Jobs Kenya

Company Founded: Founded in 1996

  • Team Assistant (Temporary Position)

    Team Assistant (Temporary Position)

    Responsibilities

    Responsible for the reception and processing of clients attending the UN Events and Wellness Centre (UNEWC). Register all clients entering and signing for membership at the UN Events and Wellness Centre (UNEWC). Attend to membership queries, respond, and screen telephone inquiries.
    Assisting and providing guidance to applicants in the processing of membership applications.  Act as the focal point for all general information on the UN Events and Wellness Centre (UNEWC). 
    Conduct payment transactions, operate the cashiering system to ensure that all bills are properly tabulated and signed before clients leave the UN Events and Wellness Centre (UNEWC).
    Receive and record all transactions for squash courts, tennis, football, and massage from clients and ensure the accuracy of the reservation system. Sign in/out of members and issuing of locker keys. Maintain accurate filling system.
    Participate in gym drives and outreach promotions, maintain close contact with the members and guests of the UN Events and Wellness Centre (UNEWC) and recording feedback on operations for management review. Co-ordinate with other departments to ensure smooth operation, cleanliness, and maintenance of the Fitness Centre and UNRC facilities.  
    Follow all fitness center and UN Events and Wellness Centre (UNEWC) policies and procedures. Providing support to the UN Events and Wellness Centre (UNEWC) ‘s operations team in assisting in raising of shopping carts, low value purchase orders and service entry sheets in the ERP system. Ensure continuity of information during shift handover.  
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures.  
    Perform other related duties as required.

    Competencies

    PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges and remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary and uses time efficiently.  
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to clients.

    Education

    Completion of a high school diploma or equivalent is required.  
    Supplementary training in front office operations or in client service is desirable.

    Work Experience

    A minimum of three (3) years progressively working experience in customer service in the hospitality industry and front desk operations is required.
    The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree.    
    Experience in customer support using Enterprise Resource Planning (ERP) systems is required.    
    Experience working with vendors and clients in cooperate, local Non-Governmental Organizations (NGOs) or International organizations is desirable.    
    One (1) year or more of experience in data analytics or related area is desirable.

    Apply via :

    careers.un.org

  • Electro – Mechanical Technician

    Electro – Mechanical Technician

    Position Overview:

    The Plant Electro-Mechanical Technician under the general supervision of the workshop officer and within the limits of Peace Winds Japan Kenya policies and procedures will be responsible for the general maintenance, servicing and repairs of all Generators, solar system equipment, electrical and mechanical equipment and components. The role will ensure maintaining of safe working conditions to avoid risk that may cause injury and loss to him as well as others and the organization.

    Roles & Responsibilities:

    Maintain, service, and repair all generators, solar systems, submersible, surface pumps mechanical & electrical equipment such as submersible motors.
    To carry out service and preventive maintenance of compounds and boreholes generators including minor and major overhauls of mechanical & electrical components.
    Responsible for repair, maintenance of generator mechanical and electro-mechanical accessories on engines and other components.
    Keep proper records of maintenance and repair carried out in each generator and prepare a list of spare parts for preventive maintenance and electrical installation and submit to the Workshop Officer.
    Prepare a service schedule and plan for repair and service in accordance with the Manufacturers’ recommendations.
    Ensure safe working conditions to avoid risk that may cause injury to him as well as others.
    Responsible for motor rewinding of generators, alternators, household appliances and use of correct sizes, gauges, thickness of wires required for the task.
    Responsible for the maintenance of office/residence household appliances/equipment such as; heaters, air cooler, pumps, refrigerators, washing machines, dryers, fans, air- conditioning.
    Maintain, maintenance records for generators and other electrical equipment for easy verification and production of reference reports that may be required.
    Ensure proper use of tools, equipment and safe keeping of the working area.
    Execute routine maintenance, servicing to the electrical equipment, generators, pumps and others and will check for any signs of crack or loose fittings, leaks, or worn-out parts.
    Comply with all applicable standards, policies, and procedures, including safety procedures and the maintenance of a clean work area.
    Recommend, develop, and perform preventive and general maintenance procedures such as cleaning, power-washing and vacuuming equipment, oiling parts, and changing filters.
    Training of generator Assistants on the safe operation of generators, and reporting of faults.
    Perform and carry out other duties that may be assigned by the Supervisor.

    SKILLS

    To update Electrical equipment, generators and other assets’ repair schedule.
    Assist in identifying needed tools or equipment for future needs.
    Records time taken on performing tasks.

