Company Founded: Founded in 1996

Administrative Assistant, G5

The Administrative Assistant will be located in the Design and Construction Section and will report to the Chief, Design and Construction Section for the UNON Conference Facilities Capital Project, Division of Administrative Services, UNON. Under the general guidance of the Chief, the incumbent will be responsible for supporting the design and construction related planning and execution tasks required for the implementation of the UNON Conference Facility Capital Project, entailing the renovation and upgrade of the existing conference facilities in Nairobi over a 8 year period. The project will be executed in line with the established project scope and key performance indicators, which includes large-scale relocation of the existing conference functions of the organization, while ensuring business continuity of conference operations for major UN Secretariat clients including United Nations Environment Programme (UNEP) and United Nations Human Settlement Programme (UN-Habitat) running conferences at the UN Nairobi complex throughout the construction. In this context, the incumbent will perform the following duties:
Responsibilities
General Administration

Undertakes general administrative functions in Umoja such as requisitioning, processing payments, etc.
Maintains records of Standard Operating Procedures, administrative instructions and other project related documentation.
Maintains up-to-date records (both paper and electronic).
Coordinates extensively with internal project management team members, Division team members and other project stakeholders as required. Serves as back up and alternate to other staff on all administrative matters.
Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for events such as retreats, meetings etc.
Supports work of oversight bodies as relates to the project (OIOS, Risk management firm etc).
Drafts routine correspondence.
Assists in the preparation and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, swipe-card access and door keys.
Coordinates with other project team members on administrative matters.

Human Resources Management

Initiates, processes, monitors, reviews and follows-up on actions related to the Project/Section human resource activities, e.g., recruitment, , job classification reviews, separation of staff members, training etc., ensuring consistency in the application of regulations and procedures. Supports all contractor/consultants’ recruitments, monitors activities/deliverables, processes payments.
Monitors staffing table and prepare relevant statistical data/charts for purposes of reporting.

Budget and Finance

Supports the team to monitor status of expenditures and allotments through Umoja.
Consolidates data and provides support to higher-level staff with respect to budget reviews and inputs to relevant reports and presentations, including to intergovernmental bodies.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
Provides inputs to in the preparation and review of financial and human resource proposals /requirements and budget performance submissions.
Prepares or customizes financial reports and relevant statistical data/charts from Umoja system generated reports.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other assigned duties.

Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc; ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations; the ability to perform analysis, modelling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of High school diploma or equivalent is required.
Supplemental training and certification in Administration, budget finance, accounting, human resources is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Eastern Asia (ESCWA), United Nations Office at Geneva. (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of five (5) years of work experience in administrative services, or related area is required. The minimum years of relevant experience is reduced to by two years for candidates who possess a first level University degree.
Experience with the use of Enterprise Resource Planning (ERP) System (known as UMOJA within the United Nations) is required.
Experience in Project management or contract management is desirable.
Experience in construction or renovation projects is desirable.
One (1) year or more of experience in data analytics or related area is desirable

Apply via :

careers.un.org

October 29, 2024
Engineer, (Project Post), P3

The incumbent will provide leadership, technical expertise and oversight of the architectural/ engineering aspects of the project. Within delegated authority, the Architect/ Engineer will apply professional architectural/ engineering knowledge and expertise in performance of the following duties:
Responsibilities

Examines, reviews and advises on project planning, site, design, logistics, services integration, construction, environmental aspects, maintenance and operations;
Analyzes project proposals and change order requests to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources;
Coordinates contracting activities, drafts documents to engage consultants, conducts technical assessment of received bids and change order requests during project execution;
Manages the day to day work of contracted consultants, ensures compliance with contract and project obligations of timelines and budget;
Reviews, evaluates and revises received reports, documents and other deliverables for quality, completeness, accuracy, feasibility and cost;
Oversees financial aspects of the project, including validating estimates and payments;
Applies commonly used engineering calculations, practices and precedents in relation to the design, construction, or renovation of buildings, roads, parking, water treatment facilities, electrical power generation and distribution systems, environmental control systems, information technology and other related structures and activities;
Provides expert technical advice on policies, procedures and best practice appropriate to the project;
Coordinates preliminary site investigations to obtain field data such as soil characteristics, drainage and other data required for building site selection;
Prepares preliminary design layouts for portions of buildings and facilities;
Develops preliminary technical data regarding materials, sizes, dimensions, and quantities and costs to be incorporated into formal specifications;
Conducts investigations to develop improved designs and construction techniques;
Conducts research on development of new technical systems, and follows development to identify improved methods and equipment;
Produces cost data and estimates on engineering requirements to determine feasibility of planned materials, systems and equipment;
Liaises with contracted consultants to arrive at mutually satisfactory approaches to engineering problems by exchanging and comparing data;
Drafts reports for management and stakeholders on technical matters, provides substantive inputs and supports drafting of periodic reports to decision making bodies;
Coordinates and ensures full integration with all stakeholders of the project including facilities, IT and security to ensure all design, equipment and fitting selection as well as maintenance considerations are agreed in consultation with the key stakeholders.
Maintains project documents/ records.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Perform any other relevant tasks as required.

