Company Founded: Founded in 1996

Engineer- Quantity Surveyor/ Construction Cost Planner (Project Post), P3

Responsibilities

Executes surveys and measurements for existing and new buildings and infrastructure project components, produces cost estimates, bills of quantities and schedules of rates to support client review and decision making, tender preparation and formal bid out of builders, structural, civil mechanical, electrical and plumbing related works.
Develops technical costs related data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal project tender documents.
Estimates costs for construction of new and refurbishment of existing buildings, facilities and infrastructure systems to determine the feasibility of construction, repairs or replacement.
Liaises with other engineers and facilities/ construction specialists responsible for related specialized phases to arrive at mutually satisfactory approaches to problems by exchanging and comparing costs related data.
Conducts investigations to support preparation of cost estimates related to improved designs and construction techniques.
Produces cost data and estimates on engineering-related requirements of current and planned facilities and construction project related activities, as well as furniture, fittings and equipment.
Analyzes project proposals, contractors valuations, quotations, claims for payment, and construction change order/ variation requests to ensure completeness, technical feasibility, cost efficiency, market equivalence and to ensure that project objectives are attainable within prescribed resources.
Conducts research on new technical systems to facilitate cost estimation, to identify and support implementation of improved methods and equipment, including the evaluation of product and equipment lifecycle related costs (construction and maintenance).
Records, manage and control project costs to ensure completion within budget, time and quality standards.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Performs any other related duties as required.

Competencies

PROFESSIONALISM: Demonstrated project management, construction contract administration, knowledge of latest technologies for buildings/ infrastructure complemented by knowledge of applicable codes, international best practice and quantity surveyor/ cost planner and estimation methodologies. Ability to apply quantity surveyor/ cost planner and estimation skills and to participate in engineering/ construction projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering/ construction costs data of significant depth and complexity. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in quantity surveying, construction cost planner, civil, mechanical or electrical engineering, architecture, facilities management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Professional certification and registration with relevant field related professional institutes is desirable.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five years of progressively responsible experience in quantity surveying, construction cost planner, civil, mechanical or electrical engineering, architecture, facilities management or related area is required.
Experience in project preparation (including tender documentation, scope of requirement, cost estimates, bills of quantities, schedules of rates, technical specifications) and project implementation and supervision (including construction contract administration, payment valuations, variations), is required.
Proficiency in AutoCAD (or Revit) is required.
Experience working in the UN systems or other international organisations on capital construction or facilities management related projects is desirable.
Two (2) years or more of experience in data analytics or related area is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Programme Management Officer, Administration, P4

Responsibilities
Coordination of the governance arrangements:

Support establishment and consolidation of the CBO in Kenya as an integrated center of services meeting with efficiency operational needs of its clients, based on UNSDG Client Satisfaction and Costing & Pricing principles.
Serve as Secretary of the CSB, Executive Committee and the CSMT. The Secretary shall coordinate the organization of the meetings and prepare a draft agenda for each meeting. The agenda and relevant documentation should be distributed to the members in advance of the meeting. The Secretary shall also prepare reports and any correspondence, as well as maintain a record of decisions, documentation and reports.
Develop a permanent working communication with CSB, through the ExCom, aiming at the production of timely solutions and the consolidation of the new flows.
Provide regular reports to CSB, through the ExCom, on all aspects of CBO activities, including periodic review of the status of implementation of the annual work plans and of the CBO financial statements, with the service providers.

