Company Founded: Founded in 1996

Director, Science and Lab Programs

Position Summary:

IAVI is seeking a qualified and ambitious Director, Science and Lab Programs to lead IAVI’s science and lab program throughout Africa. The Director is the regional representative for human immunology and clinical lab program, leading the strategic development of vaccines and antibodies for HIV, TB, and emerging infectious diseases. The Director oversees the implementation of the program across partner clinical research centers (CRCs) while ensuring sustained and robust lab quality system and operations for clinical trials and other studies. The Director leads the African Lab Program team, and is a critical member of the ADVANCE leadership team. The Director partners closely with clinical development, the IAVI India Program, Human Immunology Lab (HIL) and the Neutralizing Antibody Consortium (NAC), while contributing to product development and discovery project teams.

Key Responsibilities

Lead the strategy development and implementation of the human immunology and clinical laboratory program across partner clinical research centers (CRCs) ensuring sustained and robust laboratory quality systems and operations to support IAVI and IAVI-partner studies at CORE sites in Africa.
Lead strategies to strengthen and expand the laboratory program in Africa, setting short-term and long-term goals, identifying key partners, linkages and opportunities, and mapping out associated risks and mitigation plans.
Contribute to developing and refining the scientific strategy of the ADVANCE program and IAVI’s Africa program.
Serve in product development project teams as the laboratory lead.
Contribute to protocol design on project teams, as well as analysis of clinical immunology data.
Oversee preparation of sites for clinical trials and epidemiology studies.
Oversee teams monitoring study progress at site laboratories for the duration of the study/trial.
Provide oversight of the GCLP Accreditation program in Africa through supervision of staff in East, West and Southern Africa regional offices.
Oversee development of work-plans/SOWs, and ongoing review of progress across program.
Oversee development of associated SOPs, relevant quality management programs and training materials.
Oversee and support the development and technical transfer of new assays as required.
Oversee sample storage and biorepository strategies for clinical trials and observational studies in Africa.
Support the Clinical Development team in Africa, to facilitate and manage development of new clinical sites, tests, laboratory capabilities, activities or protocols.
Oversee the development of and implementation of associated integrated work plans and budgets, ensuring that the resources are allocated and deployed effectively.
Review budgets and timelines ensuring integration with the overall clinical trials program.
Maintain good relations with IAVI collaborators, investigators, and trial site staff facilitating site development and execution of clinical trials and studies.
Writing and/or reviewing project materials and publications.
Representing IAVI and its partners in various for a, presenting the project progress, achievements, and lessons learned to donors, and other key stakeholders in such meetings and conferences.
Work with IAVI-NY, NAC and HIL-London ensuring efficient and smooth execution of quality studies and trials.
Support fundraising activities.

Education and Experience:

A Ph.D. in Immunology or Virology is required;
Minimum of five years of relevant independent research experience, either in a university or corporate setting, following postdoctoral training.
Minimum of five years of clinical trials experience in developing countries is required.

Qualifications and Skills:

Experience in vaccines and assay development is required.
Proven track record of excellence with an international reputation and publication record.
Experience managing scientific projects and staff to deliver high quality data to meet project goals and deadlines is required.
Strong organizational skills with proven experience in building strong, coherent and efficient teams are required.
Solid reasoning and analytical skills are required.
Experience in working in a decentralized system, and maintaining close working relationships with various departments, contractors, clinical centers and clinical and basic science laboratories.
Excellent verbal and written communication skills are required.
Proven ability to present programs to audiences ranging from high level scientists, clinical investigators and physicians, clinical trials execution teams and non-scientists is highly desirable.
Previous work in a multicultural environment is required.
Understanding of and experience with implementation of Good Clinical laboratory Practices in infectious disease clinical trials conduct is highly desirable.
Willingness to travel at least 20-25% of the time to IAVI regional and head offices.
Passion for the IAVI Mission.

