To support the Kenya Country Office, Malteser International is looking for, Administrative Assistant (National position)
Provide administrative support to Country Office. Duties include general clerical, receptionist and project based work. Project a professional organization image through in-person and phone interaction.
Administrative Assistant Job Responsibilities
Receiving and making telephone calls and switch board control.
Receiving and welcoming visitors and making appointments.
Organizing travel/accommodation arrangements for Malteser staff and visitors and compiling travel lists.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, scanning and binding.
Preparation of absence/presence lists for Regional Office Nairobi.
Updating of Malteser Africa address list / extension and phone list for Regional Office Nairobi
Ensuring day to day smooth function of Regional Office Nairobi and Team House. This includes making shopping lists to replenish supplies of consumables, checking cleanliness of the office, reporting broken equipment for repair, etc.
Petty cash management.
Assisting in making and catering for Team house and guest room arrangements after office hours.
Store management for the stationery store in RO.
Making payments (cheques/online), making bookings for hotels and trainings and coding.
Assisting in preparation of Regional Office Nairobi and Kenya Programmes cash books according to Malteser standards.
Preparation of PRFs for Regional Office Nairobi and Kenya programmes.
Qualifications for the Administrative Assistant Job
Certificate or Diploma in secretarial, business, CPA or office management studies.
Experience with logistics and secretarial management.
Good knowledge of office support functions.
Some knowledge of supervisory practices.
Some knowledge of financial record keeping.
Good computer skills in Microsoft Excel, Word, PowerPoint, Outlook, Internet, etc.
Excellent English oral and written language skills.
Company Founded: Founded in 2005
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Administrative Assistant
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Grant Accountant
Reporting To: Finance ManagerDepartment: Finance
Job Purpose:
To support the finance department to meet all the donor requirements in terms of budgeting, reporting, budget monitoring and auditing.
Grant Accountant Job Duties and Responsibilities
Assist program teams in developing donor project budgets.
Process all the float request on time.
Ensure all the floats are properly accounted for and well captured in Kuali Financial System
Ensure that the procurement of goods and services is in line with the donor rules and regulations.
Ensure that all the financial transactions related to the projects are well captured in the financial system.
Prepare bi-weekly budget vs actual analysis to ensure that the expenditure is within budget and update the respective program managers on the financial performance of the projects
Prepare monthly reconciliation of the general ledger.
Prepare timely and accurate financial reports as per the various signed contracts.
Assist in carrying out donor audits
Ensure that all the documentation required by the donors have been filled and submitted on time.
Ensure that all the donor related documents are properly filed in the finance department for easy of reference and for audit trails.
Co-ordinate with the accountant in charge of payables to ensure that all the suppliers are paid on time as per our credit policy.
Requirements for the Grant Accountant Job
At least 3 years experience
Degree in Finance, Accounting or Business.
Professional qualification in accounting.
Excellent communication skills
Excellent knowledge of donor rules and regulations specifically USAID, EU, ECHO, DFID.
High level of integrity and commitment.
Ability to work under minimum supervision.
Strong analytical, presentation and problem solving skills -
Graduate Architect Internal Auditor
Responsibilities for the Graduate Architect Job
The architect will assist in interpreting roof plans for our clients and advising them on their roofing requirements.
The ideal candidate must have prior experience in the same field, technically proficient, enthusiastic and a pace setter.
Qualifications for the Graduate Architect Job
At least a Diploma in Architecture from a recognized learning institution & 1 or 2 years’ experience in the same field. Should be able to prioritize tasks & work without supervision
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Procurement Interns Administrative/Finance Assistant
The position reports to the Finance & Supply Chain Manager to ensure operations run smoothly.
Responsibilities for the Procurement Internship
Coordinate purchases and services from established vendors.
Source for vendors and negotiate for best rates and value for money for the organization.
Maintain inventory levels records.
Receive new stock verifying quantities physically
Identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
Raise requisitions for supplies in accordance with the company procedures while observing the reorder levels and requirements.
Consolidate requisitions from the various departments and escalate the same for action.
Liaising with Finance, Administration and Procurement departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Communicate and report on procurement progress against work plans and consumption levels.
