Jobs Kenya

Company Founded: Founded in 1996

  • Finance and Budget Assistant (Multiple Positions)

    Finance and Budget Assistant (Multiple Positions)

    Responsibilities
    BUDGETING: 

    Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration; 
    Assist with the data extract for and preparation of various reports to management; 
    Assist in monitoring budget implementation and performance; 
    Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. 

    ACCOUNTING:

    Process of financial documents in line with the financial rules and regulations; 
    Assist in the review and analysis of various accounting data; 
    Scrutinize supporting documents for completeness, accuracy, and validity of requests in line with applicable policies, procedure, rules, and regulations; 
    Assist in the analysis of Open Item Managed accounts (OIM) in the Enterprise Resource Planning system (Umoja) and initiate corrective action. 

    GENERAL: 

    Receive and distribute various documents received in the unit/section; 
    Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner; 
    Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained; 
    Assist with data extraction, cleansing and upload for preparation of regular and ad hoc reports; 
    Perform duties as backup for other team members when required; 
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making; 
    Assists with visualizations and updating information material such as web pages or brochures; 
    Performs other related duties as required by Section, Unit Chief or team supervisors.

    Competencies

    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within the prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    Completion of high school diploma or equivalent is required. 
    Additional qualifications in finance, administration, information technology, computer science or project management is desirable.

    Work Experience

    A minimum of three (3) years of progressively responsible work experience in programme management, finance, budget, data analysis or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Experience of Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
    Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
    Experience in handling budgetary, accounting and treasury related work such as bank reconciliation, accounts payables or accounts receivables, including IOV (Inter Office Voucher) processing is desirable
    Experience in preparing reports for clients is desirable.
    Experience in reconciling financial data from two or more sources is desirable.
    One (1) year of experience, assisting in the review and accounts analysis, monitoring financial transactions, identifying, and analyzing trends is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
    NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

    Apply via :

    careers.un.org

  • Language Teachers: Arabic, Chinese, English, French, Kiswahili, Portuguese, Russian and Spanish

    Language Teachers: Arabic, Chinese, English, French, Kiswahili, Portuguese, Russian and Spanish

    Duties and Responsibilities
    Under the supervision of the Language Coordinator, the Language Teacher will:

    Prepare lesson and course plans: use a syllabus and specified materials to prepare lesson plans, adjust these plans and take account for lessons learned; select/design supplementary activities; ensure lesson-to-lesson coherence; plan a balanced, varied scheme of work for a module; design task to exploit linguistics and communicative potential of materials; design multi-level tasks to meet individual needs and lesson objectives. 
    Deliver interactive linguistic training, and  manage and monitor participants learning: manage teacher-class interaction effectively; give clear instructions for individual and group work; deliver linguistic training in accordance with agreed plans; monitor individual and group work accurately and thoroughly; provide effective individual feedback using various methods; use appropriate technology/software/training materials to enhance the learning experience; select appropriate combination of techniques to suit learners and learning situation. Keep an updated attendance class list and submit a copy to the Language administration office weekly.
    Assess learners progress: design or select appropriate methods to assess learners progress; conduct test and interviews; coordinate and mark placement tests and progress assessments (oral and written); provide feedback to learners of their progress and ways to develop their linguistic skills; use technology/software and apply recognized standards to assess spoken and written proficiency. Submit student assessment  reports at the end of the term.
    Support the conduction  of evaluations: Seek general feedback/comments/recommendations from the participants; provide a short debrief/report to the Language Coordinator at the end of the language term on lessons learned, participant feedback, areas for improvement; evaluate materials effectively from practical and theoretical perspectives; provide feedback on the effectiveness and efficiency of the language programme; 
    Prepare the learning environment: prepare and test all support devices (computer/laptop, projector, video, presentation, flip chart, white/smart board, video player, blog, chat, social media, online homework/group work, online community, handout and other materials needed for the course).
    Assist in other activities as required, including but not limited to harmonization of the language teaching across duty stations,  organisation of special events etc.

    Qualifications/special skills

    First level University degree in languages, linguistics OR related field or degree in a language related field is required.
    A minimum of three (3) years of documented teaching experience is required.  Must have taught at all levels, developed examination and specialized courses.
    Experience in using collaboration technology and a tool to support delivery of linguistic training is an asset as well 
    as experience in teaching through the use of various learning methodologies, here-under face-to-face, distance learning and online learning is desired.
    Experience with managing Online Learning Platforms/Learning Management Systems such as Moodle/Schoology is desirable.
    Teaching Experience at all levels, Experience developing examinations and specialized courses is desired.