    Required qualifications, competences and experience Qualifications

    Diploma in Electrical engineering, possession of a diploma in Mechanical engineering on top of the electrical engineering diploma will be an added advantage.
    Proficiency in Microsoft Office.
    Ability to generate Technical Reports.
    Knowledgeable on operation and maintenance of the hybrid solar and diesel water pumping systems.
    Skilled in understanding schematic diagrams and lay out of all Mechanical/Electrical aspects of generator, and solar system installation including; connecting generator and power solar power to the electrical system with evenly distributed voltage
    Skilled in wiring and installations, servicing, repairing and maintenance of diesel and petrol driven generators ranging from 4KVA to 500 KVA units or higher. Professional experience
    At least 5 years proven work experience in operation and maintenance of plant electrical system, diesel-run generators and other electrical equipment in a busy workshop or institution including frequency adjustments to suit the various electrical current requirements.
    Experience in repair, maintenance and installation of generators and electrical pumps (boosters, surface & submersible), wiring and repair of electrical control panels, commissioning, surveying, and pre-delivery inspection, and load designing.
    Experience in borehole equipment, retrieval and installation of submersible pumps, knowledge in bore hole drilling/development is an added advantage.
    3 years’ experience of working with INGO in a similar capacity will be an added advantage.
    Strong oral and written communication skills in English and/or Kiswahili.
    Excellent time management and organization skills; attention to detail; ability to work independently.
    Ability to work in a team, lead small groups of staff, and report to supervisors.

    Interested and qualified candidates are invited to submit their applications: cover letter (1 page) and resume (2 pages) as one pdf document to recruit@peace-winds.or.ke no later than 24th July, 2024.N/B: Indicate the position you are applying for in the subject of the email as ‘PLANT ELECTRO-MECHANICAL TECHNICIAN KAKUMA’. Shortlisting will be done on a rolling basis. Only shortlisted candidates will be contacted.

    Apply via :

    recruit@peace-winds.or.ke

  • Business System Analyst Production Manager

    Business System Analyst Production Manager

    The job holder will bridge the gap between business needs and technology solutions at Metropol. He/She will be involved in analysing business processes, Identifying system requirements, designing and implementing technology solutions inline with Metropol objectives while collaborating with stakeholders to drive successful adoption of technology initiatives.

    Responsibilities

    Analyse the feasibility of, and develop requirements for, new systems and enhancements to existing systems; ensures the system design fits the needs of the users.
    Define and document customer business functions and processes
    Prepare templates for use in delivering high quality process models, use cases, business rules, data dictionaries, user interface models, technical specifications, work plans, test plans, project communications and systems documentation
    Manage activities during the software development life cycle
    Validate solutions to ensure they meet the business requirements and help determine the most appropriate actions to address problems identified through project testing or other assessment efforts.
    Train and assist users on how to document systems requirements, how to conduct user acceptance testing and participate in actual user testing documenting the results and raising necessary change requests
    Consult with functional unit management and personnel to identify, define and document business needs and objectives, current operational procedures, problems, input and output requirements, and levels of systems access translating them to into simplified systems requirements.
    Track and fully document changes for functional and business specifications; writes detailed universally understood procedures for permanent records and for use in training.
    Make and maintain final systems documentation and user manuals for completed systems.
    Provide technical assistance in training, mentoring, and coaching professional and technical staff.
    Develop training curriculum and conduct formal training sessions covering assigned systems module.

    Qualifications & Competences

    Degree in Information Technology or related field
    Certified Business Analyst
    3 years IT/IS business analysis experience.
    Microsoft PowerPoint, Word, Excel, Visio.
    Strong knowledge in relational databases (Oracle, Postgres etc)
    Working knowledge of Unix/Linux
    Working knowledge of current software development languages and tools (Python/Django, Java, PHP etc)
    Ability to deal with complex situations holistically.
    Ability to define current/future business models and influence the interconnections between the business processes, technology, data and people
    Experience as an Agile/Scrum environment, projects practitioner
    Working experience in documenting and presenting software to both technical and business users
    Proven track record managing requirements for multiple projects in parallel across multiple lines of business and stakeholders.
    Ability to perform assigned tasks with minimal direct supervision.
    Ability to interview stakeholders to understand business rules and requirements, map business process and flows, and translate findings into effective business requirements.
    Ability to collaborate with technical teams, demonstrating an awareness of the software development life cycle.

    go to method of application »

    Interested candidates should submit their applications (CV and Cover letter) to hr@metropol.co.ke by COB 15th July 2024. 