Apply via :

recruiting.ultipro.com

November 2, 2024
Property Management Assistant, G4

Responsibilities

Assist in conducting physical verification of property plant and equipment (equipment, assets, inventory and heritage assets), by electronic scanning of the barcode numbers, batch numbers and physical verification of specific attributes (serial no, location, user accountable, condition, etc.).
Assist with data reconciliation of the physical verification exercise between various databases, ERP (Umoja) and tracking files like Microsoft excel spreadsheets.
Liaise with clients and staff members to conduct physical verification of property away from offices using online measures such as dated photographs, filling of online forms and through video correspondence.
Daily upload physical verification data in ERP (Umoja) and other legacy systems and databases used to monitor progress.
Maintain accurate electronic and manual records of physical verification documentation for audit purposes, management and clients.
Perform an impairment review exercise for all assets based on the physical verification outcome.
Monitor movement of property out of the UN premises based on authorized gate passes; Receive and verify gate pass requests through the portal and ensure all attractive equipment is insured.
Update equipment movement details in the ERP (Umoja) upon receipt of hand-over vouchers for movement of equipment between staff members and to different locations.
Perform ad hoc queries on the ERP(Umoja) using BI (Business Intelligence) on a periodic basis and generate management reports or statistics as needed.
Assist in preparation of periodic performance reports in line with the Global Asset Management Policy Service (GAMPS) quarterly performance requirements, review and ensure accuracy of data.
Assist with drafting Standard Operations Procedures (SOPs) and flow charts in the area of physical verification. Conduct periodic reviews of the SOPs to ensure efficient service delivery to clients and make corrections where necessary.
Support other units within property management in the areas of receiving and inspection, property control, insurance, disposal and reporting as and when required.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other duties as may be assigned by the Chief of Unit.

Competencies

PROFESSIONALISM: Knowledge of inventory management, purchasing and supplies procedures. Ability to perform functions such as physical verification of property, data reconciliation, maintaining accurate electronic and manual records of physical verification and monitor movement of property within the organization. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of a high school diploma or equivalent is required.
Supplementary technical training in inventory management, purchasing and supplies procedures is desirable.

Work Experience

A minimum of three (3) years of progressively responsible experience in the field of property management, inventory control, logistics management or related field is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree
Experience working with databases and manipulation of multiple data sets and data sources is required.
Experience in using handheld scanning devices, data entry and export of data is required.
Experience supporting more than one entity or multiple clients simultaneously is required.
Experience working with Enterprise Resource Planning (ERP) (SAP/UMOJA) is desirable.
Experience with an international or multilateral organization or NGO is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

Apply via :

careers.un.org

November 2, 2024
Receiving and Inspection Assistant, G4

Responsibilities
Receiving and Inspection:

Process receipt of goods.
Receive, inspect and certify acceptance/rejection of goods delivered by vendor(s) or contractor(s), as specified on the Purchase Orders as well as contracts involving commodities delivered to, or provided in support of, UNON, UNEP and UN-HABITAT.
Bar-code assets.
Raise Discrepancy report if appropriate.
Maintain a record of all incoming shipments in the Receiving and Inspection (R&I) Register.
Notify the Equipment Focal Point (EFP)/requisitioner of the arrival, acceptance or rejection of part or all of a consignment.
Advise Procurement of receipt of the goods and instruct Accounts Section to effect payment to the vendor
Oversee and coordinate the movement of received goods from the receiving area to the EFP/requsitioner/end user.
Ensure signing of R&I reports by the EFP/requsitioner/end user after delivery of their items/goods
Ensure accurate and comprehensive Receiving and Inspection (R&I) data is entered in the Asset Management System, as well as in the manual and electronic R&I registers.
Maintain files with R&I reports and related documents.

Other functions:

Participate in physical verification exercises of the assets of UNON, UNEP and UN-HABITAT.
Assist the Disposal Assistant in receiving and disposing of assets approved for disposal.
Conduct physical verification of items requested to be taken out of the UN Complex and update the electronic gate pass system accordingly.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Any other duties that may be assigned by the supervisor(s), including but not limited to, covering for colleagues in the Unit during their absence.

Competencies

PROFESSIONALISM: Knowledge of the United Nations property control and inventory procedures; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of secondary education/ high school diploma is required.
Supplementary technical training in assets management or related area is desirable.

Work Experience

A minimum of three (3) years of progressively responsible experience in receiving and inspection, supply chain, finance and budget, logistics or procurement, audit and accounting or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in the UN administrative processes or comparable organization is desirable.
Experience working with Enterprise Resource Planning (ERP) is desirable.
Experience in receiving/shipping for IT and Non-IT assets is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of another UN language is desirable.

