Jobs Kenya

Company Founded: Founded in 1996

  • Intern – Archivist/Documentalist (Human Resources), I (Temporary)

    Intern – Archivist/Documentalist (Human Resources), I (Temporary)

    Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

    Responsibilities
    Daily responsibilities will depend on the individual’s background, the intern’s assigned office as well as the internship period.

    Under the direct supervision of the cluster team lead the intern will assist with data analysis, reporting and record keeping documentation for Talent Acquisition Unit (TAU):
    Arrange and digitize signed contracts received from consultants and individual contractors.
    Gather data from various sources, including databases, spreadsheets, and external data sets, ensuring its accuracy and completeness.
    Clean and transform raw data to make it suitable for analysis.
    Perform statistical analysis and data mining to identify trends, patterns, and insights within the data.
    Create clear and informative data visualizations, such as charts, graphs, and dashboards, to communicate findings effectively.
    Support in developing workflows and procedures related to consultants or any other TAU archiving documentation and record keeping.
    Create reports and other documentation about consultants and any other required record keeping.
    Provide support with the preparation, delivery, and follow up on different activities (e.g. memos, contracts, official documents, communication or others).
    Provide data periodically from iNeed regarding consultants and individual contractors e.g. gender, nationality/geography etc.
    Update promptly, the documents and excel sheet in Teams for the RCS consultants.
    Participate in designing and improving archives and records keeping for non-staff (consultants and individual contractors)
    Perform other duties as assigned.

    Competencies

    Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education
    Education Applicants must at the time of application meet one of the following requirements:

    Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
    Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent).
    Have graduated with Bachelor’s degree, Masters, PhD or equivalent.
    Be computer literate in standard software applications (Microsoft Office).
    Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

    Preferred areas of studies:

    Information Sciences, Human Resources or any other related field of study.

    Work Experience

    No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
    Academic qualification in undergraduate studies in Information Sciences and Human Resources is required.
    Experience in computer literacy in standard software applications is desirable.
    Experience in working with MS Excel creating pivot tables and charts using worksheet data and external resources is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

    Apply via :

    careers.un.org

  • Human Resources Assistant, G5

    Human Resources Assistant, G5

    Responsibilities

     Administer entitlements and benefits of locally recruited staff, including, medical and life insurance coverage, Pension Fund participation, dependency allowance, all types of special leave such as parental leave, change of family/dependency status and related actions, promotion, special post allowance and separation benefits.
     Review staff members’ eligibility for entitlements and benefits within the Staff Rules and Regulations, determine entitlements, seek clarifications and discuss with staff members where necessary, prepare correspondence for supervisors’ signature as required. Process and record staff data entitlement in Umoja and forward for next step of processing/payment.
     Administer and monitor contractual status of staff, including relevant actions regarding appointments, extensions, transfers, reassignments, loans and secondment of staff. Analyse recommendations regarding changes in contractual status, determine such staff’s status and entitlements, draft related correspondence, and follow up with phone calls.
     Advise clients on the eligibility of benefits and entitlements within their conditions of employment and on the procedures for submission of claims.
     Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
     Assists with visualizations and updating information material such as web pages or brochures.
     Performs other duties as required.

    Competencies

    PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication.Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of High school diploma or equivalent is required.
    Supplemental training in human resources, administration or related area is required.

    Job – Specific Qualification

    Supplementary courses or additional training and certification as ERP Human Resources (HR) Partner is desirable.

    Work Experience

    A minimum of five (5) years of experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
    Experience in the use of a staff member administration module (entitlements and benefits) in an Enterprise Resource Planning (ERP) system is desirable.
    Work experience in administering staff entitlements and benefits in a large international organization similar to the UN is desirable.
    Work experience in serving staff members in geographically dispersed locations is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

    Apply via :

    careers.un.org

  • Associate – Private Credit

    Associate – Private Credit

    Responsibilities

    We are keen to talk to you about this international private credit fund who are investing in Private Equity and Corporate deals across multiple sectors, they are starting to build out their team in Nairobi and seek to appoint a highly motivated qualified associate who will develop quickly to support the investment Directors on all facets of these investments across Africa.

    Qualifications

    CFA, International Undergraduate and post graduate degrees, CA, MBA
    Minimum 4 years experience in Private Equity, Corporate Credit, Leverage Finance, International banking experience.
    Previous / current experience working deals across the African continent

    Please forward you resume to verashna@intrepidhr.co.za for further information on the opportunity, only if you meet the above criteria, as the international qualification and international work experience is a non negotiable for this role.

