Company Founded: Founded in 1996

Administrative Assistant Environmental Management Intern

Responsibilities
Business Relationship Management

Organizes business analysis meetings, reviews client requirements and maps to existing ICTS services and SLAs in liaison with Service owners.
Drafts new client SLAs aligned to the ICTS Common Back Office service lines and manages the onboarding of new clients to ICTS Services.
Maintains positive working relationships with clients and counterparts through the establishment of a client communications plan and regular client feedback mechanisms.
Maintains ICTS Service catalogue, rate cards, Service KPIs and SLA processes for new and existing clients.
Manages, designs, creates, produces and maintains client facing documentation for relevant services, systems and products; manages and administers changes to user documentation in accordance with prevailing change management and operation procedures.
Assists in developing and improving internal processes and standard operating procedures to support the BRM function.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.

Human Resources Management

Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Responds to queries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Monitors staffing table and prepare relevant statistical data/charts.

General Administration

Provides strategic support to the Service Chief in the management of the Front Office. Drafts routine correspondence to respond to queries in respect to relevant administrative, financial audit, personnel matters.
Performs other related administrative duties, as required (e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
Prepares purchase requisitions for services, equipment and supplies and coordinate timely delivery of goods and services.
May be responsible for guiding, training, and supervising the work of junior staff members.

Contract Administration

Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services. Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors’ invoices and monitor payments.
Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Able to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Supplementary courses or additional training in administration, human resources, finance or other related field is desirable.

Work Experience

A minimum of seven (7) years progressively responsible experience in administration, business relationship management, human resources or related area is required.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
One (1) year or more of experience in data analytics or related area is desirable.
Experience in the United Nations System or other comparable international organization is desirable.
Experience working with ERP systems, such as Umoja, is desirable.

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November 5, 2024
Area Manager

Job Summary:

The Area Manager is responsible for the management of the host and refugee field operation in Garissa County and other potential counties in North Eastern region. S/he is also responsible for internal and external coordination of the field operations. You will be responsible for providing leadership in program design, implementation and evaluation, security management, managing support functions (Human resources and Administration, Finance, Warehousing and Logistics), partnership management, resource mobilization, community relations, funding and budgetary functions. The Area Manager will also support the capacity development of staff in the field offices and ensure the strengthening of the field level operational accountability by ensuring that proper risk mitigation measures and internal controls are put in place. S/he will be an effective representative of Peace Winds Japan to the government authorities, communities, UN and NGO partners, and other stakeholders.

Key Duties and Responsibilities:
Strategic Planning, Resource mobilization, Development and Implementation

Provide overall guidance and support to the field team in development of an area level annual operational plans, programme/project implementation, procurement plans and budgets. .
Lead the PWJ field team to deliver high quality programme through implementing WASH, Shelter, Food security and nutrition, Livelihood and Supply chain support projects in a timely manner.
Support and monitor implementation of projects and ensure projects are being managed and implemented in a manner that will result in achievement of goals within set time frame and allocated resources.
Lead the team to develop and implement strategies that reflect the climate change adaptation, humanitarian, development and peacebuilding nexus, sustainable solutions for protracted refugee situation including self-reliance and integration, diversity, equity and inclusion, and other organizational priorities.
Monitor and guide the field teams in the implementation, monitoring, evaluation, accountability and learning (MEAL) processes, budgets and audit recommendations.
Map out funding gaps and support preparation and/or review of key funding proposals before they are submitted to the potential donors.
Ensure scheduled design, monitoring and evaluation processes (assessments, designs, baseline surveys, evaluations, and outcome/impact level indicators measurement) are conducted and reports completed and approved.
Provide leadership to staff and communities in planning for and responding to emergencies and disasters, including having in place a field level Disaster Preparedness Plans.

