Company Founded: Founded in 2010

Communications Consultant

Reporting to the Regional Director, the Communications Consultant will collaborate closely with the Headquarters, Regional, Country Offices and Programme Presences (RO/CO/PP) colleagues to ensure communications strategies, media relations and organizational outreach efforts are aligned with corporate communications policies and initiatives.

Duties And Responsibilities
Duties and Responsibilities
Implementation of communication and outreach/advocacy strategies and plans for campaigns, international days and events, with a specific focus on media

Design, develop, and implement communication and outreach/advocacy strategies, including media strategies; ensure gender perspective;
Monitor and analyze print and social media and prepare reports;
Launch in-country UN Women/ UN system corporate and local/regional campaigns and special events;
Provide advice and guidance to and coordinate with CO/ PP and MCOs in the region.

Lead the development and dissemination of communications materials

Develop and produce communication and advocacy instruments and materials, including the annual report, briefing materials, press releases, and articles and coordinate its dissemination through effective channels;
Identify and launch information opportunities, activities, approaches and platforms and partners;
Provide advice on advocacy materials and coordinate launching flagship initiatives and publications in the region;
Lead the engagement and supervision of video producers and other communication specialists to produce audio/ visual material on UN Women’s work;
Develop brochures, factsheets, stories from the field to inform media and general public at the regional level;
Follow guidelines from and report to HQ

Manage media relations for the RO

Lead relationship building with press in country; maintain and update database of relevant press;
Respond timely and clearly to media inquiries and to a variety of inquiries and information requests; prepare related correspondence; identify topics, background information, news-related development and coverage of interest;
Organize roundtable discussions, press conferences, and briefing sessions with press;
Facilitate interviews with senior managers; connect media with UN Women subject experts;
Finalize talking points.

Oversee the RO web / online presence

Oversee and maintain (regional) websites, including developing design and content;
Coordinate COs’ web-presence in the line with corporate web policy;
Develop regional social media strategy
Oversee and manage (regional) social media accounts in line with corporate social media policy.

Key Performance Indicators:

Quality and relevant communications advocacy materials and content or the website and social media channels;
Regular interactions with mass media, as shown by coverage;
Regular exchange of information between CO in the region as shown in the coherent and relevant regional public presence.

Competencies
Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Ability to communicate sensitively, effectively and creatively across different constituencies
Strong knowledge of managing web-based knowledge management systems
Strong understanding of production, graphic design and photography standards
Strong knowledge of social media platforms and experience in social media outreach
Strong oral and written communication and editing skills
Strong communication, networking and advocacy skills
Ability to provide advice and be strategic and analytical
Good knowledge of regional media landscape
Knowledge of gender and human rights issues

Required Skills And Experience
Required Skills and Experience
Education and certification:

Master’s degree (or equivalent) in communications, public relations, journalism or relevant field is required;
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 5 years of professional work experience at national or international level in public relations, communications or advocacy, including in media relations;
Extensive experience in the use of social media;
Experience in media relations is an asset.

Language Requirements:

Fluency in English is required

Apply via :

jobs.undp.org

November 2, 2024
HR Assistant

JOB DESCRIPTION

Assist with day-to-day operations of the HR functions and duties
Provide clerical and administrative support to Human Resources executives
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
Coordinate HR projects planning (meetings, training, surveys etc.) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
Properly handle complaints and grievance procedures
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist our recruiters to source candidates and update our database
Ensure that accurate job descriptions are in place
Provide advice and assistance when conducting staff performance evaluations
Identify training and development opportunities for staff
Investigate and understand the causes for staff absences.
Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Schedule and organize interviews
Participate in applicant interviews
Conduct reference checks on possible candidates
Provide assistance to staff and management on pay and benefits systems
Review and draft policies, ensuring they are up to date and fit for purpose.
Build strong working relationships at all levels to influence and engage staff

Requirements & Qualifications:

Bachelor’s degree in Human Resources or a related field or Diploma in Human Resources
At least 2 years of experience in a similar role in the HR Department
Knowledge of labour law
Excellent knowledge and use of Microsoft Office; Excel, Power point, and other reporting software
Excellent organizational and record-keeping skills
Excellent writing and reporting skills
Strong communications skills

Interested candidates to kindly send your CV to careers@hrmconnection.com by 5TH SEPTEMBER 2023. Due to the urgency of the vacancy, it will be on a rolling basis.

Apply via :

careers@hrmconnection.com

November 2, 2024
Parts Associate

Overview

Designed, engineered, and built in Kenya, Mobius Motors sells highly durable, highly affordable vehicles for Africa’s mass market. Versatile, rugged, and durable, it is designed for African cities whilst still being extremely capable off-road.
We are seeking to hire an exceptional Parts Associate interested in a truly unique entrepreneurial opportunity to create impact on a global scale as part of our Commercial Team.

