Company Type: Sector in NGO

Program Intern

Primary Functions & Responsibilities:

Provide general support to the program team in day-to-day operations.
Assist in the implementation of program activities and initiatives.
Contribute to the planning and organisation of program events and workshops.
Support partner engagement and relationship management.
Participate in team meetings and contribute to program strategy discussions.
Any other duties as assigned by the supervisor.

Administrative responsibilities

Manage program calendar, schedule meetings, and coordinate logistics for events and training sessions.
Assist in the preparation and processing of financial documents, including expense reports and invoices.
Support the development and maintenance of program databases and filing systems.
Assist in the procurement of necessary materials and services for program activities.
Coordinate travel arrangements for program staff and participants.
Support the monitoring and evaluation processes, including data collection and entry.
Assist in preparing administrative reports and maintaining program documentation.

Basic Qualifications:

Undergraduate degree in one of the disciplines relevant to the following areas: Commerce, Business Management, Business Administration, Entrepreneurship, or related course.
At least 6 months of relevant experience. Willingness to work in a dynamic work environment to undertake program and administrative duties as assigned.
Strong organizational and time management skills.
Excellent communication skills, both verbal and written.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to work independently and as part of a team.
Detail-oriented with a high level of accuracy in work.
Interest in enterprise development, business management, or related fields is preferred.

Apply via :

recruiting.ultipro.com

November 5, 2024
Development Administrative Assistant

Summary job description

We are currently recruiting an administrative assistant to support our Donor Stewardship team to ensure effective grant management and fundraising delivery. This is an exciting opportunity to join an ambitious and growing team in a support function. Reporting to the Global Project Development Manager, this is a full-time role on a one-year fixed-term contract. The role will require working closely with overseas colleagues.

The successful candidate will be a motivated, proactive, and highly organised individual with excellent knowledge of administrative systems. You will demonstrate a proven track record through employment and/or volunteer experience of prioritisation, multi-tasking, flexibility, adaptability, and exceptional oral and written communication skills. You will thrive in dynamic, fast-paced, and ambitious environments and ideally have a proven track record in communicating effectively and professionally and managing competing priorities to meet deadlines reliably.

We are looking for an individual who is open to new ideas, embraces innovation, and can demonstrate experience building effective working relationships. Applications will be assessed based on candidates’ alignment with BV’s core values and mission to support human rights-based approaches to marine conservation and fisheries management.

Responsibilities
Administration:

Supporting the team with administrative tasks, including organising meetings and keeping filing systems up to date
Auditing/cleansing and systematising team documentation
Creating templates for the Donor Stewardship team and keeping them up-to-date Supporting with meeting minutes and agenda development
Regularly tracking funding opportunities (including on the UG System for Award
Management) from subscription platforms and maintaining a pipeline of prospects Logistic support for travel and funder visits
Supporting the team budget monitoring (tracking expenses, reconciling costs, raising PRs and POs)
Keeping the grant management system, Salesforce, up to date, including ensuring all grant documentation is stored and updated in relevant systems
Creating Salesforce reports as and when required by grant managers/leads and Heads of Running learning sessions for the Donor Stewardship team/maintaining the Donor
Stewardship lessons learned log.
Sharing ideas, information and learning to contribute to fundraising and grant management processes and protocols and to support broader learning with donors

Communications:

Supporting with logistics and preparation for donor events, including webinars and donor calls
Working with the Communications team on key donor outputs (e.g. maps for proposals, updates for quarterly organisation-wide events)
Managing team posts on internal communication platforms

Culture:

Promoting a culture of high performance and continuous improvement that values learning and a commitment to quality
Upholding and promoting BV’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
Nurturing a positive and productive work environment which is free from harassment and bullying
Ensuring that all organisational activities are consistently performed under the principles of equity, fairness, inclusiveness and respect for the diversity of people
Please note that this job description is not intended to be an exhaustive list of duties and responsibilities.

