit work shall be completed within two weeks from the date of commencement of the audit.
    Deliverables:

    The Auditors on completion of the audit work will submit 3 (Three) original copies of the Audit Report appended to the Financial Statements along with the reports to the attention of the Executive Director.
    Management letter in accordance with the scope of work described here before.

  • Temporary Human Resources Assistant

    Temporary Human Resources Assistant

    Line Manager: HR Manager, Somalia
    Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
    Program/Duty Station: 70% Dhobley, Somalia and 30% Nairobi, Kenya
    Duration: Five (5) Months
    Starting Date: Immediately
    POSITION SUMMARY
    Based 70% in Dhobley, Somalia and 30% in Nairobi, Kenya, the HR Assistant will perform general HR support functions and assist the HR Team as directed. He/she will work with the HR Team to ensure efficient running of the day-to-day HR functions.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Recruitment

    Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
    Communicating with and responding to enquiries in relation to recruitment and on boarding of Staff.
    Leading the creation of recruitment plans for open positions.
    Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
    Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
    Acting as liaison with advertising agencies.
    Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
    Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
    Performing in-person and telephone interviews with candidates.
    Communicating employer information/benefits during screening process.
    Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
    Documenting interview summaries and hiring decisions.
    Performing reference/background checks for successful candidates.
    Sending job offer emails and answer queries about compensation and benefits.
    Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
    Organizing the induction programs/schedules for new employees.
    Ensuring all recruitment and on-boarding documents are managed and processed in a timely manner.
    Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
    Monitoring and applying HR recruiting best practices.
    Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and on-boarding function.
    Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

    Employee and Consultancy Contract Database Management

    Updating the employee and consultancy contract database on regular basis.
    Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

    Employee Leave Management

    Notifying staff of their accrued/usage of leave days.
    Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
    Updating the employee Leave Database on a regular basis.
    Filing employee Leave Request Forms in the appropriate physical files.
    Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

    Payments

    Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
    Updating the HR payments physical file on regular basis.

    Exit and Separation

    Notifying exiting staff of the Organization’s acceptance of resignation.
    Providing guidance on the exit and clearance process and documentation.
    Conducting interviews with employees during the exit process.
    Computing staff final dues for review and approval by the HR Manager.

    Records Management

    He/she will be the custodian of all personnel and consultancy physical files.
    Receiving, verifying and filing monthly employee time sheets.
    Updating time sheet trackers.
    Scanning and uploading documents to the available cloud platforms.
    Preparing HR files and other relevant documents for audits.

    Others

    Providing information and feedback on general HR queries from staff and external parties.
    Participating in employee performance management review meetings when necessary.
    Making new staff ID card requests from the vendor.
    Supporting and assisting in coordination of HR communication.
    Administrative tasks as instructed from time to time.

    Any other duties as may be assigned.

    SKILLS AND QUALIFICATIONS

    Diploma in HR, Business Management/Administration or equivalent;
    Eligibility to legally work in both Kenya and Somalia;
    At least one (1) years’ experience in HR or administration, preferably with an INGO;
    Substantial knowledge of HR administrative procedures and systems;
    Knowledge of Kenya and Somalia Labor Laws.
    Fluent spoken and written Somali language required;
    Experience with employee-benefits administration;
    Computer skills – MS Word, Excel and Outlook;
    Effective communication skills – proficiency in written and spoken English and Swahili a must;
    A strong team-player and committed to diversity, equal opportunity and capacity building;
    Ability to work under pressure and meet tight deadlines;
    Ability to establish and maintain harmonious working relationships with co-workers;

    Desirable

    Experience administering employee benefits including medical insurance and pension;
    Experience working with remote teams in a multicultural environment;
    Ability to travel/valid passport.