Company Type: Sector in NGO

Communication Officer Senior Finance Officer

Communication Officer will work with the Project Manager in planning, designing, implementing and carrying out the project’s communication activities. The Officer will draft information, content and/or products for public access, create and maintain the internal and public communication information strategies and, act as a writer/editor for the project as needed, and fulfil requests for information from the media and public.

Responsibilities

Communication

Lead the development and implementation of communications and visibility plan for the overall project, while pro-actively coordinating with consortium partners and country team
Revision and editing of communication materials and knowledge products, including graphic design and lay-outs (where required, with external support)
Delivering marketing communication services, websites and media.
Formulate and implement external communications policies and related processes (e.g. knowledge management).

Content development

She/he ensures effective documentation of evidence and good practice.
She/he leads gathering and developing engaging visual and written material, effectively explaining what the project entails and engages a wide range of external audiences in our work.
Support in management of the Kenya National Chamber of Commerce & Industry website and ensure it is up to date with regular news items, relevant publications and attractive stories about the project.
Develop content (stories!) to corporate publications such as the annual report, magazines, brochures, leaflets and videos.
Manage production of professional level publications and key communications materials including annual reports, newsletters, brochures etc. Where appropriate, engage and manage professional writers.
Ensure sufficient and adequate visual material is generated linked with the project and adequately stored (photo and videos)

Visibility and profiling

Identify channels for communicating key messages, including social media and other communications platforms.
Developing social media plan and monitoring its implementation, and updating social media platforms with timely content
Foster good working relationships with media agencies, relevant correspondents and journalists to “tell the story” of Kenya National Chamber of Commerce & Industry.
Leverage on conferences, workshops and events to profile Kenya National Chamber of Commerce & Industry.
Take the lead in the planning and implementing of learning and high-profile events for the project.
Support knowledge networks and their members in the production of compelling messages and success stories.
Preparation of speeches for the senior management team and prepare effective public presentations.

Networking and outreach

Oversees traditional media and related external communications activities and leads in developing effective online social media strategies to engage the wider public.

Information management

Support advocacy initiatives by coordinating appropriate audience research, compiling and analyzing relevant data, preparing materials (e.g. films, videos);
Coordinating with project teams on the use of media and lead the development and implementation of
assignments with consultants, where necessary.
Promote project successes and lessons learned utilizing a variety of communication channels.
Work with project Monitoring and Evaluation, technical teams, partners and project beneficiaries to identify, document and disseminate best practices, success stories, and lessons learned.

Academic and Professional Qualifications:

Bachelor’s Degree in Communications, Marketing, Public Relations or related field.
At least 5 years of experience in communications, public relations or of similar field.
Proven track record of developing and executing successful communication strategies.
Excellent writing and editing skills.
Creativity and innovative, able to come up with ideas that will reach and appeal to the target audience.
Proficiency in Microsoft Office suite, social media platforms, and other software
Strong interpersonal, problem-solving, and negotiation skills.
Experience with graphic designs, photography is an added advantage.

go to method of application »

Interested and suitably qualified individuals should submit applications, including copies of relevant academic and professional certificates, detailed curriculum vitae (CV), and cover letter to hr@kenyachamber.or.ke with the subject line by 11th October 2024

Apply via :

hr@kenyachamber.or.ke

November 5, 2024
East Africa Senior Finance Associate

The Senior Finance Associate will play a key role in supporting Acumen East Africa and the Global Finance functions to provide accurate and timely accounting deliverables in the region. The role works across multiple teams, and one must have the ability to build relationships and trust by having a solutions-oriented mindset. The role reports to the East Africa Associate Director, Finance and Administration and collaborates with Acumen’s Controller NY on monthly financial reporting.