Skills and experience
Required

Excellent oral and written communication skills
Fluency in written and spoken English
Excellent time management and organisational skills
Strong interpersonal skills and ability to relate to and work effectively with
individuals from a wide range of backgrounds and cultures at all levels
Excellent knowledge of G Suite products, MS Office, and Google Apps
Ability to prioritise tasks and manage a busy workload
Excellent attention to detail and accurate record-keeping
Ability to convey messages clearly in presentations, meetings and written form
An ability to marshall resources and continually improve systems and processes

Desirable

Excellent skills in communication of information to a diverse range of stakeholders
Knowledge of customer relationship management tools, such as Salesforce
Experience in the small-scale fisheries, marine conservation, or rural development sectors.
Competency in French/Portuguese/kiSwahili/Bahasa/Malagasy.

Apply via :

careers.blueventures.org

November 5, 2024
Administrative Assistant Senior Finance and Budget Assistant – Temporary Job Opening (TJO) Senior Programme Management Officer

Responsibilities

Human Resources Management
Initiate, review, process and follow-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Respond to enquiries and provide information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
Oversee the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through IMIS.
Monitor staffing table and prepare relevant statistical data/charts. General Administration
Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Relevant training in human resources, administration or related area is desirable.

Work Experience

A minimum of seven (7) years of relevant work experience in administrative services, finance, accounting, audit, human resources or related area is required.
The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
1 year or more of experience in data analytics or related area is desirable.

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Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Legal Intern

Duties and Responsibilities

The internship is located in the Indian Ocean West Team of the Global Maritime Crime Programme based in Nairobi, United Nations Office on Drugs and Crime (UNODC), The intern will work under the direct supervision of Professional staff of the Global Maritime Crime Programme.
The internship is for three (3) months (with the possibility of an extension up to a maximum of 6 months subject to the needs of the office and availability of the intern) with a desired starting date in December 2024. The position is UNPAID and full-time, i.e. five days (34 hours) per week under the supervision of a staff member in the receiving department or office.
The Indian Ocean West (IOW) team of the Global Maritime Crime Program has extensive experience and knowledge in supporting States in the region in the fight against maritime crime and is present in the following countries in the East Africa region: Angola, Comoros , Kenya, Madagascar, Mauritius, Namibia, Pakistan, Seychelles and Tanzania. The intern will work under the direct supervision of Professional staff of the Global Maritime Crime Programme. For information on the work of UNODC and ROEA kindly visit www.unodc.org 

Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: 
be enrolled in a graduate school programme (second university degree or equivalent, or higher); preferably in law, criminology, management or other relevant social science is required.
be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent) preferably in law, criminology, management or other relevant social science is required
have graduated with a university degree (as defined above)(OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION) 
The intern should also:  Be computer literate in standard software applications.
A Knowledge of graphic design software and the facilitation of online meetings is desirable.  
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and  
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. 
Applicants to the UN Internship Programme are not required to have professional work. experience.

Apply via :

careers.un.org

November 5, 2024
Senior Finance and Administration Specialist

The Senior Finance and Administration Specialist’s role is to manage and account for day-to-day cash inflows and outflows and assist the Deputy Chief of Party – Operations (DCOP-O) in preparation of monthly reporting to the DT Global home office. The Sr. Finance and Admin Specialist supports the DCOP-O, Finance Manager (FM), and the rest of the finance team in establishing and maintaining project financial systems and records according to DT Global and US Government rules and regulations. The Sr. Finance and Admin Specialist also supports the DCOP-Ops with Human Resources tasks associated with Government of Kenya regulations for CCN and expatriate staff resident in Kenya. In addition, they will support the general management of and administration of the STEP-UP Sudan headquarters office in Nairobi.

Principal Duties and Responsibilities:

Maintain all the cashbooks assigned, and conduct reconciliations on a timely basis.
Maintain petty cash, ensuring all expenses are reasonable and appropriately authorized and recorded to appropriate accounts/projects/donor.
Monitor outstanding local advances and ensuring they are cleared on a regular basis as required by DT Global Sudan policies.
Ensure all purchases have been made following project purchasing procedures and have all relevant supporting documentation attached to payment requisition.
Review and reconcile physical cash to the cash tracking sheet daily, and to the cash book weekly.
Follow up with Sudan-based finance staff to ensure that cash books and supporting documents at month end are submitted to the Nairobi office on a timely basis. Once received, liaise with FM to ensure records are properly arranged and ready for review.
Prepare weekly cash report and submit it to the Finance Manager for review.
Assist in review of check register and reconciliation of bank book to bank statement monthly.
Collate monthly funds requests from field sites, including liaising with DCOP-O and FM to ensure sufficient funds are on hand.
Review and process payroll including reconciling payroll entries.
Ensure payroll remittances are made each month on a timely basis. Support the Finance team to follow up with the Human Resources Unit to ensure that tax statutory deductions, including national taxes for Sudanese relocatable staff and Nairobi-based employees are paid on time.
Assist in the preparation of monthly support schedules and month-end accounts.
Ensure that month end file is properly organized and completed with all required documents.
Supervise Quick Books data entry for all ledgers.
Prepare reconciliation report for flight expenses on monthly basis.
Update grant tracker on weekly basis and prepare database entries as required
Assist in facilitating any internal/ external audits.
Immediately elevate all major finance issues to the DCOP–O and FM.
Support staff with securing visas, work permits, and other required documentation relevant to their legal status in Kenya (including Kenya Revenue Authority pin, tax clearance certificate, etc.) and provide other travel and logistics support as required for staff traveling to the Nairobi office.
Ensure payment of monthly income tax by foreign national staff resident in Kenya with the KRA; manage the STEP-UP Sudan PAYE account to ensure accurate calculation of tax dues.
Oversee the HR & Admin Associate to ensure that all pre- and post-recruitment documentation are correctly filed for Kenyan-national staff.
Oversee the management and administration of the STEP-UP Sudan headquarters office in Nairobi.
Other duties as requested by the DCOP-O and Financial Manager.

Education & Minimum Qualifications:

University degree in Finance, Business Administration, or related field required.
At least five years of experience in international development programs.
Prior experience working on USAID-funded projects, preferably including grant-making programs.
Proficiency in Microsoft Office programs.
Experience in developing financial management tools and designing financial and accounting systems at an organization level.
Experience training and mentoring staff
Experience with accounting software systems, including Quick Books
Demonstrated financial management, accounting, planning and communication skills.
Effective written and oral communication as well as interpersonal skills
Demonstrated problem solving and analytical skills and good judgement.
Be proactive, have strong prioritization skills, and ability to work cross-culturally.
Possess demonstrated leadership skills, humility, and self-awareness.
Fluency in written and oral English is required. Arabic fluency is preferred.
Must be legally authorized to work in Kenya.

Apply via :

lde.tbe.taleo.net

November 5, 2024
Consultancy to Conduct a Situational Analysis and Scoping Review on Gender Post-doctoral Research Scientist (Madiva)

Situational Analysis

The consultant will use a combination of qualitative and quantitative methods to assess APHRC’s gender equality and gender mainstreaming efforts, analyzing institutional documents, staff perceptions, partnership agreements, and external collaborations. The analysis will include:

Document Review:Conduct a comprehensive review of APHRC’s internal documents (e.g., HR policies, strategic plan) and external agreements with partners(e.g., Memorandums of Understanding)) to evaluate how gender equality is embedded.
Interviews, Surveys and Focus Groups:Conduct engagements with APHRC staff and management, as well as external partners, to gather insights on the current gender policy and practice landscape with regards to trends, gaps, and opportunities.
Stakeholder Mapping:Identify and analyze key external stakeholders and thought leaders involved in gender equality efforts that APHRC engages with or could potentially collaborate with.
Data Analysis:Evaluate the data from document reviews and staff engagements (surveys, interviews and focus groups) to identify gaps and challenges in gender mainstreaming, and provide context-based evidence to inform actionable recommendations.

Scoping Review

The consultant will use qualitative, quantitative and mixed methods studies to review existing evidence in the gender landscape with regards to emerging trends, shifts and gaps in research, interventions and practices globally. The consultant will indicate the eligibility criteria for documents to be reviewed as aligned with the goals of the scoping review. The consultant will indicate the data extraction tool(s), the analysis method(s) and the analysis framework that will anchor the scoping review.