People Management

Develop area human resource development plan, and manage staff development/growth in order to build a cadre of high performing teams
Identify skill gaps and suggest to HRM for capacity building
Enhance team performance through shared learning across the field teams
Deal with unsatisfactory performance proactively, provide leadership for field staff appraisal and capacity building and reporting any poor performance which requires management intervention
With HR, prepare clear staff individual performance plans & KPIs as per relevant job requirement
Leading in building a motivated and high performing team which strives for success

Networking and advocacy

Build strategic partnerships and networks at the area level and link it with national level strategic engagements
Spearhead, coordinate and promote area level advocacy, lobbying and influencing initiatives
Work with the MEAL department to document lessons and learnings from the regional programs and link with national level advocacy initiatives
Establish and maintain open and fruitful dialogue with the county government, relevant line ministries, community leaders, power brokers and relevant humanitarian and development agencies, private businesses and donors.

Management of Operations and Standards

Ensure that costs from grants are effectively recovered and all related costs under grants are charged in appropriate account lines using PWJ NetSuite ERP system.
Track project budget to ensure efficiency, timely and quality program investment, including full expenditure to 100% at the end of the projects with well planned spending throughout the project periods
Ensure existence and compliance of controls for risk reduction and management and that the programme risk matrix is up-to-date
Deliver cost effective programs and adhere to internal control systems as per operational manual and local policies
Ensure the assets are used and managed appropriately
Implement and monitor successfully project activities in terms of warehousing, fuel management, transport, workshop.
Ensure all warehouse and workshop operations are conducted efficiently to optimize organizational resources
Coordinate all logistics activities through regular meetings with the team and ensure the institution’s procedures are understood and strictly followed by the colleagues
Disseminate ERP systems(NetSuite) to the relevant team members and ensure proper use for maximum output
Review the vehicle weekly/monthly reports, logbook-,trip-, and fuel records, monitors utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis
Provide direct management of senior staff, provide overview management for the entire Dadaab team.
Provide on-site support through frequent visits to project sites

Qualifications, Skills and Experience:

The applicant must hold a Bachelor’s degree in any development related field (social sciences, development studies, humanitarian field, business management, public health, etc.). Master’s degree or above is an added advantage
At least 5 years of proven program management experience in field-based humanitarian and/or development settings or in the private sector, including at least 2 years in WASH sector
Proven experience in team management especially large, diverse and dynamic team, and a commitment to good leadership
Significant understanding and experience in project management cycle especially on the participatory approach and result based project management
Significant experience on budget, grants and financial management as well as logistics management
Proven experience in managing partnerships with UN agencies. Working experience in similar UNHCR and ECHO project is of added advantage.
Practical understanding of sustainable WASH programing in the context of humanitarian and development nexus
Practical and proven skills in negotiation and conflict resolution with a wide range of stakeholders.
Experience in security and safety management in highly dynamic security environment
Good understanding of PSEA(Prevention of sexual exploitation and abuse).Having training certificate is an advantage.

Desirables:

Ability to quickly develop good insight and understanding of the conflict, the human rights situation and the political environment
Excellent analytical, problem solving and strategic thinking skill, with proven ability to create and utilize qualitative and quantitative analyses in organizational planning and ability to work independently and in a team.
Excellent communication skills and report writing skills.
Multi-tasking, organizational, and prioritization skills.
Ability to live and work closely with a diverse team of individuals in a highly intense and fluid work and security environment.
Capacity to spark innovative approaches to programming and to inspire groups to collaborate closely to implement high-quality programs.
Ability to navigate complex situations with diplomacy.
Ability to manage ambiguity, frustration and stress in self and others.
Confident and decisive leadership.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend PWJ’s interests with a diverse range of government officials, local organizations and other groups.
Significant experience on budget, grants and financial management, documentation, asset tracking understanding of HR and administration principles and ethics.
Excellent people manager with good team-building skills and proven record of managing and developing teams of professionals, including those in dispersed/distant locations

We are looking to recruit Kenya national candidates only. Interested and qualified candidates are cordially invited to send a cover letter (1 page) and resume (5 pages maximum) as one pdf document. not later than May 20th, 2024 to: recruit@peace-winds.or.ke. In your cover letter please reflect on your motivation for taking this post and indicate your expected salary range. Only shortlisted candidates will be contacted.