Responsibilities
The Commercial team ensures that Mobius Motors has unmatched end-to-end customer experience that reinforces the brand and builds enduring loyalty. This encompasses the following areas:

Marketing – Customer insight-driven go-to-market strategy built around high-impact brand building and efficient execution that resonates with our customers
Salesforce – Optimised, strategic sales tools, performance management, and resource
deployment to serve our customers
Network + Distribution – Scalable high-performance network executing disciplined sales and service operations to provide a high-quality, seamless customer experience and a consistent brand experience
Aftersales – Market-leading service operations executed with speed, quality and customer- first commitment

Every member of the Commercial team takes responsibility for supporting the business needs above, which may require expanding responsibilities as needed, additional learning, and tackling new professional challenges beyond what is reflected in this Job Description.
Functional Areas Responsibilities
Receiving

Receiving: Receive parts into the Aftersales and Technical Warehouse ensuring ordered and received parts match, and that the invoice is as per the delivery note.

Parts Sales

Sales: Receive customer and workshop orders and ensure all orders are processed within the stipulated timing, accurately and with utmost customer enthusiasm in mind.
Invoicing: Notify Finance of all non-warranty parts for invoicing to respective customers.

Warehousing

Labelling and Binning: Ensure all parts received are accurately labelled with part name and number as ordered and bin all received parts in their
respective bins (Aftersales, Technical and Production).
Parts & Inventory Officer 2 of 3 Mobius Motors
Warehouse Operations: Adhere to the laid down warehouse operating procedures and policies as per the Mobius warehousing ICP.
Health & Safety: Understand and apply all the health and safety precautions required in the warehouse.

Inventory Management

Segregation: Ensure warehouse is well organised and damaged parts are segregated and concerned persons notified of the damages.
Stock Take: Participate in monthly cycle stock counts and prepare reports as required.
Stock Audits: Support inventory audit as and when required.
Reporting: Support with inventory report generation. This includes sales order trends, delivery note trends, stock items from various warehouses.

Stock Movement/Control

Part Movement: Ensure all parts movement is done through the system as per customer order and workshop repair orders.
Dispatching: Package ordered parts securely and ensure dispatch to customer directly or to their respective representatives or courier company of choice.
Warranty: Ensure all warranty and goodwill parts have their respective workshop repair orders and delivery notes.

Aftersales Support

Parts Collection: Support supply chain with collection of parts from suppliers as and when needed.
Improved profitability – Increasing market share based on budget, carry out market surveys and prudent management that ensures 2-3 stock turns per year are maintained.
Customer service and satisfaction – Ensure customer orders are completed on time, promptly with utmost courtesy and consideration.
Administration and reports – All parts stock levels and transactions correctly recorded, know how to use the parts catalogues and manufacturer lists,
maintain liaison with other business departments, manufacturers, OEM’s, Suppliers, and major customers.

Qualifications

Knowledge, skills and any other information required to be successful in this role.

Academic & Professional
Qualifications

Bachelor’s Degree(minimum) in Supply Chain management
Professional Qualification in Inventory Management

Functional Knowledge & Skills

Proficiency in Excel, Power Point and Word Sufficient know how in automotive field
2 years related experience in stores and stores management

General

Exceptional attention to detail and high quality deliverable outputs
Ability to grasp complex concepts and systems quickly, and express them in simple ways
Ability to multi-task in a fast-paced environment and to remain graceful under pressure
Ability to take ownership and accountability of project timeline and results
Strong presentations skills, including excellent oral communication skills
High sense of drive and urgency in achieving our vision
Ability to adapt to a dynamic working environment and work within a diverse team
Extreme patience and a good sense of humour
Excellent interpersonal skills to work effectively with others
A start-up personality; entrepreneurial, ambitious, independent, systematic attention to detail, structured thinker, goal-oriented, flexible and able to deal well with setbacks
Passion for the automotive industry and social enterprise in Africa
Valid driver’s license class BCE

Apply via :