    Languages

    Fluency in both English and the Language you are instructing the students in, is a requirement. In the PHP indicate this by stating: Fluent in Reading/Speaking/understanding/Writing the language, English as well as the Language of Instruction (if different than English). Note that “Confident” will be interpreted by the system as “Less than Fluent”.
    UNON Language Programme prides itself on having its Programme Teachers who are Mother Tongue speakers of the language of instruction. Please indicate but note that Passing of the UN LPE is NOT a requirement.

    Apply via :

    careers.un.org

  • Budget and Finance – Intern

    Budget and Finance – Intern

    Under the overall supervision of the Chief of the respective units in BFMS and the direct supervision of the Team Leaders, the BFMS Intern may be required to assist/support in the:

    Trust Fund Unit:

    Record inter-office voucher expenditures incurred by UNDP on behalf of UNON, UNEP, and UN-Habitat, Adjustments in Umoja, analysis and reconciliation of ledgers, application of donor receipts, Data Analysis, risk management and quality assurance, General office administrative tasks, and other tasks that may be assigned.

    Payments and Treasury Unit:

    Reconciliation of vendor payments accounts, Cheque preparation, distribution and documentation, banking and payment investigations, following up with clients to resolve banking and payment inquiries, Data Analysis, risk management and quality assurance, General office administrative tasks, and any other tasks that may be assigned.

    Financial Reporting Unit:

    Accounts receivable, bank statement reconciliations, preparation of financial statements, Data Analysis, risk management and quality assurance, General office administrative tasks, and any other tasks that may be assigned. Other Units/Sections: It may be necessary to recruit additional interns for assistance with Reporting Unit, Budget Section, or Office of the Chief, focusing on data analysis, report writing, and project management and providing direct administrative support to the Director.

    Qualifications/special skills
    Applicants must at the time of application, meet one of the following requirements:

    Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
    Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent),
    Have graduated with Bachelor’s degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office).
    Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
    Preferred areas of study: Accounting, Finance, Business Administration or a related field.
    No working experience is required to apply for the United Nations Internship Programme.
    Your training, education, advance course work or skills should benefit the United Nations during your internship.
    Experience in Data Analysis is required.
    Qualification/part-qualification in a recognized professional accountancy proficiency is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

    Apply via :

    careers.un.org

  • Terms of Reference for Consultancy to Analyze Endline Survey Data for Agri-Nutrition Project and Document the Findings.

    Terms of Reference for Consultancy to Analyze Endline Survey Data for Agri-Nutrition Project and Document the Findings.

    Objective of the assignment

    The consultancy task is to analyze endline data and document the findings in a comprehensive report. The consultant shall provide raw data, analyzed data in table formats, and the final report. The analyst should understand the desired goal of the project driving the findings towards it. The objectives of the project is driven under:

    Objective 1:

    To equip the beneficiaries with knowledge and skills on climate-smart farming (Zai pits and DPM multi-storey gardening) to access a variety of green vegetables.

    Objective 2:

    To equip the beneficiaries with knowledge and skills on dietary diversity and nutrition improvement to meet their nutrition needs.

    Scope of the work

    Develop a data entry program using software (preferably R or STATA) that can check for ranges and consistency of data and generate reports indicating missing data, data outside of the accepted ranges, inconsistent answers, and the response rate.
    Conduct data cleaning, data verification and coding/development of themes for open-ended questions
    Analyze the data from the endline survey and document the findings in a report submitted to Peace Winds. (Conduct exploratory data analysis (for example, frequencies, percentage tabulations, and cross tabulations) of key survey variables and their correlates and produce a statistical abstract of the data)
    Provide reproducible codes with comments written in R or STATA that can be re-run for verification purposes. The codes are to be shared once the analysis is complete and done halfway the contracted timeline.
    Give recommendations based on the findings of the endline survey

    Deliverables

    Deliverable 1: Reproducible codes with comments written in R or STATA
    Deliverable 2: Endline survey analyzed data in word readable format (The graphics should entail right scaling and informative graphic headings. Note:(Poorly located and labeled axes, insufficient use of color, shape and size that can obscure the relationship in data or make the data hard to read and interpret should be avoided)
    Deliverable 3: Analyzed data on food security indicators which include:

    Household Dietary Diversity Score (HDDS), Food Consumption Score (FCS) and Minimum Dietary Diversity for Women (MDD-W)
    Note:(The 3 deliverables shall be incorporated into the statistical analysis abstract and shared as one document annexing the Deliverable 1 with the procedure on calculating deliverables 3)

    Deliverable 3: Endline survey report in MS word and PDF versions
    Deliverable 4: Comparison between endline and baseline survey findings at every stage of indicators analysis.