Apply via :

careers.un.org

November 2, 2024
Finance and Budget Assistant, G6 Information Technology Assistant, G6

Responsibilities
BUDGETING:

Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary;
Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations;
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment;
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables;
Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

Process financial documents in line with the financial rules and regulations;
Review and analysis of various accounting data and assist in the review and analysis of financial statements;
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;
Verify accuracy of postings and process corrections as appropriate;
Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action;
Perform approval functions of financial transactions as per delegation.

GENERAL:

Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate;
Perform data extraction and prepare various reports for management review;
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning;
Ensure that all relevant records and audit trails are maintained;
Act as deputy to team leader and back up for other team members;
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients.
Perform other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Completion of high school diploma or secondary school is required.
Supplemental courses/ training in finance, administration, project management or related field is required.
A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.

Work Experience

A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Experience with processes of Financial Management is desirable.
Experience with integrated business processes, analytics and reporting is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations language is desirable.

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Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Interpreter, French, P3

Responsibilities
Within delegated authority, the Interpreter will be responsible for the following duties:

Services up to seven meetings per week (exceptionally eight), usually of no more than three hours duration, of various United Nations bodies.
French interpreters provide interpretation into French of speeches given in English and Spanish and/or Russian.
Routinely covers sensitive meetings.
May perform other related duties, as required.

Competencies

PROFESSIONALISM: Ability to demonstrate a high level of concentration; split-second accuracy; ability to work under continuous stress and deliver clear interpretation on an exceedingly broad range of subjects; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
COMMITMENT TO CONTINOUS LEARNING: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education

A first level degree from a university or from an institution of equivalent status is required. A Master’s degree is desirable.

Job – Specific Qualification

Having passed the United Nations Competitive Examination for French Interpreters is desirable.

Work Experience

At least two (2) years of conference interpreting experience in French is required.
Relevant interpretation experience within the UN System or similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency / perfect command of French language which must also be the candidate’s primary language is required. Fluency in English and an excellent knowledge of Spanish and/or Russian are also required.

Apply via :

careers.un.org

November 2, 2024
Terms of Reference For Environmental Impact Assessment For The Proposed Construction of 13 Waste Transfer Stations in Kakuma and Kalobeyei Wards

Objectives of the EIA

To identify possible environmental impacts, both positive and negative
To assess the significance of the impacts
To assess the relative importance of the impacts of relative plan designs, and sites
To propose preventive mitigation and compensative measures for the significant negative impacts of the project on the environment.
Generate baseline data for monitoring and evaluating how well the mitigation measures are being implemented during the project cycle.

Scope of service

The Environmental Impact Assessment will be conducted at 13 sites located within Kakuma refugee camp, Kalobeyei, and Kakuma town. The assessment will involve the physical examination, and interviews with beneficiaries, neighboring communities, relevant consultants, and government agencies.

The consultant will generate an environmental impacts assessment study report for submission by systematically examining all proposed activities. Consequently, the report will generate the following:

Nature of the project
The location of the project including the physical area that may be affected by the project activities.
The activities that shall be undertaken during the project phases
The potential environmental impact of the project and mitigation measures to be undertaken during and after the project cycle.
An action plan for the prevention and management of possible accidents during the project cycle
Design and development of environmental management tools
A plan to ensure workers’ and neighboring communities’ health and safety.
The economic and sociocultural impacts on the local community and the nation in general
The project budgets.
Any other information that the proponent may be requested to provide by NEMA.

Duration and Conduct of the Consultancy:

The consultancy assignment will span 3 weeks from the contract’s execution date. The consultant will collaborate with the PWJ project team to develop the work plan, including scope and input. A fair budget/price plan should be submitted. All reports and outputs produced during the consultancy will become the property of PWJ, and the consultant must deliver these upon the consultancy’s expiration.

Deliverables

The consultant will be required to provide the following deliverables during this assignment.

Deliverable
Timelines

Inception Report and Desk Review
Draft EIA Report
Public Participation Report
Final EIA Report
NEMA project approval certificate

Anticipated Level of Effort

It is anticipated that the consultant will provide a level of effort (LoE) of 20 man-days as indicated below:

Activity

Desk Review and Inception Report
Fieldwork in Kakuma including, visits to project sites, public engagement, relevant meetings with county officials in Lodwar
Report Preparation
Follow up with NEMA and obtain necessary certifications etc.