recruiting@mobiusmotors.com

November 2, 2024
Executive Secretary (Reliever) Area Manager

Job Responsibilities
Office Function

Arrange ticketing for SG at least one week before a trip and provide information on weather conditions at destination. On return, ensure trip reconciliation within 24 hours of return from trip
Arrange visa to be ready for trip at least two weeks before the trip. Ensure reconciliation of visa receipts within 24 hours of payment for the visa.
At least 2 days before a trip, per diem and any documents (e.g. working documents, magazines) to be carried for any meeting to be ready and handed to SG.
Send out accurate invitations for meetings at least 30 days before Executive Committee (EXC) or Annual General Assembly (AGA)
At least two days before meetings, water/refreshments and other logistics to be ready
Write minutes as directed and the minutes be completed within 3 working days from end of meeting.
Maintain up-to-date and accurate contact details for CEOs, partners and invitees to AFRAA AGAs and other events. Hard copy of updated list of CEOs to be given to the Secretary General every first week of each month
Ensure signed Minutes of EXEC and AGA meetings are filed and readily available at all times
Ensure minutes of EXEC are sent to the Chairman within 2 weeks of EXEC meetings and sent to all EXEC members within 2 working days of receipt from the Chairman.
Prompt the Secretary General (SG) about actionable matter arising from EXEC/AGA meetings according to timelines in Summary Decisions
Each time there is a new member CEO appointed or key industry partners or regional international organization, draft a congratulatory letter for the Secretary General to sign within 2 days of receipt of the information
Carry out translations into French as directed before 30 days to the relevant meeting (EXEC or AGA)

Administrative Functions

Application for renewal of contracts to be made at least two months before expiry date of contract
Observe AFRAA working hours especially that work starts at 0830 hours at all times
Answer phone within first 3 rings
Within 24 hours before a trip, ensure that a memo about the Director/Manager designated to act in the absence of the SG is signed and distributed to staff
Dress smartly and decently during working hours
Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks
Maintain accurate diary of SG meetings every Monday or if it is a holiday, the next working day Relations
Work cooperatively with other staff in AFRAA whenever carrying out your duties
Arrange for presents and gifts for CEOs and other senior guests visiting AFRAA at least two days before the visit.
Quality Objectives
Must be calm and be able to work under pressure for example during conferences/meetings
Maintain confidentiality in all matters pertaining to the office of the SG
Ensure that the office area is not unduly noisy during working hours
Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur
Any other duties as you may be allocated by your supervisor from time to time

Requirements:
Minimum Qualifications

Bachelor’s degree in Business Administration, Communications or equivalent.
Relevant work experience in offering executive office support.
Fluency in written and oral French plus English is a MUST.

go to method of application »

If you are interested in the position, please send your application (CV and Cover Letter) to hiring@twiva.co.ke no later than 4th September 2023, 5:00 PM (EAT)

Apply via :

hiring@twiva.co.ke

November 2, 2024
Regional Project Coordination Specialist, Generation Equality

Duties and Responsibilities
Functions:
Lead the design, coordination and implementation of the Generation Equality Phase II project in the region:

Coordinate the overall project work plan development and implementation according to Strategic Note and Phase II Pro Doc;
Liaise with the regional counterparts, donors, UN Women and partners to ensure the project results are achieved and resources are managed;
Prepare and present work-plans, periodic narrative progress reports and expenditures status reports to UN Women and other stakeholders as necessary;
Establish systems for project planning, implementation and monitoring in collaboration with partners;
Record and maintain documents on relevant project activities, issues, and risks.

Manage coordination with regional partners and other stakeholders:

Strengthen Commitment Makers’ capacities to implement commitments;
Prepare and apply regional /country specific technical guidance on leveraging UN system mechanisms, platforms and potential entry points for UN system coordination to ensure the delivery of the Generation Equality commitments, including through the development of joint UN initiatives and the production of joint thematic knowledge products;
Develop and implement a regional/country strategy to support the implementation of partners’ Generation Equality commitments in alignment with the RO / CO Strategic Note and Phase II Pro Doc;
Develop and implement a regional/country monitoring mechanism to ensure the implementation of UN Women’s own Generation Equality commitments where relevant;
Develop and deliver a Commitment Maker Engagement Strategy at regional and country levels to ensure engagement of new Commitment Makers and Compact signatories;
Partner with Action Coalition Leaders, Compact Board and catalytic members at regional and country level to issue calls to action to advocate for implementation of commitments;
Provide technical support and capacity building through mechanisms such as tools, resources, round tables, and learning events to priority Commitment Makers to strengthen commitment implementation at regional and country level;
Organize peer-to-peer learning sessions and strategic dialogue events for Commitment Makers at regional and country level;
Coordinate with existing regional bodies, of which UN Women is a member, to drive commitments implementation and UN system coordination;
Undertake assessments of commitment makers’ strategies and plans to ensure adequate focus to invest in civil society and youth organizations.