Specific responsibilities include but are not limited to:

Financial Accounting and Treasury accountabilities

Process all financial transactions through purchase orders in NetSuite in line with the Budgets and grant codes.
Reconcile vendor invoices and/or statements to ensure that all outstanding bills are paid regularly after goods and services are rendered. Follow-up on any outstanding issues with vendors and service providers.
Independently checks the vendor payments to ensure value for money on procurement of goods and services/contracts and assist budget owners with the review of pricing.
Ensure all payments are appropriately supported with adequate documentation, that the relevant approvals are obtained from the budget holders, and are in accordance with the approved budget levels/limits
Conduct regular reviews of cash flows and ensure that bills and invoices are paid in a timely manner.
Review employee expense reports for receipts and approval in adherence with travel policy, input in accounts payable for payment, and implement appropriate action for any outstanding balances.
Manage and maintain, an accurate and efficient month-end close process by BD 5 through NetSuite and Floqast- reconciliations, amortizations, and depreciation.
Prepare and review monthly P&L statements, Balance Sheet, Trial Balance, and Cash Flow Statements for accuracy.
Perform all the monthly overhead allocations and ensure that the fund assignments and cost centers and expenses are accurately allocated.
Prepare and book general accrual and correct journal entries, and intercompany journal entries as appropriate, and ensure that all the financial transactions are captured in the systems at all times.
Prepares monthly bank and all balance sheet account reconciliation and uploads it on G-Suite.
Prepare and maintain the Property, Plant and Equipment (PPE) schedules and reconciliations of the Fixed Asset Register in the NetSuite asset module monthly.
Conduct training sessions for new staff members regarding financial policies and procedures.
Maintain a database of all the invoices and payment vouchers both electronically and physically monthly.

Audit and Compliance.

File all the statutory deductions-NSSF,NHIF, HELB, NITA on a monthly basis
Maintains the Statutory Payment Schedules- PAYE, PENSION, NHIF, NSSF, HELB, and NITA.
Prepare and maintains reconciled Withholding VAT,Withholding Tax and VAT reports on a monthly basis aligning with KRA Itax.
Responsible for ensuring expenses charged to the AEA activities comply with Acumens policies and local regulations.
Ensures that all the applicable taxes are deducted and remitted as and when they fall due.
Prepare and provide all the required documentation schedules during the annual audit.

Administration and Fixed Assets

Maintain a database of all commercial and consultancy contracts.
Undertake an annual stock take of the AEA fixed assets and advise on the revaluation and disposal of assets.

Qualifications & Skills:

Bachelor’s degree in Accounting and ACCA or CPA (K) qualifications completed.
Minimum 7 years’ demonstrated experience in accounting and auditing, with a minimum of 2 years leading a Finance/Accounting function of an organization
Strong command of accounting theory and practice; knowledge of NetSuite a plus
Experience in preparing for and driving audit-related deliverables
Advanced working knowledge of Microsoft Excel
Commitment to accuracy, attention to detail and follow-through
Demonstrated ability to build relationships and work effectively in multicultural teams.
Ability to work with minimum supervision, should be a problem solver and must be able to prioritize complete assigned tasks on time
Strong ability to multitask, prioritize, and meet deadlines in a high-pressure environment
Self-reflective and aligned with Acumen values
Permanently authorized to work in Kenya

Apply via :

job-boards.greenhouse.io

November 5, 2024
Operations Assistant

Responsibilities:

Work closely with the Operations Project Manager and the Deputy COO to provide support for all the organisation’s logistics & operations processes. This includes but is not limited to, making travel arrangements for staff & project partners, procurement of third-party services as well as equipment & tools for staff, and event management.
Broader organisational support, such as assisting the Operations and HR teams with onboarding new team members onto the organisation’s tech platforms and office spaces.
Work with the Operations Projects manager to maintain an accurate record of the asset registry & filing system.
Assist with the maintenance and development of policies relevant to the Operations & Logistics docket.
Performing other duties specific to the Operations and Logistics function if/when assigned by the Operations project manager and/or Deputy COO.

