Company Founded: Founded in 1996

Interior Designer Engineer

Under the direct supervision of the Chief FMTS the UN Volunteer will perform the following duties and responsibilities:

Outline client design objectives
Conceptualize and sketch design plans
Determine cost of completion and project requirements in the budgeting phase
Set a timeline for the completion of an interior design project
Source materials and products included in plans
Create ‘mood boards’ to sample design vision
Utilize computer applications in the design process (2D and 3D visuals)
Provides technical input/specifications into feasibility/options studies

Design, procurement, and installation of coordination services related to:

Modular and/or systems office furniture products and solutions
Specialist flexible, collaborative, hybrid office furniture products and solutions
Repurposed, upcycled, and or custom furniture products and solutions
Associated interior finishes, fixtures, graphics, and branding products and solutions.
Inspect design after completion to determine whether client goals have been met
Prepare plans for the event management team, including furniture layout, circulation scheme, etc.
Perform other duties as assigned.

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November 2, 2024
Procurement Assistant (For rostering purposes), G6

Responsibilities

Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
Identify and recommend sources of procurement; interview potential suppliers.
Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Drafts a variety of correspondence.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplementary courses or additional training in procurement functions is highly desirable.

Job – Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in procurement or related area of which at least two (2) years of work experience in acquisition of strategic, high-value and varying complexity that supports the needs of multiple organizations such as United Nations Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Procurement Assistants Senior Finance and Budget Assistant

Responsibilities

Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
Identify and recommend sources of procurement; interview potential suppliers.
Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Drafts a variety of correspondence.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplementary courses or additional training in procurement functions is highly desirable.

Job – Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in procurement or related area of which at least two (2) years of work experience in acquisition of strategic, high-value and varying complexity that supports the needs of multiple organizations such as United Nations Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

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November 2, 2024
Intern – Finance & Budget, I (Temporary) Human Resources Assistant (Multiple JO), G5 Senior Human Resources Assistant (Multiple JO), G7 Human Resources Assistant (Multiple JO), G6 Travel Assistant (Duration 6 months), G5 (Temporary)

Responsibilities

Daily responsibilities will depend on the individual’s background, the intern’s assigned office as well as the internship period.
Under the overall supervision of the Chief of the respective units in BFMS and the direct supervision of the Team Leaders, the BFMS Intern may be required to assist/support in the:

Trust Fund Unit:

Record inter-office voucher expenditures incurred by UNDP on behalf of UNON, UNEP, and UN-Habitat, Adjustments in Umoja, analysis and reconciliation of ledgers, application of donor receipts, Data Analysis, risk management and quality assurance, General office administrative tasks, and other tasks that may be assigned.

Payments and Treasury Unit:

Reconciliation of vendor payments accounts, Cheque preparation, distribution and documentation, banking and payment investigations, following up with clients to resolve banking and payment inquiries, Data Analysis, risk management and quality assurance, General office administrative tasks, and any other tasks that may be assigned.

Financial Reporting Unit:

Accounts receivable, bank statement reconciliations, preparation of financial statements, Data Analysis, risk management and quality assurance, General office administrative tasks, and any other tasks that may be assigned.

Other Units/Sections:

It may be necessary to recruit additional interns for assistance with Reporting Unit, Budget Section, or Office of the Chief, focusing on data analysis, report writing, and project management and providing direct administrative support to the Director.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication, tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
Applicants must at the time of application, meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent),
cHave graduated with Bachelor’s degree, Masters, PhD or equivalent.
Be computer literate in standard software applications (Microsoft Office).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of study:

Accounting, Finance, Business Administration or a related field.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Experience in Data Analysis is required.
Qualification/part-qualification in a recognized professional accountancy proficiency is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Closing Date: 13 November 2023

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November 2, 2024
Protocol Assistant , G5 Liaison Assistant (IT), G5 Human Resources Assistant (Multiple Positions), G6 Intern – Human Resource Assistant, I