    Apply via :

    hr@metropol.co.ke

  • Human Resources Assistant

    Human Resources Assistant

    Responsibilities
    Administration of entitlements:

    Reviews, processes and administers end-to-end benefits and entitlements of locally recruited staff members in various duty stations in an efficient and timely manner.
    Advise internal and external clients on benefits and entitlements, Staff Regulations and Staff Rules, and Human Resource guidelines, and promote a collaborative and client-oriented approach.
    Maintains entitlements in Umoja reference tables.
    Assists in the review and processing of data pertaining to conditions of service.

    General:

    Drafts a variety of human resources correspondence and other communications.
    Sets up and maintains reference files and records (electronic and paper).
    Schedules appointments and meetings, monitors deadlines, etc.
    Undertakes research on a range of human resource related issues and assists in the preparation of notes and reports.
    Maintains automated database containing human resource related statistics and prepares periodic reports.
    Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
    Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
    May provide guidance/training to less experienced staff.
    Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
    Documents requirements and background information used for data analysis.
    Performs other related duties as assigned.

    Competencies
    PROFESSIONALISM:

    Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting;
    Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps;
    The ability to perform analysis, modeling and interpretation of data in support of decision-making; Shows pride in work and in achievements;
    Demonstrates professional competence and mastery of subject matter;
    Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
    Is motivated by professional rather than personal concerns;
    Shows persistence when faced with difficult problems or challenges;
    Remains calm in stressful situations;
    Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    PLANNING & ORGANIZING:

    Develops clear goals that are consistent with agreed strategies;
    Identifies priority activities and assignments;
    Adjusts priorities as required;
    Allocates appropriate amount of time and resources for completing work;
    Foresees risks and allows for contingencies when planning;
    Monitors and adjusts plans and actions as necessary;
    Uses time efficiently.

    CLIENT ORIENTATION:

    Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions;
    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
    Keeps clients informed of progress or setbacks in projects;
    Meets timeline for delivery of products or services to client.

    Education

    Completion of secondary education/high school diploma is required.
    Supplementary courses or additional training and certification as ERP Human Resources (HR) Partner, is desirable.
    Working knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting, is desirable.

    Work Experience

    A minimum of five (5) years of experience in human resources management, administrative services or related area is required.
    The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.
    Experience in the use of Enterprise Resource Planning (ERP) system is desirable.
    Experience in data management and maintenance is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat.
    For the post advertised, fluency in English is required. Working knowledge of French is desirable.
    NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

    Apply via :

    careers.un.org

  • Service Delivery Lead, Facilities Maintenance

    Service Delivery Lead, Facilities Maintenance

    We are seeking a professional with proven track record in service delivery provision that will lead, motivate, engage and inspire all staff across multiple teams to ensure the delivery of great customer experiences in line with Swissport formula. Applications are invited from candidates to fill the above position.

    Main responsibilities

    Oversee all onsite constructions to monitor compliance with building and safety regulations.
    Investigate and respond accordingly to any reports of faults, breakdowns or malfunctions of office or facility infrastructure.
    Perform caretaker functions for Swissport Cargo Complex towards ensuring that tenant issues are resolved in a timely manner.
    Plan and deploy resources to ensure that we are collectively successful by producing daily allocations in line with customers and operations requirements.
    Ensure available resources are used to the optimum level (monitor and control overtime payments within targeted budgets)
    Supervise/control and follow up staff attendance and absence.
    Responsible for the disciplinary process of the team
    Create and maintain a progressive, open feedback culture by managing the performance of employees.
    Maintain, monitor and report on agreed key performance indicators (KPI’s) using all available tools and systems.
    Ensure compliance with all SOP’s and policies in order to meet or exceed regulatory standards and deliver the desired customer service experience.
    Maintain and control activities to ensure work safety, health and environmental protection within the area of responsibility.

    Professional qualification and experience

    Education: University Degree in Construction Management or related field
    Professional Qualifications- Training in Project Management will be an added advantage.
    Experience: 4 years’ Maintenance of facilities and fixtures including leading facilities maintenance teams
    Excellent communication and interpersonal skills
    Commercial Acumen
    Good Planner, who pays attention to detail and is a team player.
    Leadership and people management skills
    Problem solving and decision making.

    Apply via :

    www.linkedin.com

  • Administration and HR Internship

    Administration and HR Internship

    Duties and Responsibilities
    The incumbents will perform the following duties.  