Consultants Qualifications and Experience
The ideal consultant must meet the following criteria:

Minimum of bachelor’s degree Background in environmental, climate change, and sustainability science.
Registered and licensed with NEMA as Lead Expert in Environmental Impact Assessment (EIA).
Availability to commence the assignment promptly.
Excellent written and oral communication skills
Demonstrated practical experience in conducting environmental assessments on AT LEAST 3 similar assignments within the last 3 years.
Experience working on similar assignments in Turkana County

Support is to be provided by PWJ.
PWJ will provide the consultant with the following support while they are undertaking the assignment:

necessary access to the project site
transport during field activity
any available documentation required by the consultant relating to the project.
payment of required NEMA fees to obtain a license.

Technical and Financial Proposal
Bidders shall be required to submit the following documents as part of their technical and financial proposal:
Mandatory Requirements

Both individual and corporate: Taxpayer’s documents: valid PIN and tax compliance certificates.
Corporate entities: Company Registration certificate
Proof of registration and licensure as a lead expert.

Technical Proposal

Cover letter
Technical proposal clearly showing understanding of the assignment, proposed methodology and approach, team composition, and Proposed activity timelines for the assignment.
Company profile demonstrating capacity for environmental assessment/audit studies.
Detailed CVs highlighting similar work experience and years of experience.
CVs of proposed consultants for the engagement.
3 references including contact details of past clients.
Two reference letters from current or past clients (within the last 3 years).

Financial Proposal

the consultant shall provide an itemized financial proposal following the format below:

Description
Unit
Rate
Amount

Professional Fee/Management fee man-day
Communication costs LS
Accommodation during fieldwork day

Taxes (indicate which tax)%
Total

Interested consultants are requested to apply for the package by email to tenders@peace-winds.or.ke by 13 October 2023. Applications will be reviewed on a rolling basis.Please indicate the following “EIA/MoFA/23” in the subject line of your email application.The package should include: –

Apply via :

tenders@peace-winds.or.ke

November 2, 2024
Advisor – UNON Kenya Initiatives

Duties and Responsibilities

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the UN Human Settlements Programme (UN-Habitat) and the Resident Coordinator System globally, as well as other UN Agencies, Funds or Programmes operating in or from Kenya, by providing administrative, operational, conferencing and information services.

This position is located in the Office of the Director-General (ODG), UNON, Under the supervision of the Director, Division of Administrative Services (ODA).
Duties and Responsibilities

Coordinate matters related to the Host Country Liaison Committee and its Sub-Committees.
Engage in diplomatic negotiations with the Kenyan government to address a wide range of issues and concerns pertaining to Host Country Agreement, coordinate and facilitate meetings in this regard and follow-up on the implementation of the outcomes

Support the implementation of United Nations policies and initiatives within Kenya

Engage with government officials to build and maintain positive relationships with stakeholders for the success of UN Kenya initiatives, act as a bridge between the United Nations and the Kenyan government, facilitating effective communication and exchange of information between the two parties, update both the Kenyan government and the United Nations on each other’s positions, policies, and priorities to ensure mutual understanding.
Collaborate with other UN agencies and government bodies to ensure effective coordination and synergy in achieving the initiatives’ objectives.
Assist in planning and implementing specific programs or projects within UNON-Kenya Initiatives by designing project plans, setting objectives, and monitoring progress.
Support in capacity-building initiatives, helping government and UN develop the skills and knowledge needed to support the goals of UNON-Kenya Initiatives.
Develop and refine policies and strategies related to UNON-Kenya Initiatives, conduct research, analyse data to inform decision-making and strategy development, and provide recommendations for policy improvements.
Provide reports to the United Nations on the status of UNON-Kenya various initiatives, projects, and discussions with the Kenyan government, as well as any challenges or opportunities that arise.