Supporting financial results and performance:

Monitor the established SLAs and KPIs with CBO client entities for the provision of high quality and timely services and efficient channeling of service feedback in the six functional areas (Procurement, Human Resources, ICT, Administration [including Facility Management], Finance, and Logistics). For Logistics services and Finance services, the SLAs shall be established by WFP and UNICEF, respectively. For the mandatory services and for optional services falling under the provision of UNON the SLAs shall be established by UNON.
Responsible for facilitating/initiating the drafting and suggesting amendment to SLAs and KPIs.
Liaise with the service providers to support the presentation of the budget, service rates and billing mechanism to the Executive Committee.
The CBO Coordinator shall produce an annual report on service delivery for participating Entities, which shall include financial reports provided by the hosting entity and/or service provider. This report shall include aspects related to high quality and timely services including efficient channeling of feedback and the report shall be presented to the Executive Committee before the month of March of the following year, covering the services rendered during the previous year of operations, for initial consideration prior to its submission to the CSB.
Coordinate the periodic review of the status of implementation of the annual work plans and of the CBO financial statements, with the service providers and with UNON as applicable.
Develop work plans and budgets for the CBO Coordination unit and monitor CBO day-to-day operations and decisions.
Provide guidance to staff during the phases of implementation and further adjustments of CBO through overall direction, active coaching and efficient organization of work.
Provide supervision to the CBO Programme Management Assistant. Develop motivation, team spirit and client-oriented culture. Ensure the continued development and training of the staff.
Develop appropriate mechanisms of coordination with program staff in the UN Entities.
Establish appropriated and efficient mechanisms to receive continuous feedback from client entities with particular focus on timely and high-quality services.
Document the CBO Kenya experience through identification of challenges, best practices and lessons learned.
Perform other related duties as designated by the Resident Coordinator in support of the CBO activities.

Competencies

PROFESSIONALISM: Knowledge relevant to the United Nations Efficiency Agenda and development reforms. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

A minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required.
Experience in the UN inter-agency collaboration and development cooperation is required.
Knowledge of Business Operations Strategy and common back-office operations is required.
Experience in operations management is desirable.
Experience in the UN system or a comparable international organization is desirable.
Experience working at the headquarters or regional office of a development cooperation organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in (oral and written) English is required. Knowledge of another UN official language is desirable.

Apply via :

careers.un.org

November 2, 2024
Administrative Assistant, (364 Days), G6

Responsibilities
Finance & Budget:

Assists in the preparation and review of financial and human resource proposals/requirements.
Consolidates budget/work programme with respect to UNON FMTS budget, trust funds, grants and procurement.
Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Prepares or customizes financial reports from the Umoja ERP system.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Contract Administration:

Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors’ invoices and monitor payments.
Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

General Administration:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members.
Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
Be responsible for guiding, training, and supervising the work of more junior General Service staff, ICs and Consultants.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other related duty as required.

Competencies

PROFESSIONALISM : Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplemental training in administration, finance, contract management or related area is desirable.

Work Experience

A minimum of Seven (7) years of experience in administrative services, finance, procurement, accounting, or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience with Enterprise Resource Planning (ERP) system is required.
Experience with contract administration within the field of facilities management, commercial operations or construction is desirable.
Experience with the requisitioning, procurement and payment process is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of ” confident” in two of the four areas.

Apply via :

careers.un.org

November 2, 2024
Senior Liaison Assistant, G7 Liaison Assistant (Records Management), G6 Human Resources Assistant, G5

Responsibilities

Addresses client concerns and complaints, participates in meetings with clients. Holds regular progress meetings with Focal points. Carries out periodic reviews, identifies issues and initiates requisite follow-up actions. Prepares briefs and background documentation prior to meeting. Documents main decisions/actions agreed at meeting and follows up till resolved. Attends UNON Division of Administrative Services (DAS) CRM related meetings to ensure coherence and coordination between the Unit and CRM function in UNON DAS. Supports the Chief, HCSU by preparing relevant reports and presentations for the Common Services Management Team (CSMT).
Leads development of the Customer Relationship Management (CRM) documents repository. Ensures that individual client related information/documentation is always updated in the repository. Maintains mailing list for client agency focal points and ensures regular updates of client focal point information in CRM repository. Prepares periodic ageing reports for the Chief, HCSU, on applications processed. Keeps track of complaints received and common queries and establishes a Frequently Asked Questions database.
Keeps track of incoming and outgoing correspondence for the Unit and ensures that all communication is easily retrieved when required. Supports development and production of communication products/services, brochures, newsletters, and other materials and provides specialized assistance in the production and delivery of information communications products and services. Publishes articles approved by the Unit Chief on UNON DAS and the UNON DAS HCSU SharePoint sites on a regular basis. Drafts broadcasts to clients to update them on current issues as required. Prepares draft briefing notes, talking points and presentations for the Chief of Unit. Records and maintains meeting minutes and follows up on action points.
Supports continuous training to staff members in the unit as required, and guidance in client orientation. Provides induction orientation and briefing to new staff members, officers at the UN-GoK Service Centre, and interns.
Leads annual services surveys, analysis of clients’ responses and supports related workplan development and feedback to clients.
Collects and analyses data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning and decision-making by the Unit Chief.
Performs other duties as assigned by the Chief of Unit.