    Performs basic data entry and extraction function such processing access badges/ passes for all UN visitors, its Affiliates and Conference participants.
    Screens and verifies all supporting documents for identity/access card requests as per existing Standard Operating Procedure (SOP).
    Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
     Proofreads written products for completeness, grammatical and typographical accuracy.
    Maintains calendar/schedules; monitor’s changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
    Reviews, records, routes and/or process mail or other documents; gathers pertinent background material; track and monitors follow-up action as required.
    Maintains files (both paper and electronic) and photo databases for UN Visitor badges, monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
    Updates and maintains large distribution lists; assemble documents, reports, and other materials for global dissemination, where possible using electronic formats; coordinate courier services.
    Reviews HR confidential information and tabulates the same for use or data management for the service.
    Checks accuracy of simple calculations, codings data etc.
    Photocopies a variety of documents and other materials.
    Delivers urgent mail/messages. Identify incidents, commentaries and critiques.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Perform other related duties.

    Qualifications/special skills
    To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:         

    Be enrolled in the final academic year of a first university degree programme in human resources management, business or public administration, social sciences, education, or related field. (minimum Bachelor’s level or equivalent).      
    Interested candidates must be pursuing their degree in areas related to this job opening.     
    Applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Teams.      
    Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and      
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
    Applicants to the UN Internship Programme are not required to have professional work experience.
    Your training, education, advance course work or skills should benefit the United Nations during your internship.  

    Languages

    English and French are the working languages of the United Nations Secretariat.
    For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.
    NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a rating of’ confident” in two of the four areas.

    Intern Specific text

    Interns are not financially remunerated by the United Nations.
    Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.
    Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization.
    Successful candidates should discuss their specific visa requirements before accepting the internship offer.

    Apply via :

    careers.un.org

  • Human Resources Assistant Physical Security Officer

    Human Resources Assistant Physical Security Officer

    Responsibilities
    RECRUITMENT AND PLACEMENT:

    Assist in processing vacancy announcements.
    Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.  
    Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
    Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements
    Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
    Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).  

    LOCAL OUTREACH INITIATIVE:  

    Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
    Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.  

    ROSTER MANAGEMENT:  

    Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.  

    GENERAL:

    Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
    Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
    Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/ records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
    Prepares written response to queries concerning HR related matters.
    Trains and provides supervision to new and lower-level staff in the unit.
    Assists in the organization and conducts of training courses and workshops
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other related duties as required.

    Competencies
    PROFESSIONALISM:

    Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  

    PLANNING AND ORGANIZING:

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  

    CLIENT ORIENTATION:

    Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of High school diploma or equivalent is required.  
    Supplemental training in human resources, administration or related area is required.

    Work Experience

    A minimum of five (5) years of progressive work experience in human resources, administration or related field is required out of which 1 year should be in recruitment.
    The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.    
    Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable.    
    Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.    
    One (1) year or more of experience in data analytics or related area is desirable.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Protocol Assistant (Temporary Position) G-6 Protocol Assistant G-5 Protocol Assistant G-4

    Protocol Assistant (Temporary Position) G-6 Protocol Assistant G-5 Protocol Assistant G-4

    Responsibilities

    Process accreditation of new staff members and their dependants, consultants and interns. Ensure the timely issuance of diplomatic identity cards, personal identification numbers and exemption from work permits and endorsement of the same in their passports. Process the submission of notification of departure to the Ministry of Foreign Affairs for those leaving the country. Monitor and follow up delays.
    Process duty-free privileges for subscribing agencies and entitled staff, consultants and other clients as per the host country agreement. These include but are not limited to: (a) The issuance/renewal of driving license’s for clients. (b) Registration of clients’ official and private vehicles. (c) Transfer/disposal of the above-mentioned vehicles. (d) The issuance and retrieval of number plates for the above-mentioned vehicles. (e) Processing of official V.A.T. exemptions, annual V.A.T. blanket exemptions for staff members and individual staff members’ V.A.T claims. (f) Issuance of temporary and annual airport passes for the eligible clients.
    Process renewals of diplomatic identity cards, work permit exemptions, driving licenses upon their expiry. Monitor and follow up delays with the relevant host government department.
    Prepare briefing notes for all new clients on immigration formalities, duty-free and tax exemption privileges, ensure that the information is continuously updated, and guide the clients accurately.
    Ensure the accuracy of the data entered into HCSU’s IT systems – Track the expiry dates of documents, work permits, and remind the affected staff members to initiate action for renewal of the same in good time. Be responsible for the maintaining of up-to-date, accurate and consistent content in the host country relations unit website (including the forms and guidelines).
    Exercise professionalism, tolerance, mental alertness and diplomacy daily while dealing with issues of urgent and sensitive nature that require an above-average stress threshold level. Draft correspondence, note verbale, covering letters and perform any other duties as may be assigned by the Chief from time to time.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 8. Assists with visualizations and updating information material such as web pages or brochures. 9. Performs other related duties as assigned.