Competencies

PROFESSIONALISM: Demonstrated project management skills, knowledge of latest technology and material used for buildings complemented by the knowledge of applicable codes and international best practice. Ability to apply engineering, architectural, project management skills and to participate in engineering projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in architecture or engineering is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

PRINCE II or PMI Certification or equivalent for project management is desirable.
Professional certification and registration with relevant Professional Architectural or Engineering Institutes is desirable.
FIDIC Certification and/or professional experience with RIBA work methodology are desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in the management of architectural/ engineering large scale and complex projects is required.
Experience in supervision of large scale and complex engineering projects is required.
Experience in construction, major renovation or related projects/systems at international level is desirable.
Experience with the United Nations Common System or other similar international organizations is desirable.
Professional experience in management of engineering contracts and change order requests during execution phase are desirable.
Two years or more of experience in data analytics or related area is desirable.

Apply via :

careers.un.org

October 29, 2024
Nurse, G6

Under the direct supervision of the Head Nurse, the incumbent will perform the following duties:
Responsibilities

Man, the 24-hour Medical Situation Control Centre (SITCEN), on shift work rotation basis (which covers day and Night shifts):

Respond to Medical emergency calls in Gigiri and any mass casualties affecting UN in the entire region;
Assist Medical Officer in providing adequate care to patients;
Ensure effective liaison between patient and private doctor, paramedics, family members and colleagues as appropriate;
Visit hospitalized patients and writes medical reports;
Ensure that patients being evacuated have travel documents and book patients to the admitting hospitals;
Order and/or undertake bedside and laboratory diagnostic and screening tests such as ECG, x-rays, laboratory and other tests as required;
Ambulance operation may be required during emergencies.

Assess needs of clients visiting the walk-in clinic by undertaking clerkship, physical examination, diagnosis and providing care/advice accordingly or facilitate referral to the UN Medical Officer or to an outside physician as indicated.
Conduct phlebotomy to client with proper sample identification and processing to the laboratory.
Ensure preparedness of staff traveling on mission or reassignment including administration of appropriate vaccine, instruction on malaria prophylaxis and other travel related ailments; Instructs on the content and potential of uses of the travel kit.
Assist in providing health education and participates in work environment, occupational health and other specific health issues.
Perform other related duties as required.

Competencies

PROFESSIONALISM: Knowledge of major medical office equipment and ability to use them in emergency situations; Knowledge of basic diagnostic equipment and ability to use them; Knowledge of modern medical information technology and solid computer skill. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required. Bachelor of Nursing degree OR Diploma in nursing – Kenya Registered Nurse (KRN) Or Kenya Registered Community Health Nurse(KRCHN) diploma is desirable.
Job – Specific Qualification
Current registration and license with the Nursing Council of Kenya allowing unrestricted nursing practice in Kenya is required.
Formal certification in CPR in either BCLS, PHTLS, ETB, ACLS, ATLS or equivalent emergency medical certification is required.
Training in infectious disease is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible work experience in Nursing or related field is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
At least two (2) years experience in emergency medical services and infectious disease management is required.
Experience working in an occupational health setting is desirable.
Experience in running of a 24/7 emergency call center on shift is desirable.
Practical knowledge in travel health nursing is desirable.

Apply via :

careers.un.org

October 29, 2024
Project Engineer, Energy and Sustainability, P3 Chief, Conference and Client Support Section

This position is located at the United Nations Office at Nairobi (UNON). The Project Engineer, Energy and Sustainability reports to the Chief, Design and Construction Section for the UNON Conference Upgrade project, Division of Administrative Services, UNON.
Responsibilities