Key tasks and outputs

Situational Analysis

Conduct an extensive desk review of APHRC’s key institutional documents, including gender specific policies, to determine the extent of gender equality and gender mainstreaming in its policies, programs and activities, including gaps, constraints, and opportunities.
Conduct individual and/or group interviews, staff surveys and focus group discussions to seek staff views on APHRC’s gender equality and gender mainstreaming efforts in relation to its 2022-2026 strategic goals.
Assess the capacity and practices of APHRC’s collaborating partners to deliver gender-transformative outputs that complement APHRC’s gender equality and gender mainstreaming efforts and outputs.
Propose a gender mainstreaming monitoring, evaluation and learning plan, co-created with APHRC staff and collaborating partners, indicating roles and responsibilities of each entity, including indicators for measuring success of actions outlined.
A 3-page situational analysis inception report describing the approach including interpretation of the Terms of Reference (ToR), methodology, and work plan.
A comprehensive report of the findings, analysis, and recommendations. The final report should incorporate feedback and recommendations from APHRC’s staff.
A PowerPoint presentation of findings and recommendations to APHRC staff.
Soft copies of ALL reference materials used in the review, analysis, and report.

Scoping Review

A 3-page scoping review inception report describing the approach including interpretation of the ToR, methodology, and work plan.
A comprehensive publishable scoping review report of the findings, analysis, and recommendations. The final report should incorporate feedback and recommendations from APHRC’s staff.
A PowerPoint presentation of findings and recommendations to APHRC staff.
Soft copies of ALL reference materials used in the review, analysis, and report.

Qualifications and Experience

A Masters’ degree in Gender Studies, Development Studies, Social Work, Anthropology, Economics, Social Sciences or a related field.
A strong background in gender work with more than three (3) years in gender analysis, monitoring, mainstreaming and implementation techniques within an African context.
Proven experience working on similar tasks within academic or research organizations, non-profits, or institutions with a similar mission to that of APHRC.
Knowledge of key/emerging gender priorities and issues in the African research, funding, and policy landscape, systems, and approaches focusing on the African context.
Minimum 3 years of experience collecting primary data and field work.
Demonstrated ability to write high quality, methodologically sound, analytical documents.
Excellent analytical and communication skills and sensitivity to gender and diverse groups within the institution and its collaborating partners.
Have a good working knowledge of the quantitative and qualitative data collection and analysis methods commonly used in research projects.

go to method of application »

Interested bidders should send proposals (3 pages of proposal/approach, CVs and/or firm profile, relevant past work, references, work plan, and detailed budget outlining all costs associated with the consultancy) by email to consultancies@aphrc.org and copy to procurement@aphrc.org by October 31, 2024. Only shortlisted candidates will be contacted.For the Post-doctoral Research Scientist (Madiva): Interested candidates are invited to submit their application in English through MADIVA Postdoc Researcher, and include:Applications will be considered on a rolling basis until the position is filled. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to have a Police Clearance Certificate.

Apply via :

consultancies@aphrc.org

November 5, 2024
Trade Expert Policy Analyst

The Trade Expert will be responsible for analyzing and assessing trade policies, trade performance, and supply chain integrity related to the pharmaceutical industry in selected regional economic blocks of Africa. The role requires a thorough understanding of African Continental Free Trade Area (AfCFTA), regional integration agenda and the pharmaceutical industry to propose strategies for improving trade facilitation and regional integration

Specific Tasks include, but is not limited to:

Review existing trade policies and regulations: Analyze trade policies related to pharmaceutical products and inputs (APIs, excipients, etc.). Identify key drivers of pharmaceutical input and product trade in the selected regional economic blocks, assess their impact on regional trade and identify potential barriers.
Assess trade performance: Analyze trade data for selected pharmaceutical inputs and final products. Calculate trade performance indicators (e.g., ITC Trade Performance Index) to understand regional trade patterns.
Identify trade barriers: Analyze both border and beyond-the-border constraints hindering pharmaceutical trade in the region. Examples include tariffs and non-tariff barriers and regulatory discrepancies
Evaluate supply chain integrity: Define and assess the integrity and security of the pharmaceutical supply chain for selected products. Identify vulnerabilities and potential risks. Map and analyze customs systems and procedures, including the use of Harmonized System (HS) codes for tracer commodities.
Stakeholder Engagement: Engage with industry associations, manufacturers, policymakers, and other stakeholders to gather insights and validate findings. Participate in stakeholder engagement meetings to present draft reports and incorporate feedback.
Propose policy reforms: Based on the findings, propose strategies, initiatives, and policy reforms to enhance trade, integrity, and security of regional supply chains for pharmaceutical inputs and products. Contribute expertise in trade-related aspects to develop a model policy for pharmaceutical trade facilitation selected regional economic blocks of Africa.