    Reporting Modalities
    The consultant will work with Peace Winds M&E team in Kakuma, with overall guidance of the Community Development Officer and Programmes Officer. The M&E team will work closely with the consultant by:

    Providing the raw data collected from the survey
    Validation of the analysis ensuring it meets the standard of Peace Winds.
    Review of the report done by the Consultant

    Assignment Duration

    The consultant is expected to carry the assignment in 9 working days from 25th December-2nd January, 2023.

    Qualification, required skills
    The consultant to be engaged in this assignment must have;

    University degree in Nutrition, Statistics, Public Health, Creative Writing, Public Relations, Social Sciences or a related field
    At least 5 years of relevant professional experience preferably in consultancy-based assignments involving report writing.
    Knowledge on statistical software’s and packages preferably R and STATA.
    Proven experience in report writing demonstrated through at least 2 samples
    Experience in producing corporate products
    Previous experience in copy-editing will be an asset
    Demonstrated track record in preparation of documents, project proposals, evaluation reports.
    Previous experience in writing quality nutrition survey reports is an added advantage.
    3 years of continuous experience in working closely with humanitarian organizations and projects.

    Competencies

    Strong research and excellent writing skills in English
    High proficiency in the use of MS Word, R, STATA and Excel applications
    Excellent organizational skills
    Ability to meet deadlines and work under pressure
    Strong interpersonal skills, able to communicate and work with diverse people

    Application process
    Interested and qualified candidates (preferably individuals) should submit their applications which should include the following:

    A one-paged cover letter.
    Detailed Curriculum Vitae.
    Technical proposal for implementing the assignment.
    Financial proposal for implementing the assignment.

    Qualified candidates are requested to email their applications to email address: recruit@peace-winds.or.ke to reach us on or before 5.00 P.M on Friday 22 December 2023.

    Apply via :

    recruit@peace-winds.or.ke

  • Senior Procurement Assistant – Multiple positions (Duration 6 months)

    Senior Procurement Assistant – Multiple positions (Duration 6 months)

    Responsibilities

    Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
    Identifies and recommends sources of procurement; interview potential suppliers.
    Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
    Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
    Prepares and submits LCC and HCC presentations.
    Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
    Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
    Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
    Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Signs procurement orders up to the authorized limit.
    Drafts a variety of correspondence.
    Supervises and assigns and reviews the work of more junior staff.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

    Completion of secondary education/ high school diploma is required.
    Additional qualifications in procurement or related field is desirable.

    Work Experience

    A minimum of ten (10) years of progressively responsible work experience in procurement or related area with at least three (3) years of direct firsthand procurement experience on acquisition of strategic, high-value and varying complexity that support the needs of multiple organizations such as UN Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
    Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
    Supervisory experience is desirable.
    Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.
    NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas

    Apply via :

    careers.un.org

  • Terms of Reference (TOR) for Consultant

    Terms of Reference (TOR) for Consultant

    Objectives and Scope of Work :

    Peace Winds is looking for an experienced and skilled expert to have a documentation which clearly tell the lessons learnt, good practices and practical recommendations drawn from implementation of Community Sanitation Components of the Kenya Sanitation Enabling Environment Project (KSEEP) and the Sanitation and Nutrition Improvement Programme (SANNUT) in West-Pokot and Turkana Counties

    The consultant will be responsible for:

    Reviewing relevant project documentation, reports, and data related to the Project.
    To engage community members, leaders, community health volunteers, the government and PWJ staff and other stakeholders who have been involved in implementing the Project to explore lessons learnt, good practices and actionable recommendations arisen from the Project implementation through engaging and facilitative process e.g. harvesting workshop, key informant interviews, observations, photo voice workshop, etc.
    To document the lessons learnt, best practices and recommendations emerged from the above mentioned activities and compile them into a report
    To capture images (photos and videos) which showcase the innovations, technologies and actions which the communities and stakeholders have implemented in the Project to achieve the result and improve sanitation and hygiene status at household and community.

    Deliverables:
    The consultant will be expected to deliver:

    A comprehensive report documenting lessons learned, best practices, and recommendations for the WASH program. This document will serve as a reference guide for future sanitation initiatives.
    Create a visually engaging compilation of pictures illustrating various community-based sanitation technologies and simple and doable action implemented under the Project. Ensure the images are accompanied by captions explaining the technologies and actions, their impact, and the communities they serve.
    A presentation summarizing the highlights of the report to share with the stakeholders.