Apply via :

recruit@peace-winds.or.ke

November 5, 2024
Programme Management Officer Finance and Budget Assistant

Responsibilities

Participates in the development, implementation and evaluation of assigned programmes/projects; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
Participate in providing guidance for the development and roll-out of locally tailored crosscutting ICT strategic initiatives in close coordination with clients.
Collaborate with internal teams and stakeholders to define KPIs that align with business objectives and client requirements.
Develop and implement SLA’s and KPIs to measure the performance of ICTS services, working closely with clients to understand their needs and expectations and incorporate their feedback during regular reviews of KPI’s and SLAs as part of Continuous Service improvement.
Monitor and analyze KPI data to identify trends, areas for improvement, and opportunities for optimization.
Generate reports and presentations to communicate KPI results and insights to stakeholders.
Stay up-to-date with industry best practices and emerging trends in KPI and SLA management.
Researches, analyzes and presents information gathered from diverse sources.
Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
Assists in guidance development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
Prepares various written outputs, including client engagement business analytics reports. e.g. draft background papers, analysis, sections of reports and studies, inputs to publications.
Provides substantive support to consultative and other meetings, conferences to include proposing agenda topics, identifying participants, preparation of documents and presentations.
Undertakes ICT client and new business activities; conducts training workshops, seminars, makes presentations on assigned topics/activities.
Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements) and prepares related documents/reports (pledging, work programme, programme budget).
Collects and analyzes data to identify trends or patterns and provide insights through charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Performs other related duties as required.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field; ability to identify issues, analyze and participate in the resolution of issues/problems; ability to conduct data collection using various methods; conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s or equivalent) in business administration, management, economics or a related field is required. A first level university degree with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in project or programme management, administration or related area is required.
Experience with United Nations system or similar international organizations is required.
Experience in PRINCE2 or project management methodologies is required.
Work experience in business relationship management, preferably leading ICT programmes/projects and providing solutions to clients is required.
Experience in implementing cross-cutting projects at the national or regional levels is desirable.
Experience with MS PowerBI or other similar self-service analytics tools is desirable.

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November 5, 2024
Data Analyst

Responsibilities

Generate comprehensive reports and visualizations to effectively communicate findings and insights to HR stakeholders.
Develop and implement the analysis, reporting and quality control of HR service delivery.
Design and implement HR-relevant dashboards and KPI monitoring tools to facilitate informed decision-making.
Identify and extract appropriate data sources for analytics projects from HR-related tools and systems (i.e., corporate tools related to talent acquisition, staff benefits and entitlements, Customer Relation Management Systems, other HR functions).
Lead the data Quality Assurance and Enhancement processes, through review and assessment of the quality of HR data across various systems and sources.
Implement robust data cleaning and validation procedures to maintain data accuracy and consistency.
Collaborate with data engineers and data scientists to optimize data flows, enhance data quality, and drive continuous improvement.
Produce a diverse range of HR reports and statistical analyses crucial for billing purposes and strategic decision-making.
Develop and implement databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and data quality.
Identify, analyze, and interpret trends or patterns, using machine learning techniques for trend analysis and predictive modelling.
Utilize statistical techniques and predictive modeling to forecast future HR trends and outcomes.
Collaborate with HR business partners to translate analytical insights into actionable strategies for talent management and workforce planning.
Diversity and inclusion analytics. Evaluate diversity and inclusion metrics, such as representation, geography, gender parity and employee demographics. Identify disparities and gaps in representation across various demographic groups. Collaborate with HR and Diversity & Inclusion teams to develop strategies for fostering a more inclusive workplace culture.
Assist other functional areas with KPI and dashboard-related matters to ensure alignment with organizational goals.
Lead a team of senior assistant data analysts, providing guidance and support to drive team success.
Perform other duties as assigned to support the overall objectives of HRMS.