Humanitarian Logistics Base

Coordinate with MOFA and all required departments of GOK to establish a clear roadmap plus schedule for finalization of title deed arrangements for sites at JKIA, port in Mombasa and dry port in Naivasha.
Coordinate internally with UN stakeholders across AFPs.
Coordinate with MOFA and all required departments of GOK on facilitation arrangements to ensure goods can be received, stored in bonded facilities and released within 24 hours.
Coordinate the streamlining of the administration of the provisions of the Host Country Agreement (HCA)
Address systemic and emergent high-level challenges arising from the administration of privileges and immunities to the UN community in Kenya through the Privileges and Immunities Sub-Committee of the HCLC or any other suitable framework that may be identified.
Negotiate long-term solutions to systemic challenges faced by the UN in the provision of privileges and immunities including but not limited to residency and re-entry for all categories of staff, partners and dependents, supporting UN staff in the region to be based in Kenya even if place of administrative assignment is elsewhere, efficient and timely duty and tax refunds, entitlements for retirees, access for diplomats to all services in Kenya including those currently accessible only via portals (e.g. NCC) currently on accessible via Kenyan ID or Alien ID.
Engage the Government in the development of Standard Operating Guidelines (privileges and immunities) for the Ministry of Foreign Affairs and other government departments involved in service delivery to the UN to ensure consistency of the application of HCA provisions.
Work with the Government of Kenya Service Centre at Gigiri (GSC) to establish a Service Charter for the latter. Working with GOK departments across MOFA, KRA, Immigration, NTSA to ensure appropriate GOK services at GSC.
Stabilize services provided by GSC within 6-12 months.
Propose training schedule for GSC officials and HCSU staff.
Support the Government in the completion of the Integrated Protocol Management Information System (IPMIS) integration with other government departments and UNON.

UNON Protocol Service

Identify the protocol service needs of UN Funds, Programmes and Specialised agencies based in or operating from Kenya.
Conduct research and develop a technical and financial proposal to support the establishment of a protocol services within UNON (list of services, resources required and sustainable pricing).
Undertaking other assignments as requested

Qualifications/special skills

Advanced university degree (master’s degree or equivalent) in international relations, public administration, political science, law or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five (5) years of progressively responsible experience in administration/protocol, International relations, political affairs function or related field is required.
Experience working in international organizations such as the United Nations, government institutions and similar multi-national organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Additional Information
Competencies

Professionalism: Ability to produce high quality work with limited supervision and in unfamiliar environment; ability to identify issues, formulate options, make conclusions and recommendations for their resolution; very good research, analytical and problem-solving skills; excellent negotiations skills. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments and adjusts priorities as required; allocates appropriate amount of time and resources for completing work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed; tailors language, tone, style and format to match the audience.
Accountability: Takes ownership of all responsibilities and honours commitments; operates in compliance with organizational regulations and rules; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Apply via :

careers.un.org

November 2, 2024
Human Resources Assistant (Mutiple Tjo) 6 Months [Temporary], G6 Intern – Communication, I (Temporary)

Those positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Talent Management Centre (TMC). The Human Resources Assistant will report to the Human Resources Officer. Within delegated authority, the incumbent will be responsible for the following duties:

Responsibilities

Assist in processing vacancy announcements.
Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
Assists in organizing and coordinating competitive recruitment examinations.
Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
Assists in the organization and conducts of training courses and workshops.
Assists in reviewing and processing requests for classification.
Provides advice and answers general queries on classification procedures and processes.
Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.
Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.
Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
Prepares written response to queries concerning HR related matters.
Trains and provides supervision to new and lower-level staff in the unit.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related duties as required.

Competencies

PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of High school diploma or equivalent is required.
Supplemental training in human resources, administration or related area is required.
Bachelor’s degree in human resources, business administration or and related area is desirable.

Work Experience

A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in the whole recruitment process from vacancy building to onboarding of staff is required.
Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
Experience in the engagement and processing of consultant and individual contractor contracts is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations language is desirable.

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November 2, 2024
Advisor

Duties and Responsibilities:
Support the bilateral and multilateral activities of the Office of the Director-General, UNON

Coordinate the preparation of meetings and events involving the Director-General, including presentations of credentials, bilateral and multilateral meetings, official ceremonies held at UNON.
Coordinate High-Level Government and Senior UN officials’ visits.
Advise the Director-General on a wide range of issues, prepare remarks for the Director-General on diverse topics, review incoming correspondence and draft responses, in coordination with the relevant Divisions.
Coordinate matters related to the Host Country Liaison Committee and its Sub-Committees.
Engage in diplomatic negotiations with the Kenyan government to address a wide range of issues and concerns.