    Timelines for Deliverables
    The timelines for the expected deliverables under this assignment are shown in the table below:
    Deliverable
    Format
    Timelines
    Inception Report

    Work plan as Gantt Chart with travel plan and list of key informants, participants of workshop, etc.

    4 days after contract signing

    Draft report of lessons learnt, good practices and recommendations
    Main Report & Executive Summary in MS Word

    24 days after contract signing

    Final report of lessons learnt, good practices and recommendations and presentation
    Main Report & Executive Summary in MS Word + Hard copies (3), PPt Presentation,

    30 days after contract signing

    Data of images(photos and videos) taken
    Digital data of images of good practices taken during the assignment
    30 days after contract signing
    Anticipated Level of Effort (LoE)

    This assignment will require an estimated Level of Effort of 30 person-days to execute as broken down below:
    Activity
    Time Input (man-days)
    Desk Review and Inception Report

    4

    Field visit to West Pokot and Turkana

    10

    Complementary data collection and preparation of a draft report

    10

    Preparation of a final report and presentation

    6

    Duration of the Assignment

    It is anticipated that the assignment will take place over a period of 1 month (4 weeks) spread between December 2023 to January 2024.

    Necessary Consultant’s Qualifications and Experience

    The consultant shall be an individual. The consultant shall be required to demonstrate experience of at least 5 years undertaking assignments of similar complexity and scope. In addition, the consultant must be personally available to undertake the work as and when required and will be accountable, for ensuring project deliverables.

    The skills and experience required in the water and sanitation engineering consultant shall be as follows:

    Experience undertaking monitoring and evaluation, qualitative data collection and analysis, documentation of lessons learnt and good practices, facilitation of participatory methodologies,
    Technical skills in preparation of reports

    Consultant’s Qualifications
    At a minimum, the consultant shall meet the following qualifications and requirements:
    Academic Background & Experience

    At least a Bachelor’s degree in international relations, communications, Public Health or other related field
    A proven track record in documenting lessons learned and best practices in WASH or related development programs.
    Excellent analytical, communication, and report-writing skills.
    Familiarity with the local context and challenges related to WASH in specific locations or communities.
    Technical Proposal

    The consultant’s technical proposal shall contain the following:

    Understanding of assignment and planned approach
    Work Plan with clear duties and responsibilities for each team member
    Summary of Consultants experience in undertaking assignments of similar scope and/or complexity (last 5 years)

    Qualifications

    Relevant practice certificates
    Detailed CV indicating a minimum of 3 references from reputable organizations that the consultant has worked with over the past 5 years clearly indicating description of assignment, date/s of execution, name of organization and details of contact person (e-mail and telephone contact)

    Note: The consultant’s technical proposal shall not exceed 5 pages. This excludes any annexes.

    Interested consultants are requested to apply for the package by email to tenders@peace-winds.or.ke

    Apply via :

    tenders@peace-winds.or.ke

  • Specialist / Manager, Community Engagement

    Specialist / Manager, Community Engagement

    POSITION SUMMARY:

    IAVI is seeking experienced, dynamic and ambitious Community Engagement professionals to help advance the mission of making a positive impact in global health!  The Specialist or Manager, Community Engagement will coordinate, monitor, and implement Community Engagement Programs. The Community Engagement expert will facilitate and implement Good Participatory Practice (GPP) at clinical research centers (CRCs) engaged in IAVI research studies across Tuberculosis, HIV, and other emerging infectious diseases. Key aspects of the community engagement work includes training site community liaison officers (CLOs), building research literacy materials and stakeholder engagement for research, as well as writing and implementing GPP plans, and facilitating networking across CRCs.

     KEY RESPONSIBILITIES:

    Develop trial specific GPP plans for clinical trials as assigned including determining key deliverables, budgets, and timelines.
    Train and support community liaison officers (CLOs) and other CE staff at CRCs on GPP, research and vaccine literacy and other related concepts.
    Facilitate networking and cross learnings of CLOs and other CE staff across partner CRCs through quarterly calls and annual meetings.
    Provide technical support to CRC staff in writing and strengthening implementation of GPP plans.
    Coordinate monitoring and evaluation and reporting of activities within the community engagement portfolio according to IAVI and donor requirements.
    Support the process of on-boarding /training of new hires.
    Support the development of and reporting on IAVI’s community engagement budgets.
    Facilitate of two-way communication between community CRC and IAVI and escalation of concerns / issues raised by CLOs and CABs to study team and management as appropriate.
    Develop research literacy materials for the specific indication / trial / population to support effective GPP implementation
    Support CRC partners in study results dissemination to study volunteers and communities as needed, working closely with the IAVI study team
    Act as Community Engagement Lead, provide community engagement updates to project team meetings and donor reports.
    Provide input on the protocol management plans (PMP) relevant to GPP implementation for the study.
    Develop community engagement related processes, including SOPs, work instructions and tools/templates, under the direction of the Associate Director, Community Engagement.
    Work with IAVI and CRC staff to write abstracts, reports, publications and newsletters on GPP and Community Engagement for internal IAVI and external purposes.
    Stay up to date on required trainings, including identification of changes in of applicable regulations and best practices with regards to clinical trial conduct.
    Other duties as assigned.

