Company Founded: Founded in 2010

Regional Managing Director (East Africa)

Job Details
S/he will oversee general company administration, development and quality control; Provide assistance to the professional staff; Manage HR and Financial matters; Manage Business Development and overall project management.
The candidate must have deep knowledge of HR practices, hands on experience in administration and logistics, Strategy and Budgeting, Compliance, Business Development (Develop and achieve regional marketing strategy, including the development of regional offices or representative offices, associates and sub-consultants), Project Management, Quality Assurance.
Job Responsibilities

Implementing, adhering to and contributing to development and enhancement of: Transfer Pricing Policy; Allocation of Revenue Policy;ESOP (Employee Share Option Program); Group Strategy.
Representing the region on all of the above at Group Exco and Board Meetings
Representing Regional Shareholders at Group Board Meetings
Attending and presenting at International Conference and ensure participation by senior consultants and fellow Directors

Key Skills and Competencies

Strong operational acumen
Proven people management and relationship skills
Regional experience
Knowledge/Experience in investment analysis and portfolio construction
Professional maturity and ability to operate in a fast paced, competitive work environment
Ability to analyze and articulate a situation and analyze complex details quickly
Adapt easily to changing situations and exercises subtly in dealing with delicate situations
Exhibit the highest levels of integrity and professionalism

Qualifications

Relevant Bachelors’ Degree
Masters’ Degree is an added advantage.
Minimum 5 years Senior Management experience
Must demonstrate Strong Business Acumen & Commercial Awareness

October 23, 2024
Procurement Associate

Job Details
The Procurement Associate promotes a client-focused, quality and results- oriented approach and support:

compliance with UN Women policies and regulations;
effective systems to support programme delivery and growth;
accountability to organizational values and principles; and
an enabling workplace environment in which staff potential is maximized.

She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO) and Multi-Country Offices (MCO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
Job Responsibilities
Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and MCO/COs in the region;
Prepare workplan;
Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
Provide advice and technical support on Procurement related issues to MCO/COs in the region;
Follow up with internal and external audits.

Manage procurement processes for the Regional Office:

Finalize procurement plans for programmes/projects and monitor their implementation;
Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO;
Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
Organize joint procurement processes for the UN agencies in line with the UN reform.

Manage procurement processes for the Regional Office:

Review/ process contracts for RO;
Monitor and analyze contract performance;
Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

Facilitate knowledge building and knowledge sharing:

Develop and support the development of training materials, webinars and other education materials;
Organize trainings on Procurement;
Synthesize lessons learnt and best practices.

Key Performance Indicators:

Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
Timely and quality processing of purchase orders;
Timely delivery of services by administration team;
Proper and accurate maintenance of files and databases, documents are easily retrievable;
Timely organization of transport and logistics activities;
Timely and quality advice to the RO and COs in the region.

Competencies
Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Strong knowledge of procurement processes and systems;
Ability to provide procurement related support and advice;
Strong knowledge in the use of spreadsheets and database packages;
Ability to work well under pressure and meet deadlines;
Ability to extract and interpret data;
Ability to administer and execute administrative processes and transactions;
Ability to perform work of confidential nature and handle a large volume of work;
Strong IT and web-based management skills.

Requirements

Completion of secondary education is required;
Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
Willingness to take UN Women internal procurement certifications is required.
At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems, such as Atlas.
Fluency in English is required;
Working knowledge of another official UN language is an asset.

October 23, 2024
Sales Interns – Lubricants & Service Center

Job Description
This is an exciting opportunities with chances employment.
Required applicants must have the following qualifications:

Must be aged 21 years and above
A minimum grade of C- in KCSE.
Minimum of 1 year work experience.
Experience in Sales or any other related field will be an added advantage

October 23, 2024
Accounts Clerk

Job Location: Oasis Specialist Hospital – Kisii
Work Type: Full time
Duties and Responsibilities include but are not limited to:

Ensure financial transactions are properly recorded and entered into the accounting systems.
Handle regular cash book reconciliations.
Daily sales ledger and creditors ledger accounts reconciliation.
Preparation of daily and monthly reports.
Ensuring regular invoicing, receive and receipt money.
Undertaking daily banking functions and bank reconciliations.
Responsible for ensuring filing is done in a timely and organized manner.
Provide any other accounting and clerical support to the accounting department

Job Requirements

Proficiency in financial data analysis.
Competency in MS Office, databases and accounting software.
A minimum of one year experience.
Diploma in Accounts or Finance.
CPA Part II
A Bachelor’s Degree will be an added advantage.

