Grade: AH 3
Department: Programmes
Reports to: Programme Director
Staff reporting to this post: Project Managers; Finance Officer; Other Project Staff
Liaises with: AAH-I Directorate; Regional Security Manager; Donors in the country, Government Authorities, Agency representatives as well as other important stakeholders in Somalia
Duty Station: Nairobi, with frequent travel to Somalia’s South Central, Somaliland and Puntland regions
Purpose of the role: The Regional Programme Manager has the overall responsibility for effectively and efficiently managing AAH-I Somalia in building strategic partnerships, resource mobilisation, advocacy, leadership and management to contribute to AAH-I’s Mission and Vision.
Duties & Responsibilities
1) Partnership development and resource mobilisation
The Regional Programme Manager is responsible for leading the team to develop strategic partnerships with key government, funders and implementing partners in line with the overall country strategy. This includes developing relationships with key line Ministries responsible for livelihoods (Agriculture, Livestock and Fisheries), Health, and Refugees and Internally Displaced Persons. Keeps abreast of the country priority development areas and ensures that the country strategy addresses them so that the Somalia Country Programme remains relevant to its stakeholders. The RPM will ensure that AAH-I is represented in key regional and national fora including the regional fora for planning and implementation of the Somali returnee strategy. The Regional Programme Manager will ensure representation with key UN and other multilateral and bilateral agencies based in Nairobi and Mogadishu. This includes keeping up to date with business development and planning regarding regional and national contracts and multi-donor development plans. S/he will work with the senior managers within the Somalia Country Programme to ensure that programme design and planning aligns with and secures support from these key partners. This means ensuring that senior staff are kept abreast of global debates for instance related to the Sustainable Development Goals, development financing and development innovations.
2) Programme Development and Management
With overall responsibility for programme development and management, works in consultation with the Directorate to develop the country strategy in line with the overall AAH-I strategy and prioritise programme strategies. Takes the lead in identifying new projects and gap areas in existing projects with a view to soliciting new funding. Ensures that programme and project activities outlined in the overall AAH-I and Somalia Country Strategic Plans and donor contracts are effectively implemented in accordance with contractual obligations and AAH-I’s goals and mission. Ensures that the quality of Somalia Country projects and services delivered is maintained and that projects are implemented in accordance with AAH-I’s policies and procedures.
3) Human Resource Management
Effectively manages Somalia Country Programme staff according to the approved Human Resources (HR) policies and procedures, and ensures that the Somalia ream fully conforms to labour laws and regulations in Somalia and Somaliland. Effectively manages by setting performance targets in line with the Country Programme and project objectives and ensures that the managers follow AAH-I policies and procedure in management of project staff and partners in the field.
4) Financial Management
Works closely with the Finance Manager to ensure effective management of country and project budgets in compliance with AAH-I’s and donor policies and procedures. Supports and manages the Finance Manager to ensure that the agreed reporting deadlines are fully complied with. Working closely with the senior managers, draws up annual work plans and budgets for the country and seeks AAH-I Directorate and International Board approval and monitors implementation.
5) Security & Risk Management
The Regional Program Manager shall be responsible for safety and security of staff, assets and ensure continuity of AAH-I Somalia program.
S/he shall also be responsible for;
a) The development of Somalia Security policy, plan and standard operating procedures in line with AAH-I Security policy and ensure their implementation
b) Ensuring timely Security Risk Assessment, prioritization of risk levels and enforcement of mitigation measures
c) Putting in place and implementation of Minimum Security Operating Standards (MSOS).
d) For continuous security training and up to date briefing of staff and consultants.
Company Founded: Founded in 1996
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Regional Programme Manager
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Accounts Assistant
Key Responsibilities
Verify, allocate, post and reconcile transactions
Perform basic tasks like filing, data entry, receiving and transferring calls and processing mails
Handling Communications with clients and vendors via phone, email and in- person
Process transactions, issue cheques, update ledgers and participate in budgeting
Prepare financial reports
Assist with Audits, fact checks and resolve discrepancies
Contributes to team effort by accomplishing related tasks as required.Job Qualifications
Degree or Diploma in any business-related course
Must have at least 1-2 years of experience in Accounting/Finance
Familiar with Accounting Software
Must have good communication and interpersonal skills
Should have good problem-solving skills
Have good math and analytical skills
Be a great team player and attentive to detail -
Auto Electrician
Job Description
Department: Logistics: Workshop Unit
Reports to: Workshop Officer
Duty Station: Kakuma, Kenya
Job Summary
To be responsible for the general maintenance, servicing and repairs of all vehicles, generators and other vehicle electrical components. The role will ensure safekeeping and maintain safe working conditions to avoid risk that may cause injury to himself as well as the others.