Provide support and guidance to Country Offices in establishing and convening multi-stakeholder platforms for collective action:

In consultation with Country Offices, establish and implement demand-driven country identification process against agreed criteria for pathfinder country pilots;
Provide technical support to Country Offices for the establishment of pathfinder country pilots;
Convene at least one annual high-level political dialogue on Generation Equality themes, harnessing the energy of Action Coalition leaders and commitment makers and Compact Signatories, as a methodology to advance concrete advocacy objectives;
Support mainstreaming inclusive, intergenerational, and multi-stakeholder structures in countries by developing and disseminating evidence-based knowledge on the suggested roles of these structures/ their governance mechanisms/ composition/modus operandi / partnerships’ management;
Lead and deliver an advocacy and communications strategy at regional and national levels to bring visibility to Generation Equality core objectives; showcase regional and country level stories of impact and drive co-ownership and co-accountability;
Support Action Coalition Leaders and Compact Board Members in actively engaging in the Action Coalitions/the Compact structures and regular meetings;
Facilitate cross-thematic collaboration between Action Coalitions/Compact that break up siloes, advance thematic synergies and foster collective action;
Support Leaders and Commitment Makers in the annual commitments reporting to produce the annual accountability report.
Coordinate advocacy and communications efforts at to bring visibility to the Generation Equality follow up and support its progressive policy agenda.

Manage the monitoring and reporting of the project:

Supervise and manage staff, review performance and mentor/ coach staff [as applicable];
Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages;
Monitor the implementation of activities and the expenditure of funds; oversee regular monitoring visits;
Finalize annual and quarterly reports;
Provide project inputs to Regional Office reporting;
Ensure the delivery of baseline, monitoring, evaluation plans and reports.

Contribute to Resource Mobilization efforts on Generation Equality:

Actively support resource mobilization on the Generation Equality Project Document and expand / deepen UN Women’s overall partnerships in the region;
Contribute to the whole-of-organization approach of Generation Equality in collaboration with UNW colleagues and in alignment with the approved Generation Equality Project Document.

Manage financial resources and supervise staff:

Supervise and manage staff, review performance and mentor/ coach staff [as applicable];
Develop and prepare annual workplans, financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
Oversee and monitor the allocation and disbursement of funds to participating partners;
Ensure appropriate actions are taken to optimize use of programme funds.

Key Performance Indicators:

Timely and quality technical advice and support internally within UN Women and externally with partners;
New Generation Equality priority commitments from the region made across stakeholders, including through new and/or expanded partnerships;
Pathfinder Country Pilots established and launched;
Political dialogues held to advance new commitments and accountability for implementation;
List of prioritized commitments and technical support plans for implementation;
Stories of progress on commitments advanced and disseminated;
Strong relationships with various partners and stakeholders to fortify the reputation of Generation Equality;
Commitment Maker engagement strategy and cultivation of cross-thematic synergies;
Contributions to resource mobilization for Generation Equality as a whole;
Collaborative opportunities and outputs to drive UN system coordination for Generation Equality;
Timely and quality implementation of project activities against set workplans, timelines and budgets;
Quality and timely reporting.

Competencies
Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

FUNCTIONAL COMPETENCIES:

Excellent communication skills, both written and oral;
Excellent programme formulation, implementation, monitoring and evaluation skill;
Ability to develop detailed operational plans, budgets, and deliver on them;
Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
Strong knowledge of Results Based Management;
Strong knowledge of UN programme management systems;
Ability to lead formulation of strategies and their implementation;
Strong networking skills;
Demonstrated knowledge of gender equality and women’s empowerment.

Required Skills and Experience
Education and certification:

Master’s degree (or equivalent) in social sciences, political science, international relations, business administration or management, public administration, or other related fields; or a first-level university degree in combination with two additional years of qualifying experience.

Experience:

At least 7 years of progressively responsible experience in project coordination, including project design, monitoring and evaluation, donor reporting and capacity building;
Experience working on gender equality and women’s empowerment;
Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
Proven experience in leading teams effectively.
Experience in or with the United Nations system is an asset.
Experience working with, and building partnerships with governments, donors and civil society organizations internationally and in the field;
Experience leading a team.

Language Requirements:

Fluency in English is required;
Knowledge of another UN official working language is an asset.

Apply via :

jobs.undp.org

November 2, 2024
Programme Analyst – Care Economy

Duties And Responsibilities
Contribute substantively to the development of programme strategies in the area of Care Economy:

Provide substantive inputs to the design and formulation of programme/project; proposals and initiatives with a focus on care economy at a macro-policy level as well as at programmatic levels;
Identify areas for support and intervention related to the care economy areas of work;
Identify linkages and synergies between the various projects under the WEE team and across UN Women thematic areas.

Provide substantive technical support to the implementation and management of the Care Economy programming:

Provide technical inputs to the annual workplan and budget;
Lead the implementation of programme activities;
Lead the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
Review, coordinate and monitor the submission of implementing partner financial and narrative reports.

Provide technical assistance and capacity development to project/programme partners:

Coordinate and provide technical support in the implementation of programme activities in the care economy areas of work;
Provide substantive inputs to the research initiatives in their design, the review of methodologies, data, findings and conclusions at regional and country levels;
Develop technical knowledge products;
Maintain relationships with regional and continental partners to support implementation and expansion of the Care Economy programming;
Identify opportunities for capacity building of partners and facilitate technical/ programming support and trainings to partners, as needed.