    Apply via :

    verashna@intrepidhr.co.za

  • Security Coordination Officer, P3

    Security Coordination Officer, P3

    Responsibilities

    Works closely with the Diplomatic Police Unit (DPU) and acts as an advisor and mentor to DPU Commandant and senior Staff to enhance their capacity to provide effective and proactive Police and Security services to UN Staff and dependents in Kenya; , to coordinate the deployment of members of the unit to support UN programmes to improve the established lines of communication between the UN, Kenya Police and Private Sector communities, and to improve collection and sharing of information relative to criminal, terrorists and other threats affecting the UN.
    Provides substantive inputs in the forecasting of the evolving security environment and, the UN’s security and operational responses. Using analytical techniques and collaborative team research, supports planning and ensure awareness of the current trends to enhance or adjust security programmes.
    Supports the development of risk management strategies and drives planning using situational awareness, critical thinking, and logic to detect and interpret early signals, emerging trends and analysis of multi-dimensional threats that may impact security. Identifies the strengths and weaknesses of different solutions, conclusions, or approaches to problems.
    Prepares, reviews, implements, and supports security planning, security risk management documents and risk management-based security solutions through innovation and creativity.
    Provides written analysis of security trends and reporting of incidents. Participates in meetings, committees, and task forces, prepares papers on security issues, delivers briefings provides responses, as needed.
    Advises on, and supports, the inclusion of security in all stages of United Nations activities and programmes. Provides advice and support to line managers responsible for security. Enables the delivery of mandates and programmes through direct operational assistance. Supports and collaborates with relevant parties, building consensus to ensure alignment and support for security operations and initiatives to best enable UN activities.
    Supports the management of security-related projects, prioritizing work to meet deadlines and following defined processes, policies, procedures and guidance, fostering alignment with colleagues and across organizations.
    Monitors and contributes to activities that relate to the implementation and evaluation of preparedness and compliance; drives results that help support efficiency and effectiveness of operations.
    Enhances communication and trust through active collaboration, consultation and exchanges with agencies, funds, and programmes and other stakeholders, for information sharing, coordination of responses, provision of security briefings, taking into account operational activities and risks.
    Collaborates closely with peers and colleagues, non-governmental organizations, diplomatic missions, and Host Government representatives with a view to understanding what the UN is trying to achieve, obtaining the best security support, and staying abreast of existing and emerging threats and how they may impact United Nations System activities, personnel, dependents, premises, residences, and property.
    Strengthens awareness and capacity of relevant personnel by supporting the development, updates and delivery of contextually relevant security training and advice.
    Conducts security surveys and assessments, creatively leveraging tools and processes, identifying and recommending the most simple, reasonable, effective and efficient security measures, including when there is incomplete, contradictory and/or fluid information.
    Supports organizational resilience and contingency planning, crisis decision-making, and the development of disaster recovery and business continuity plans, by providing information and analysis including situational monitoring and updates.
    Provides support to establishing and maintaining a functioning Security Communication System.
    Supports budget, finance and logistical planning for the DPU and participates in relevant United Nations administration, finance, and logistics forums. Supports resource mobilization, formulates work plans and follows up on its implementation. Manages performance of security personnel under his/her supervision.
    Actively implements departmental approaches to mainstreaming gender, diversity and inclusion into all aspects of the work as well as ensuring the implementation of people-centred security risk management approaches considering specific threats or vulnerabilities of personnel and adapting practices measures in support of diversity and inclusion.
    Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
    Performs other related functions as assigned.