    Competencies
    PROFESSIONALISM:

    A practical understanding of the Host Country Agreement (HCA) of 1975 between the Government of Kenya and the UN.
    Thorough knowledge of and proven ability to work with office administration/management principles, preferably in the service provision business.
    Ability to perform analysis, modeling and interpretation of data in support of decision making.
    Shows pride in work and in achievements.
    Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
    Shows persistence when faced with difficult problems or challenges.
    Remains calm in stressful situations.
    Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    ACCOUNTABILITY:

    Takes ownership of all responsibilities and honors commitments, delivers outputs for which one has responsibility within the prescribed time, cost and quality standards.
    Operates in compliance with organizational regulations and rules.
    Supports subordinates, provides oversight and takes responsibility for delegated assignments.
    Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    CLIENT ORIENTATION:

    Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view.
    Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions.
    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
    Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    Completion of a high school diploma or equivalent is required.
    Supplementary training in a field relevant to the post is desirable.

    Work Experience

    A minimum of seven (7) years relevant working experience, with at least three (3) years of hands-on experience in the administration of privileges and immunities of international/diplomatic organizations in Kenya is required.
    The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level University degree.
    Experience working with ALL the following e-government systems: Integrated Protocol Management Information System (IPMIS), eCitizen platform/National Transport and Safety Authority (NTSA), The Republic of Kenya electronic Foreign National Services (eFNS) and iTax is required. Working knowledge of UN policies, procedures, and operations as they relate to the daily operations in the administration of privileges is desirable. Proficiency in the use of desktop publishing software is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat.
    For the position advertised, fluency in English and knowledge of Kiswahili/Swahili is required. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

    Deadline : Jul 2, 2024

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Workshop Foreman (1 Position)

    Workshop Foreman (1 Position)

    Purpose of the position

    The Workshop Foreman will be responsible for general preventive maintenance and repairs of all vehicles and other assets booked into the Workshop. He will carry out all major repairs; diagnosis, overhaul engines, transmissions, differentials, and other mechanical systems on heavy trucks and equipment and adhere to standard operating procedures. The Workshop Foreman is the Lead Technician and shall assist the Workshop Officer in the day-to-day planning of fleet repair and maintenance. The incumbent ensures that repairs are performed correctly and efficiently and that the service department maintains a consistently high level of customer satisfaction.

    Roles and Responsibilities
    General Maintenance, Servicing and Repair of all vehicles and other Assets

    Carry out Auto-mechanical preventive maintenance and repair of heavy vehicles, plant and equipment including; 4WD vehicles, heavy trucks, buses, tractors and backhoe loaders.
    Carry out overhaul of engines, transmissions, differentials, hydraulic pumps, and repair electro-mechanical components and air brakes systems.
    Retrieve, repair and rescue broken down vehicles in the field and provide defects reports.
    Interpret instructions, technical manuals, illustrations, specifications, diagrams, schematics and other guides in conducting repairs and modifications.
    Carry out diagnosis of vehicles while consistently following the six-step diagnostic process.

    Quality Control

    Take responsibility for approved spares by ensuring proper parts are fitted, high quality of work is maintained for intended purpose.
    Inspects vehicles and equipment and generates spare parts list for requisition processing.
    Ensure that lubricants and other liquid solutions are only the right quantity and quality.
    Ensure Technicians report on job cards, repair work, spares replaced and time taken during repairs for records and confirm that repairs are charged out correctly.
    Maintains high-quality service repairs and minimizes comebacks. Conducts periodic spot checks of completed jobs for thoroughness and quality.
    Road tests vehicles to quality-check work performed.
    Assists the Parts Technician in identifying quality of spares, and secure used spares to avoid refurbishing during repairs.
    Establishes and maintains customer follow-up programs to confirm satisfaction with the service experience.