Provide technical inputs to the monitoring and reporting of the programme/project:

Monitor progress of implementation of activities and finances using results-based management tools;
Draft reports on monitoring missions, programme results, outputs and outcomes;
Provide substantive inputs to the preparation of donor and UN Women reports.

Provide substantive inputs to building partnerships and resource mobilization strategies:

Provide substantive inputs to resource mobilization strategies; analyze and maintain information and databases;
Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
Participate in donor meetings and public information events, as delegated.

Provide substantive inputs to advocacy, knowledge building and communication efforts:

Develop background documents, briefs and presentations related to Care Economy;
Coordinate and organize advocacy campaigns, events, trainings, workshops and knowledge products;
Coordinate the development of knowledge management methodologies, and products on Care Economy.

Key Performance Indicators:

Timely and quality inputs to programme development;
Timely and quality implementation of Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note;
Timely and quality technical assistance;
Quality and timely inputs to reporting;
Strong relations with partners and stakeholders;
Enhanced best practices and lessons learned documented and circulated.

Competencies
Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Good programme formulation, implementation, monitoring and evaluation skills;
Good knowledge of Results Based Management;
Ability to gather and interpret data, reach logical conclusions and present findings and recommendations;
Good analytical skills with excellent communication skills (oral and written);
Ability to identify and analyze trends, opportunities and threats to fundraising;
Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery.

Required Skills And Experience
Education:

Master’s degree or equivalent in economics, social policy, development studies, gender studies, or a related field is required;
A project/programme management certification would be an added advantage.

Experience:

A minimum 5 years (8 years with a Bachelors degree) of progressively responsible work experience in planning, implementation, coordinating, monitoring, and reporting;
Experience in gender equality programming, implementing women’s economic empowerment programmes;
Experience working in report writing, knowledge management and preparing communication materials;
Experience working in East and Southern African countries is an asset;
Experience coordinating and liaising with government agencies and/or donors is an asset;
Experience working within or with the UN system, Agencies, Funds or Programs is an asset.

Language Requirements:

Fluency in English is required;
Working knowledge of another official UN language is an asset.

Apply via :

jobs.undp.org

November 2, 2024
Parts Associate

Overview

Designed, engineered, and built in Kenya, Mobius Motors sells highly durable, highly affordable vehicles for Africa’s mass market. Versatile, rugged, and durable, it is designed for African cities whilst still being extremely capable off-road.
We are seeking to hire an exceptional Parts Associate interested in a truly unique entrepreneurial opportunity to create impact on a global scale as part of our Commercial Team.

Responsibilities

The Commercial team ensures that Mobius Motors has unmatched end-to-end customer experience that reinforces the brand and builds enduring loyalty. This encompasses the following areas:

Marketing – Customer insight-driven go-to-market strategy built around high-impact brand building and efficient execution that resonates with our customers
Salesforce – Optimised, strategic sales tools, performance management, and resource
deployment to serve our customers
Network + Distribution – Scalable high-performance network executing disciplined sales and service operations to provide a high-quality, seamless customer experience and a consistent brand experience
Aftersales – Market-leading service operations executed with speed, quality and customer- first commitment

Every member of the Commercial team takes responsibility for supporting the business needs above, which may require expanding responsibilities as needed, additional learning, and tackling new professional challenges beyond what is reflected in this Job Description.

Functional Areas Responsibilities

Receiving

Receiving: Receive parts into the Aftersales and Technical Warehouse ensuring ordered and received parts match, and that the invoice is as per the delivery note.

Parts Sales

Sales: Receive customer and workshop orders and ensure all orders are processed within the stipulated timing, accurately and with utmost customer enthusiasm in mind.
Invoicing: Notify Finance of all non-warranty parts for invoicing to respective customers.

Warehousing

Labelling and Binning: Ensure all parts received are accurately labelled with part name and number as ordered and bin all received parts in their
respective bins (Aftersales, Technical and Production).
Parts & Inventory Officer 2 of 3 Mobius Motors
Warehouse Operations: Adhere to the laid down warehouse operating procedures and policies as per the Mobius warehousing ICP.
Health & Safety: Understand and apply all the health and safety precautions required in the warehouse.

Inventory Management

Segregation: Ensure warehouse is well organised and damaged parts are segregated and concerned persons notified of the damages.
Stock Take: Participate in monthly cycle stock counts and prepare reports as required.
Stock Audits: Support inventory audit as and when required.
Reporting: Support with inventory report generation. This includes sales order trends, delivery note trends, stock items from various warehouses.