Competencies

PROFESSIONALISM: Excellent analytical skills with the ability to collect, organize, manage, and disseminate significant amounts of information with attention to detail and accuracy. The ability to analyze, model and interpret data in support of decision-making, and convey information succinctly to management. Adept at queries, report writing and presenting findings. Ability to quality-check work completed by other team members. Takes pride in the work for the organization and understands the impact that can be brought into the organization by allowing data-driven and evidence-based decisions. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in computer science, data science, analytics, statistics, information management, public administration, management or a related field.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in applied analytics, business intelligence, information management, statistics, project management, stakeholder management or related area is required.
A minimum of three (3) years of experience developing HR dashboards is required.
Experience with self-service analytics and data visualization applications (MS PowerBI, Qlik, Tableau or similar) is required. Knowledge of business intelligence tools (SAP Business Objects, etc.) is required.
A minimum of three (3) years’ experience working with Customer Relations Management tools is desirable. Experience in tools managing version control such as Git is desirable.
Experience with database or programming languages (SQL, Python, R) is desirable.

Apply via :

careers.un.org

November 5, 2024
Safety and Security Consultant Associate Director, Resource Mobilization

The consultancy deliverables include, but are not limited to:

Producing a detailed Security Risk Assessment report for West Africa that entails a risk assessment matrix, SWOT analyses and Force-Field analyses.
Producing a Safety and Security Management Plan (SMP).
Transferring skills and capacity through coaching, training, and development of the focal points on implementation of the SMP. Provision of in-house risk management training and assistance in the integration and training of IAVI staff travelling to West Africa.
Drafting a detailed methodology (including key tools, questions, areas of focus, etc.) for area-specific security risk analysis.
Conducting detailed security risk assessment of the identified locations of the project sites. Analysis should be based on in-depth contextual understanding of local socio-political features and other accessibility considerations.
Based on the findings, developing confidential area-specific security risk assessment documentation, including risk measurement and mitigation.
Advising on what aspects of Security Risk Management should be included in the contracts and budgets of contractors.
Developing crisis and emergency contingency management plans.
Conducting analysis of security stakeholders in the medical/health research sector.
Developing terms of Reference for local security providers, including appropriate reinforcement of codes of conduct and use of force.
Recommending existing systems and sources of intel for continued monitoring and assessment of risks in West Africa.
Providing guidance on (i) shortlisting prospective service providers and (ii) selection/interview process for such service providers.

No.1
Deliverable(s): Inception Report

Mobilization of consultant and logistical dispositions.
Review of documents and outline of all initial pertinent activities that need to be performed and the obligations of the Safety and Security Committee The report shall also bring to the attention of the Safety and Security Committee a list of potential issues that warrant early attention.
Overall and detailed work program featuring a concept of operations, pertinent activities, and critical pathways; and
Outline of organizational lines of authority, communication, and coordination procedures in relation to: (i) the SMP, and (ii) related Field Security Specialist.

No.2
Deliverables: Security Risk Assessment Report

Risk assessment methodologies and tools.
Identification of risks, impacts and mitigation.
Content of the risk assessment report.
Sources and systems of risk intel.

No.3
Deliverables: Security risk management strategy

Risk description; contingency actions; risk impacts on the project; risk matrix analysis.
Risk assessment and mitigation measures.
Overview of the local security situation and contingency actions.
Security management plan.
Crisis and emergency contingency management plans.
The consultant will report to the Chief of Party and Africa Regional Director
Duration of the assignment will be eight weeks.

Application Requirements:

Attach the requisite qualifications and certifications.
Attach a list of references from current and previous clients for similar work done.
Attach a proposal document with your quote in USD.

Qualifications:

Key personnel must possess a degree or diploma in law enforcement, criminal science, computer science, security, or a related field.
Minimum of 5 years’ experience working in West Africa.
Demonstrable capability in providing a three thronged approach that entails informative and advisory service, preventive and operational.
Demonstrable security sector experience gained working in West Africa especially delivering security management solutions in conflict and/or hard to reach areas.
Excellent technical skills for building security architecture aligned with the business’s requirements.
Strong computer coding and endpoint security skills.
Experience in Security Risk Management, Business Continuity Planning and Crisis Management Planning with demonstrable capabilities and experience.
Documented capabilities in terms of resource and time management

Interested applicants to submit their proposal to AfricaOps@iavi.org.