Support the implementation of United Nations policies and initiatives within Kenya

Engage with government officials to build and maintain positive relationships with stakeholders for the success of UN Kenya initiatives, act as a bridge between the United Nations and the Kenyan government, facilitating effective communication and exchange of information between the two parties, update both the Kenyan government and the United Nations on each other’s positions, policies, and priorities to ensure mutual understanding.
Collaborate with other UN agencies and government bodies to ensure effective coordination and synergy in achieving the initiatives’ objectives.
Assist in planning and implementing specific programs or projects within UNON-Kenya Initiatives by designing project plans, setting objectives, and monitoring progress.
Support in capacity-building initiatives, helping government and UN develop the skills and knowledge needed to support the goals of UNON-Kenya Initiatives.
Develop and refine policies and strategies related to UNON-Kenya Initiatives, conduct research, analyse data to inform decision-making and strategy development, and provide recommendations for policy improvements.
Provide reports to the United Nations on the status of UNON-Kenya various initiatives, projects, and discussions with the Kenyan government, as well as any challenges or opportunities that arise.

Logistics Base

Coordinate with MOFA and all required departments of GOK to establish a clear roadmap plus schedule for finalization of title deed arrangements for sites at JKIA, port in Mombasa and dry port in Naivasha.
Coordinate internally with UN stakeholders across AFPs.
Coordinate with MOFA and all required departments of GOK on facilitation arrangements to ensure goods can be received, stored in bonded facilities and released within 24 hours.

Coordinate the streamlining of the administration of the provisions of the Host Country Agreement (HCA)

Address systemic and emergent high-level challenges arising from the administration of privileges and immunities to the UN community in Kenya through the Privileges and Immunities Sub-Committee of the HCLC or any other suitable framework that may be identified.
Negotiate long-term solutions to systemic challenges faced by the UN in the provision of privileges and immunities including but not limited to residency and re-entry for all categories of staff, partners and dependents, supporting UN staff in the region to be based in Kenya even if place of administrative assignment is elsewhere, efficient and timely duty and tax refunds, entitlements for retirees, access for diplomats to all services in Kenya including those currently accessible only via portals (e.g. NCC) currently on accessible via Kenyan ID or Alien ID.
Engage the Government in the development of Standard Operating Guidelines (privileges and immunities) for the Ministry of Foreign Affairs and other government departments involved in service delivery to the UN to ensure consistency of the application of HCA provisions.
Work with the Government of Kenya Service Centre at Gigiri (GSC) to establish a Service Charter for the latter. Working with GOK departments across MOFA, KRA, Immigration, NTSA to ensure appropriate GOK services at GSC.
Stabilize services provided by GSC within 6-12 months.
Propose training schedule for GSC officials and HCSU staff.
Support the Government in the completion of the Integrated Protocol Management Information System (IPMIS) integration with other government departments and UNON.

UNON Protocol Service

Identify the protocol service needs of UN Funds, Programmes and Specialised agencies based in or operating from Kenya.
Conduct research and develop a technical and financial proposal to support the establishment of a protocol services within UNON (list of services, resources required and sustainable pricing).
Undertaking other assignments as requested.

Qualifications/special skills

Advanced university degree (master’s degree or equivalent) in international relations, public administration, political science, law or related field is required. A first-level university degree in combination with two additional qualifying years of experience may be accepted in lieu of the advanced university degree.
A minimum of five (5) years of progressively responsible experience in administration/protocol, international relations, political affairs function or related field is required.
Experience working in international organizations such as the United Nations, government institutions and similar multi-national organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Finance and Budget Assistant, G5

This position is located in the Financial Reporting Unit of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS).
Under the direct supervision of the Section or Unit Chief, the incumbents may perform the following duties:

Responsibilities
BUDGETING:

Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
Assist with the data extract for and preparation of various reports to management;
Assist in monitoring budget implementation and performance;
Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

ACCOUNTING:

Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations;
Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices;
Assist in the review and analysis of various accounting data;
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor;
Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor;
Assist in the analysis of open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action;
Perform reconciliation of general and subledger accounts and clears suspense accounts.

GENERAL:

Receive and distribute various documents received in the unit/section.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
Assist with data extraction and analysis and preparation of regular and ad hoc reports.
Perform duties as backup for other team members when required.
Supervise junior member of staff and interns.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view; Identifies clients’ needs and matches appropriate solutions; Keeps client informed of progress or setbacks,
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Completion of High school diploma is required.
Additional qualification in finance, administration, project management is desirable.

Job – Specific Qualification

A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of five (5) years of progressively work experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with data analysis and reconciliation of financial data from two or more sources using Ms excel or similar tools is desirable.
Working experience with Budgets, Accounts Payable, Accounts Receivable or Treasury functions is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024