Responsibilities

Arrange for the notification of the host country government upon arrival of new staff members and their dependents, the issuance of diplomatic identity cards and personal identification numbers. Prepare and submit notification of departure to the relevant host country department for those leaving the country. Process renewals of the diplomatic identity cards upon their expiry as required. Monitor and follow-up delays with the relevant host government department(s).
Ensure timely processing for the issuance and renewals of re-entry passes for staff members and their dependents, the issuance and renewal of entry permits for non-Kenyan locally recruited staff members, extensions of entry visa for interns and consultants, and the issuance of Kenya entry visas for meeting participants. Monitor and follow up delays with the relevant host government department(s).
Ensure timely processing of:

the issuance/renewal of Kenyan driving licenses for official vehicles as well as for the private vehicles of privileged staff members and their dependents;
registration of new vehicles purchased officially as well as privately by privileged staff members and their dependents;
transfer/disposal of the above-mentioned vehicles;
the issuance and retrieval of number plates for the above-mentioned vehicles. Monitor and follow up delays with the relevant host country department(s).

Ensure timely processing of official Value added Tax (VAT) exemptions, annual VAT blanket exemptions for official/staff members accounts and individual staff members’ V.A.T. claims. Monitor and follow up delays with the relevant host country department(s).
Coordinate the issuance of temporary and annual airport passes for the eligible senior staff members of UN subscribing agencies.
Assist the Supervisor in maintaining of up-to-date, accurate and consistent content in the host country relations unit website, standard operating procedures and guidelines to staff on the processing of the same and carry out weekly induction for new staff and focal points.
Draft correspondence, note verbales, covering letters. Stand in for the other protocol and liaison assistants in the unit in their absence.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other duties as may be assigned.

Competencies

PROFESSIONALISM: Knowledge of database maintenance functions; ability to undertake basic research and gather information from standard sources; demonstrated ability to apply good judgment in the context of assignments given; ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Completion of secondary education/ high school diploma is required.
Diploma from technical college in a field relevant to the post is desirable.

Work Experience

A minimum of five (5) years of experience in general office administration is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Practical experience in ALL of these areas; accreditation, duty-free, value-added tax exemption, vehicle registration and driving license processing in a diplomatic setting is required.
Experience working with e-government systems such as IPMIS, NTSA/TIMS, eFNS and iTax is required.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Human Resources Assistant

Responsibilities

Carries out on-boarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.
Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
Processes staff benefits and entitlements.
Processes off boarding and related separation personnel actions.
Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit.
Advises staff on entitlements and benefits, processes them in the system.
Maintains family status of staff members and administers respective dependency entitlements.
Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc.
Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Ensures that requirements and background information used for data analysis are documented.
Performs other relevant duties as required.

Competencies

PROFESSIONALISM: Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgement and formulate opinions/recommendation and conclusion. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.The ability to perform analysis, modeling and interpretation of data in support of decision-making Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplemental training and certification as Enterprise Resource Planning (ERP) Human Resources Partner is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.
Experience in the application of Human Resources rules and regulations in an international organization operational environment is required.
Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.
Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable.
Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Water Supply Engineering Consultant Engineering Survey and Hydraulic Modelling for Water Supply Infrastructure

Scope of Work
Desk Review and Field Data Collection
During assignment the consultant will be required to undertake the following activities.

To undertake a desk review of the existing reports on water resources planning and water supply design
Undertake field work to understand the project context, and conduct interviews with key stakeholders at county, UNHCR and camp levels to update gaps in existing data
Update/ collect data with reference to the following information:

Population projections
Water demand forecasts
Urban planning and water supply
Infrastructure condition of existing water supply and distribution system
Current Water Service organization, revenue collection system and operation and maintenance

Borehole survey and conduct hydrogeological evaluation of existing boreholes

Supervise borehole survey. The survey shall comprise pump-testing of existing 23 boreholes to determine hydraulic parameters of aquifer units and safe abstraction yields of boreholes. The scope of the survey shall include: A 3 hour calibration test conducted at maximum pump discharge to calculate the most suitable discharge rate for the constant discharge test, A constant discharge test, conducted at a discharge rate of 26.6 l/s over a 24 hour period and a recover test, where the water level recovery was measured to 97% of its original (pre pumping) level
Generate a hydrogeological evaluation report of existing boreholes including a model of groundwater under current and projected abstraction conditions

NB. PWJ shall engage a contractor to undertake the borehole pump-testing activities.
Update Existing Water Supply Masterplan

The consultant shall utilize the information from activities (a) and (b) above to update the existing water supply masterplan. Under the master plan the consultant shall propose priority interventions following guidelines on water infrastructure planning by the Ministry of Environment Water and Irrigation. Priority interventions shall be costed.

