Qualifications for the IT Trainer Job
Strong knowledge of Microsoft Office Packages
Experienced in VLOOKUP
Problem solver and critical thinker
Excellent communication and presentation skills, both written and verbal
Experience or ability to train
Highly analytical
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Company Founded: Founded in 1997
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IT Trainer Truck Sales Executive
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Deputy Vice Chancellor – Finance And Administration Deputy Vice Chancellor – Academic Registrar – Administrative And Finance Division Registrar – Academic Campus Principal Director, Research And Innovation Director, University Advancement Chief Marketing Officer
QualificationsThe suitable candidate should have the following qualifications and experience:• Be a Professor or Associate Professor of a recognized University with at least 10 years experience in a senior academic and management position or with proven experience in executive leadership position in an institution of comparable status.• Proven record of resource mobilization and financial management.• Evidence of professional training in leadership, management and governance.• Experience in institutional leadership that will spearhead the realization of the University Vision.• Have a successful track record in the management of financial, human and physical resources at top management level.• Demonstrate evidence of outstanding communication ability, coupled with excellent presentation skills.• Conversant with national laws, policies in education and National and International Visions.• Demonstrate a high degree of result oriented performance characterized by foresight, strategic thinking and service delivery.• Proven experience in change management and transformation of ideas into desired outcomes.• Be of the highest ethical standards and professionalism in line with Chapter VI of the Kenya Constitution• Be a committed ChristianDuties and ResponsibilitiesThe Deputy Vice Chancellor (Finance and Administration) will be the Principal assistant to the Vice Chancellor in the day to day running of the Finance, Administration, Planning and Development functions of the University. His/her responsibility will include:• Implement procurement, financial control policies and procedures to ensure effective performance and delivery of services.• Coordinate the design, implementation, revision and evaluation of the University’s strategic plan.• Develop appropriate procedures and ensure compliance to all statutory and legal requirements in general administration and finance within the University.• Develop systems and procedures to attract, develop and retain qualified and experienced staff, manage the appraisal system and ensure good work ethos and adherence to KeMU’s code of conduct.• Develop and oversee the implementation of the University plans and budget.• Prudent and sound administration of the University finances.• Human Resource Management (Staff recruitment, retention, & Development).• Catering and accommodation services.• Ensure provision of healthcare services for staff and students.• Manage Central Estates and Transport services.• Any other duties that may be assigned by the Vice Chancellor from time to time.
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Personal Assistant
Purpose Of Role
To provide comprehensive administrative duties to the Marketing Director and the Marketing team to enable them maximize their effectiveness and output.
TOP 3-5
Accountabilities
Ensuring smooth running of the office in the absence of the Director and responding to routine administrative queries from public and staff.
Developing and managing an efficient and up to date filing system while also managing the storage of all confidential information in the Director’s office.
Management of the Director’s calendars and facilitating resources required for all meetings – giving emphasis to monthly operational meetings, Exec meetings and quarterly board meetings as well as ensuring all minutes, reports and pre-reads are circulated beforehand.
Also responsible for making travel and accommodation arrangements for the Director and the team.
Maintaining a well-kept office and establishing & maintaining an efficient filing system and ensuring the office has a good and hygienic atmosphere conducive for working.
Making sure that the card company pays all credit card bills within the set deadlines.
Qualifications
Qualifications and Experience Required:
Business Degree.
Professional secretarial qualification or equivalent in Secretarial Studies or Business Administration
Experience
A minimum of 3 – 5 years relevant working experience as a Senior Secretary
Computer literate on latest computer applications
Good oral and written communication skills. -
BPM, Risk & Governance Procurement Analyst
Top Accountabilities1. Business Performance Reporting
Compile monthly BPM report i.e. Month To Date, Year To Date and Full Year Latest Estimate Savings as well as related commentaries
Schedule monthly Kenya market BPM session and challenge YTD Savings in line with Annual Operating Plan (AOP) initiatives
Drive consolidation of monthly BPM packs for EABL Group
Share and follow up focus areas to ensure the AOP Saving is met month on month
2. Risk & Governance
Review tender documentation and ensure that the Procurement procedures are applied by the Procurement team through monthly random sampling by following through all stages of sourcing to ensure closure and accurate documentation leading to sourcing decisions made
Records management – Ensure proper filing of physical contracts and retention of an updated contracts register tracking movement of contracts; Share document retention policy annually with team members
Manage preferred supplier lists, single sourcing approvals,
Monitor validity of Business Continuity Plans and Supplier Failure Risk Management
3. Purchase to Pay & Procurement Process Improvement
Manage supplier payment issues resolutions
Search and implement PtP process improvement to drive effective and efficient supplier service delivery
PtP support – analyses and follow through supplier account management actions with category managers, material planners, orderers and PtP team within Finance and ABSC
Manage open Purchase Orders, dormant supplier accounts, one-time vendor account etc.