Competencies

PROFESSIONALISM: A practical understanding of the Host Country Agreement (HCA) of 1975 between the Government of Kenya and the UN. Ability to correctly apply legal provisions of the HCA. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of high School Diploma or equivalent is required. Supplementary training in Customer Relationship Management is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of ten (10) years of relevant and progressively responsible working experience in an international organization/diplomatic mission is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
At least five (5) years of hands-on experience in the administration of privileges and immunities of international/diplomatic organizations in Kenya is required.
Experience in supervising a group of at least ten (10) mid-level subordinates is required.
Knowledge of UN policies, procedures and operations related to the administration of privileges is desirable.
Proficiency in the use of desktop publishing software is desirable.
1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Swahili is required. Knowledge of another official United Nations language is desirable.

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Use the link(s) below to apply on company website.

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November 2, 2024
Service Delivery Lead, Cargo Handling

Main responsibilities

Plan and deploy resources to ensure that we are collectively successful by producing daily allocations in line with customers and operations requirements.
Ensure available resources are used to the optimum level (monitor and control overtime payments within targeted budgets)
Supervise/control and follow up staff attendance and absence.
Responsible for the disciplinary process of the team
Create and maintain a progressive, open feedback culture by managing the performance of employees.
Maintain, monitor and report on agreed key performance indicators (KPI’s) using all available tools and systems.
Ensure compliance with all SOP’s and policies in order to meet or exceed regulatory standards and deliver the desired customer service experience.
Maintain and control activities to ensure work safety, health and environmental protection within the area of responsibility.
Investigate and respond accordingly to any reports of faults, breakdowns or malfunctions of office or facility infrastructure.
Perform caretaker functions for Swissport Cargo Complex towards ensuring that tenant issues are resolved in a timely manner.

PROFESSIONAL QUALIFICATION AND EXPERIENCE

Education: University Degree in a Business or related field
Professional Qualifications- Training in Cargo Handling, Logistics and Supply chain will be an added advantage.
Experience: 3 years’ Maintenance of facilities and fixtures
Excellent communication and interpersonal skills
Commercial Acumen
Good Planner, who pays attention to detail and is a team player.

Application letter and CV ONLY outlining your suitability for this opportunity should be forwarded via email: NBO.Recruitment@swissport.com clearly indicating the position on the subject line.
The Human Resource Manager
Swissport Kenya Limited
P.O. Box 19177, 00501 Nairobi
Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available and does not discriminate it its employment decision on the basis of any protected category.
Closing Date: August 30, 2023

Apply via :