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November 5, 2024
Communication Assistant G5 (UN Kenya Common Roster – Multiple Positions & Duty Stations) Driver G3 (UN Kenya Common Roster – Multiple Positions & Duty Stations) Senior Human Resources Assistant G7 (UN Kenya Common Roster – Multiple Positions & Duty Stations) Communications Assistant G6 (UN Kenya Common Roster – Multiple Positions & Duty Stations) Monitoring & Evaluation Assistant, G5 (UN Kenya Common Roster – Multiple Positions & Duty Stations) Intern – Central Support Services

Responsibilities
Main Duties:

To perform general administrative and some specialized communications processes that support the creation of communications content and the delivery of communications services aimed at maintaining and enhancing organization’s visibility and reputation and supporting fundraising activities.
Provide coordination, administrative and specialized services, to support staff in the development, preparation and execution of communications campaigns for target audiences.
Monitor and coordinate materials, schedules, facilities and clearances, and provide support for special events, and video/film, photographic and radio projects.
Conduct clearly defined research and prepare reports and provide data that enables informed decision-making.
Monitor traditional and social media and report relevant information to senior staff to inform the development and/or evaluation of communications activities and strategies.
Under clear guidance, prepare content for traditional and social media platforms and networks, and printed materials, to enhance coverage and support of organisation’s activities, ensuring consistency with corporate messages and standards.
Distribute communications guidelines to staff for reference when creating content.
Manage and maintain records and databases, such as journalist and media outlet contact lists, to ensure the information is accurate, organised and readily available for others to access.
Respond to a variety of queries and requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
Liaise with staff and the media in a timely manner, to support aligned activities and an effective approach to communications within the organization.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures
Ensures that requirements and background information used for data analysis are documented.
Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of theories, concepts and approaches relevant to effective campaign management and ability to coordinate and manage complex communication campaigns and events. Establish effective collaboration and partnerships with officials at all levels inside and outside the organization. Ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements and demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns and shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to analyse and interpret data in support of decision-making and convey resulting information to management.
COMMUNICATION: Speaks and writes clearly and effectively and listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailor’s language, tone, style, and format to match audience and demonstrates openness in sharing information and keeping people informed.
CREATIVITY: Actively seeks to improve programmes or services and offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas and takes calculated risks on new and unusual ideas; Thinks ”outside the box”. Takes an interest in new ideas and new ways of doing things and is not bound by current thinking or traditional approaches.

Education

Completion of secondary education or equivalent is required. Bachelor’s degree in Communications, Journalism, International Relations, Public Relations, or relevant field is desirable.

Job – Specific Qualification

Relevant training in Communications or Public Relations is desirable.

Work Experience

A minimum of Five (5) years of progressive in Communication Management, Public Relations, Information Management, or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree. Experience working with Microsoft Office applications is required. Experience in using integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable. Experience in website administration (content management system), social networks administration and research is desirable. One (1) year of work experience within the United Nations or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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November 5, 2024
Finance and Budget Assistant Senior Finance and Budget Assistant Administrative Assistant Team Assistant

Responsibilities
BUDGETING:

Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
Assists managers in the elaboration of resource requirements for budget submissions.
Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

ACCOUNTING:

Creates accounts payable financial documents in line with the financial rules and regulations.
Reviews and analyses of various accounting data, financial statements input and preparation of reports.
Prepares supporting financial documents and ensures completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations before submission to Supervisor.
processes accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
Analyses and clears open item managed accounts (OIM) in the ERP system (Umoja), initiate and coordinate corrective follow on action.
Performs reconciliation of general and sub ledger accounts and clears suspense accounts.