    EDUCATION AND WORK EXPERIENCE:

    Bachelor’s degree in relevant field is required.
    Minimum of 5 years of experience for Specialist OR Minimum of 8 years of experience (for Manager) in clinical trials, community engagement and GPP support of clinical trials is required.

    OTHER KNOWLEDGE, SKILLS AND ABILITIES:

    Experience working on clinical research in LMICs, particularly Africa preferred.
    Certificate of training in GPP is required for Manager;  highly preferred for Specialist.
    Expert knowledge of community engagement and Good Participatory Practices is required.
    Outstanding verbal and written communication skills, including PowerPoint and use of other presentation tools is required.
    Ability to translate key scientific and research concepts into layman’s terms is required.
    Ability to deliver on assigned tasks within assigned deadline is required.
    Ability to work independently, under minimum supervision and take initiatives is required.
    Ability to adapt to diverse educational and cultural backgrounds and maintain a high standard of professional conduct as a representative of IAVI is required.
    Travel 15-30% is required.
    Strong organizational and project management skills are highly desirable.

    Apply via :

    recruiting.ultipro.com

  • Senior Procurement Assistant

    Senior Procurement Assistant

    Responsibilities

    Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
    Identifies and recommends sources of procurement; interview potential suppliers.
    Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
    Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
    Prepares and submits LCC and HCC presentations.
    Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
    Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
    Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
    Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Signs procurement orders up to the authorized limit.
    Drafts a variety of correspondence.
    Supervises and assigns and reviews the work of more junior staff.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

    Completion of secondary education/ high school diploma is required. 
    Additional qualifications in procurement or related field is desirable.

    Work Experience

    A minimum of ten (10) years of progressively responsible work experience in procurement or related area with at least three (3) years of direct firsthand procurement experience on acquisition of strategic, high-value and varying complexity that support the needs of multiple organizations such as UN Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
    Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
    Supervisory experience is desirable.
    Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations Officials language is desirable.
    NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

    Apply via :

    careers.un.org

  • Credit Control Officer

    Credit Control Officer

    Job Purpose:
    The Credit Control Officer in our hospital plays a crucial role in maintaining the financial stability of the organization by ensuring timely payments, fostering strong relationships with corporate customers, and effectively managing accounts receivable. This position contributes significantly to the overall financial health and operational efficiency of the hospital.
    Key Responsibilities:
    Timely Payment Oversight:

    Monitor and ensure timely payment of debts by customers.
    Resolve payment discrepancies and issues.

    Follow-up and Negotiation:

    Follow up on outstanding payments and invoices.
    Negotiate and establish re-payment plans with customers.

    Debt Management:

    Proactively manage and collect debts from company debtors.
    Implement effective debt recovery strategies.

    Relationship Building:

    Cultivate and maintain strong relationships with corporate customers.
    Collaborate with internal teams to address customer needs.

    Reporting and Compliance:

    Prepare reports on accounts receivable status.
    Ensure compliance with financial regulations and standards.

    Personal skills and requirements:

    Bachelor’s degree in Finance, Accounting, or a related field with CPA 2
    2 years of experience in credit control and debt management preferably in a hospital environment.
    Strong understanding of financial principles and credit policies.
    Proficient in using financial software and tools.
    Report writing skills.
    Excellent negotiation and communication skills.

    Apply via :

    docs.google.com

  • Procurement Assistant (For Rostering Purposes)

    Procurement Assistant (For Rostering Purposes)

    Responsibilities

    Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
    Identify and recommend sources of procurement; interview potential suppliers.
    Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
    Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
    Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
    Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
    Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
    Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Drafts a variety of correspondence.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of high school diploma or equivalent is required. 
    Supplementary courses or additional training in procurement functions is highly desirable.

    Work Experience

    A minimum of seven (7) years of progressively responsible experience in procurement or related area of which at least two (2) years of work experience in acquisition of strategic, high-value and varying complexity that supports the needs of multiple organizations such as United Nations Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
    Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
    Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
    NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

    Apply via :

    careers.un.org