Company Type: Sector in NGO

Purpose of job
To perform various administrative and clerical tasks to support Send a Cow office in Migori. The office clerk will work diligently to help maintain smooth office operations.
Office Clerk Job Responsibilities
Secretarial duties
Organize and schedule appointments for project staff
Receive, record & distribute mails, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system in the office.
Support field data entries whenever necessary.
Front office management
Manage front office operations that preserve and enhance the image of Send a Cow
Maintain contact lists.
In liaison with the main SACK office book travel arrangements for staff, donors and other project visitors and offer other logistical support.
Act as the point of contact for internal and external clients to the office.
Provide prompt feedback from management, stakeholders etc. within the office and to field staff.
Ensure proper arrangement and coordination for office Security.
Ensure periodic maintenance to the office building whenever necessary
Financial and general administration support
Manage office petty cash, maintain a petty cash register, record all transaction in ledger book / analysis book, reconcile expense reports and submit.
Receive and facilitate the processing of staff finance requests.
Support the project coordinator to update and maintain office policies and procedures.
Receive and file staff time-sheets.
Liaise with management and senior administrative assistant to handle requests and queries from senior managers
Ensuring office utilities payments – telephone and water bills are done within the timelines.
Management of the organization assets and consumables.
Maintain up to date asset register.
Maintain an inventory of all assets procured by the project in accordance with SACK requirements.
Order, procure where necessary and maintain office supplies
Administer Alert insurances and arrange insurance cover for office vehicles and motorbikes as needed.
Book for Inspection / Evaluation for the Vehicles and Motorbikes booked at the required time from AA Kenya for Insurance.
Any other duty as may be assigned by the supervisor.
Qualifications for the Office Clerk Job
Minimum of diploma in business management/administration & CPA part 2 or equivalent from recognised institutions
Minimum of 2 years’ experience in a similar position and generally well rounded in various office duties.
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Demonstrate a high level of initiative and attention to detail
Experience with handling petty cash
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To apply please complete an application, key three achievements and EO forms below (CVs will not be considered), and send to applications@sendacow.org 

Apply via :

applications@sendacow.org

Purpose of the Job
To lead the social inclusion and gender component of Send a Cow Kenya (SACK), contributing to the development and delivery of a high quality SACK programme that has a commitment to ensure that poor and vulnerable people are at the forefront of its work. He/she will aim to ensure women and men as well as the elderly, young people, people living with disability, HIV benefit equally from SAC’s development efforts. The Social Inclusion and Gender Coordinator will in liaison working with SAC(UK) group participate in reviewing/amending current policies, indicators and working practices, as well as contributing to the shaping of new approaches.  
Key Responsibilities
Provide strategic input and advice on social inclusion and gender across the work of Send a Cow (K) and work within the country programme objectives to ensure that social inclusion and gender equality is mainstreamed throughout all projects
Work closely with PM and Research and Impact team to ensure all community assessments undertaken look at all aspects of social inclusion and identify key issues within each supported community
Support and contribute to new project ideas and the development of new projects and ensure social inclusion and gender issues are addressed appropriately in project design
Collaboratively formulate implementation strategies and training modules that enables programme engagement within the wider communities outside of the self-help group model including piloting and evaluating interventions at community level to complement and enhance the Self Help group (SHG) approach.
Work with all members of the SACK programme to coordinate and maximize efficiency of projects activities that enable social inclusion and gender equality.
Build the capacity of project staff and implementing partners including Peer farmer trainers (PFTs) to enable them help participating families, groups and communities develop a shared vision.
Work with Send a Cow staff and partners to train selected diverse groups in group management, group dynamics, record keeping, leadership skills, governance, conflict resolution, constitution, internal monitoring, savings & credit schemes and networking etc. and the use of appropriate methods/approaches for different categories.
Support project participants especially women to raise their aspirations beyond subsistence farming.
Work with projects implementers to help project participants work out how best to share workload and decision-making to achieve their vision.
Undertake analytical and advocacy work and have responsibility for management of networks and partnerships which deliver specific measures.
Ensure the achievements of objectives and results set out in the Country Strategy by leading on the development, coordination, implementation and monitoring of social inclusion and gender especially ensuring focus on people with disability and women’s economic empowerment is advanced.
Provide advice on appropriate social inclusion and gender indicators in the performance measurement framework and support staff in the monitoring and reporting of programme results/outputs and objectives against agreed indicators to ensure programme is on track.
Support, PFTs, partners and other collaborators to internalise Send a Cow values and projects implementation model
Research and share relevant information with all the members of the SAC programme on an ongoing basis
Support and contribute to proposals, fundraising and public engagement activities as required
Lead within the social inclusion and gender component in organizing and managing logistics of meetings, project workshops, tours, or other activities as required.
Work closely with SAC Group(UK) staff on all aspects of social inclusion and contribute to meetings and organisation thinking and learning from the field
Undertake specific additional responsibilities from time-to-time, as may be agreed upon with the line manager
Person Specifications
EDUCATION AND QUALIFICATIONS
ESSENTIAL
Undergraduate qualification in rural sociology or equivalent from a recognised institution
DESIRABLE
A post graduate degree in gender women’s economic empowerment or rural livelihoods or equivalent.
EXPERIENCE
 
ESSENTIAL
 
Minimum of 3 years relevant
work experience managing a gender and social inclusion portfolio
Experience in project cycle appraisal, management and monitoring
Evidence of good analytical and problem solving skills
Comfortable working within a multidisciplinary, multi-cultural team
Experience of using the internet to undertake research
Experience of delivering projects, effective report writing and meeting deadlines
Proven experience of generating impact at community level as well as SHG level.
 
DESIRABLE
Experience of working in an NGO or similar organisation
Experience of writing or participating in successful proposals
Creative eye for producing fundraising materials
Understanding of different types of charity funding and different types of donors

To apply you are asked to :

Apply via :

applications@sendacow.org