PAYROLL AND BENEFITS ADMINISTRATION:

Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool); Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting;
Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.
Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.

GENERAL:

Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Maintains and keep up-to-date files.
May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
Performs other related duties, as assigned.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Completion of secondary education/ high school diploma is required. Supplemental courses/ training in finance, administration, project management or related field is desirable. A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience with the Human Capital Management (HCM) module of SAP, PeopleSoft, or similar ERP system is required. Experience in processing payroll in an international organization is desirable. Experience working with a large global organization’s systems and procedures is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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November 5, 2024
Assistant Shelter Planning & Construction Engineer Spare Parts Technician

Purpose of the Position

PWJ is seeking a highly skilled and motivated individual with a civil and structural engineering background, coupled with extensive experience in shelter planning and construction supervision. The ideal candidate will play a pivotal role in the planning and construction of shelters for new settlements within refugee camps. They will oversee all aspects of shelter planning and construction, including design, supervision of construction activities, and preparation of Bills of Quantities (BoQs). Additionally, the successful candidate will serve as the assistant engineer to the program engineer, providing valuable support in project management and coordination.

Key Responsibilities:

Shelter Planning: Develop comprehensive plans for new settlements within refugee camps, considering factors such as topography, climate, and available spaces and existing utilities.
Design Development: Utilize engineering principles and software tools to create innovative and cost-effective shelter designs that meet the needs of displaced populations, prepare tendering documents including Bills of Quantities (BoQs): detailing the materials, labor, and equipment required for shelter construction projects, Terms of reference (ToRs) while ensuring transparency and accountability in project budgeting.
Construction Oversight: Support the program engineer in supervising construction activities, monitoring progress, and addressing technical challenges encountered during implementation.
Quality Control: Conduct regular site inspections to verify the quality of construction workmanship and materials, identifying any deviations from approved designs and recommending corrective measures.
Assistant Engineer Role: Collaborate closely with the program engineer and WASH Coordinator to support project management activities, including procurement, quality assurance, and stakeholder coordination.
Reporting and Documentation: Maintain detailed records of project activities, progress reports, and technical documentation in compliance with organizational standards and donor requirements.
Quality Assurance: Implement robust quality assurance measures to monitor the construction process and ensure that all constructions meet relevant building codes and standards.

Qualifications and Skills:

Bachelor’s degree in Civil Engineering, Structural Engineering, or construction engineering.
Minimum of 3 years of hands on experience in shelter planning and construction, with a focus on humanitarian or development projects.
Proficiency in engineering design software such as AutoCAD, Revit, SAP2000, ETABS or similar.
Strong project management skills with the ability to multitask and prioritize competing demands effectively.
Excellent communication and interpersonal skills, with the ability to work collaboratively in multicultural settings.
Familiarity with construction management principles and practices, including scheduling, budgeting, and quality assurance.
Experience in supervising construction teams and managing construction contracts.
Knowledge of budgeting and cost estimation techniques for infrastructure projects.
Familiarity with humanitarian principles and standards, including Sphere Guidelines Commitment to humanitarian values and principles, with a passion for improving the lives of displaced populations.

Additional Desired Qualifications:

Knowledge of sustainable construction practices and technologies.
Familiarity with Geographic Information Systems (GIS) software for spatial analysis and mapping.
Ability to work in remote or challenging environments for extended periods.

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Apply via :

recruit@peace-winds.or.ke

November 5, 2024
Finance and Budget Assistant (Multiple Positions) Physical Security Officer (Temporary)

Responsibilities:

Budgeting:

Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
Perform certifying functions of financial transactions as per delegation.

Accounting:

Process financial documents in line with the financial rules and regulations.
Review and analysis of various accounting data and assist in the review and analysis of financial statements.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations.
Verify accuracy of postings and process corrections as appropriate.
Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action.
Perform approval functions of financial transactions as per delegation. PAYROLL AND BENEFITS ADMINISTRATION:
Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool).
Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.