Qualifications:

Master’s degree in economics, Health Economics, International Trade, Development Economics, or related field.
Minimum 10 years’ experience in trade policy analysis and regional integration research.
Demonstrated understanding of Africa’s regional integration agenda and the pharmaceutical industry.
Proven experience in conducting trade policy research and analysis using quantitative and qualitative methods.
Experience in formulating policy briefs and advocating for trade policy reforms.
Excellent communication and interpersonal skills.
Fluency in English; Arabic or French language skills a plus.

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Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Terms of Reference for a Consultant to Conduct Virtual Training and Provide Technical Follow-up Support on Artificial Intelligence (AI) in NGO Program Terms of Reference for a Consultant to Conduct Online Coaching on Digital Safety and Online Gender-Based Violence (OGBV) for Thrive Digitalisation Pro

The objective of this consultancy is to provide Project partner organizations with a solid understanding of Artificial Intelligence (AI) and how it can be applied in the NGO sector to enhance programming, improve decision-making, and promote operational efficiency.

The consultant will deliver:

A Basic Session to introduce key AI concepts, tools, and applications in NGOs.
An Advanced Session to explore deeper into AI-driven strategies and use cases in the NGO environment.
A Follow-up Session to address questions, share best practices, and offer practical guidance on applying AI in ongoing and future NGO programming.

Scope of Work

The consultancy will involve the following activities:

Preparation.

Develop a detailed curriculum for Basic, Advanced, and Follow-up sessions tailored to the needs of Project partner organizations.
Prepare learning materials, case studies, and resources for participants.
Coordinate with the project team to customize content for relevance to the NGO sector.

Delivery of Online-Training Sessions.

A 3.5-hours basic session introducing key AI concepts, tools, and how AI can be leveraged in NGO programming
A 3.5- hours advanced training session focusing on practical AI applications, strategy development, and success stories of AI adoption in non-profits.
An interactive follow-up session of maximum 20 hours for Q&A, feedback, and addressing specific challenges faced by the participants.

Post-Training Support.

Provide any additional resources or guidance to help participants implement AI solutions in their organizations.
Offer feedback on participants’ progress and challenges in adopting AI.

Expected Deliverables

Detailed training curriculum for all three sessions.
Training materials (presentations, case studies, and guides).
Recordings of each session (to be uploaded on the MS Teams space or other shared platform).
A simple summary report for each session conducted and a final report summarizing participant feedback, lessons learned, and recommendations for further AI adoption by partner organizations.

Duration and Timeline

The consultancy will span from November to early December 2024 with the following tentative schedule:

Basic Session: November 7, 2024
Advanced Session: November 21 2024
Follow-up Session: by December 5, 2024

Budget

The consultant should propose a budget that covers their fees (based on an hourly or daily rate), communication costs, taxes and any other relevant expenses. The budget should be submitted along with their technical proposal. The total budget for the scope of work outlined under 3.a) and b) should not exceed 6,000,000 Uganda Shillings including taxes.
The post training support will be paid according to the actual coaching hours spent with partners. Thus, please indicate your hourly rate in Uganda Shillings including Withholding Taxes in your financial offer. The actual number of hours needed will be determined by the demand of the partner organizations.

Required Qualifications

The consultant should possess the following qualifications:

Proven expertise in Artificial Intelligence with demonstrated experience in applying AI to NGO or non-profit programming.
Extensive experience in developing and delivering training on AI and digital technologies.
Experience in facilitating online training for diverse audiences, particularly within the development or NGO sector.
Strong communication skills and the ability to simplify complex AI concepts for non-technical audiences.
Strong familiarity with online platforms and applications that can be used for virtual trainings, such as Zoom, Ms Teams, Moodle, etc.
A good command of English language, both written and spoken.
Previous experience with NGOs or similar organizations is an added advantage.

go to method of application »