Duties & Responsibilities
The General maintenance, servicing and repairs of all vehicles and generators and other vehicle electrical componentsCarry out the Electrical preventive maintenance and repair of vehicles, plant and equipment.
To rescue breakdown vehicles in the field and provide defect reports on the root cause and actions taken into the breakdown.
Request for spare parts; requisitions must be approved by the supervisor.
Take responsibility of approved spares and work in progress for intended purpose.
Inspect and test vehicles’ AC system to verify system compliance with plans and specifications and to detect and locate malfunctions
Conduct maintenance check for vehicles air-con, heaters and coolers
Install vehicles Air-con and heaters whenever required.
Repair damage and dysfunctional vehicles air-con, heaters and coolersGeneral Tasks
Skilled in understanding schematic diagram and lay out of all electrical aspects of Vehicles/generator installation.
To update vehicles/generators and other assets repair schedule.
Records each job time performed on the time sheet and job carried out to each job.PERSONAL SPECIFICATIONS
QualificationsRelevant diploma in Electrical engineering.
Driving licenses class B,C & E
Must have wide knowledge and skills in repairing different kinds of vehicles electrical systems that include and not limited to air-cons, cooling, heating systems
Relevant experience in spare parts management.
Notions in computer literacy / data processing (Word, Excel, Access)
English read / written / SpokenProfessional experience
At least 5 years’ work experience in a comparable position with references
Additional Skills & CompetencesSensitivity in handling and disposing of documents which may be important
Reliable and good organisational skills.
Team-work and participation
Level of self-supervision and ability to take initiative
Degree of accuracy and attention to detail
INGO experience and understanding of humanitarian sector
Commitment to and understanding of AAH -I’s vision, mission, and values. -
Internal Audit Assistant
Job Description
Job ResponsibilitiesOperational:
Participate in the formulation and preparation of annual audit scope and work plan.
Prepare risk-based audit programs
Conduct risk assessment of assigned department or functional area in established/required timeline.
Appraises adequacy of internal control systems by completing audit questionnaires.
Ensures compliance with established internal control procedures by examining records, reports, operating practices, and documentation.
Determine compliance with policies and procedures. · Completes audit work papers by documenting audit tests and findings.
Maintains internal control systems by updating audit programs and questionnaires; recommending new policies and procedures.
Prepare draft audit report for review and participate in exit meetings with audit clients.
Prepare special audit and control reports by collecting, analyzing, and summarizing operating information and trends. · Perform post-audit follow-up to establish status of implementation of audit recommendation.
Contributes to team effort by accomplishing related results as needed.
Administrative:
Schedule meetings,
Handle urgent calls with professionalism and good judgment,
Reserve meeting rooms,
Send meeting confirmation emails,
Make travel arrangements: coordination of flights, tickets, accommodation and ground transportation and
Provide general departmental office support including ordering office supplies.Job Specifications Minimum:
Bachelor’s degree in accounting, finance or related business fields.
At least 1 year in auditing financial experience in service industry
Knowledge of accounting/auditing principles and practices required.
Applicable experience in credit and lending operations preferred.
Must have excellent communication, analytical and research skills and interact professionally with employees and Directors.
Advanced experience in Ms Office Demonstrates a dedication to skill enhancement and training.
Maintains the highest levels of independence, objectivity and integrity.
This position within Internal Audit is designed to allow individuals to grow professionally and learn about the CRB and industry. -
Finance Associate
Department:
Finance – Africa
FT or PT:
Full Time
Location:
Nairobi, Kenya
Travel:
Less than 10%
Position Summary:
The Associate, Finance is responsible for all accounting and financial management functions of the organization in East and Southern Africa including but not limited to general ledger management, accounts and bank reconciliation, cash receipts processing, accruals and monthly accounting cycle closing. This individual will also assist with local payroll and benefits processing in the Africa region and liaise with the Headquarters (HQ) office for Finance and Human Resources processes.
Key Responsibilities:
Primary Duties and responsibilities shall include, but are not limited to the following:Day to day management of field accounting activities in accordance with IFRS (International Financial Reporting Standards).
Develop and maintain financial records and prepare monthly reports.
Process payroll, billing, receivables, payables, cash receipts, cash disbursements, and all general ledger functions.
Management of financial information flow and preparation of monthly closing reports for submission to IAVI HQ in New York.
Maintain general ledger using Navigator.