Stock Movement/Control

Part Movement: Ensure all parts movement is done through the system as per customer order and workshop repair orders.
Dispatching: Package ordered parts securely and ensure dispatch to customer directly or to their respective representatives or courier company of choice.
Warranty: Ensure all warranty and goodwill parts have their respective workshop repair orders and delivery notes.

Aftersales Support

Parts Collection: Support supply chain with collection of parts from suppliers as and when needed.
Improved profitability – Increasing market share based on budget, carry out market surveys and prudent management that ensures 2-3 stock turns per year are maintained.
Customer service and satisfaction – Ensure customer orders are completed on time, promptly with utmost courtesy and consideration.
Administration and reports – All parts stock levels and transactions correctly recorded, know how to use the parts catalogues and manufacturer lists,
maintain liaison with other business departments, manufacturers, OEM’s, Suppliers, and major customers.

Qualifications

Knowledge, skills and any other information required to be successful in this role.

Academic & Professional
Qualifications

Bachelor’s Degree(minimum) in Supply Chain management
Professional Qualification in Inventory Management

Functional Knowledge & Skills

Proficiency in Excel, Power Point and Word Sufficient know how in automotive field
2 years related experience in stores and stores management

General

Exceptional attention to detail and high quality deliverable outputs
Ability to grasp complex concepts and systems quickly, and express them in simple ways
Ability to multi-task in a fast-paced environment and to remain graceful under pressure
Ability to take ownership and accountability of project timeline and results
Strong presentations skills, including excellent oral communication skills
High sense of drive and urgency in achieving our vision
Ability to adapt to a dynamic working environment and work within a diverse team
Extreme patience and a good sense of humour
Excellent interpersonal skills to work effectively with others
A start-up personality; entrepreneurial, ambitious, independent, systematic attention to detail, structured thinker, goal-oriented, flexible and able to deal well with setbacks
Passion for the automotive industry and social enterprise in Africa
Valid driver’s license class BCE

Apply via :

recruiting@mobiusmotors.com

November 2, 2024
Executive Secretary (Reliever) Area Manager

Job Responsibilities
Office Function

Arrange ticketing for SG at least one week before a trip and provide information on weather conditions at destination. On return, ensure trip reconciliation within 24 hours of return from trip
Arrange visa to be ready for trip at least two weeks before the trip. Ensure reconciliation of visa receipts within 24 hours of payment for the visa.
At least 2 days before a trip, per diem and any documents (e.g. working documents, magazines) to be carried for any meeting to be ready and handed to SG.
Send out accurate invitations for meetings at least 30 days before Executive Committee (EXC) or Annual General Assembly (AGA)
At least two days before meetings, water/refreshments and other logistics to be ready
Write minutes as directed and the minutes be completed within 3 working days from end of meeting.
Maintain up-to-date and accurate contact details for CEOs, partners and invitees to AFRAA AGAs and other events. Hard copy of updated list of CEOs to be given to the Secretary General every first week of each month
Ensure signed Minutes of EXEC and AGA meetings are filed and readily available at all times
Ensure minutes of EXEC are sent to the Chairman within 2 weeks of EXEC meetings and sent to all EXEC members within 2 working days of receipt from the Chairman.
Prompt the Secretary General (SG) about actionable matter arising from EXEC/AGA meetings according to timelines in Summary Decisions
Each time there is a new member CEO appointed or key industry partners or regional international organization, draft a congratulatory letter for the Secretary General to sign within 2 days of receipt of the information
Carry out translations into French as directed before 30 days to the relevant meeting (EXEC or AGA)

Administrative Functions

Application for renewal of contracts to be made at least two months before expiry date of contract
Observe AFRAA working hours especially that work starts at 0830 hours at all times
Answer phone within first 3 rings
Within 24 hours before a trip, ensure that a memo about the Director/Manager designated to act in the absence of the SG is signed and distributed to staff
Dress smartly and decently during working hours
Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks
Maintain accurate diary of SG meetings every Monday or if it is a holiday, the next working day Relations
Work cooperatively with other staff in AFRAA whenever carrying out your duties
Arrange for presents and gifts for CEOs and other senior guests visiting AFRAA at least two days before the visit.
Quality Objectives
Must be calm and be able to work under pressure for example during conferences/meetings
Maintain confidentiality in all matters pertaining to the office of the SG
Ensure that the office area is not unduly noisy during working hours
Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur
Any other duties as you may be allocated by your supervisor from time to time

Requirements:
Minimum Qualifications

Bachelor’s degree in Business Administration, Communications or equivalent.
Relevant work experience in offering executive office support.
Fluency in written and oral French plus English is a MUST.

go to method of application »

If you are interested in the position, please send your application (CV and Cover Letter) to hiring@twiva.co.ke no later than 4th September 2023, 5:00 PM (EAT)

Apply via :

hiring@twiva.co.ke

November 2, 2024
Regional Project Coordination Specialist, Generation Equality

Duties and Responsibilities

Functions:

Lead the design, coordination and implementation of the Generation Equality Phase II project in the region:

Coordinate the overall project work plan development and implementation according to Strategic Note and Phase II Pro Doc;
Liaise with the regional counterparts, donors, UN Women and partners to ensure the project results are achieved and resources are managed;
Prepare and present work-plans, periodic narrative progress reports and expenditures status reports to UN Women and other stakeholders as necessary;
Establish systems for project planning, implementation and monitoring in collaboration with partners;
Record and maintain documents on relevant project activities, issues, and risks.