What We Offer:

A competitive salary, subject to experience, with opportunities for performance-based growth, both in terms of career path and public stature.
Medical insurance cover, underwritten by a remote-first provider to ensure cover wherever you are
A dynamic workplace, with a transnational team, occasional international travel, and generous vacation benefits
Ongoing opportunities to learn new cutting-edge skills and techniques/technologies to future-proof yourself in a rapidly evolving industry
A chance to shine on a global stage, writing for international audiences and interacting with colleagues around the world

Apply via :

docs.google.com

November 5, 2024
Terms of Reference: Consultancy for Facilitating Development of Culture Shift Program

The consultant will:

Develop the induction and orientation module outlining clear topics to be covered during the session and the proposed mode of delivery
Conduct key informant interviews and focused group discussions with leadership and staff
Conduct training on culture shift with staff and or champions based on recommendations generated from the undertaking.
Provide coaching for key groups and individuals essential for the implementation of the culture shift

Reporting and Supervision

The successful consultant (or team of consultants) will work under the supervision of the Chief of Staff in close consultations with the Executive Director and the culture shift committee.

Qualifications and Experience

APHRC is seeking a consulting firm or individual with demonstrated experience in conducting culture shift programs or institutional change management especially for not-for-profit international organizations. The consultant or, in the case of a firm, the lead consultant should be highly skilled and experienced with the following:

At least 10 years demonstrated experience in training, coaching and leadership in not-for-profit organizations
Strong planning, facilitation, interpersonal and communications skills
Excellent verbal and written communication in English

Apply via :

aphrc.org

November 5, 2024
Security Assistant Legal Assistant

Requirements

Ensuring protection of CITAM property, office premises, assets, assemblies, schools and units both developed and undeveloped.
Liaising with law enforcement agencies on cases affecting the organization.
Coordinating training of staff and other stakeholders on safety, health, security awareness.
Drafting and forwarding investigation reports to the security supervisor.
Organizing the annual emergency drill and participating in the management of emergency situations.
Monitor the security systems on a daily basis including day and night guards, security surveillance, electronic security systems, power backups, and firefighting equipment.
Assisting in the training and sensitization of contracted security guards on issues relating to security threats.
Ensuring systematic filing and documentation of all security operation files, incident, occurrence and confidential register and reports.
Ensuring effective and efficient manning of CCTV and access control to the company’s premises to detect any unlawful access or interference.
Assist in supervising contracted security personnel and other security agencies.
Conducting routine physical security inspections and assessments of the assemblies, schools and units to gather intelligence on potential security threats to the assets and personnel.
Performing security surveillance in the assemblies, schools and units to assess/evaluate performance of contracted security service providers.
Attending to all operational security related incidents as directed by the security supervisor.
Assist in the investigation of security cases and operations.

Requirements and Qualifications

Must be a born-again, mature Christian who conforms to the CITAM statement of faith.
Bachelor’s degree in criminology / security management or a similar qualification from a recognized university.
Minimum 3 years’ continuous experience in a similar position or 3 years working experience in a government security organ.
Investigations/Intelligence course will be an added advantage.
Technology savvy.

go to method of application »

Apply via :

citam.mcidirecthire.com

November 5, 2024
Final Evaluation Consultant

The duties and responsibilities of the Evaluation Consultant will include:

Develop a work plan outlining the proposed research methodology, geographical coverage and schedule to conduct the study,
Conduct a desk review of relevant documents,
Carry out a project site visit to project locations to conduct research, collect data and establish contact with the local implementing partners, project beneficiaries and relevant project stakeholders,
Review and evaluate available data and existing sources of information, including the project proposal, annual reports, conducted studies and other documents,
Examine institutional, technical, staffing and financial capacities of the implementing partners as well as its relationship with the target group and other relevant stakeholders.

Expected Deliverables

The study will produce the following deliverables:

An inception report, including the proposed research methodology and data collection tools, a table of content and timeline of research activities prior to the site visit to the project location,
a comprehensive report of a maximum of 30 pages with practical recommendations and relevant annexes (including raw data and documented records).
A template will be provided to serve as a guide and may be used to structure the final report.