Manage supplier financing throughout the EABL Group
Qualification & Experience: University degree in Commerce, Business Administration or its equivalent.
Recognized professional qualification in accountancy CPA (K), CA, ACCA or its equivalent
2-3 years’ experience in a professional audit firm or a Procurement function in a large manufacturing organization/FMCG. -
Partner Content Specialist – French speaking
A Partner Content Specialist at Booking.com is responsible for content performance in several markets at a property level.
The Partner Content Specialist is expected to support partners, collaborate with internal teams and position the value of content to various stakeholders. In addition, the Partner Content Specialist is expected to contribute to global and local projects, while also identifying local initiatives in his or her respective markets.
As a specialist, your main task will be to provide support with the maintenance and quality of property information and photos on Booking.com.
You will be in contact with accommodation partners, from Global Hotel Chains to small independent properties and non-hotel accommodation, as well as Account Managers in the Partner Services Department on a daily basis in order to validate information and acquire content essentials (photos, room features etc.) for the property pages on Booking.com. It is crucial that you are able to communicate with partners and colleagues in the local language and edit property texts in English.
You will also analyse your local market to understand how to maintain Booking.com’s competitive advantage.
We are looking for enthusiastic candidates with a good understanding of the hospitality and travel industry, and a business mindset. Our candidates are required to be flexible and able to quickly adapt to the dynamic environment of an e-commerce company.
This position will be based in our Nairobi office.
B.responsible
Maintain, review and continually improve content (photos & text) that accurately reflects our properties on Booking.com;
Ensure high-quality content by conducting regular website checks;
Collect essential content by contacting properties and the Account Management teams directly;
Daily communication with partners and colleagues via phone, e-mail and even in person;
Ensure inbound partner requests are handled with high-quality within agreed-upon service levels;
Supporting other parts of the business by collecting information and coordinating local and global projects.
B.skilled
Fluent in English, AND French both written and spoken;
Fluency in Portuguese is a strong plus;
Experience in a Content department in an e-commerce or hospitality or travel industry a plus or Education in a related field;
Excellent computer skills (Word, Excel, and Internet) and quick and resourceful at desktop research;
Flexibility, eye for detail, analytical skills and ability to prioritise workflow independently;
Pro-active, can-do attitude, approachable and can work independently or in a team;
Proven strong communication skills in a business environment: telephone communication, face-to-face and public speaking;
Team player and self-motivated;
Business focused, with the ability to understand business priorities and achieve individual and team targets with positive attitude;
Knowledge on how SEO is used on websites in English is a plus;
Ability to travel as needed.
The hiring company Bookingcom (Kenya) Ltd is one of Booking.com BV’s and/or BookingSuite BV’s support companies in Kenya. Bookingcom (Kenya) Ltd is looking for a Partner Content Specialist – French speaking. Booking.com BV is the company behind Booking.com™, the market leading online accommodation reservation service in the world. BookingSuite BV is the company which operates Booking.com’s™ newly established Accommodation Marketing Services division. All references to “Booking.com” refer to Booking.com BV. -
Financial Office Administrator
The job requirements are as follows:
1. Office administration and Compliance
Provide effective general administrative support to the local BIA team and be a point of contact for all administrative issues while the team is in or out of the country.
Manage the relationship with Third Party Supplier/appropriate departments within the Bank to ensure that all resources needs for the team are met in a timely manner. E.g. including stationery, equipment, software etc.
Organize team meetings, functions, lunches, conferences etc. both internal and external venues for the team.
Liaise with internal/ external contacts, visiting and vetting locations, agreeing dates, menus and prices etc.
Handling of general correspondence relating to BIA administration matters and ensures that proper records are maintained as per the Bank Policy.
Ensure that the BCM plan for the Department is kept up to date and that all staffs are aware of the Banks health and safety procedures.
Ensure that the Bank Premises and Security policies are adhered to within the department.
Maintain a first class filing system for BIA physical documents and also relevant electronic documents.
2. Costs administration
Receive and review invoices from suppliers to confirm that they are accurate and relate to services provided.