Manage coordination with regional partners and other stakeholders:

Strengthen Commitment Makers’ capacities to implement commitments;
Prepare and apply regional /country specific technical guidance on leveraging UN system mechanisms, platforms and potential entry points for UN system coordination to ensure the delivery of the Generation Equality commitments, including through the development of joint UN initiatives and the production of joint thematic knowledge products;
Develop and implement a regional/country strategy to support the implementation of partners’ Generation Equality commitments in alignment with the RO / CO Strategic Note and Phase II Pro Doc;
Develop and implement a regional/country monitoring mechanism to ensure the implementation of UN Women’s own Generation Equality commitments where relevant;
Develop and deliver a Commitment Maker Engagement Strategy at regional and country levels to ensure engagement of new Commitment Makers and Compact signatories;
Partner with Action Coalition Leaders, Compact Board and catalytic members at regional and country level to issue calls to action to advocate for implementation of commitments;
Provide technical support and capacity building through mechanisms such as tools, resources, round tables, and learning events to priority Commitment Makers to strengthen commitment implementation at regional and country level;
Organize peer-to-peer learning sessions and strategic dialogue events for Commitment Makers at regional and country level;
Coordinate with existing regional bodies, of which UN Women is a member, to drive commitments implementation and UN system coordination;
Undertake assessments of commitment makers’ strategies and plans to ensure adequate focus to invest in civil society and youth organizations.

Provide support and guidance to Country Offices in establishing and convening multi-stakeholder platforms for collective action:

In consultation with Country Offices, establish and implement demand-driven country identification process against agreed criteria for pathfinder country pilots;
Provide technical support to Country Offices for the establishment of pathfinder country pilots;
Convene at least one annual high-level political dialogue on Generation Equality themes, harnessing the energy of Action Coalition leaders and commitment makers and Compact Signatories, as a methodology to advance concrete advocacy objectives;
Support mainstreaming inclusive, intergenerational, and multi-stakeholder structures in countries by developing and disseminating evidence-based knowledge on the suggested roles of these structures/ their governance mechanisms/ composition/modus operandi / partnerships’ management;
Lead and deliver an advocacy and communications strategy at regional and national levels to bring visibility to Generation Equality core objectives; showcase regional and country level stories of impact and drive co-ownership and co-accountability;
Support Action Coalition Leaders and Compact Board Members in actively engaging in the Action Coalitions/the Compact structures and regular meetings;
Facilitate cross-thematic collaboration between Action Coalitions/Compact that break up siloes, advance thematic synergies and foster collective action;
Support Leaders and Commitment Makers in the annual commitments reporting to produce the annual accountability report.
Coordinate advocacy and communications efforts at to bring visibility to the Generation Equality follow up and support its progressive policy agenda.

Manage the monitoring and reporting of the project:

Supervise and manage staff, review performance and mentor/ coach staff [as applicable];
Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages;
Monitor the implementation of activities and the expenditure of funds; oversee regular monitoring visits;
Finalize annual and quarterly reports;
Provide project inputs to Regional Office reporting;
Ensure the delivery of baseline, monitoring, evaluation plans and reports.

Contribute to Resource Mobilization efforts on Generation Equality:

Actively support resource mobilization on the Generation Equality Project Document and expand / deepen UN Women’s overall partnerships in the region;
Contribute to the whole-of-organization approach of Generation Equality in collaboration with UNW colleagues and in alignment with the approved Generation Equality Project Document.

Manage financial resources and supervise staff:

Supervise and manage staff, review performance and mentor/ coach staff [as applicable];
Develop and prepare annual workplans, financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
Oversee and monitor the allocation and disbursement of funds to participating partners;
Ensure appropriate actions are taken to optimize use of programme funds.