The interested consultants should submit their application to HORIZONT3000 via email to friedbert.ottacher@horizont3000.at and joel.chemusto@horizont3000.org by October 25, 2024. The application should include:

Apply via :

friedbert.ottacher@horizont3000.at

November 5, 2024
National Consultant – National Biodiversity Strategy and Action Plan (NBSAP) Editing Senior Administrative Officer Consultant for Go-blue Project Management and Coordination

The National Consultant will be responsible for the following: Editing the updated NBSAP, including formatting of the document in Montenegrin and English languages, proofreading and editing in both languages, and stylistic alignment of the outputs delivered by all Early Action Support project consultants.
Collaborating with all consultants and the National Project Coordinator for Montenegro’s Early Action Support project, to ensure a fully edited and finalized NBSAP in both languages.

Qualifications/special skills

Minimum qualification of completion of High school diploma or equivalent is required. An academic degree in English language and literature, or a similar field is highly desirable.
For the advertised post, a minimum of at least three years of experience in the areas of editing, proofreading and English language translation is required.
Familiarity with software related to document formatting is required.
Familiarity with graphic design is desirable.
Experience in working in a diverse project team and combining different outputs is required.

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Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Regional MEAL Coordinator (RMC)

Reporting To:

Regional Humanitarian Manager, With Technical support from the Global Accountability and Learning Lead.
Qualification/ Experience

At least a Master’s degree in economics, statistics, development studies, M&E, social science or equivalent
At least 7 years’ experience of working in M&E with experience of developing M&E plans, training staff, capacity building, quantitative and qualitative data collection analysis, and reporting and/or other aspects of M&E development contexts.
Experience collaborating with international donors, including USAID, FCDO, GAC, and the EU.
Preferably with solid experience in humanitarian or any or more than one of the Islamic Relief priority sectors: livelihoods, WASH, education, protection, and emergency operations.

Job Description

Reporting to the Regional Humanitarian Manager, the Regional MEAL Coordinator (RMC) will support the RHM and the regional office to ensure that regional projects are implemented and reported on in a timely and of a qualitative manner according to the Global, Country and Regional Programme Strategies and that the projects are well represented internally and externally. the RMC is responsible for providing MEAL technical support and oversight to country offices and its partners within the region.
These responsibilities include ensuring implementation of monitoring, evaluation, accountability and learning tools, analyzing, and ensuring quality reporting, monitoring of outcomes and continuous performance improvement by undertaking and implementing all MEAL related activities as appropriate.
The RMC is expected to develop and implement data quality assurance plan in the region.
The RMC will also lead learning and reflection activities to improve program quality, monitor results and impact, share lessons learned, best practices and ensure that accountability and other cross-cutting issues are adequately incorporated into project and MEAL activities. The Regional Meal Coordinator is accountable to fulfil his/her roles and responsibilities in line with IRW’s code of conduct, values, and principles.

Monitoring and Evaluation

Consolidate indicator tracker tables tracker data and support country team with data collection processes, particularly with IRW’s Global MEAL and Programmes System (GPMS)
Support country MEAL Coordinators with conducting assessments as needed.
Participating in the development of tools and guidelines for data collection, collation, and reporting, with a focus on establishing Indicator Performance Tracking Table by project and guided by the MEAL plan, systemically cross-check this data for quality, accuracy, and consistency, and providing timely feedback as necessary.
Undertake regular monitoring to ensure project performance, quality, timeliness, and accuracy vis-àvis logical framework approaches (LFAs), results frameworks, performance monitoring plans and emerging best practices.
Lead monitoring of field level activities with quality benchmarks and course correction action planning
Lead on raising awareness regarding the IRW MEAL framework and facilitate its implementation for the regional programmes.
Lead (with the support of the Global Accountability and Learning Lead) on designing and managing evaluations for regional programmes (needs assessments, situational analysis, baseline, and end line assessments, real time evaluations etc.;)

Accountability & compliance

Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
Support Rightsholder’s Accountability across all programmes in keeping with the Core Humanitarian Standard, IHSAN (IRW’s Quality Management System) and the IRW MEAL Framework, ensure prompt follow-up on feedback received
Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.
Maintain the Complaints and Feedback Mechanism database and conduct regular analysis to inform decision making and future project designs
Ensure that all programmes are designed and implemented in accordance with CHS.