NBO.Recruitment@swissport.com

November 2, 2024
Senior Contracts Administrative Assistant, G7

Responsibilities

Manage in collaboration with all internal and external stakeholders contract amendment or extension.
Monitor and track the state of all contracts and initiate and perform contract administration actions to prevent occurrence of contractual or operational risks.
Prepare periodic reports on state of all contracts as well as pertinent issues, actions, risks, etc. that may arise during the contract administration phase.
Closely collaborate with procurement team as well as clients on strategizing acquisition exercises.
Identify, memorialize, and disseminate best practices and lessons learnt from administering a contract.
Manage a proper contract closure, record retention, maintenance of the contract file, and handling security instruments (e.g. Performance Security),
Assist in resolution of contractual dispute in collaboration with internal and external stakeholders.
Ensure maintenance of relevant proper record retention (electronic, hardcopy or both) pertinent to a contract, internal databases, and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
Establish performance indicators in relation to Contract Administration.
Ensure that the Section maintains complete and accurate electronic and hard copy records to ensure proper accountability.
Coordinate with all stakeholders in preparing for internal and external audit exercises.
Drafts a variety of correspondence relevant to contract administration.
Supervises and assigns and reviews the work of more junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services; knowledge of contract law and expertise in handling complex procurement and contract issues; knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing; ability to shape and influence agreements with requisitioning units and vendors; ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems; ability to develop procurement policies, procedures and new programmes; ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of High school diploma or equivalent is required.
Supplementary courses or additional training in procurement functions is desirable.

Job – Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in procurement, contract management, administration, supply chain management and/ or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
At least three (3) years demonstrated experience which involves administration of procurement related contracts that supports the needs of multiple organizations such as UN Entities; such experience shall include data analysis and preparing report on various contract administration matrices, is required.
At least one year demonstrated experience in participating in collaborative procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

Apply via :

careers.un.org

November 2, 2024
Engineer- Quantity Surveyor/ Construction Cost Planner (Project Post), P3

Responsibilities

Executes surveys and measurements for existing and new buildings and infrastructure project components, produces cost estimates, bills of quantities and schedules of rates to support client review and decision making, tender preparation and formal bid out of builders, structural, civil mechanical, electrical and plumbing related works.
Develops technical costs related data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal project tender documents.
Estimates costs for construction of new and refurbishment of existing buildings, facilities and infrastructure systems to determine the feasibility of construction, repairs or replacement.
Liaises with other engineers and facilities/ construction specialists responsible for related specialized phases to arrive at mutually satisfactory approaches to problems by exchanging and comparing costs related data.
Conducts investigations to support preparation of cost estimates related to improved designs and construction techniques.
Produces cost data and estimates on engineering-related requirements of current and planned facilities and construction project related activities, as well as furniture, fittings and equipment.
Analyzes project proposals, contractors valuations, quotations, claims for payment, and construction change order/ variation requests to ensure completeness, technical feasibility, cost efficiency, market equivalence and to ensure that project objectives are attainable within prescribed resources.
Conducts research on new technical systems to facilitate cost estimation, to identify and support implementation of improved methods and equipment, including the evaluation of product and equipment lifecycle related costs (construction and maintenance).
Records, manage and control project costs to ensure completion within budget, time and quality standards.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Performs any other related duties as required.

Competencies

PROFESSIONALISM: Demonstrated project management, construction contract administration, knowledge of latest technologies for buildings/ infrastructure complemented by knowledge of applicable codes, international best practice and quantity surveyor/ cost planner and estimation methodologies. Ability to apply quantity surveyor/ cost planner and estimation skills and to participate in engineering/ construction projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering/ construction costs data of significant depth and complexity. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in quantity surveying, construction cost planner, civil, mechanical or electrical engineering, architecture, facilities management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Professional certification and registration with relevant field related professional institutes is desirable.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five years of progressively responsible experience in quantity surveying, construction cost planner, civil, mechanical or electrical engineering, architecture, facilities management or related area is required.
Experience in project preparation (including tender documentation, scope of requirement, cost estimates, bills of quantities, schedules of rates, technical specifications) and project implementation and supervision (including construction contract administration, payment valuations, variations), is required.
Proficiency in AutoCAD (or Revit) is required.
Experience working in the UN systems or other international organisations on capital construction or facilities management related projects is desirable.
Two (2) years or more of experience in data analytics or related area is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Senior Administrative Assistant (Human Resources), G7

Responsibilities

Human Resources Management
Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Provides advice and answers general queries on classification procedures and processes.
Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
The incumbent will be expected to take lead with the Hiring Offices for quality control of the Central Review Submissions.
Coordinates and manages in-house training activities and liaise with UNON Staff Development Unit on the UNON provided training activities. Inform staff on training activities available and book staff on training. Maintain updated reports on staff who have attended training.
Assists in the management of the UN-Habitat JPO programme, including the preparation of cost estimates for submission to donors. Maintain updated reports on JPOs working in UN-Habitat, providing necessary information as requested by the Supervisor and PMO.