Timelines for Deliverables

The timelines for the expected deliverables under this assignment are shown in the table below:

Deliverable
Format
Timelines

Inception Report
Work plan as Gantt Chart
0.5 Weeks after contract signing
Desk Review Report
Main Report & Executive Summary in MS Word + Hard copies (3), PPt Presentation,
MS Excel
Draft (1.5 weeks) & final (2 weeks) after contract signing
Borehole Survey and Hydrogeological Evaluation report & Draft Updated Masterplan
Main Report & Executive Summary in MS Word + Hard copies (3), PPt Presentation,
MS Excel
6 Weeks after contract signing
Final Updated Masterplan report with priority works
Complete set of documents complying with applicable standards in MS Word, PDF as applicable
8 weeks after contract signing

Anticipated Level of Effort (LoE)

This assignment will require an estimated Level of Effort (LoE) of 48 person-days as broken down below:

Activity
Time Input (man-days)

Inception Report
3
Desk Review Report
10
Field Data Collection & Borehole Survey in Kakuma
15
Draft and Final Reports (Updated Masterplan, Borehole Survey and Hydrogeological Evaluation)
20

Duration of the Assignment

It is anticipated that the assignment will take place over a period of 2 months (8 weeks) spread between November to December 2023.

Necessary Consultant’s Qualifications and Experience

The water supply engineering consultant shall comprise a team with an individual lead consultant (water supply engineer) and a hydrogeologist. The consultant shall be required to demonstrate experience of at least 15-20 years undertaking assignments of similar complexity and scope. In addition, the consultant must be personally available to undertake the work as and when required and will be accountable, for ensuring project deliverables.

Consultant’s Qualifications

The qualifications, skills and experience required in the water supply engineering consultant team shall be as follows:

Lead Consultant (water supply engineer)

Lead consultant shall possess at the minimum a bachelor’s degree in civil engineering, water engineering or related, with between 15 -20 years’ relevant experience; Registered as a professional engineer with the EBK (provide CV and valid practice certificate)
Experience undertaking feasibility studies, detailed engineering designs for water supply interventions for at least 5 projects of similar nature and complexity
Technical skills in preparation of engineering reports

Hydrogeologist

Hydrogeologist with a minimum of bachelor’s degree in geology and masters in geology and 15-20 years relevant experience; Registered as a hydrogeologist by the Ministry of Environment, Water and Irrigation (provide CV and valid practice certificate)
Experience in conducting of groundwater assessment and modelling studies and borehole surveys on at least 5 projects of similar nature
Technical skills in preparation of engineering reports

Technical Proposal
The consultant’s technical proposal shall contain the following:

Understanding of assignment and planned approach
Work Plan with clear duties and responsibilities for each team member
Summary of Consultants experience in undertaking assignments of similar scope and/or complexity (last 5 years)
Qualifications and Experience of Consultant’s team
Relevant practice certificates
Sample reports (2 each of engineering studies and borehole survey/ groundwater assessments of similar nature)
Detailed CVs indicating a minimum of 3 references from reputable organizations that the consultant has worked with over the past 5 years clearly indicating description of assignment, date/s of execution, name of organization and details of contact person (e-mail and telephone contact)

Note: The consultant’s technical proposal shall not exceed 5 pages. This excludes any annexes.
Financial Proposal

The consultant’s financial costing to undertake the assignment will be provided as part of the proposal and should cover all costs associated with execution of the planned activities, including professional fees and any other related expenses.
The consultant will utilize the following budget template for their financial proposal:

Description
Unit
Qty
Rate (KSh)
Amount (KSh)

Consultants professional Fees
man-days
Airport transfer costs
trips
Communication costs
LS
Taxes (indicate relevant tax)%

Total
Support to be provided by the client
PWJ shall facilitate the consultant with the following support while undertaking the assignment:

Flight Travel (Nairobi – Kakuma)
Provision of Transport to the consultant’s team while working in the field
Provision of Meeting venue/s and/or desk space while in the field
Accommodation while in the field