Under the supervision of the Chief, Design and Construction Section, the Engineer will be responsible for the following duties and responsibilities:
Applies commonly used engineering calculations, practices and precedents in completing portions of larger projects related to the design, construction, electrical power generation and distribution systems, environmental control systems, and other related structures and activities in the project.
Plans, designs and submits for approval of the Chief, Design and Construction Section technical design drawings and specifications for projects.
Conducts preliminary site investigations to obtain field data such as campus and city-wide power distribution and other data required for building site selection.
Prepares design layout for smaller or less complex portions of buildings and facilities.
Develops technical data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal specifications. Reviews and approves weekly and monthly project reports from project design consultants and contractors.
Liaises with other engineers and project specialists responsible for related specialized phases to arrive at mutually satisfactory approaches to problems by exchanging and comparing data.
Conducts investigations to develop improved designs and construction techniques.
Produces cost data and estimates on engineering-related requirements of current and planned project.
Analyzes project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources.
Undertakes energy mapping and master planning and feasibility studies through planning and up to construction phases. Models energy demands and low carbon solutions at large scale, with a view to targeting net zero carbon.
Supports implementation of sustainability strategy and initiatives such as through energy efficiency improvements, smart building and construction innovations, renewable energy solutions, biodiversity improvements.
Leads collection, analysis and reporting of energy efficiency and sustainability data and creates policies, procedures and SOPs as required.
Conducts research on development of new technical systems and follow development to identify improved methods and equipment.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Performs other related duties as required.

Competencies

PROFESSIONALISM: Ability to apply engineering skills and to participate in engineering projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s or Doctorate degree, or equivalent) in engineering, architecture or related fields is required. A first-level university degree with two additional years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in engineering or related area related to large-scale construction or renovation projects is required.
Experience related to Environmental Management Systems (EMS) and/or green building rating systems is desirable.
Two (2) years or more of experience in data analytics or related area is desirable.

Closing: 16 May 2023

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Use the link(s) below to apply on company website.

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October 29, 2024
Liaison Assistant (4 Months)

Competencies

PROFESSIONALISM: Knowledge of relevant programming language(s) and basic programming skills. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of High school diploma or equivalent is required. Diploma in Protocol and ICT is desirable. Certification in ProcessMaker 3 Advanced Architect Course and or ProcessMaker 3 Developer Course is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for the Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of written assessment or interview.

Work Experience

A minimum of seven (7) years of relevant work experience in supporting ICT infrastructure related to integration of diverse systems is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in administration of diplomatic privileges and immunities is required.
Knowledge of legislation covering diplomatic privileges and immunities, immigration regulations and provisions of Host Country Agreements is required.
Experience with Business Process Management and the Business Process Modeling Notation (BPMN) is desirable.
Experience in Full Stack and API (application programming interface) development is desirable.
1 year or more of experience in data analytics or related area is desirable.

Languages

For this post, fluency in both English and Swahili is required. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

October 29, 2024
Intern – Translation & Interpretation Services, I Driver

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions
Responsibilities
Within delegated authority, the intern will assist with the following duties:

Translates into Chinese documents drafted in one or more of the other official languages of the United Nations (Arabic, Chinese, English, Russian and Spanish), for training and other purposes and subject to revision.
Performs other related duties as required, including terminological work, creation of translation memories and participation in other special projects.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
To qualify for an internship with the United Nations, applicants must meet one of the following requirements:

be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
Interested candidates must be pursuing or pursued their degree in areas related to this Job Opening.

In addition, interested candidates must:

Be computer literate in standard software applications including MS Suite (Word, Excel, Power Point);
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and,
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in Chinese, which should be the candidate’s main language, and knowledge of English and French are required. Knowledge of another United Nations official language is an asset.

Closing: 01 May 2023

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Use the link(s) below to apply on company website. Special Notice

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October 29, 2024
Logistics Assistant, G3

This post is located in the United Nations Office at Nairobi, Central Support Services, Property Management Unit at the Nairobi duty Station. Under the general supervision of the Chief, Property Management Unit (PMU) the incumbent will be responsible for the following tasks:
Responsibilities
Goods receiving:

Receives and inspects delivered stocks, ensuring the stocks received are in good condition and match specifications.
Liaises with Facility Management and Transport Section (FMTS) experts, Receiving and Inspection and Procurement in the event that stock items do not meet required quality standards.
Ensures stock database is updated daily to reflect stocks received and the stock levels.
Liaises with the Supply and Inventory Assistant when new items are delivered to the stores.

Distribution of Stock Items:

Receives and records the approved requisitions from FMTS and delivers/issues the goods.
Liaises with FMTS when the requisitions are not clear or when items are not in stock.
Ensures stock database is updated daily to reflect issuance and current stock levels.
Prepares items for distribution and/or distributes stock item as per FMTS instructions. Prioritize the delivery of stock items when needed.
Monitors the movers (contractor’s stafin the stores when they remove items from the shelves.