Perform any other related duties as may be assigned by the supervisor.
Requirements for the Procurement Internship
Degree in Procurement, Purchasing and Supply Chain.
Ability to multi task
Ability to establish and maintain effective working relationship with co-workers, Customers, Suppliers and the general public surrounding our businesses
Ability to effectively communicate orally and in writing
Good computer skills including Word, Excel, MS Outlook, PowerPoint
Attention to detail and high level of accuracy
Reporting skills
Ability to work well in a team or independently
Good negotiation and analytical skills
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Front Officer Administration
Responsibilities of the Front Officer Administration Job
Front office administration and ensuring cleanliness is maintained at all times
Receiving calls and responding to customer emails and inquiries.
Offering administrative support
Office management and budget administration as well as petty cash management
Maintaining both electronic and physical filling systems
Managing and maintaining of office equipment’s
Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
Formatting reports, scanning necessary schedules, photocopying and biding of documents.
Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
Managing the timesheet records for all staff.
Providing assistance in monitoring employee performance appraisal processes.
Coordinating & organizing meetings and trainings/workshops
Coordinating logistics, travel and accommodation arrangements for staff and partners
Maintain the leave records
Ensuring visitors are well served and treated and directed.
Any other duties as assigned by the management.
Self-driven and with a lot of personal initiative
Team player
Smart and with pleasant person
Must have good track experience
Person of high level of integrity
Organized and smart
Qualifications for the Front Officer Administration Job
Diploma level or graduate in office administration from a recognized institution
MS office competent especially excel and word and presentation Office management skill
Secretarial certification an added advantage
Excellent typing skills
Atleast 2years experience as an Admin Assistant
Strong command of English
Computer Literate -
HR Administrator
Position Summary:
The HR Administrator provides HR and administrative support to the Kenya office and other Africa offices. This post will be located in Kenya, with potential for occasional regional travel.
The HR Administrator will also be responsible for planning and implementing various HR initiatives and administrative projects as directed by the Head of HR. Depending on their capability and experience they may also be required to provide recommendations for improvements to HR administrative and operational processes and to support the implementation of these improvements
PRIMARY RESPONSIBILITIES:
Documentation:
Documenting minutes and actions from meetings within the meetings including confidential meetings (e.g. disciplinary or performance review meetings for HR function)
Coordinating development and distribution of presentations, reports and minutes.
Supporting the creation and management of company records, including:
management of employee records and headcount reporting
defining and implementing appropriate processes and structures for paper and electronic document filing
maintaining up to date HR data for staff in the region
Admin & HR Projects:
Undertaking small projects to support new initiatives or to identify and implement improved HR processes e.g. improved booking and communication of holiday and other leave.
Assisting with any other ad hoc reports and special projects as required.
Recruitment & Onboarding:
Supporting recruitment management and production of offer letters, contracts and other follow up with candidates.
Supporting offer letters and contract development and administration using approved templates
Facilitate smooth onboarding process for new employees
Support for staff exits ensuring compliance with process.
Policies and Procedures:
Monitoring and dissemination of HR Policies, Procedures and Standards across the Region; and support the Head of HR in developing HR policies as directed
In collaboration with the Head of HR, provide technical support in ensuring that Country and Regional managers maintain all required statutory labor requirements
Support managers in reviewing and harmonizing staff regulations for local staff as needed maintaining a register of approved National staff regulations.
Advise managers on interpreting matters of HR policy and procedures.
Performance management:
Supporting the coordination and management of performance appraisal process.
Support in coaching, supporting and advising managers and staff in performance management including handling misconduct and other forms of grievances.
Support management in nurturing a working environment which enables effective performance and compliance of set standards of discipline.
Communication:
Providing first line HR advice to Country Managers, escalating more complex and potentially serious issues to the Head of HR in a timely fashion.
Communicate to staff matters of policy and procedures keeping them informed of new developments.
Follow up with Country Managers on HR e-mails sent from Head office for action to ensure completion.
Facilitate effective consultation and good working relationships with both management and staff.
REQUISITE SKILLS AND QUALIFICATIONS:
Minimum three years’ experience in HR in small to medium sized offices
Minimum of bachelor degree in social sciences. Second degree and qualifications a plus.
Working knowledge and expertise in dealing with production of report writing.
Significant experience in using the Microsoft Office suite, including production of presentations and spreadsheets.
Experience of recording accurate and comprehensive minutes of complex meetings.
Experience in undertaking simple research projects on the internet.
Professional manner and customer service orientation in dealing with clients, staff, suppliers and a variety of inquirers.
Demonstrated organization and problem solving skills.
Strong self-starter able to perform tasks with minimal input and supervision.
Fluent written and spoken English required.
A commitment to model and articulate MicroEnsure’s, vision and Core Values. -
Chief Executive Officer (CEO)
Job Ref No: KFC/CEO/4/2017 Kenya Film Commission seeks to recruit a dynamic, visionary and innovative person to fill the position of the CEO.
Reporting to the Board of Directors, the CEO will provide strategic leadership by working with the Board and management team, to ensure the development of a robust local film industry and promote Kenya as the preferred destination for film production in Africa.
DUTIES AND RESPONSIBILITIES:
Fostering development, coordination and promotion of the film industry in Kenya.
Facilitating the development and promotion local audiovisual content.
Establishing and administering a Film Promotion Fund.
Mobilizing resources for the Commission so as to meet its objectives.
Encouraging marketing, distribution, exhibition and dissemination of Kenyan films and television programmes.
Establishing a dynamic audiovisual archive and resource Center.
Promoting and marketing Kenya as a premier filming destination locally and internationally.
Facilitating the establishment of incubation centers for the industry.
Providing liaison services with government departments on matters relating to promotion, marketing and development of the film industry.
Developing fiscal and other incentives to promote investment in film.
Partnering, developing and creating linkages with county, national and international organizations, both public and private, to improve and facilitate investment in the film industry.
Be the principle spokesperson for the Commission and ensure that the Commission’s mission, programmes, products and services are consistently presented in a strong, positive image to stakeholders and the public.
Coordinating and certifying persons, associations and organizations participating in the production of film, photography, video, stills, animation, new media and related media.
Ensuring good corporate governance in line with Commission’s core values and promote a robust performance-driven culture.
JOB REQUIREMENTS The ideal candidate should possess the following:
Bachelor’s degree from a university recognized in Kenya;
Master’s Degree from a University recognized in Kenya will be an added advantage.
At least eight (8) years professional experience in the film industry;
Meet the requirements of Chapter Six of the Constitution;
Be a registered Member of a reputable Professional Body and must be in good standing with the said professional body.
Demonstrate business, managerial, administrative and resource mobilization skills.
Demonstrate ability to work in a multicultural environment.
INTEGRITY CLEARANCE
In addition to the qualifications set above, shortlisted candidates will be required to provide copies of clearance certificates/letters of good standing from the following;
Ethics and Anti-Corruption Commission (EACC).
Criminal Investigation Department (CID).
Kenya Revenue Authority (KRA).
Director of Public Prosecutions (DPP).
Chief Executive Officer, Higher Education Loans Board (HELB).
Credit Bureau Reference.
Professional bodies (where applicable)
TERMS OF SERVICE AND REMUNERATION
An attractive remunerative package, commensurate to qualifications, experience and responsibilities and in line with government guidelines will be offered to the successful applicant. The appointment is on a four (4) term contract, renewable once, subject to satisfactory performance. -
Development Manager
Heading the Project Management Office for Newtown, the development manager will manage the entire development implemented in phases. The scope of management will involve overseeing delivery of the project, project planning, process control, execution, strategically positioning Newtown in the market nationally and internationally, stakeholder’s engagement and relationship management, lead the operations management of the completed development and oversee structuring of the development corporation to manage the town. The role also includes managing all the associated real estate services to the development.
The successful candidate will have a unique opportunity to participate in both a strong incentive structure and equity ownership plan.
Responsibilities for the Development Manager Job
Working with the Project Management Office and Board of Directors to establish the operational structures for the Project.
Managing the entire project team involved in the various development departments to develop and deliver the master plan and vision for Newtown.
Manage the acquisition of all Planning approvals and ensure all associated statutory obligations are obtained
Lead and brief the delivery team on all Masterplan related matters, such as development quantum and land uses, compliance with approved design parameters, design codes, legal and planning obligations.
Stakeholder management and engagement to ensure all key utilities and infrastructure required for the project are availed.
Identifying the best and most economically viable planning and implementation strategy putting into consideration the critical milestones that will position the development among the most successful Vision 2030 cities.
Lead the team in setting up a development corporation to manage the completed development.
Manage the entire masterplan budget and internal resource planning.
Manage the internal approval process including meeting all financial budget requirements to ensure satisfaction with site-wide strategies and commercial appraisal outcomes.
Manage project risks, and where required contract negotiations and contract forms, also coordinating project resources and where necessary, tendering, negotiation and appointment of any Masterplan, town planning, legal and design consultants that may be required.
Lead on feasibility studies to assess commercial and other development proposals from external stakeholders and third parties, by proactively running design and commercial workshops with interested parties. Provide feedback and recommendations to Senior Management on the suitability of proposals in relation to meeting both vision and commercial objectives.
Coordinate with the Marketing and Communication Teams and input in marketing material to ensure that public messaging and internal and external marketing communication is effective.
Manage internal project expectations, balancing aspirational objectives with commercial constraints.
Guide teams through the design implementation process including conceptual, schematic, design development and construction documentation and sign off.
Develop and maintain Master Project Schedules.
Monitor project progress including schedule and budget variance; manage team to deliver project on budget and schedule.
Oversee vendor and project team members work to ensure compliance with contract and client expectations.
Coordinating every phase of development and any additional project management activities as may be required by the company
Any other duties as may be assigned from time to time.
Requirements for the Development Manager Job
Over ten years’ experience in real estate development with at least or related field.
Global markets experience with developments in markets, for example, Dubai, is required.
Bachelor’s degree with and any related professional paper is an added advantage.
Good people management skills are including the ability to manage Clients, Partners and Stakeholders, motivate and manage internal and external project teams.
Good understanding of town and country planning.
Commercial acumen and negotiation skills.
Excellent presentation and communication skills.
Experience in managing real estate development projects, preferably with global markets experience.
Experience must include demonstrable knowledge of real estate valuation techniques, project finance, development project cash flow modelling, public approvals and permitting/entitlement process.
Experience in managing contractors and architects through design and construction.
Track record of managing projects to budget and schedule.
Strong working knowledge of architectural drawings and space planning concepts.
Strong analytic skills, including ability to independently conduct real estate financial analysis.
Demonstrated ability to express ideas clearly, verbally and in writing.
Strong computer skills, including high level of proficiency in MS Excel, PowerPoint, and Word.
Demonstrated ability to cultivate and manage productive relationships with development team members, public officials, funders and lenders, other staff, and the community.
Ability to organise work, work independently, problem solve, and be persistent.
Creativity, entrepreneurial, and a self-driven attitude towards work.
Strong problem-solving skills, with a bias to a sense of urgency. -
Sales Rep
Responsibilities for the Sales Job
Selling – To our different Clientele.
Meeting Sales Targets
Managing Customer Accounts
Getting Customer Feedback
Ensuring Customer Service levels are achieved
Qualifications for the Sales Job
Work with Little Supervision
Team Player
Initiative and the ability to figure things out on your own
Passionate in Sales
Eager to learn
Willingness to work under pressure -
Business Development Manager
Business Development Manager Job Responsibilities
Engage in outdoor marketing activities
Identify new sales leads
Pitching products to potential customers
Maintain fruitful relationships with existing customers
Collect and analyze offline customer feedback
Generate quality traffic for Eunique shops
Present progress reports to the head of department weekly
Any other task assigned by head of department
Skills needed
Strong communication skills
Be knowledgeable about sales and marketing
Be Creative with ability to solve problems
In-depth knowledge of the industry and its current events
The ability to handle pressure and meet deadlines
Skill in prioritizing and triaging obligations
Attention to detail
Excellent time management and organisation
Qualifications for the Business Development Manager Job
Bachelor’s degree or Diploma in Business Administration or Communications
28-35 years of age
2 years’ experience in business development or sales
Ability to work independently