Study Quality and Ethical Standards

The study team will take all reasonable steps to ensure that the study is designed and conducted to respect and protect the rights and welfare of the people and communities involved. Furthermore, the study should be aligned to the following standards and applicable practices:

Utility: the study must be useful and used.
Feasibility: the study must be realistic, diplomatic and managed in a sensible, cost-effective manner.
Ethics and Legality: the study must be conducted in an ethical and legal manner, with particular regard for the welfare of those involved in and affected by the Study.
Impartiality and Independence: the study should be impartial, providing a comprehensive and unbiased assessment that takes into account the views of all stakeholders.
Transparency: the study activities should reflect an attitude of openness and transparency.
Accuracy: the study should be technically accurate and credible, providing sufficient information about the data collection, analysis, and interpretation methods so that its worth or merit can be determined.
Participation: the Stakeholders should be consulted and meaningfully involved in the study process when feasible and appropriate.
Collaboration: Collaboration between key operating partners in the study process improves the legitimacy and utility of the study.

The study must be in line with the SoH guiding principles and Code of Conduct.

Process/Timeframe

The total duration of the assignment is up to 45 working days within the period from 28th October to 11th December.
Planning meeting with handover of relevant documents 3 days
Initial document review and inception report preparation 3 days
Sharing inception report with SoH and partners 3 days
Finalisation of inception report 3 days
Data collection site visit to project locations 15-23 days
Data analysis, draft report with annexes 5 days
Incorporating received feedback and report finalization 5 days

Qualifications and Experience

Essential:

Minimum of 5 years of project evaluation and/or implementation experience in the result-based management framework
Proven experience of conducting feasibility studies, evaluations and other research projects
Technical and methodological knowledge to conduct research projects and formulate conclusions based on a solid methodology, assessing projects for relevance, coherence, effectiveness, efficiency, impact and sustainability of projects
Experience working with non-governmental organisations (NGOs) and partnered projects
Fluency in written and spoken English

Desirable:

Experience in the relevant field/sector
Professional familiarity with the project country/region
Practical experience of working for and/or evaluating GFFO-funded projects
Fluency in written and spoken English
Demonstrated experience in quantitative and qualitative data analysis;
Knowledge and experience with livelihoods, WASH and protection is desirable;
Ability to produce high quality work under tight timeframes.
Excellent skills in synthesizing information, report writing, and generating summaries

Please submit the following documents as PDF files with the subject line “GFFO HELP Project Evaluation in Kenya and Ethiopia” to recruitment@sign-of-hope.org no later than 16th October 2024; 23:59 CEST/CET/EAT:

Apply via :

recruitment@sign-of-hope.org

November 5, 2024
Human Resources Officer (Re-advertisement)

Key Responsibilities of the job

Reporting to the Country HRBP, the Human Resource Officer will be able to discharge the following, but not limited to;

End to End recruitment – Responsible for all recruitment process activities including advertisement, recruitment system management, reviewing applications, planning interviews, and carrying out interviews, offer negotiation and background checks.
Onboarding and induction – Owner of the onboarding process – ensures the process is seamless and new joiners are well supported to settle in.
Performance Management – Support implementation and management of performance management system of SNV Kenya, ensure performance management results are appropriately documented and recorded in line with corporate guidelines.
Staff benefit and Administration – Implement, communicate and advise national staff on compensation and benefits, align to local labour law where needed, in consultation with the Country HRBP and with due regard to available budget.
Record management and Archiving/HRIS – Ensure all HR documentation and data in all aspects are managed in line with internal control procedures and corporate guidelines.
Contract Administration- Process of selecting and contracting staff according to agreed policies and procedures in support of and according to specifications given by the hiring manager.
Payroll Liaison – Availing relevant information to support preparing of the monthly payroll by Finance. This involves provision of approved payroll items for deduction or payable with payroll. Carry out monthly payroll reconciliation with accuracy.
Administration and management of 3rd party service providers – Build relationships with pension-, medical cover-, medical evacuation-, and WIBA & GPA providers. Ensure services are smooth, renewal and payments are done on time.
Coordinate all HR communication to staff and ensure response to enquiries.
Support procurement of consultancy services – Support the procurement team with preparing and/or reviewing scope of services for consultants and consultant companies, support the process of selecting consultants for all projects and departments.
Liaison for expatriate/international staff – liaise with HO to ensure their contracts are well implemented, any enquiries handled. Liaise with protocol department to ensure work permits and required visas are in place.
Learning and development – liaise with Country HRBP to administer training programmes. Custodian of SNV Kenya training calendar. Follow up with NITA for training reimbursements.
Exit management/Debriefing – Facilitate and consolidate exit/debriefing for all leaver staff and provide consolidated report to the management.
Any other relevant duties as may be required from time to time.