Prepare monthly financial reports for IAVI HQ, Africa Budget managers and periodic reports for grant donors as requested. Prepare headcount reports and salary information on a quarterly basis for IAVI HQ human resources department. Oversee benefits administration for all staff in the Africa region.
Ensure compliance with in-country and donor regulations relating to financial management.
Manage cash flow including preparing periodic cash flow projections and requests for HQ approval and processing.
Provide training to Africa Regional staff and manage time and expense reporting system in Deltek.
Management and reconciliation of bank and petty cash. Manage relationship with bank including negotiating forex rates.
Support the Deputy Regional Director and Finance &Administration in implementin.g internal control procedures consistent with IAVI’s Financial Policies.
Establish and maintain a strict inventory of IAVI’s fixed and liquid assets.
Verify financial documents for accuracy, completeness and compliance with policies.
Develop and support the monitoring of the Africa Regional annual budget with support from IAVI HQ.
Prepare and submit income and vendor taxes in compliance with Kenyan taxation laws.
Support financial management, payroll and insurance for IAVI South Africa office.
Support audits of the Africa Regional Offices including the Kenya and South Africa offices.Education and Work Experience:
Bachelor of Commerce degree in accounting, certification (CPA/ ACCA/CA) preferred.
Minimum five years relevant experience; excellent computer skills (Microsoft Office, fund accounting software a plus, especially the Navision/Navigator).
Proven knowledge and experience in fund accounting.
Proven knowledge of Microsoft Work Excel and experience working at a field-office of a US based organization.
Previous experience with monitoring donor compliance needs and reporting is desired. Experience working with USAID funded projects and good understanding of USG Regulations 2 CFR 200) and USAID Mandatory Standard Provisions.Other Knowledge, Skills, and Abilities:
Experience with compliance with Kenya Government regulations relating to taxation and Limited Liability Companies.
Detail oriented individual who is responsive to requests in a timely manner and is a self –driven team player.Work Environment and Physical Demands:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Typical office environment
Occasional travel off-site for team or departmental meetings, as needed (less than 10%)
Ability to travel to IAVI offices in South Africa and less frequently to New York, and as needed to other meetingsOther Duties:
Perform other duties as assigned
IAVI Core Values
Dedication to the Mission: We are committed to the development of safe, effective, accessible, preventive HIV vaccines for use throughout the world to achieve a world without AIDS
Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
Collaboration: We are committed to embracing diversity, the power of glocal teamwork and the belief that by working as one we can make a differenceLeadership and Communication
Proactively ask questions to understand organizational strategy and performance objectives
Come up with new and unique ideas to achieve objectives
Take proactive steps to collaborate with members from other teams/departments
Seek solutions to a system/process failure
Positively handle criticisms, complaints, and special requests
Directly communicate with manager, peers and team membersDisclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
All IAVI employees are expected to follow and abide by the legal, financial, regulatory, safety, and other general guidelines of IAVI, and to conduct their activities in a manner consistent with the highest personal and professional standards.
IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. -
Lower Primary Teacher
We are seeking an experienced, competent and dynamic teacher who is committed to teach our Lower primary school.
Key ResponsibilitiesContinue to maintain an environment that promotes and secures good teaching, effective learning, high standards of achievement and good behavior
Develops lesson plans and instructional materials and provides individualized and small group instruction in order to adapt the curriculum to the needs of each student
Good command of English, Mathematics, social studies, Kiswahili and creativity
Determine, organize, implement and monitor the syllabus coverage within the year
Maintain an effective relationship with parents to support and improve pupil’s achievement and personal development
Promote extracurricular activities in accordance with the school calendar
Ensure that parents and pupils are well informed about the curriculum, attainment and progress and about the contribution they can make in supporting their child’s learning and achieving the school’s target for improvement.
Selects and requisitions books and instructional aids; maintains required inventory records.
Supervises students in out-of-classroom activities during the school dayJob Qualifications
Diploma in Early Childhood Development, Diploma in Education or P1
Knowledge and experience in the new competency bases curriculum
A minimum of 3 years’ experience teaching in Lower Primary teaching Mathematics, English, Kiswahili and Science/Social Studies/Christian Religious Education.
Proven ability to prepare teaching aids and lesson plans with good hand writing skills
Ability to establish and enforce rules for behavior and class control
Good command of English both written and spoken
Good organization and communication skill
Demonstrated ability to work as a team player
Must demonstrated passion for teaching and children
Proven track record in co-curricular activities
Registered with Teachers Service Commission (TSC) -
Store Keeper – Construction Site
Job Description
The Store Keeper will be responsible for;
Duties and ResponsibilitiesReceiving the construction materials and recording the quantities received.
Informing the office on the exact quantities delivered as soon as they are received.