    Competencies

    PROFESSIONALISM: Demonstrates respect and sensitivity towards diversity in all its forms, in all cultural, gender and religious settings. Takes responsibility for incorporating different perspectives and ensuring the equal participation of women and men in all areas of work. Contributes to an environment in which others can talk and act without fear of repercussion; places confidence in and builds trust with colleagues and stakeholders. Demonstrates effective interpersonal skills and emotional intelligence, including self-awareness and contextual intelligence. Shows openness to learning and commitment to self-development. Identifies issues, researches, collects data, demonstrates situational awareness, conceptual analytical and evaluative skills and participates in the resolution of issues/problems demonstrating critical thinking, perceptiveness, judgement and decision-making. Demonstrates an ability to implement policies. Ability to make quick decisions in emergencies or when rapid response is needed. Communicates complex concepts effectively both verbally and in writing. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Shows ability to prioritize, manage, and implement multiple high-level projects in a timely manner, even in fast-changing contexts. Is motivated by professional rather than personal concerns. Takes ownership of accountability and supports strategies to ensure compliance with all security risk management decisions and regulations. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Advanced university degree (Master’s degree or equivalent) in business or public administration, political/social science, psychology, criminal justice, law, international relations, security management or a related field is required. A relevant first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree may be substituted with a diploma from a police or military education institution, college or academy obtained over a minimum of a three-year period.
    Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in international relations, disarmament affairs, conflict resolution, crime or terrorism prevention, security, risk, disaster, post disaster rehabilitation and reconstruction or emergency management is required.
    Five (5) years experience in preparedness in the public or private sector areas responsible for responding to emergency situations that directly impact security is required.
    Experience in planning, design, implementation or review of risk mitigation measures related to operations impacted by insecurity and/or humanitarian assistance is desirable.
    One (1) year of experience in field operations is desirable.
    International experience is desirable.
    Specialized experience in such areas as security programmes, risk assessments, or analysis is desirable.
    Experience in using applied analytics, business intelligence, information management to advance decisions, strategies and execution is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of an additional United Nations official language is desirable.

    Apply via :

    careers.un.org

  • Clinical Trial Manager

    Clinical Trial Manager

    Position Summary: 
    Help IAVI translate science into global health impact as a Clinical Trial Manager!
    IAVI is seeking an experienced and motivated Clinical Trial Manager to oversee and execute day-to-day operational activities for the conduct of clinical trials according to ICH/GCP and relevant regulatory guidelines. The CTM will lead clinical operations of early and late phase clinical trials, mentor other clinical operations staff, contributing to clinical operations process improvement. 
    Make an impact executing clinical trials at IAVI!
    Key Responsibilities:

    Act as clinical operations lead on project teams for assigned studies.
    Develop the protocol management plan (PMP) and coordinate the development of operations plans for all applicable functions for inclusion in the PMP.
    Develop study timelines and ensure adherence; Escalates concerns / issues related to timelines to senior management appropriately.
    Lead clinical trial team meetings and contribute clinical updates to cross-functional project team meetings.
    Oversee the evaluation, development, set-up, training, and monitoring of investigational sites participating in epidemiology studies and clinical trials.
    With oversight from the Director, Clinical Operations, develop and control study budgets, working with other departments as appropriate, to ensure execution of studies within budget; escalate concerns / issues related to budget management to senior management appropriately.
    Together with Director, Clinical Operations, determines which services will be conducted by IAVI and which will be outsourced to other vendors and assists in the identification, evaluation and selection of CROs and other vendors.
    Proactively anticipate risks and plans for and implements risk mitigation strategies throughout the trial conduct.
    Actively manage issues that could impact study progress and takes action or makes recommendations to solve issues to support compliance.
    With oversight from the Director, Clinical Operations, coordinate and develop study protocols.
    With oversight from the Director, Clinical Operations, develop Informed Consent Documents, Study Operations Manual, monitoring plan, tracking forms, and other study related documents as required.
    Lead implementation of risk-based monitoring for assigned studies and liaise with sites and IAVI CRAs and data management to perform data reviews and resolve data queries.
    Review and approve monitoring visit reports submitted by CRAs for assigned studies.  Complete monitoring oversight visits as needed to review clinical data for accuracy and completeness and resolve discrepancies in accordance with the study monitoring plan.
    Maintain good relations with IAVI collaborators and trial sites to facilitate site development and execution of clinical trials.
    Mentor and train CRAs and Clinical Trial Associates as needed.
    When assigned a trial with a Clinical Operations Specialist (COS), delegate clearly defined clinical trial management activities to the COS and ensure deliverables are met with appropriate timeliness and quality.  Mentor and provide training to the COS as needed.
    Contribute to the Clinical Development (CD) departmental Standard Operating Procedures for conduct of clinical trials based on IAVI templates and ensures adherence to regulations/guidelines for GCP. When applicable is a member of the CD SOP task force.
    Perform other duties as assigned by the manager.

    Education and Work Experience:

    Bachelor’s degree in a scientific or other relevant field is required; an advanced degree in relevant field is preferred.
    Minimum 5 years of relevant experience in clinical trial operations, including at least 2 years in clinical trial management or equivalent experience at study sponsor or CRO is required.