Raising invoice schedules to Finance and planning department for processing. Maintain records for all invoices received and forward to OPC/ Finance for processing.
Undertake monthly review of all Expenditure accounts (including suspense accounts) and ensure that all the entries are authentic and relate to the department. Escalate issues for resolution to the Chief Internal Auditor (CIA).
Collate and review company card returns on a timely basis; follow up any pending returns and escalate issues to the CIA.
Keep expenditure records – copies of invoices and company card returns as per banks records management policy.
Ensure that the internal accounts reconciliation certification is submitted for review to the Chief Internal Auditor and submitted to the reconciliation centres promptly on a monthly basis as per bank procedures.
3. Administration support to Africa Subsidiaries Portfolio Head and Regional Director
Prepare management information on an ongoing basis for the Africa Subsidiaries to facilitate monitoring and decision making by the PH and RD.
Co-ordinate information requests from the respective Africa Subsidiaries team to support responses to BAGL information requests and/or support preparation of BAGL deliverables.
Draft deliverables (e.g. reports, presentations) as and when required.
Prepare the PH and RD expense claims and/or company credit card returns on a timely basis and ensure these are submitted to Finance within the set deadlines.
Manage the PH and RD calendars by supporting them to book and coordinate meetings.
Arrange travel for the PH and RD. This will involve making bookings with the travel agent for air travel, ground travel including airport transfers, accommodation and also collating documentation to support visa applications.
Qualifications:
Mean Grade C (English & Maths)
Degree graduate
Experience in HR and Financial background -
Administrative Assistant Intern
Administrative Assistant Intern Responsibilities
Assist in preparing documents for payment of services related to the unit;
Assist in updating the payment tracking sheet on a day to day basis;
Assist in filing administrative documents handled by the unit;
Assist in all Administrative processes related to the Scholarship Fund;
Schedule unit meetings including recording of meeting’s proceedings;
Assist in the preparation of any administrative documentation needed;
Assist in formatting and copying digital files;
Assist the Academic Unit with other duties as assigned
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Collect, Sign for and distribute mail packages.
Setup and coordinate meetings and conferences for the unit.
Support staff in assigned project based work.Perform other duties that may from time to time be assigned by the supervisor.
Qualifications for the Administrative Assistant Intern
Studies related to Administration or Education (preferably candidates with completed Bachelor’s degree);
Fluent in English (preference will be given to candidates who can also speak French or Portuguese);
Skills in the use of Microsoft Office or Google Drive authoring tools;
Keen on and pays attention to detail;
Strong writing, editing and proofreading skills;
Ability to learn quickly and work well within a team;
Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment. -
Assistant Finance Manager Finance Manager Stores & Logistics Manager
As Assistant Finance Manager, you will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting records and provide periodic reports to the Finance department.
Specifically, He/She will be responsible for performing the following KRA’s to the highest standards:
Key Result Areas
Assist the Finance Manager by providing full and accurate forecasting and budgeting proposals within the hotel and in other areas where required.
Provide timely and accurate financial statements.
Ensure all financial regulations are met, through the maintenance of adequate systems of internal control.
Assist the Finance Manager in preparing capital reviews as required by the General/Hotel Manager and/or accountancy and Finance department.
Train and develop the Finance Team Members and ensure succession plans are in place.
Develop financial awareness of different hotel and resort management teams
Ensure timely preparation of payroll and reports to ensure payments to associates
Monitors all taxes that apply, ensuring that taxes are current, deducted, collected and/or accrued. Ensure timely remittances to the relevant tax office(s).
In consultation with Finance Manager, coordinate compliance of internal control and embrace recommendations from internal and external auditors.
Support Managers with costing process
Manage foreign accounts and ensure that foreign currency holding levels are maintained at an optimal standard that enables the company to meet spending commitments.
Implement performance standards for departmental staff
Maintain relationships with the company’s banks, suppliers and other service providers so as to ensure that the company receives timely, quality and cost efficient services at all times.
Analyse variances, explore potential problems with Department Heads and identify solutions.
Key Performance Indicators
Timely and accurate generation of key reports for the GM in consultation with Finance Manager in compliance with the reporting calendar.
Business has sufficient cash to meet its obligations, at all times and excess cash invested profitably.Bank relations managed efficaciously.
Accurate and up-to-date accounting records that comply with set accounting standards as prescribed by management,
Realistic budgets compiled and budget variance monitored to ensure that (unapproved) variance is maintained under approved levels.
Cost reduction targets met and/or exceeded
Financial systems work efficiently and support information management, communication and reporting.