Scoring of Technical Proposal
The technical proposal shall be evaluated against a total mark of 80% with pass mark of 60%.
Criteria
Assessment
Total Score (%)
Demonstrates clear understanding of the terms of reference

excellent understanding ToR = 8 – 10
some gaps in understanding of ToR = 5 – 7
poor demonstration of understanding ToR <5 10 Clear methodology and approach to assignment clear and detailed methodology which includes all critical aspects and comprehensive approach to assignment = 12 – 20 clear methodology but missing some details which are not critical to assignment = 8 – 12 methodology missing critical aspects < 8 20 Experience in undertaking assignments of similar scope and/or complexity (last 10 years) Experience in 5 or more relevant assignment of similar complexity/ more advanced nature (over the last 10 years) = 12 – 20 Experience in at least 3 relevant assignments of similar complexity/more advanced nature (over the last 10 years) = 8 – 12 Experience in 2 or less relevant assignment of similar complexity/more advanced nature / not adequate (over the last 10 years) < 8 20 Experience and Qualifications of Lead Consultant (CV & practice certificate attached) The Lead consultant meets the academic requirements with at least 15 years of relevant experience and 10 years or more conducting similar assignments = 8-12 The Lead consultant meets the academic requirements with at least 10 years of relevant experience and 5 years conducting similar assignments = 5-7 The Lead consultant meets the academic requirements with at least 8 years of relevant experience and 3 years conducting similar assignments <5 12 Experience and Qualifications of Hydrogeologist (CV & practice certificate attached) Hydrogeologist meets the academic requirements with at least 15 years of relevant experience and 5 years or more conducting similar assignments = 3-5 Hydrogeologist meets the academic requirements with at least 10 years of relevant experience and 5 years conducting similar assignments = 2 Hydrogeologist meets the academic requirements with at least 10 years of relevant experience and 5 years conducting similar assignments <1 5 Realistic work plan attached Detailed and comprehensive work plan which captures all the key activities = 4-5 Work plan misses some of the activities = 2-3 Work plan missing critical aspects or not included <2 5 Minimum of 4 Reports Provided Minimum of 4 acceptable reports (2 engineering, 2 hydrogeological) provided as required =5 2 - 3 reports provided = 3 Only 1 report provided or none = 0 5 CV and Practice Certificates Attached CV and practice certificates attached for each consultant = 3 CV and practice certificates not provided = 0 3 Scoring of financial proposal The financial proposal for each bidder meeting the required pass mark for the technical evaluation shall be evaluated against a total score of 20% weighted using the following formula: financial score = lowest priced passing bid/ price of other bid *20% Computation of Total Score for evaluated Bids Total score shall be computed by summing up the technical scores and the weighted financial scores. total score = technical score of bidder + weighted financial score Determination of Award Award shall be made to the bidder with the highest evaluated total score as computed above. Validity of Bid Bidders shall clearly indicate that their bid is valid for a period of not less than 30 days from the date of submission. Proposal Submission The Technical & Financial Proposal shall be submitted comprising (a) Letter of submission duly signed by authorized bidder representative, (b) Main Technical & Financial Proposal document in PDF format, (c) Attachments to Technical Proposal in PDF (4 Sample Reports, CVs, Degree certificate, Practice license/s). All submissions should be made to tenders@peace-winds.or.ke on or before 1 November 2023 at 3:00PM EAT. go to method of application » Apply via : tenders@peace-winds.or.ke

November 2, 2024
Senior Human Resources Assistant (Multiple Positions), G7 (Temporary)

These positions are located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi and report to the Human Resources Officer in the Staff Entitlements and Benefits Section. The Senior Human Resources Assistants will be responsible for the following duties:

Responsibilities
ADMINISTRATION OF ENTITLEMENTS:

Supervises and supports maintenance of Umoja entitlements reference tables.
Reviews and processes data pertaining to conditions of service.
Administers benefits and entitlements of staff, and reviews staff members’ eligibility for entitlements and benefits within the Staff Regulations and Staff Rules; determines entitlements and reviews, analyzes and documents cases requiring exceptional treatment for the approving authority.
Administers and monitors contractual status of staff, including relevant actions regarding appointments, extensions, transfers, reassignments, loans or secondment of staff, analyzing recommendations regarding changes in contractual status, determining status and entitlements of such staff and drafting related correspondence and following up with phone calls, as necessary.
Supports the Human Resource Officer with coordination of reports, statistical info and actions required in support of special exercises and ad hoc cleanup activities required for the section as a whole.
Guides and mentors junior staff on entitlements and benefits processing in Umoja.
Takes the lead on knowledge sharing of updates, new policies and practices in the UN human resource community.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information materials such as web pages or brochures.
Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors’ commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Completion of high school diploma or equivalent is required.
Supplemental training in human resources, administration, or related area is required.
Bachelor’s degree in human resources, business administration and other related area is desirable.