General Administration

Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
Responds to enquiries and in liaison with UNON as necessary, provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service. duties and responsibilities, and entitlements under the Staff Rules and Regulations.
Coordinates and provides support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities.
Assists in ensuring e-Performance compliance by maintaining updated records and sending reminders to staff on the same.
Prepares written response to queries concerning HR related matters.
Provides general office support services: processes drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains/records (electronic and paper); monitors deadlines, etc.
Drafts routine correspondence to respond to enquiries in respect to relevant administrative and personnel matters.
Performs other duties as required.

Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial, and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required.
The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
Working experience with the UN system or other international organization is required.
Work experience with PeopleSoft System such as Inspira or similar is required.
Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
Work experience in report writing is desirable.
Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Apply via :

careers.un.org

November 2, 2024
Information Systems Officer, P3

Responsibilities

Provides substantive inputs into the design, specification, implementation, testing and commissioning, and handover of the Information and Communication Technology (ICT) architecture related to the Replacement of Office Blocks A-J capital construction project;
Understands and captures the current UNON ICT architecture, defines the future (target) ICT architecture based on the concept of converged ICT network and in line with the requirements of the Project capital construction objectives, undertakes gap analysis to define areas of discrepancy; ensures adherence to global and local ICT policies, standards and procedures;
Associated with the Project, plans and directs major systems projects of significant importance to the institution, or major components of these complex systems which typically impact critical operations and large or multiple user groups, identifies and escalates issues in a timely manner;
Provides expert advice on complex systems analysis and design; identifies the need for new systems (or modifications to existing systems) or responds to requests from users; develops plans for feasibility assessment, requirements specification, design, development and implementation, including project plans, business continuity plans, schedules, time and cost estimates, metrics and performance measures;
Develops cost proposals for contractual services, oversees the technical evaluation of proposals received and manages the contract service;
Tracks and monitors project progress against plan, requirements, quality measures, standard processes; liaises with users on all aspects and during all phases of development and implementation;
Provides professional leadership and work direction to assigned project team, and/or mentor and supervises the work of new/junior officers, contract staff, etc.
Is actively involved in the execution of the most complex aspects of the project (e.g., systems analysis, development, programming, etc.); oversees development of document and database structures, ensuring that all design aspects are addressed, and control and security mechanisms are established.
Develops, implements, and monitors information standards and guidelines, including testing paradigms.
Prepares technical and user documentation for entire systems and interdependent applications; prepares training materials and detailed technical presentations.
Keeps abreast of developments in the field and determines the need for testing and evaluating new products and technologies; provides leadership on introducing technological changes; prepares various technical reports;
Facilitates communications between UNON ICTS, the Replacement of Office Blocks A-J capital construction project and its major stakeholders for good project coordination. Serves as liaison between the Project and the ICT teams of the entities impacted by the project including OICT.
Acts as a focal point on ICT matters with the contractor. Develops and manages internal and external coordination processes to manage ICT related activities in relation to the execution of the capital construction and renovation works.
Participates in planning and preparation of the budget, work program and spending plan.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of an international organization or the United Nations enterprise architecture roadmap. Knowledge of United Nations ICT governance framework, policies, and standards. Knowledge of organization’s information infrastructure and IT strategy. Knowledge of systems design and development, management, implementation and maintenance of complex information systems. Ability to develop and oversee large centralized or decentralized institutional systems; conceptual and strategic analytical capacity to understand information system and business operational issues so as to thoroughly analyze and evaluate critical systems matters. Knowledge of a range of computer languages and development paradigms knowledge of IT Service Management best practices and information security and risk control frameworks such as COBiT and ISO 27001). The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in computer science, information systems, mathematics, statistics or related field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