Coding and labelling of materials in the store.
Liaising with site managers in placing orders to ensure continuous availability of the materials.
Taking daily stocks check of all materials at the site.
Submission of weekly reports on materials received used damaged and transferred to other sites.
Ensure cleanliness and health safety measures in the store at all times.
Sending of daily alert SMS on material delivered or transferred.
Perform any other duties as requested by managementEducation Qualifications and Requirements
Diploma in Procurement or Purchasing and Supplies
2 years experience handling Store-keeping duties
Should have high integrity
Excellent customer service skills
Excellent communication skills -
Operations Officer
Swissport Kenya Limited
Applications are invited from suitable candidates to fill the position of Operations Officer in our Load Control Department.
The successful candidates will be responsible for ensuring that on time performance is achieved without compromising on safety and service delivery.
Key Duties and Responsibilities:Prepare and submit to the Commander a signed Load Sheet that is in conformity with Written Procedures and Superior Documents.
Receive from Cargo Department a NOTOC that after it has been signed as loaded by the Ramp Supervisor is submitted to the Commander.
Facilitate the Commander with the approved NOTAMs, ATC Flight Plan and Route Meteorological information.
Issue the Ramp Supervisor (or SAL personnel responsible for aircraft loading) with a signed Loading Instruction that is in accordance to Written Procedures and Superior Documents.
Receive from the Ramp Supervisor (or SAL personnel responsible for loading) a signed Loading Instruction specifying that aircraft has been loaded in accordance to instructions there-in prior to issuing a Load Sheet.
Revalidate licences as mandated by Company and Customer Carrier.
Plan and coordinate staff transport in an efficient and cost effective manner.
Monitor staff transport supplier – activities to ensure that staff are satisfied with the service provided.
Follow all safety guidelines set out by Swissport.
Perform any additional duties as may be assigned.Professional Qualification & Experience
Education: KCSE Mean C+, computer proficiency is a MUST.
Experience: At least 2 years in a busy operational environment, Aviation industry experience will be an added advantage.
Excellent communication and interpersonal skills.
Good planner, who pays attention to details and is a team player.
Pro-active individual who is able to think outside the box.All staff are eligible to apply for this position.
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Community Mobiliser
Department: LivelihoodsReports to: Project Officer, MaraLiaises with: Training, Monitoring and Evaluation Officer and the community focal personsDuty Station: Narok, Mara Program
Job Summary
AAH-I Kenya County Programme (AAH-K) is looking for a committed individual for a Community Mobiliser position to support the Mara project team. The individual will be the project ambassador in the community and work closely with the Project officer, Training, Monitoring and Evaluation Officer and the community focal persons and support office administration and field activities in Mara.
Duties & Responsibilities
Key activities will involve the target group’s mobilisations for the project activities in all the project target areas. He/she will be tasked with planning, organising training, mobilising respective groups for planned activities within the framework of the project contractual agreement.The community mobiliser will provide mobilisation technical support to the team:In planning and organising group meetings, support groups in setting up groups constitutions, support in training as per agreed training needs, follow up and track implementation of planned group activities.
Coordinate the social, learnings and activity interactions between the different groups
Serve as the primary link between the groups and AAH-K, developing an infrastructure for both dialogue and conflict resolution
Establish and build AAH-K relationships with community and other stakeholders
Actively promote the AAH-K approach to livelihoods with emphasis on promoting group development through support, coaching, mentoring, feedback and identification of investment needs and opportunities.
Perform any other functions deemed necessary or as delegated by the supervisor in order to meet the organizational mandate
Support the Mara project team in administrative and logistics functions
Maintaining weekly and monthly reports on the progress of the project, documenting the lessons learnt in all project components -
Housekeeping Attendant
Reporting to the Housekeeping Supervisor, the Housekeeper contributes to guest comfort and ensures the daily cleaning and tidying of all the hotel bedrooms and any public areas..
Job ResponsibilitiesResponsible for cleanliness, orderliness and appearance of public and laundry areas.
Maintain par stock of guest supplies, cleaning supplies, linen and uniform.
Organize inventories with Accounts and General Store for linen and uniform.
Pay particular attention while organizing pest eradication activities.
Develop and implement Housekeeping systems and procedures.
Prepare reports for management information.
Assist Purchase department in selecting suppliers for items related to Housekeeping.
Attending and resolving complaints.
Verification of supplies consignments.
Coming up with a work schedule.
Daily briefing of Supervisors.
Immediately attending to requests.Qualifications
Diploma in hospitality management or any other related course.
1 years experience working as a housekeeping manager in a busy environment.