Key Performance Indicators:

Timely and quality technical advice and support internally within UN Women and externally with partners;
New Generation Equality priority commitments from the region made across stakeholders, including through new and/or expanded partnerships;
Pathfinder Country Pilots established and launched;
Political dialogues held to advance new commitments and accountability for implementation;
List of prioritized commitments and technical support plans for implementation;
Stories of progress on commitments advanced and disseminated;
Strong relationships with various partners and stakeholders to fortify the reputation of Generation Equality;
Commitment Maker engagement strategy and cultivation of cross-thematic synergies;
Contributions to resource mobilization for Generation Equality as a whole;
Collaborative opportunities and outputs to drive UN system coordination for Generation Equality;
Timely and quality implementation of project activities against set workplans, timelines and budgets;
Quality and timely reporting.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

FUNCTIONAL COMPETENCIES:

Excellent communication skills, both written and oral;
Excellent programme formulation, implementation, monitoring and evaluation skill;
Ability to develop detailed operational plans, budgets, and deliver on them;
Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
Strong knowledge of Results Based Management;
Strong knowledge of UN programme management systems;
Ability to lead formulation of strategies and their implementation;
Strong networking skills;
Demonstrated knowledge of gender equality and women’s empowerment.

Required Skills and Experience

Education and certification:

Master’s degree (or equivalent) in social sciences, political science, international relations, business administration or management, public administration, or other related fields; or a first-level university degree in combination with two additional years of qualifying experience.

Experience:

At least 7 years of progressively responsible experience in project coordination, including project design, monitoring and evaluation, donor reporting and capacity building;
Experience working on gender equality and women’s empowerment;
Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
Proven experience in leading teams effectively.
Experience in or with the United Nations system is an asset.
Experience working with, and building partnerships with governments, donors and civil society organizations internationally and in the field;
Experience leading a team.

Language Requirements:

Fluency in English is required;
Knowledge of another UN official working language is an asset.

Apply via :

jobs.undp.org

November 2, 2024
Programme Analyst – Care Economy

Duties And Responsibilities

Contribute substantively to the development of programme strategies in the area of Care Economy:

Provide substantive inputs to the design and formulation of programme/project; proposals and initiatives with a focus on care economy at a macro-policy level as well as at programmatic levels;
Identify areas for support and intervention related to the care economy areas of work;
Identify linkages and synergies between the various projects under the WEE team and across UN Women thematic areas.

Provide substantive technical support to the implementation and management of the Care Economy programming:

Provide technical inputs to the annual workplan and budget;
Lead the implementation of programme activities;
Lead the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
Review, coordinate and monitor the submission of implementing partner financial and narrative reports.

Provide technical assistance and capacity development to project/programme partners:

Coordinate and provide technical support in the implementation of programme activities in the care economy areas of work;
Provide substantive inputs to the research initiatives in their design, the review of methodologies, data, findings and conclusions at regional and country levels;
Develop technical knowledge products;
Maintain relationships with regional and continental partners to support implementation and expansion of the Care Economy programming;
Identify opportunities for capacity building of partners and facilitate technical/ programming support and trainings to partners, as needed.

Provide technical inputs to the monitoring and reporting of the programme/project:

Monitor progress of implementation of activities and finances using results-based management tools;
Draft reports on monitoring missions, programme results, outputs and outcomes;
Provide substantive inputs to the preparation of donor and UN Women reports.

Provide substantive inputs to building partnerships and resource mobilization strategies:

Provide substantive inputs to resource mobilization strategies; analyze and maintain information and databases;
Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
Participate in donor meetings and public information events, as delegated.

Provide substantive inputs to advocacy, knowledge building and communication efforts:

Develop background documents, briefs and presentations related to Care Economy;
Coordinate and organize advocacy campaigns, events, trainings, workshops and knowledge products;
Coordinate the development of knowledge management methodologies, and products on Care Economy.

Key Performance Indicators:

Timely and quality inputs to programme development;
Timely and quality implementation of Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note;
Timely and quality technical assistance;
Quality and timely inputs to reporting;
Strong relations with partners and stakeholders;
Enhanced best practices and lessons learned documented and circulated.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Good programme formulation, implementation, monitoring and evaluation skills;
Good knowledge of Results Based Management;
Ability to gather and interpret data, reach logical conclusions and present findings and recommendations;
Good analytical skills with excellent communication skills (oral and written);
Ability to identify and analyze trends, opportunities and threats to fundraising;
Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery.

Required Skills And Experience

Education:

Master’s degree or equivalent in economics, social policy, development studies, gender studies, or a related field is required;
A project/programme management certification would be an added advantage.

Experience:

A minimum 5 years (8 years with a Bachelors degree) of progressively responsible work experience in planning, implementation, coordinating, monitoring, and reporting;
Experience in gender equality programming, implementing women’s economic empowerment programmes;
Experience working in report writing, knowledge management and preparing communication materials;
Experience working in East and Southern African countries is an asset;
Experience coordinating and liaising with government agencies and/or donors is an asset;
Experience working within or with the UN system, Agencies, Funds or Programs is an asset.

Language Requirements:

Fluency in English is required;
Working knowledge of another official UN language is an asset.

Apply via :

jobs.undp.org

November 2, 2024