Programme Learning and documentation

Work with country MEAL team to promote learning culture and ensure learning is shared across field offices by encouraging cross learning between and within country teams, tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate.
Support in programme documentation and sharing of learnings at the field level.
Identify opportunities to communicate programme/project learning and information sharing/learning exchanges with other actors
Ensure the dissemination of learning from evaluation and research reports, particularly with country and regional management.
Facilitate and support learning events, workshops and meetings to ensure collective reflection on programme learning
Participate in the design and implementation of quality evaluations (needs assessments, situational analysis, baseline, and end line assessments, real time evaluations etc;) by providing technical support and/or identifying resources within region and externally.
Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations etc; by conducting regular and/or periodic trends analysis and producing short and precise internal reports in line with IR requirements
Participate and contribute at IRW-MEAL Community of Practice, as well as regional MEAL meetings regularly.

Programme Quality

Support to ensuring the quality of the interim and final project reports for regional programmes
Support proposal and concept note review, especially inputs such as the Logic model/theory of change, results frameworks, Programme Monitoring Framework and M & Plans
Enhance technical quality of programme and project design through continuous trainings and reviews
Support to examine programme implementation and assess possible improvements based on lessons learned, best practices, technical advances, etc.
Undertake field visits to support and facilitate quarterly and annual Programme and project reviews and lesson learned workshops to ensure programmes are progressing well, delivering the planned outputs, and are having the necessary impact.
Monitor country office programmatic and administrative systems including IR Quality Management Standards, CHS activities to ensure field offices are operating according to IRW policies and standards.
Support Regional Humanitarian Manager and the Country Programme team in fundraising efforts to market projects both within Islamic Relief Worldwide partners and externally (in coordination with Islamic Relief Fundraising mechanisms)

Programme/projects Reporting

Review and appraise donors/partners reports submitted by Country Offices to ensure they are of high quality and in accordance with donor requirements.
Follow up with Country Offices to ensure that donors and partners reports are submitted on time and in correct format.
Analyses Country Office budgets to ensure value for money and ensure that Programme support cost remain reasonable and cross-charged effectively against country support budget.
Report major deviation from compliance, project implementation plans and spending to the RHM
Support in ensuring that all the country internal reporting and donor requirements are met with timely, relevant, triangulated and well data validated.
Ensures that necessary reporting components are lined up in advance of report deadlines and responsible persons are followed up on the schedule consolidate and submit the monthly, quarterly, annual project annual project reports.
Perform any other duties and responsibilities within the overall function of MEAL as and when requested.

QUALIFICATIONS AND OTHER REQUIREMENTS

At least a Master’s degree in economics, statistics, development studies, M&E, social science or equivalent
At least 7 years’ experience of working in M&E with experience of developing M&E plans, training staff, capacity building, quantitative and qualitative data collection, analysis, and reporting and/or other aspects of M&E development contexts, preferably with solid experience in humanitarian or any or more than one of the Islamic Relief priority sectors: livelihoods, WASH, education, protection, and emergency operations.
Experience in setting up and/or managing M&E systems, preferably in INGO setting
Knowledge and/or experience of working on accountability initiatives, such as information sharing and complaints response mechanisms.
Experience collaborating with international donors, including USAID, FCDO, GAC, and the EU.
MS Office applications, Word, Excel, Power Point, Spread sheets and other Statistical software
Ability and willingness to travel to field sites and work in remote locations, often for prolonged periods of time
Full Knowledge and understanding of quality and accountability standards such as CHS and SPHERE standards among others
Experience in and proven ability to support, train and mentor staff and partners in monitoring and evaluation methodology
Highly developed interpersonal and communication skills including influencing, negotiation, and coaching
Strong results orientation, with the ability to challenge existing mind sets
Ability to present complex information in a succinct and compelling manner
Knowledge of qualitative and quantitative research methods
Fluency in English & Kiswahili.
Commitment to and understanding of Islamic Relief strategy, vision, mission, values, and principle

Applicants should be sympathetic to the values of Islamic Relief:

Apply via :

Recruitment.irk@islamic-relief.or.ke

November 5, 2024