    Qualifications and Skills:

    Expert knowledge of clinical research operations, Good Documentation Practices, ICH GCP, FDA CFR and other relevant regulations as well as Declaration of Helsinki and relevant country-specific regulations is required.
    Project management skills and ability and track record of delivering on assigned tasks within deadline are required.
    Experience leading multi-disciplinary clinical trial teams effectively to deliver clinical trials at high quality, on time and within budget is required.
    High level of interpersonal skills and ability to work effectively with outside vendors, collaborators, subordinates and functional peer groups at various management levels is required.
    Experience working on problems of high complexity and diverse scope using good judgment within defined procedures and policies to determine appropriate action is required.
    Flexibility to change priorities and be comfortable with changing deadlines to meet organizational needs is required.
    Being detail-orientated, with the ability to work independently on multiple projects/tasks with overlapping schedules and priorities is highly preferred.
    Following all company safety practices, Standard Operating Procedures (SOP’s) and policies is required.
    Excellent oral and written communication skills are required, including ability to conduct presentations of technical information concerning specific projects and to be an effective trainer.
    Ability to mentor other clinical operations staff is required.
    Ability to work collaboratively with people of diverse educational and cultural backgrounds and maintain a high standard of professional conduct as a representative of IAVI is required.
    Familiarity with electronic document management systems such as Veeva as well as electronic data capture systems is required.
    Excellent computer skills with software tools needed to fulfill the responsibilities of position is required.
    Familiarity with HIV, TB, emerging infectious diseases and/or global health is highly desirable.

    Apply via :

    recruiting.ultipro.com

  • Protocol Assistant, G4

    Protocol Assistant, G4

    Responsibilities

    Assisting the field team in ensuring that there is a smooth flow of applications to the host government offices, as follows:

    Receiving and verify applications for dispatch from the administrative assistants and ensuring that all required supporting documentation is attached;
    Confirming that the application owners are registered in the Ministry of Foreign Affairs Integrated Protocol Management Information System (IPMIS); and if not, carrying out the appropriate registration;
    Scanning and uploading the required documentation to the electronic HCSU IPMIS drive;
    Updating the status of cases in the HCSU Processmaker Application.

    Assisting the liaison assistants in processing applications returning from host government offices by:

    Updating the status of cases in the HCSU Processmaker Application and in the manual registers;
    Submitting the applications to the team assistant for collection by clients;
    Recording all rejected applications and routing them to the appropriate administrative assistant for further processing.

    Assisting the field team in ensuring the timely processing of the following applications for the organization and eligible internationally recruited staff members and their dependents:

    Notification of arrival documentation and the issuance of diplomatic identity cards and PIN numbers; issuance of re-entry passes and renewal of the same; duty free imports and purchase of duty free liquor and tobacco (official /staff members); issuance and renewal of interim and new Kenyan driving licenses; registration of new/second hand vehicles and transfer/disposal of used vehicles (official /staff members); VAT exemptions (official /staff members), issuance of red number plates, and airport passes;
    Tracking expiry dates of documents and visas and notify clients to initiate renewal action in good time.

    Assisting the field team in:

    Maintaining the records of all vehicles, owners, number plates and logbooks, the transfer and disposal of vehicles, and in the generation of reliable reports and statistics;
    Preparing draft correspondence, note verbales, covering letters, and reports upon request.

     
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Perform any other related duties as may be assigned from time to time.

    Competencies

    PROFESSIONALISM: Ability to undertake basic research and gather information from standard sources; demonstrated ability to apply good judgment in the context of assignments given; ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
     
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
    TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

    Education

    Completion of High school diploma or equivalent is required.

    Job – Specific Qualification

    Additional/supplemental training and/or certification in customer service relations /client orientation, administration or related area, is desirable.

    Work Experience

    A minimum of three (3) years of relevant work experience in administrative services/office
    management in a diplomatic setting is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Experience in at least three of these areas; accreditation, duty-free, value-added tax exemption, vehicle registration and driving license processing in a diplomatic setting is required.
    Experience working with e-government systems such as IPMIS, NTSA-TIMS, eFNS and iTax is desirable.
     