Job – Specific Qualification

Certification in human resources at the diploma level or equivalent is desirable.
Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or similar is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible work experience in human resources management, personnel administrative services or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Six (6) years work experience in a busy human resources staff administration environment in an International Organization is desirable.
Experience in processing and troubleshooting personnel transactions in Enterprise Resource Planning System and or SAP (Systems Applications and Products) is required.
Experience in handling complicated staff entitlement and benefits cases and application of human resources staff rules in an International Organization is desirable.
Experience in supervising, leading or mentoring team members is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

Apply via :

careers.un.org

November 2, 2024
Law Enforcement Expert (International Consultant)

Result of Service

Concept note, agenda, theoretical lectures, self-study, group work and practical exercises for the workshop developed.
One (3-day) joint specialized training on investigation and prosecution techniques on TiP and SoM delivered in Ethiopia.
Workshop reports available.
assigned countries on the investigating and prosecuting TIP and SoM cases and on illicit financial flows Anti Money Laundering and cyber-crime related to TiP& SoM.
Concept note, agenda and meeting content developed
One (2-day) bilateral meeting between Ethiopia and Djibouti Police on Border security management successfully conducted
Bilateral meeting report available
Strategic and operational advice to staff of the specialized units against TIP and SOM in Ethiopia provided.
Assessment on TIP and SOM case management system conducted
Mentoring, advisory and case management system assessment reports available.
Mentoring plan for specialized Unit in Puntland developed in liaison with the Anti-trafficking Unit authorities in Puntland, Somalia.

Work Location
home based
Duties and Responsibilities

Develop workplan on the overall assignment in coordination with UNODC.
Provide continued advice to and develop the capacity and competence of the specialized Anti-Human Trafficking and Smuggling of Migrants Units in Djibouti, Ethiopia and Somalia.
Facilitate bilateral meetings between Ethiopia, and Djibouti and Kenya Police on cooperation on cross border security management related to TIP and SoM
Deliver and/or co-facilitate specialized trainings to law enforcement and prosecutors in the assigned countries on the investigating and prosecuting TIP and SoM cases and on illicit financial flows Anti Money Laundering and cyber-crime related to TiP& SoM.

Qualifications/special skills

Advance university degree in criminology, law, political sciences, sociology or related discipline is required; a first-level university degree in similar fields in combination with two additional years of qualifying experience, may be accepted in lieu of the advanced university degree.
A minimum of 10 years of relevant work experience in the field of trafficking in persons and smuggling of migrants is required.
Experience in training/mentoring law enforcement officers and/or other criminal justice officials in matters relating to the investigation and prosecution of human trafficking, migrant smuggling and other related transnational organised crimes is required.
Experience in planning and producing interactive training materials and tools is required.
Experience working with criminal justice practitioners is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English, with excellent drafting and communication skills, is required. Knowledge of another United Nations official language is an advantage

Apply via :

careers.un.org

November 2, 2024
Administrative Assistant Human Resources Assistant (Multiple), G5

Responsibilities
HUMAN RESOURCES MANAGEMENT:

Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc, ensuring consistency in the application of UN rules and procedures.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Monitors staffing table and prepare relevant statistical data/charts.

GENERAL ADMINISTRATION:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
May be responsible for guiding, training, and supervising the work of more junior General Service staff.

CONTRACT ADMINISTRATION:

Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Prepares and processes all UN property passes and swipe-card access and door keys.
Maintain contract filing system and archiving.
Perform other relevant duties as required.

Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.
Supplemental training in human resources, administration, or related area is required.

Job – Specific Qualification

The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, human resources or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in Enterprise Resource Planning (ERP) system is desirable.
One (1) year experience or more in data analytics or related area is desirable.
Experience in administration of vendors contracts such as monitoring and tracking of schedules and costs is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. Working knowledge of another UN language is desirable.

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November 2, 2024