    Workshop Safety, Procedures & Regulations

    Ensure proper usage and responsibility of assigned workshop tools and equipment, proper safe keeping, clean tools & equipment and good workshop housekeeping practices.
    Ensure compliance with all applicable standards, Policies (OSH), and SOPs including; safety procedures and the maintenance of well arranged, clean work areas.
    Ensure workshop safety rules and procedures are followed including the use of the right tools and equipment for the right job.
    Will ensure working under safe conditions and to avoid risk causing injury to him and other Technicians as well as damage to tools and equipment.
    Ensures segregation and disposal of workshop wastes in line with the environmental regulations – NEMA.
    Understands and ensures compliance with manufacturer warranty & policy procedures.

    General Tasks

    General maintenance and repairs of all Vehicles and Equipment and other assets.
    Carry out all major repairs; diagnosis, overhaul engines, gearboxes, transmissions, differentials, and other mechanical components in line with manufacturer’s manual.
    Attend weekly department meetings and keep meeting minutes.
    Follow up on Individual Operating Plan to accomplish work objectives and activities timely.
    Assists Technicians in developing their skills, and encourages innovativeness.
    Coach and conduct regular performance reviews for Workshop Assistants**.**
    Assists in generation of spare parts projection list with necessary adjustments.
    May be required to carry out routine checks on standby compound generators and assist in starting/stopping, monitoring performance and refueling.
    Perform and carry out other duties as may be assigned by the Supervisor.

    Requirements:
    Qualifications

    Diploma in Mechanical Engineering (Automotive option) & Driving License class BCE.
    Relevant experience in motor vehicle repairs, generators, plant and equipment.
    Demonstrated multi-skilling in heavy vehicle mechanics & spare parts management.
    Computer literacy and data processing (Word, Excel, email and Internet).

    Professional experience

    Demonstrated experience of at least 8 years in repair and maintenance of heavy vehicles and equipment, especially Isuzu trucks/buses of which 5 years must be in INGO.
    Good troubleshooting and problem-solving skills.
    Demonstrated multi-skilling in Auto-mechanics, Mechatronics, welding & fabrication.
    Automotive Shop Foreman – Certificates, Licenses, Registrations, Automotive Service Excellence (ASE) Certifications.

    Other knowledge, additional competences

    Sensitivity in handling and disposing of documents which may be important.
    Ability to communicate effectively in English/Kiswahili and generate reports.
    Reliability, Honesty, Innovativeness and good organizational skills.
    Commitment to and understanding of PWJ Vision, Mission and Values.

    We are looking to recruit national candidates only. Interested and qualified candidates are invited to send a cover letter (1 page) and resume (2 pages) as one pdf document no later than 3rd July, 2024 to: recruit@peace-winds.or.ke In your cover letter please reflect on your motivation for taking this post.N/B Indicate the position you are applying for in the subject of the email and Expected Gross Salary. Due to the urgency of filling this position, shortlisting and interviews will be conducted on a rolling basis.

    Apply via :

    recruit@peace-winds.or.ke

  • Procurement Assistant Human Resources Assistant (Temporary Position)

    Procurement Assistant Human Resources Assistant (Temporary Position)

    Responsibilities

    Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
    Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
    Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
    Produces tender documents (e.g., Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
    Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
    Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
    Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
    Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Drafts routine correspondence.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other related duties as assigned.

    Competencies
    PROFESSIONALISM:

    Shows pride in work and in achievements;
    Ability to perform analysis, modeling and interpretation of data in support of decision-making;
    Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns;
    Shows persistence when faced with difficult problems or challenges;
    Remains calm in stressful situations;
    Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  

    CLIENT ORIENTATION:

    Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with clients by gaining their trust and respect;
    Identifies clients’ needs and matches them to appropriate solutions;
    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
    Keeps clients informed of progress or setbacks in projects;
    Meets timeline for delivery of products or services to client.  

    TEAMWORK:  

    Works collaboratively with colleagues to achieve organizational goals;
    Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others;
    Places team agenda before personal agenda;
    Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
    Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

    Completion of secondary education/ high school diploma is required.  
    Supplementary courses or additional training in procurement is highly desirable.

    Job – Specific Qualification

    The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.    

    Work Experience

    A minimum of five (5) years of progressively responsible experience in procurement or related area is required.
    The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.    
    Experience working with a Systems, Application and Products (SAP) system or an Enterprise Resource Planning (ERP) system is desirable.    
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat.
    For the position advertised, fluency in English is required.
    Knowledge of another official United Nations language is desirable.  
    NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

    No Fee

    THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

    Deadline : Jun 30, 2024

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :