Company Founded: Founded in 2010

Finance Intern Head of Finance and Administration Kenya/Somalia Regional Office

AFIDEP is looking to recruit qualified and experienced persons to fill the position of Finance Intern reporting to Finance Officer. The positions will be based at the Institute’s office in Nairobi, Kenya. The main objective of the role is to ensure finance processes and record keeping are safeguarded and for on the job training for the intern.
Role Summary

Input data into the Navision system. The data includes Timesheets, staff accountability reports, Project work plans and budgets
Assist in reviewing payment documents for completeness and accuracy
Assist in maintaining a proper filling system for all payment documents and ensure accounting records are updated, reliable and according to AFIDEP accounting policies, procedures and regulations.
Retrieving documents for audit and ad-hoc requests
Ensuring prompt re-archiving of documents after completion of audit and ad-hoc requests
Support the Administration department in procurement and logistics
Any other responsibilities as may be assigned from time to time

2 Skills, Knowledge and Experience Requirements
(Abilities / Knowledge & Expertise in field)
Essential:
The position holder should have:

Bachelor Degree in Finance or Accounting
Proficiency in Microsoft Office including Excel and word
Good skills in using financial software applications.
Proficiency in English.

Behavioural Competencies

Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards
Professionalism: Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed
Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs
Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost effective style
Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals
Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.

go to method of application »

Please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to hr@afidep.org not later than 5th February 2021.Applications should include the title of the position as the subject of the email.Only shortlisted applicants will be contacted.AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process.

Apply via :

hr@afidep.org

October 28, 2024
Graduate Trainee

Department: Administration
Reports to: Managing Director
Responsibilities
Tendering

Identify and Manage all the pre-qualifications and present them to the Management for review and
Sourcing for relevant
Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting
Ensures all relevant documentation for bid proposals is complete and
Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed
Prepare written proposals, financial proposals and attach all the relevant
Observe tender deadlines and deliver before/on
Contribution in cost and price
Coordination of tender reviews and deadlines and adjust them to the frameworks

Sales and Marketing

On the days you are not preparing tenders you will be selling and marketing the company’s services.
Social media marketing.
Telesales and email
Pre-planning weekly sales
Networking, Cold calling and visiting potential
Sending
Record information on a database and maintain clients’
Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education
Negotiating the sales and clinching business with clients

Administrative

Assist with general office administration
Compile and update the bids/quotations
Compile and check bids and quotations with the administrative responsiveness
Keep record of all approved submissions in a
Ensure billing and invoicing is done within the set
Monitor validities of closed
Write monthly reports on tenders
Arrange bid committee meetings with all role-players.
Distribute adjudicated submissions to relevant

Qualifications

Degree in Bachelor of Commerce/ Bachelor of Business Administration (Sales and Marketing Option will be an added advantage).
Social media marketing will be an added
Strong time-management and organizational
Ability to coordinate several tasks at the same
Well-developed negotiation
Self-motivated and hardworking.
Good understanding of Tender Management
Excellent communication and negotiation skills in both written and
Proficiency in Office Computer applications.
Result oriented
Integrity
Interpersonal Relations
Self-driven
Open – minded
Communication and Negotiation
Analytical and Financial Management
Project Management and Planning
Networking
Marketing, Sales and Customer Service
Attention to detail

Interested candidates are invited to send their CV and cover letter to careers@hrmconnection.com on or before 25th January 2021. Only shortlisted candidates will be contacted.

Apply via :

careers@hrmconnection.com

October 28, 2024
Junior Officer – Multilateral Affairs

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT.
The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, in trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.
There are more than 65 staff working in the Embassy of Sweden in Nairobi.
The Embassy of Sweden is looking for a Junior Officer for Multilateral Affairs for assisting primarily with work related to the United Nations Environment Programme (UNEP).
Main duties and Responsibilities

Assist the Ambassador (the Permanent Representative) and the Deputy Permanent Representative to the UNEP in Nairobi with whatever tasks they need to be performed
Attend and report from meetings at the UNEP
Prepare briefings for the Permanent Representative and the Deputy Permanent Representative ahead of meetings at the UNEP
Prepare briefings for visitors coming from Sweden to attend meetings at the UNEP in Nairobi
Organize meetings pertaining to the on-going work with the UNEP
Manage and organize incoming information/materials
Assist in preparing and carrying out visits from Sweden, i.e. planning and scheduling of visit, booking meetings, preparing briefs, etc.
Conduct outreach activities and liaise with representatives of other UN member states present in Nairobi

Education and Desired Experience

Academic Degree in Political Science, International Relations or other relevant areas from a recognized institution.
Experience of work/internship at a UN agency, an Embassy or a government office
Experience in working with multilateral (environmental) affairs

Skills, Knowledge and Attributes

Ability to seek information independently and be able to analyse complex data and discussions in order to make resumes, assessments and recommendations
Excellent drafting and reporting skills are essential
Excellent command of written and spoken English
Administrative competence and computer skills (incl. Word, Excel, PowerPoint)
Self-starter and independent with the ability to work unsupervised
Reliable, diligent, excellent organizational skills
Ability to adjust to changing priorities and undertake multiple tasks simultaneously
Respect for cultural diversity, with the ability to fit into a diverse team and to establish networks
Strong oral and written communication skills with excellent command of English
Ability to network and with an outgoing personality

This is a junior, 6-months, time-limited position. The Embassy is looking for a candidate that already lives in Kenya. Tentative starting date is as soon as possible, but latest March 1st 2021.
The terms and conditions for locally employed staff apply.

Interested individuals are invited to submit a 1-page Letter of Motivation and a CV to recruitment@dpckenya.com not later than 25th January 2021. The email subject should be “JUNIOR OFFICER – MULTILATERAL AFFAIRS’’ Please note that we will not consider late and applications that are not done in the requested format. Only shortlisted candidates will be contacted.

Apply via :

recruitment@dpckenya.com

October 28, 2024
Business Development Associate

REPORTS TO: Managing Director

Summary

The overall role of the Business Development Associate will be to analyze the existing customer base and identify new business opportunities to increase efficiency and profitability.
Duties and Responsibilities

Develop and write business proposals
Responding to Request for Proposals, Expressions of Interests, Request for Quotations etc.
Analyze existing customers to identify potential sales opportunities
Explore other options to source for additional clients
Draft Engagement letters and/or contracts for new and existing customers.
Ensure all clients are invoiced in a correct and timely manner and following upon outstanding payments.

Experience and Qualifications

Bachelor’s degree in Business Related or relevant field
3 – 5 years’ experience in a service industry preferably Insurance, HR Consulting and IT
Good knowledge of Microsoft Office Suite
Experience in writing Proposals/RFPQs/TORs/EOIs
Possess excellent verbal and written communication skill
Critical thinking skills, analytical, organized
Creatively-minded, good at thinking ‘outside the box’
Skills of persuasive

Interested individuals are invited to submit a 1-page Letter of Motivation and an updated CV to recruitment@dpckenya.com not later than 31st January 2021.The email subject should be “Business Development Associate’’Only shortlisted candidates will be contacted.

Apply via :

recruitment@dpckenya.com

October 28, 2024
Grants Accountant

AFIDEP is looking to recruit qualified and experienced persons to fill the position of a Grants Accountant. The successful candidate will be based at the Institute’s office in Nairobi, Kenya or Lilongwe Malawi.
About the position
To provide effective support to programmes implementation through management of programme funding and implementation systems and activities. He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities. In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversights on project activities. He/she will be required to build greater capability of the institute in grants and sub-grants management that is aligned with the institute’s program and partnership approaches.
AFIDEP-Grants-Accountant-Job-Advert.pdf
Main Responsibilities

A] Project development & Resources mobilisation

Support the translation of project proposal and plan into financial plan.
Support project development budgeting process
Provide best practice models and tools to ensure exhaustive project costing and full cost recovery
Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.
Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.
The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors

B] Donor accounting

Coordinates the accounting functions related to sponsored programmes and other restricted accounts
Reconciliation of donor statements
Timely and accurate donor invoicing
Timely donor reporting
Management of donor accounts and statements
Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.
Ensure adequate resources availability for programme implementation.

C] Programmes accounts management

Projects budgeting
Projects accounts maintenance
Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.
Monitoring of grant budgets, expenditures and forecasts of future needs
Support to projects managers on projects administration and financial management
Maintenance of projects financial management documentation
Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the organisation

D] Management of partners’ accounts

Partner statement reconciliation
Partners’ financial reports consolidation
Partners’ requests/claims verification and reconciliations before forwarding to for approvals
Maintenance of partners’ files and documentation
Establish and leverage partnerships with implementation consortia members and other stakeholders

E] Project audit facilitation

Plan project audits as per donor and AFIDEP guidelines
Support execution of the audit
Maintenance of audit files and schedules
Custody of programmes contractual and transaction documentation

F] Partners capacity building

Support partners in their financial management activities
Partners training and support
Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements
Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs

KEY PERFORMANCE INDICATORS

Effective grant contracts administration
Up to date programme financial information
Proper and complete programmes documentation
Effective support to programme teams
Accurate and timely projects reports
Compliance with donor conditions
Complete cost recovery from programme activities
Effective overhead rate negotiations with donors

Qualifications and Requirements

The candidate should possess a minimum of Masters’ degree in Business Administration with a Finance or accounting first degree.
Holders of professional accounting/finance qualification will be preferred
Minimum of 5 years of relevant experience in international non-profit organisation
Demonstrated experience in supporting international development programme activities
Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.
Demonstrated experience in donor requirements of key donor organisations. Experience in using computerised accounting system.
Demonstrated skills in computerized accounting as well as MS office and internet;
Strong quantitative and analytical skills especially with long and many spreadsheets;
Critical thinking, with excellent writing and communication skills.
Additional official language such as French will be an added advantage.
Ability to work independently, take initiative, set priorities and see activities through to completion.
Meticulous and attentive to details with wide experience in management of budgets.
High integrity, hardworking and willing to go the extra-mile to meet deadlines.
Excellent interpersonal skills

Behavioural Competencies

Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards
Professionalism: Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed
Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs
Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost effective style
Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals
Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.

For Nairobi applicants please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to hr@afidep.org not later than 05 February 2021.Applications should include the title of the position as the subject of the email.Only shortlisted applicants will be contacted.

Apply via :

hr@afidep.org

October 28, 2024
Finance Intern

Job purpose
The objectives of this position is to provide a learning environment for an aspiring finance and accounting professional, while contributing to the finance, administration and logistics function. We are looking for a bright hands-on Finance Intern to be a key member of the Finance team.
Key Responsibilities

Receive and examine payment requests supporting documents
Assist with recording invoices into the accounting system
Assist with positing of captured invoices for timely payment processing
Help in the reconciliation of account receivables and payables, banks, bill payments or inventories
Ensure that all recurrent invoices and utility bills are paid on time
Assists staff as needed on creating clear and understandable purchase requests and other documentation.
Prepare the required documentation of supplies and transactions and completed to Farsight Africa’s standards.
Filing of all supporting documents for administration and projects and ensuring the filing system of the organization is in order.
Other duties as requested by the supervisor

Qualifications and Experience
The candidate should have the following minimum qualifications:

A Bachelor’s degree in a finance related discipline from a recognized university with a minimum of Second Class Honours, Upper Division
Minimum of B+ in KCSE
CPA(s) or its equivalent is an added advantage
Good communication skills
Proficiency in Microsoft Office
Strong numeracy, analytical, strategy and research skills
Able to handle multiple tasks and prioritize accordingly

Location and Duration
The position will be based in Nairobi and the indicative start date is 1st February 2021. The internship is expected to run for a period of 2 months with possible extension based on satisfactory performance.

Send in your resume, accompanied by a cover letter, in PDF format with the subject “Finance Intern” to jobs@farsightafrica.com on or before the 21st January 2021.

Apply via :

jobs@farsightafrica.com

October 28, 2024
Reliever Monitoring and Evaluation Officer

Job Summary:
Under the overall leadership of the HSDSA M&E Director and direct supervision of Senior M&E Officer, the Monitoring and Evaluation Officer will assist in the coordination of monitoring and evaluation activities for the HIV Service Delivery Support Activity – Rift Valley at county, sub county and facility level, focusing specifically on capacity building of health care workers, SCHRIO on DHIS2, implementing partners staff on programs systems for collecting data for measuring project implementation, quality assurance, documentation and reporting for HIV PEPFAR USAID program activities in Nakuru and Baringo County. The position will contribute to the implementation of M&E activities in accordance with guidelines stipulated by USAID and GOK. The position will provide regular updates to project staff on progress towards implementation of the work plan and designing M&E methods for demonstrating HIV program outcomes and impact.
DUTIES AND RESPONSIBILITIES

Coordinate collection of program HIV activity data to ensure accuracy, completeness, and timeliness within assigned sub counties.
Ensure sub counties/implementing partners have a functional system for data collection, management, analysis, and synthesis of monitoring HIV data in line with GOK/USAID requirements.
Ensure that implementing partners/health care workers understand USAID/GOK reporting requirements including use of NASCOP HIV tools/ registers, indicator definitions and reporting through continuous job training/mentorship.
Continuously identify HIV data tools/ registers requirements and provide logistical support to ensure constant availability of approved standardized tools to facilities and partners in assigned sub counties.
Building capacity of partners and health care workers in HIV data management including basic analysis and use of data for program improvement.
Disseminate HIV program results at sub county progress review meetings and other stakeholder forums.
Build skills and capacity of SCHMTs and partners to ensure data quality including ability to conduct Routine Data Quality Assessments.
Provide technical updates on reporting and dissemination of national guidelines to sub – county and implementing partners.
In liaison with the Senior M&E officer and Senior Data Manager support implementation of DHIS2, EMR, national prevention systems, and program databases at sub county and facility level.
Conduct routine support supervisory visits implementing partners and facilities.
Write quarterly progress reports on M&E activities in assigned sub counties.
Carry out adhoc analysis and mining of program data.
Advice and promote best practices in monitoring and evaluation.
Perform any other duties assigned by the supervisor from time to time

KNOWLEDGE, SKILL AND ABILITIES

In-depth understanding and working knowledge of USAID/PEPFAR/GOK reporting requirements
Good planning and high-level organizational skills
Ability to work independently with minimal supervision
Ability to work under pressure to meet strict deadlines
Demonstrated team player with ability to develop and maintain compatibility among project staff, implementing partners, government staff, etc.
Well-developed, written, and oral communication skills
Advanced data analysis and presentation skills
Strong presentation skills
Experience in database management
Experience in training and capacity building using adult learning methods
Experience in data analysis and presenting statistical reports for different audiences
Keen to maintain data security and data quality systems
Good planning and organizational skills
Tact and diplomacy in dealing with implementing partners

MINIMUM REQUIREMENTS STANDARDS:

MS/MA/MPH in biostatistics, public health, social science or a related field with 3-5 years’ relevant experience or BS/BA in relevant field with at least 5-7 years’ experience in Monitoring and Evaluation for HIV programs.
At least 3 – 5-year experience working in a large HIV Care and Treatment USG PEPFAR funded project with good understanding of PEPFAR DATIM reporting requirements.
Demonstrated experience and good familiarity/ understanding on the Kenyan Ministry of Health Management Information Systems including NASCOP MOH M&E data tools and reporting systems (KHIS).
Computer proficiency in word processing, databases, spreadsheets, Power Point including advanced skills in at least two of the following programs: SPSS, Excel, Stata, and Ms Access.
Personal attributes; Good interpersonal skills, team player, ability to mentors and transfer knowledge through informal and formal training.

Gold Star Kenya is an equal opportunity employer. Interested candidates are encouraged to apply via email by sending cover letter and CV (in one folder pdf) to gskenya-hr@goldstarkenya.org. Please quote the Title of the post provided on the subject line and availability on the application letter to be received by 19th January 2021..

Apply via :

gskenya-hr@goldstarkenya.org

October 28, 2024
Operations and Finance Manager

Background
Are you looking for a position with meaning? Want a job that has a positive impact? Consider Tushinde. We are searching for a senior leader to join our growing team of passionate and competent professionals working to support families and children in need.
Tushinde is a child-focused employer and committed to child protection and the protection of vulnerable adults. All candidates will be screened prior to employment and every candidate, regardless of post applied for, will be expected to understand and adhere to the principles of child protection.
Key Skills

NGO operations for multi-donor funded project
Financial management and accounting
Project management
Team management/supervisory skills
MEAL (Monitoring, Evaluation and Learning) skills and impact assessment
Human resources management
Proposal writing and fundraising
Strong time management skills and an ability to support team members to meet deadlines
Fluent written and spoken English
Understanding of child protection systems and urban poverty issues

Key Qualities

A passion for ensuring that every child can enjoy their basic rights.
An ability to be flexible and adaptable in a young and growing organisation.

Main tasks and responsibilities

The operations manager oversees the overall operations of Tushinde in Kenya.
He/she assists the CEO in all logistical and non direct aspects of programme management.
With the Board of Directors, Executive Director (ED) and CEO, assists in writing and implementing the long and short term strategic plans for Tushinde Kenya.
Oversees the logistics and financial management of programme delivery including personnel, budgets and accounting, MEAL, and risk assessments.
Updates or develops relevant policies and standards of practice and ensures the implementation and evaluation of such policies and standards.
Oversees the finance department in the maintenance of accurate financial records, financial reporting, and budgeting.
Liaises with the finance department to ensure compliance with all relevant Kenyan laws regarding revenue, staff taxation and benefits, reporting to the NGO Bureau, etc.
Leads HR activities including hiring (developing job descriptions, postings, screening, interviewing), coordinating benefits, and terminations.
Ensures all personnel files are kept up to date and supports the PM and CEO in timely completion of employment contracts, performance appraisals, and performance improvement plans (PIP), if required.
Oversees day-to-day operations of the offices including: ICT needs and office maintenance
Provides or coordinates relevant training and follow-up support to staff as needed.
Supports the CEO and ED with fundraising within Kenya and abroad.
Facilitates the contribution to communication material such as newsletters and social media.

Reporting line
The Operations Manager will be appointed by the Board of Directors, Tushinde Kenya and will report to the CEO. This reporting will take the form of monthly written reports, monthly financial reporting, meetings in person and via video conferencing and email updates when needed.
Salary Range: 150,000 – 200,000 KES per month (gross); comprehensive health cover provided as a benefit

Please send your CV and a cover letter to: info@tushinde.org.uk or visit our website and social media pages for more details. The cover letter must specify your interest in working at Tushinde Children’s Trust and your relevant skills and experience for this position.Note: Generic cover letters or applications without cover letters will not be considered. Only shortlisted candidates will be contacted.

Apply via :

info@tushinde.org.uk

October 28, 2024
Counsellor or Counselling Psychologist

What Tushinde can offer you?

Working with a friendly team in a young and growing organisation delivering real change.
A monthly salary of 38,000 – 50,000 kshs, depending on experience.
21 days of paid holiday plus public holidays.
The opportunity to work flexibly.
Individual private health insurance.
Training and development with the opportunity for progression and further qualifications.

What would you be doing?

He or she will work alongside a passionate, professional and supportive team to help deliver the Tushinde family support programmes.

More detail can be found in the job description here: https://tushinde.org.uk/wp-content/uploads/2021/01/Tushinde-Job-description-Counsellor.pdf

What is Tushinde looking for?

Ideally, applicants should have 3 years’ experience in a similar role and have an honors degree, minimum, in a related subject.

Applicants should have experience of working with a team of qualified professionals and serving the public.

Please send a CV and a cover letter to info@tushinde.org.uk or visit our website for more details. In your cover letter you must demonstrate that you have researched the work of Tushinde, analysed what you think the challenges of the position may be and what your priorities will be if you are successful in your application. Applications with letters that have not done this will not be considered. Unfortunately, we only have the resources to contact those candidates who are shortlisted.

Apply via :

info@tushinde.org.uk

October 28, 2024
2D Animator, eLimu

Company Description

eLIMU -a leading digital education content provider in East Africa, based in Kenya. The organisation is focused on creating interactive and engaging, contextually relevant Digital Learning resources to improve learning outcomes for students across Africa. This role is responsible for coordinating the activities focused on creating innovative digital learning resources that leverage proven pedagogies and cutting-edge technology, aligned with our unique context in Africa to transform education on the continent.

Job Description

Find new and innovative opportunities to translate storyboards into engaging visual experiences.
Collaborate among animators/designers, initiating brainstorming sessions and generating creative concepts to elevate the quality of the motion graphic animation and styling video products
Take ownership of and execute projects, outlining the initial creative vision, creating storyboards, and executing design concepts
Assist in the production of video shoots in-studio and on-site as necessary
Edit raw video footage into video stories so that they clearly convey a compelling message and accomplish the video’s goals
Create high impact graphics and compose 2D animation used for final production
Assist in the selection of audio, graphics, colors, and animation, etc., taking initiative to make creative recommendations that accomplish the goals of the video
Design and produce multimedia for use on websites, presentations, and events
Consult on decisions regarding outsourced motion graphic/editing needs

Qualifications

Adobe Creative Suite CC
Photoshop
Illustrator
After Effects
Audition
Media Encoder
2D Animation
Compositing
Video Editing

Additional Information

What We Offer

Paid time off
Healthcare coverage
A highly collaborative team environment that will support your professional and personal growth
Work alongside great talent.
A culture of learning and innovation.
Opportunities for career growth and training.
Interaction with industry leaders and forward-thinking people.
A chance to make a social difference.
Overall fun company.

Apply via :

jobs.smartrecruiters.com

October 28, 2024