Qualifications

A minimum of a bachelor’s degree in Human Resources Management, organisational development or related field. A master’s degree will be an added advantage.
5 years or more work experience in Human Resource Management in an international NGO and worked with multiple donors.
CHRP – K qualification is desirable.
Excellent administration and coordination skills, with the proven ability to manage own work and follow-up on tasks as required.
Attention to details.
Knowledge of HRIS systems e.g SAP.
Excellent language skills (verbal and writing) in English.
Excellent interpersonal skills, able to relate and engage effectively with a wide range of people.
Excellent communication skills- writing; contracts, letters, memos.
Proficient computer skills – able to use MS Office Suite.
Able to understand and interpret policies, procedures, guidelines, contract provision etc.
Must have extensive knowledge & applicability of Kenyan labour laws and legal frameworks.

Apply via :

jobs.smartrecruiters.com

November 5, 2024
Administrative Assistant

Job Description

The Administrative Assistant 3 typically assumes greater responsibilities associated with more complex work such as: administrative support for facilities requiring maintenance at higher standards, providing value- adding services to priesthood leaders such as the Area Presidencies and Temple Presidents, training of other Administrative Assistants, and administration of multiple annual plans.

Responsibilities

Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the Facilities Manager, communicates frequently with vendors and contractors.
Maintains computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee and Facilities records.
Assist in budget preparation and control activities.
Assist in preparation and control records, statistics, and reports regarding operations, personnel changes etc.
Performs clerical/ secretarial duties as typing correspondence and reports; takes minutes at meeting if requested, enters computer data; maintains files; answers telephones; handles in-coming and outgoing mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
Performs other duties as assigned by Manager

Qualifications

Must be worthy to hold a current temple recommend
Bachelors’ degree preferred or 2-year Diploma in Business Administration in related field with minimum three years experience.
2-5 years diverse clerical experience in the following disciplines: Property Management, Real estate support to a developer and Facilities Management firms.
Intermediate computer skills and experience including windows, Microsoft Applications, and aptitude to learn other software applications as needed.
Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
Pleasant disposition with good customer service and excellent interpersonal skills.

Apply via :

epej.fa.us2.oraclecloud.com

November 5, 2024
Programme Intern

Key Responsibilities include

Supporting in the development and maintenance of project plans and ensuring tasks are completed in a timely manner
Working closely with the Project coordinator in supporting project communications, information flow and in the preparation of progress reports
Supporting the team in organising and planning stakeholder meetings
Providing administrative support and team support in the coordination of logistics for meetings, workshops and events

About you

The ideal candidate will have experience working in an administrative or coordinator role in a project management capacity e.g., in group work at university. In addition, you will have experience in engaging people from diverse cultures and backgrounds.
You will be fluent in written and spoken English. Candidates with working knowledge of additional languages and who is comfortable working in a fast-paced dynamic, international organisation would be an advantage. The ideal candidate will possess strong research and analytical skills.
A Bachelors’ degree in public health, nutrition, project management or related fields. You will be computer literate and have some basic knowledge of project management principles.

Apply via :

www.gainhealth.org

November 5, 2024
Assistant to Group Sales Finance

Responsibilities:

Sales Ledger Support:
Billing and Invoicing:
Customer Account Assistance:
Debt Collection Assistance:
Customer Relations:
Compliance Support:
Reporting Assistance:
Process Support:
Audit Support:

Apply via :

docs.google.com

November 5, 2024