General:

Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
Perform data extraction and prepare various reports for management review.
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning.
Ensure that all relevant records and audit trails are maintained.
Act as deputy to team leader and back up for other team members.
Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties, as assigned.

Education

Completion of High School Diploma or equivalent is required.
Supplementary training in finance, administration, project management or related field is required.
A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.

Work Experience

A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced to five (5) year for candidates who possess a first-level University degree. Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable. Experience with processes of Financial Management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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November 5, 2024
Protocol Assistant Team Assistant

Responsibilities:

Provide the Deputy Manager, HCSU with assistance in carrying out the work programme of the Unit, and deputize for the Manager in his/her absence, as follows:

Apply the provisions of the UNEP Host Country Agreement to internationally recruited UN staff members posted to the Kenya duty station.
Coordinate with relevant Kenya Government representatives (demonstrating tact, diplomacy, firmness and persistence when necessary) to negotiate and solve sensitive and complicated problems. Escalate issues to the Deputy Manager, HCSU, if necessary.
Maintain regular contact with relevant Kenya Government offices to ensure that information available to staff on immigration, duty-free, and VAT exemptions is updated immediately changes occur.
Conduct briefings for new staff members on immigration formalities, duty-free and tax exemption privileges, and vehicle registration, and ensure that the information is up-to-date; provide guidance to staff members in completing forms relating to the privileges and exemptions.
Ensure the timely processing of the following for the organization and eligible internationally recruited staff members and their dependants; notification of arrival documentation and the issuance of diplomatic identity cards and PIN numbers; issuance of re-entry passes and renewal of the same; duty free imports and purchase of duty free liquor and tobacco (official /staff members); issuance and renewal of interim and new Kenyan driving licenses; registration of new/second hand vehicles and transfer/disposal of used vehicles (official /staff members); VAT exemptions (official /staff members), issuance of red number plates, and airport passes.

Provide assistance to the Deputy Manager, HCSU, in the maintenance and integrity of data and records, generation of reliable reports and statistics, and daily work distribution within the Unit, as follows:

Maintain an up-to-date filing system and electronic database with client data and ensure the integrity of data stored therein. Track expiry dates of documents and visas and notify clients to initiate renewal action in good time. Ensure that the information on the HCSU website is accurate and updated regularly.
Prepare workload statistics from data extracted from the HCSU databases and generate reports as required.
Provide inputs, as appropriate, to the HCSU budget, statistical and performance reports for presentation to the Common Services Governance Framework.
Prepare correspondence, note verbales, covering letters, and reports upon request.

Supervise other general service staff in the Unit as follows;

Provide guidance, supervision and work distribution to other general service staff in the Unit. Guide focal points of subscribing agencies, as necessary.
Foster teamwork and communication among staff in the Unit. Lead by example.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.
Performs other duties as assigned.

Competencies

Professionalism:

Thorough knowledge of and proven ability to work with office administration/management principles, preferably in the service provision business; Ability to communicate effectively with staff at all levels, and to negotiate with vendors and contractors; Ability to perform analysis, modeling and interpretation of data in support of decision-making; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments; Observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Accountability:

Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Diploma from technical college in a field relevant to the post is desirable.

Work Experience

At least ten (10) years of relevant experience, five (5) of which must have been working in the protocol function with diplomatic missions and/or international organizations is required.
The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level University degree.
Experience working with all the following e-government systems: Integrated Protocol Management Information Systems (IPMIS), Transport Integrated Management Systems (TIMS) /National Transport and Safety Authority (NTSA), The Republic of Kenya electronic Foreign National Services (eFNS) and iTax is required.
Knowledge of immigration regulations and understanding of provisions of the UNEP Host Country Agreement is required.
Experience in supervising a group of subordinates (5 or more) is required.
Working knowledge of UN policies, procedures, and operations as they relate to daily operations in the administration of privileges is desirable.
Experience in the execution of protocol functions for senior officials and other dignitaries is desirable. One (1) year or more of experience in data analytics or related area is desirable.

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Use the link(s) below to apply on company website.

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November 5, 2024