PRINCE 2 foundation certificates is required.
MS Project online knowledge / Training is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in planning, design, development, implementation and maintenance of information technology infrastructure projects or related areas is required.
Experience in information systems architecture and in implementing large scale information technology project, including Data Center migration, new office facility, IoT sensors, Wi-Fi, Smart Campus is required.
Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is desirable.

Apply via :

careers.un.org

November 2, 2024
Programme Management Officer, Administration, P4

Responsibilities
Coordination of the governance arrangements:

Support establishment and consolidation of the CBO in Kenya as an integrated center of services meeting with efficiency operational needs of its clients, based on UNSDG Client Satisfaction and Costing & Pricing principles.
Serve as Secretary of the CSB, Executive Committee and the CSMT. The Secretary shall coordinate the organization of the meetings and prepare a draft agenda for each meeting. The agenda and relevant documentation should be distributed to the members in advance of the meeting. The Secretary shall also prepare reports and any correspondence, as well as maintain a record of decisions, documentation and reports.
Develop a permanent working communication with CSB, through the ExCom, aiming at the production of timely solutions and the consolidation of the new flows.
Provide regular reports to CSB, through the ExCom, on all aspects of CBO activities, including periodic review of the status of implementation of the annual work plans and of the CBO financial statements, with the service providers.

Supporting financial results and performance:

Monitor the established SLAs and KPIs with CBO client entities for the provision of high quality and timely services and efficient channeling of service feedback in the six functional areas (Procurement, Human Resources, ICT, Administration [including Facility Management], Finance, and Logistics). For Logistics services and Finance services, the SLAs shall be established by WFP and UNICEF, respectively. For the mandatory services and for optional services falling under the provision of UNON the SLAs shall be established by UNON.
Responsible for facilitating/initiating the drafting and suggesting amendment to SLAs and KPIs.
Liaise with the service providers to support the presentation of the budget, service rates and billing mechanism to the Executive Committee.
The CBO Coordinator shall produce an annual report on service delivery for participating Entities, which shall include financial reports provided by the hosting entity and/or service provider. This report shall include aspects related to high quality and timely services including efficient channeling of feedback and the report shall be presented to the Executive Committee before the month of March of the following year, covering the services rendered during the previous year of operations, for initial consideration prior to its submission to the CSB.
Coordinate the periodic review of the status of implementation of the annual work plans and of the CBO financial statements, with the service providers and with UNON as applicable.
Develop work plans and budgets for the CBO Coordination unit and monitor CBO day-to-day operations and decisions.
Provide guidance to staff during the phases of implementation and further adjustments of CBO through overall direction, active coaching and efficient organization of work.
Provide supervision to the CBO Programme Management Assistant. Develop motivation, team spirit and client-oriented culture. Ensure the continued development and training of the staff.
Develop appropriate mechanisms of coordination with program staff in the UN Entities.
Establish appropriated and efficient mechanisms to receive continuous feedback from client entities with particular focus on timely and high-quality services.
Document the CBO Kenya experience through identification of challenges, best practices and lessons learned.
Perform other related duties as designated by the Resident Coordinator in support of the CBO activities.

Competencies

PROFESSIONALISM: Knowledge relevant to the United Nations Efficiency Agenda and development reforms. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

A minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required.
Experience in the UN inter-agency collaboration and development cooperation is required.
Knowledge of Business Operations Strategy and common back-office operations is required.
Experience in operations management is desirable.
Experience in the UN system or a comparable international organization is desirable.
Experience working at the headquarters or regional office of a development cooperation organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in (oral and written) English is required. Knowledge of another UN official language is desirable.

Apply via :

careers.un.org

November 2, 2024