Stores Operations:

Ensures that the stores are clean and stock items are stacked in the right places/shelves for easy access and distribution. Ensure stock location is reflected correctly in the database.
Assists the Senior Stock Clerk in keeping the keys and locks all the cupboards for safe custody of stock items.
Monitors stock levels (as per the databasand liaises with Administrative Assistant (Stores) FMTS for the reordering of stock items as required.
Enters data in the database by entering Receiving and Inspection (R&I) deliveries and issuance of stock items; files stock requisitions, work orders and incoming correspondence in relevant files,
Drafts routine correspondence for the supervisor(s) upon request.
Assists in the preparation of reports on available stock and performs regular physical counts of items in stock.
Participates in physical inventory taking exercises of non-expendable and expendable goods administered by UNON upon request.
Identifies new stock items are added to FMTS catalogue on a continuous basis

Other Functions:

Assists Warehouse supervisor in the coordination and preparation of items to be submitted to the Local Survey Property Board via Property Management Unit (PMU) for disposal or donations.
Performs other related duties as assigned by the direct supervisor, warehouse supervisor, or Chief PMU, such as, but not limited to, assuming the responsibilities of colleagues during their leave.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required. Supplementary technical training from a technical college in stock management or any other relevant field is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of two (2) years of progressively responsible work experience in supply chain, warehousing, logistics or procurement, or related area is required.
Experience working with Enterprise Resource Planning (ERP) (SAP/UMOJis required.
One (1) year or more of experience in data analytics or related area is desirable.
Experience providing services to the United Nations Common System, or a comparable international organization is desirable.

Apply via :

careers.un.org

October 29, 2024
Intern – Conference Service (Chinese Interpreter), I Intern – Finance & Budget, I

Responsibilities
Within delegated authority, the intern will assist with the following duties:

Provides interpretation, as required, into Chinese of speeches or statements given in English and/or French and interpretation into English and/or French of speeches given in Chinese.
Performs other related duties as required, including terminological work, and participation in other special projects.

Competencies

Professionalism:
Professionalism: Ability to demonstrate a high level of concentration; split-second accuracy. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education
To qualify for an internship with the United Nations, applicants must meet one of the following requirements:

be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
Interested candidates must be pursuing or pursued their degree in areas related to this Job Opening.
In addition, interested candidates must:
Be computer literate in standard software applications including MS Suite (Word, Excel, Power Point);
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and,
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of study: Chinese Language interpretation or related area.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship

Closing: 24 April 2023

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
Associate Security Officer, P2

The post is located in the Department of Security and Safety Service (DSS) at the Nairobi duty station. The United Nations Security and Safety Service (SSS) is responsible for providing security to delegates, staff, visiting dignitaries and other visitors. Under the direct supervision of the Chief and Deputy Chief, Security and Safety, the incumbent will perform the following:
Responsibilities

Prepares a draft security plan for a specific area within the overall mission area of operations.
Performs routine investigations or security assessments to ensure the safety of field staff to enter or return to a location where actual or suspected problems exist.
Ensures that all staff members and their dependents are kept fully informed on matters affecting their security.
Conducts routine security surveys of office and residential areas and premises.
Investigates and prepares reports on minor cases of theft, illegal entry, assault, or other incidents when the extent of the infraction is readily determinable.
Assists higher grade Security Officers in establishing policies and procedures for reviewing crisis situations and preparing contingency plans for emergencies.
Assists in the recruitment, training and supervision of local security guards.
Assists in identifying and recording United Nations assets and number of staff and dependants to be protected and estimates number of guards required.
Liaises with local authorities to discuss potential problems and plans possible methods of resolution.
Serves as member of interdisciplinary team on matters of non-routine nature, such as mine removal, evacuations, medical emergency, or hostilities that threaten the safety of staff and dependants.
Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Ability to recognize and evaluate the seriousness of threats and potential dangers; well-developed analytical skills; ability to appraise and evaluate the security-related implications of economic, political, cultural and historical variables in the country; ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) business administration, political/social science, psychology, international relations or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P) are recommended to apply.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

For candidates who have passed the United Nations Young Professionals Programme Examination (YPP) or the G to P Examination (G to P) or the United Nations Competitive Recruitment Examination (NCRE) no experience is required.
Relevant experience in the military, police, security management preferably in the police or military context or related area is desirable.
1 year or more of experience in data analytics or related area is desirable.

Apply via :

careers.un.org

October 29, 2024
Senior Procurement Assistant (364 days)

Specific Qualification
The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.
Please attach a copy of your CIPS Level 4 certificate or a copy of your equivalent professional certification.
Work Experience

A minimum of ten (10) years of progressively responsible work experience in procurement or related area with at least three (3) years of direct firsthand procurement experience on acquisition of strategic, high-value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.
Direct experience in procuring design and construction related services such as Renovations, New Build or Road Construction/Maintenance is desirable.
Experience in managing procurement in support of a development programme with multiple thematic areas is desirable.
Experience in managing procurement in support of public, private or non-governmental entities that have national, regional or international operations is desirable.
Working knowledge and experience in Enterprise Resource Planning (ERP) system is desirable.
One (1 ) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

Apply via :

careers.un.org

October 29, 2024