Management accounts prepared and analysed for the management team on monthly basis
Costing templates prepared for new and existing products
Job Specifications
Knowledge/Skills/Experience
Degree in accounting or financial management.
CPA (K) or the equivalent
5 year experience in Finance and accounting
2 years’ experience from the hospitality industry
Knowledge of tax laws and regulations
Experience in planning, budgeting and costing
Experience with Oracle hospitality systems (Opera, MC, Sun, etc) is a must.
Competencies
Financial planning and management
Financial accounting
Development of policies and procedures
Budgeting and budgetary control
Decision making skills
Problem solving skills
Costing and reporting skills
Strong analytical skills
Honest and reliable
Work organisation and co-ordination skills
Staff management, development and discipline skills
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Recruitment Officer Security
Responsibilities for the Recruitment Officer Job
Recruitment Marketing
Establish recruitment requirement using information from various department
Build applicant sources e.g. employment agencies, media, website
Determine applicants requirements by studying Job description and qualification
Attract applicants by posting job advertisements on the various sources
Vacancy Coordination
Support managers in drafting JDs and providing templates and advise as required
Coordinate process of vacancy approval via the requisition form, ensuring the necessary approvals are given before advertising
Short listing and long listing candidates for interviews
Setting up of interviews, calling of candidates, sending invites to the interview panel.
Inform all applicants of the progress of their application in writing
Creating and updating a data base and tracking system of both vacancies and applicants
Liaise with external recruitment to source candidates for hard to fill roles
Compliance and New Starter Administration
Ensure all necessary pre-employment checks are done
Undertake reference and background checks including criminal checks for successful applicants.
Prepare interview summaries and noted for all inteviews
Responsible for all recruitment filing i.e. application forms and interview notes.
Provide administrative and logistical support for recruitment events when required
Coordinate an effective induction program by consulting the different departments
Give presentations at colleges, attend student group meeting, and increase college awareness of the organization
Provides General Team support in Training and Administration
Collate departmental non clinical training needs
Coordinating the training committees by arranging for meetings and taking minutes
Prepare training schedules and progress reports
Enter training data in HR master
Supporting probation reviews and contract renewals by ensuring probation reviews alerts are forwarded and tracking the completing of the reviews by line managers
Generate monthly reports on recruitment
In charge of the intern programme
Recruitment Officer Job Qualifications
Bachelor Degree in Business Administration
Professional qualification in Human Resources Development
Membership with IHRM
Minimum three year work experience especially in an INGO
Possess excellent IT skills
Proven local and international procurement ability
Ability to work with suppliers and build long term competitive supply relationships
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
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Credit Controller – Portuguese
B.responsible
Support Booking.com BV with collecting Open Invoices
Implement scalable solutions
Cross functional Communication and collaboration
Support of Booking.com BV with increasing growth of company
Assist with the improvement of cycle times like DSO, Cash allocation and Delivery of invoices
Thanks to these works, the Credit Controller will acquire an in-depth knowledge of Booking.com’s business and internal organization and will prepare him/her -self to a broader role.
Key factors of success in this role are a good understanding of the business priorities, strong communication skills and, above all, the capacity to implement projects and reach the pre-set objectives.
Drive progress through simple and targeted action plans. Implement short term loops of progress (tackle the issues one by one at a high pace)
Create Best Practice and share with Peers
Be a business partner with Hotels team
Create an out of the box mind set to support Booking.com BV with improving customer payment behavior
Assist Booking.com BV by being an owner of Key Performance Indicators like DSO, % received cash, within 30 days, 60 days and 90 days.
Ensure adherence to Company policies and applicable governmental regulations.
Liaise with peers across the business to create successful roll outs
B.skilled
Excellent English and Portuguese verbal and written communication skills mandatory
Planning skills
Managing and Developing Yourself
Technical knowledge of Collections software
Strategic/Longer Term Contribution
Ability to Travel if required as part of the role
Ability to proactively drive the assigned projects and reach the preset objectives.
Excellent communication and transversal management skills.
Ability to recognize financial implications of business decisions and strategy.
Understanding of business practices and systems.
Facilitate and practice security and confidentiality of information.
Good knowledge PC software applications.
Quality improvement skills.
Excellent teamwork and interpersonal skills.
Relevant knowledge about Kenya will be an added advantage.
Interactions: regularly interacts with senior management or executive levels on matters concerning credit control.
Ability to change the thinking, mindset of or gain acceptance of others in sensitive situations.