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

    Apply via :

    careers.un.org

  • Service Delivery Lead, Cargo Handling

    Service Delivery Lead, Cargo Handling

    Main responsibilities

    Plan and deploy resources to ensure that we are collectively successful by producing daily allocations in line with customers and operations requirements.
    Ensure available resources are used to the optimum level (monitor and control overtime payments within targeted budgets)
    Supervise/control and follow up staff attendance and absence.
    Responsible for the disciplinary process of the team
    Create and maintain a progressive, open feedback culture by managing the performance of employees.
    Maintain, monitor and report on agreed key performance indicators (KPI’s) using all available tools and systems.
    Ensure compliance with all SOP’s and policies in order to meet or exceed regulatory standards and deliver the desired customer service experience.
    Maintain and control activities to ensure work safety, health and environmental protection within the area of responsibility.
    Investigate and respond accordingly to any reports of faults, breakdowns or malfunctions of office or facility infrastructure.
    Perform caretaker functions for Swissport Cargo Complex towards ensuring that tenant issues are resolved in a timely manner.

    PROFESSIONAL QUALIFICATION AND EXPERIENCE

    Education: University Degree in a Business or related field
    Professional Qualifications- Training in Cargo Handling, Logistics and Supply chain will be an added advantage.
    Experience: 3 years’ Maintenance of facilities and fixtures
    Excellent communication and interpersonal skills
    Commercial Acumen
    Good Planner, who pays attention to detail and is a team player.

    Application letter and CV ONLY outlining your suitability for this opportunity should be forwarded via email: NBO.Recruitment@swissport.com clearly indicating the position on the subject line.
    The Human Resource Manager
    Swissport Kenya Limited
    P.O. Box 19177, 00501 Nairobi
    Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available and does not discriminate it its employment decision on the basis of any protected category.
    Closing Date: August 30, 2023

    Apply via :

    NBO.Recruitment@swissport.com

  • Senior Contracts Administrative Assistant, G7

    Senior Contracts Administrative Assistant, G7

    Responsibilities

    Manage in collaboration with all internal and external stakeholders contract amendment or extension.
    Monitor and track the state of all contracts and initiate and perform contract administration actions to prevent occurrence of contractual or operational risks.
    Prepare periodic reports on state of all contracts as well as pertinent issues, actions, risks, etc. that may arise during the contract administration phase.
    Closely collaborate with procurement team as well as clients on strategizing acquisition exercises.
    Identify, memorialize, and disseminate best practices and lessons learnt from administering a contract.
    Manage a proper contract closure, record retention, maintenance of the contract file, and handling security instruments (e.g. Performance Security),
    Assist in resolution of contractual dispute in collaboration with internal and external stakeholders.
    Ensure maintenance of relevant proper record retention (electronic, hardcopy or both) pertinent to a contract, internal databases, and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
    Establish performance indicators in relation to Contract Administration.
    Ensure that the Section maintains complete and accurate electronic and hard copy records to ensure proper accountability.
    Coordinate with all stakeholders in preparing for internal and external audit exercises.
    Drafts a variety of correspondence relevant to contract administration.
    Supervises and assigns and reviews the work of more junior staff.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Perform other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services; knowledge of contract law and expertise in handling complex procurement and contract issues; knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing; ability to shape and influence agreements with requisitioning units and vendors; ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems; ability to develop procurement policies, procedures and new programmes; ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of High school diploma or equivalent is required.
    Supplementary courses or additional training in procurement functions is desirable.

    Job – Specific Qualification

    Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.

    Work Experience

    A minimum of ten (10) years of progressively responsible experience in procurement, contract management, administration, supply chain management and/ or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    At least three (3) years demonstrated experience which involves administration of procurement related contracts that supports the needs of multiple organizations such as UN Entities; such experience shall include data analysis and preparing report on various contract administration matrices, is required.
    At least one year demonstrated experience in participating in collaborative procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
    Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

    Apply via :

    careers.un.org

  • Senior Administrative Assistant (Human Resources), G7

    Senior Administrative Assistant (Human Resources), G7

    Responsibilities

    Human Resources Management
    Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
    Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
    Provides advice and answers general queries on classification procedures and processes.
    Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
    Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
    The incumbent will be expected to take lead with the Hiring Offices for quality control of the Central Review Submissions.
    Coordinates and manages in-house training activities and liaise with UNON Staff Development Unit on the UNON provided training activities. Inform staff on training activities available and book staff on training. Maintain updated reports on staff who have attended training.
    Assists in the management of the UN-Habitat JPO programme, including the preparation of cost estimates for submission to donors. Maintain updated reports on JPOs working in UN-Habitat, providing necessary information as requested by the Supervisor and PMO.