October 23, 2024
Stores Clerk

Position Overview
The Stores Clerk will be responsible for coordinating all stores activities within the organization. The suitable candidate should have a strong command of the following:
Inventory Management
Stock Taking
Reporting Progress
Job Responsibilities

Ensuring that the stores carry the right quantities of provisions and monitoring movements to avoid spoilage, expiry, dead stock and stock outs.
Verifying all deliveries against invoices and entering all goods received into the stock records.
Preparing purchase requisitions for provision, operating equipment forwarding to the Procurement Officer and following up to ensure that all the orders are filled on time.
Ensuring accuracy of requisition filled.
Preparing weekly reports on outstanding orders and follows up.
Participating in period scheduled stock taking and respond to quarries on variances.
Issuing housekeeping materials as per requisitions.
Updating the bin cards.
Ensuring safe, proper and secure storage of goods.

Qualifications

Education: At least a Diploma in Supply and Purchasing
Experience: Must have worked for at least 1 and above years in a stores environment
Must have proficient computer skills including Microsoft Office Suite

October 23, 2024
Communications & Public Information Intern

Duty Station: Branch Office Nairobi
Date of Entry on Duty: ASAP
Duration: 6 months
Closing Date: 7 August 2018
Kenya has hosted refugees for decades. However in recent years the Communications & Public Information Unit of UNHCR has been compelled to increase and broaden its communication and public information activities.
The Intern will be an individual with a proven media and communications academic background and/or skills. Some experience working on websites and social media. The internship will be in line and help with the Interns professional and academic development.
Duties and Responsibilities
Under the supervision of the Senior Communications Officer, specific tasks of the Intern will include;

Identifying, planning and producing stories from the field (Kakuma, Dadaab, Nairobi) in video, text, digital, live formats for the Kenya website and social media platforms.
Producing relevant video, text, digital material for various stakeholders for dissemination on the website and social media platforms
Ensuring information on the Kenya website and social media is accurate up to date and relevant.
Identifying new ways of promoting UNHCR Kenya content from the website and social media to important stakeholders through partnerships and cross promotion.
Identifying social and digital media influencers and developing a strategy to engage influencers through social media platforms.
Assist in the effective promotion of major events such as the World Refugee Day commemoration across the website and social media;

Qualification and experience
Academic Background
A media and/or communications graduate or student. The person would have taken relevant courses in media communications and technology.
Experience
The ideal candidate would have some hands-on experience producing and managing content for websites and social media platforms like Facebook, Twitter, Instagram and YouTube
Interests
The ideal candidate would be interested in a career with UNHCR in the areas of Communications, Public Information, and Content Production.
Other skills
Language skills in Swahili, Somali, French, would be highly preferred as the intern would be able to interact directly with the refugees.
Computer skills are essential. The candidate will have to be comfortable with various Microsoft programs (Word and Excel) and internet researching. Experience with databases also is highly desirable.
Status and insurance

Interns may not represent UNHCR in any official capacity.
Costs and arrangements for travel, visas, and accommodation expenses are the responsibility of the intern. However, UNHCR will help with the visa application if applicable and advise accordingly.
Interns are not subject to UN security evacuation procedures but may be assisted to leave the country when possible and to the extent feasible, and on a reimbursable basis.
UNHCR accepts no responsibility for the medical and life insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNHCR.
Intern will be requested to show proof of valid medical (and life/accident) insurance for the duty station. It must include adequate coverage in the event of an injury or illness during the internship.

Further Career Opportunities The purpose of internships is not to lead to further employment with UNHCR (no regular appointment can be granted for 6-months after completion of internship) but to complement an intern’s studies.

October 23, 2024
Business Analyst

Job Responsibilities

Budget formulation and submission
P&L, Cash flows and Balance sheet forecasts (12 months)
Inventory projections, management, physical count and reconciliations
Variance analysis on all financial data
Formulation of policies & Procedures
Payroll processing & Head count
Forex gain (loss) analysis and explanations
HR functions as assigned
Due Diligence & other Head office projects

Qualifications

Degree in Accounting/Finance from a recognized University
5 years’ experience as a business analyst in a medium/Large organization
Certified Public Accountant (CPA-K)
Certificate in Advanced Excel and MS Office
ERP Systems knowledge – experience in SAGE Evolution will be an added advantage

October 23, 2024
Group Human Resources Officer Hospital Administrator Medical Officer – In Charge

Job Description
Duties and Responsibilities include but are not limited to:

Recruitment and selection: identify staff vacancies.
Prepare notices & advertisements for vacant staff positions.
Schedule and organize interviews.
Participate in applicant interviews.
Conduct reference checks on possible candidates.
Prepare, develop and implement procedures and policies on staff recruitment.
Induction and Orientation:

To ensure that new candidate fills out the personal data form, submits all requirements needed.

Maintain personnel files:

Ensure that all full time employees’ files are updated and information transferred into the system.
All doctors’ files are maintained and check for regular update.
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; sick, and time offs, annual leaves plan, etc.

Attendance Register:

Monitor attendance of employees in terms of lateness and absenteeism and give a monthly analysis report to the management.
Maintain and update leave schedule for all employees.
Develop and review HR staff handbook and policies and inform the staff and management of the policies.
Draft & update HR letters/Employee Contracts, i.e. offer letters, promotions, transfers, termination, Performance management and appraisal:
keep track of employees’ contracts, plan for appraisal when appropriate.
Prepare Performance Appraisal Reports to the Management.

Training:

Conduct Training Needs Assessment.
Administer on-the-job training programs.
Evaluate the effectiveness of training programs and maintain records of employee participation in all training and development programs

Administer and update payroll:

Processing payroll for all Affiliates, ensuring unpaid leaves are tracked in the system.
Answering payroll questions and facilitating resolutions to any payroll errors.
Draft a payroll summary and submit to the CEO for approval, once approved submit to the chief accountant for payment.

Job Requirements:

Bsc in HRM; Higher Diploma in Human Resource Management Minimum two years’ relevant experience in a busy HR function Ability to work with minimum supervision.
Excellent Decision Making abilities and Professional and Moral Integrity
Good working knowledge of Kenyan Labor Laws
Ability to analyze and evaluate data critically.
Working knowledge of Microsoft, Excel, PowerPoint and HRIS Member of IHRM
Working experience in the Healthcare Industry is an added advantage How to

go to method of application »

October 23, 2024
Business Development Professionals

Job Description
REQUIRED
QED Solutions Ltd is a leading channel for business solutions into the region. Due to growth in product portfolio, QED seeks to recruit Business Development Professionals with the following qualifications and skills: ·

Graduate in Bachelor of Commerce, Accounting or equivalent
Qualified CPA(K) or equivalent
Certification in ERP systems like Oracle, Sage, SAP or equivalent
5 years Business Development experience in a core business solution or ERP
Project Management skills
Aggressive and energetic
Excellent MS Office skills
Excellent verbal and written communication skills

October 23, 2024
HR Assistant

Job Details

Assist in administration related to recruitment of employees and coordinate recruitment, including advertisements, pre-screening of resumes, preparation of offer letters for approval and organization of the orientation process including new hire packages.
Responsible for all HR administrative tasks including but not limited to photocopying and/or preparation of documents/packages, scheduling of interviews, and coordinating meetings.
Update the HRIS Track attendance, leave day’s schedule and training records
Ensure all HR policies are in compliance with updated legislation and the most recent copies are circulated to the company locations;
Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
Examine employee files to answer inquiries and provide information for personnel actions.
Coordinating the onboarding process, including induction of new employees
Ensure that all new employees are registered with statutory bodies such as NHIF, NSSF
Maintain a safe and secure filing system for important HR documents including personnel data, selection documents, interview data, etc
Identifying staff training and development needs and provide a roadmap on implementation and execution of these needs
Ensure that staff exit process is smooth by ensuring a proper clearing process and exit interviews are performed and shared with management
Implementation and roll out of new HR initiatives and monitoring their impact with staff
Define and implement priorities in short/long term by working with relevant teams
Providing guidance on development for managers and their teams
Maintaining the training records for each individual employee
Other duties as required
HR Operations
Develop, implement and update of policies and procedures for all HR functions
Custodian of all employee files, ensuring the same is updated with mandatory documents at all times
Ensuring successful onboarding of all staff by ensuring they have all the necessary tools on joining

General
Take responsibility for the specific HR related projects as may be directed from time to time
Qualifications for the HR Assistant Job

Business degree – with a preference to Human Resource specialization
Professional HR Qualification (CIPD, IHRM)
Working Knowledge of HRIS, Payroll Systems
7 years progressive HR Generalist experience in a multinational company
Experience in running payroll back to back
Required Skills
Leadership (Team / Multiple Teams / Remote Management)
Ability to work independently and in collaboration with other teams

October 23, 2024