    General Administration

    Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
    Responds to enquiries and in liaison with UNON as necessary, provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service. duties and responsibilities, and entitlements under the Staff Rules and Regulations.
    Coordinates and provides support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities.
    Assists in ensuring e-Performance compliance by maintaining updated records and sending reminders to staff on the same.
    Prepares written response to queries concerning HR related matters.
    Provides general office support services: processes drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains/records (electronic and paper); monitors deadlines, etc.
    Drafts routine correspondence to respond to enquiries in respect to relevant administrative and personnel matters.
    Performs other duties as required.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial, and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    High school diploma or equivalent is required.

    Work Experience

    A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required.
    The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
    Working experience with the UN system or other international organization is required.
    Work experience with PeopleSoft System such as Inspira or similar is required.
    Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
    Work experience in report writing is desirable.
    Work experience of one (1) year or more in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

    Apply via :

    careers.un.org

  • Information Systems Officer, P3

    Information Systems Officer, P3

    Responsibilities

     Provides substantive inputs into the design, specification, implementation, testing and commissioning, and handover of the Information and Communication Technology (ICT) architecture related to the Replacement of Office Blocks A-J capital construction project;
     Understands and captures the current UNON ICT architecture, defines the future (target) ICT architecture based on the concept of converged ICT network and in line with the requirements of the Project capital construction objectives, undertakes gap analysis to define areas of discrepancy; ensures adherence to global and local ICT policies, standards and procedures;
     Associated with the Project, plans and directs major systems projects of significant importance to the institution, or major components of these complex systems which typically impact critical operations and large or multiple user groups, identifies and escalates issues in a timely manner;
     Provides expert advice on complex systems analysis and design; identifies the need for new systems (or modifications to existing systems) or responds to requests from users; develops plans for feasibility assessment, requirements specification, design, development and implementation, including project plans, business continuity plans, schedules, time and cost estimates, metrics and performance measures;
     Develops cost proposals for contractual services, oversees the technical evaluation of proposals received and manages the contract service;
     Tracks and monitors project progress against plan, requirements, quality measures, standard processes; liaises with users on all aspects and during all phases of development and implementation;
     Provides professional leadership and work direction to assigned project team, and/or mentor and supervises the work of new/junior officers, contract staff, etc.
     Is actively involved in the execution of the most complex aspects of the project (e.g., systems analysis, development, programming, etc.); oversees development of document and database structures, ensuring that all design aspects are addressed, and control and security mechanisms are established.
     Develops, implements, and monitors information standards and guidelines, including testing paradigms.
     Prepares technical and user documentation for entire systems and interdependent applications; prepares training materials and detailed technical presentations.
     Keeps abreast of developments in the field and determines the need for testing and evaluating new products and technologies; provides leadership on introducing technological changes; prepares various technical reports;
     Facilitates communications between UNON ICTS, the Replacement of Office Blocks A-J capital construction project and its major stakeholders for good project coordination. Serves as liaison between the Project and the ICT teams of the entities impacted by the project including OICT.
     Acts as a focal point on ICT matters with the contractor. Develops and manages internal and external coordination processes to manage ICT related activities in relation to the execution of the capital construction and renovation works.
     Participates in planning and preparation of the budget, work program and spending plan.
     Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
     Perform other related duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of an international organization or the United Nations enterprise architecture roadmap. Knowledge of United Nations ICT governance framework, policies, and standards. Knowledge of organization’s information infrastructure and IT strategy. Knowledge of systems design and development, management, implementation and maintenance of complex information systems. Ability to develop and oversee large centralized or decentralized institutional systems; conceptual and strategic analytical capacity to understand information system and business operational issues so as to thoroughly analyze and evaluate critical systems matters. Knowledge of a range of computer languages and development paradigms knowledge of IT Service Management best practices and information security and risk control frameworks such as COBiT and ISO 27001). The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    Advanced university degree (Master’s degree or equivalent) in computer science, information systems, mathematics, statistics or related field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
    Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Job – Specific Qualification

    PRINCE 2 foundation certificates is required.
    MS Project online knowledge / Training is desirable.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in planning, design, development, implementation and maintenance of information technology infrastructure projects or related areas is required.
    Experience in information systems architecture and in implementing large scale information technology project, including Data Center migration, new office facility, IoT sensors, Wi-Fi, Smart Campus is required.
    Two (2) years or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is desirable.

    Apply via :

    careers.un.org