Company Founded: Founded in 1991

Finance Manager

Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

Finance Manager Job Responsibilities
Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.

Compliance and Implementation of Policies and Procedures

Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.

Risk Management

Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

Qualifications

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 23, 2024
Finance Manager – Adeso Hq

Reporting To: Executive Director
Working With: Country Directors, HR, Programs and Operations Teams
Duration: One (1) Year, Renewable
Starting Date: Immediately
Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

SPECIFIC ROLES AND RESPONSIBILITIES

Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.
Compliance and Implementation of Policies and Procedures
Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 23, 2024
Senior Lecturer Lecturers Professor Associate Professors Tutorial Fellows Senior Technician Technician Transport Officer Principal Medical Officer Senior Medical Officer Medical Officer Legal Officer Assistant Registrar (Council Affairs) Assistant Registrar (Timetabling) Front-Office Manager (Kisumu Hotel)

Terms of Service
The Terms for the advertised positions will be on Permanent and Pensionable terms with an exception of two non-teaching positions that are tenable for a contractual period of three (3) years
Positions

Media Studies/Mass Communication -One (1) Position – Msu/aca/sass/01/18
Agribusiness Management – One (1) Position- Msu/aca/safs/01/18
Virology – One (1) Position – MSU/ACA/ ESPUDEC /01/18
Actuarial Science – MSU/ACA/SASS/06/18
Microbiology – One (1) Position – MSU/ACA/ ESPUDEC /02/18
Clinical Chemistry – One (1) Position – MSU/ACA/ ESPUDEC /03/18
Hematology – One (1) Position – MSU/ACA/ ESPUDEC /04/18
Physiology – One (1) Position – MSU/ACA/ ESPUDEC /05/18
Histology & Cytology – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Epidemiology – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Health System Management – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Health Records Information Management -One (1) Position-MSU/ACA/ESPUDEC/06/18

Area of Specialization;
Agribusiness Management
Requirements for Appointment of Academic Staff
Must have:

An earned PhD or equivalent degree qualification in the relevant field from an accredited and recognized university;
At least three (3) years of teaching experience at the university level as a Lecturer or six (6) years research /industry experience
A minimum of thirty-two (32) publication points as a Lecturer or equivalent, of which at least twenty-four (24) should be from refereed scholarly journals;
Supervised at least three (3) post-graduate students to completion as a Lecturer or equivalent;
Attended and presented papers at conferences/workshops/seminars;
Registered with the relevant professional body (where applicable).

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October 23, 2024
Electrical / Elecronics Engineer Marketing Officer, Retail Marketing Officer, Cargo Manager, Brand Advertising and Product Development Commercial Manager, Cargo General Manager, Operations and Safety

Employment Terms: Permanent and Pensionable
Reports to: Manager, Contracts & Airport Development
Job Responsibilities:

Prepares improvement and maintenance plans for Electrical, Electronics equipment and facilities to ensure continuous serviceability.
Oversees maintenance of all electrical and electronic equipment and facilities such as FIDS, Screening Machines , Airfield Lighting, CCTV, Public Address etc. to ensure continuous serviceability
Prepares designs, tender specifications and bills of quantities for maintenance works and capital projects.
Attends to airport stakeholders enquiries on electrical services needs in line with the set standards.
Attends to emergencies by providing technical advice to ensure timely response
Ensures good maintenance and improvement of KAA Quality Management System (QMS) and Safety Management Systems (SMS)

Minimum Qualifications

Relevant Bachelor’s degree
Registration with Engineers Board of Kenya (EBK) and membership of Institute of Engineers of Kenya ( IEK)
A Minimum of Eight (8) years relevant work experience with at least three (3) years Managerial/Supervisory experience

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October 23, 2024
Terms of Reference – Translation Services

Project: NEAR
Study/Assessment Topic: Translation Services
Duration: 3 – 6 months
Reporting To: Communications Officer
Working With: Programs Team & Adeso Operations Department
Starting Date: Immediately
Application Deadline: 27th May, 2018. Applications will be reviewed on rolling basis.
BACKGROUND FOR CONSULTANCY
NEAR is a global network that spans across many continents therefore we would like to contract a firm or consultants to provide translation services of various documents related to NEAR’s programs which include a series of humanitarian research reports, membership documents and general communications contents to be disseminated across our network that includes members who speak French, Arabic, Spanish, Nepali and more.
SCOPE OF WORK

Written translation of NEAR publications in French, Arabic and other languages (as needed).
Written translation of NEAR programs and membership documents in French, Arabic and other languages (as needed).
Translation of web content and other communications (as needed).

CONSULTANCY PERIOD
May to July, 2018 (may be extended).
QUALIFICATIONS

Relevant experience of delivering quality translation services with NGOs, government agencies or international bodies.
Excellent communications and writing skills.
Ability to interpret and translate oral information to written form and vice versa.
Familiarity with speaking and writing in more than one language, preferably French, Arabic and/or Spanish.
Ability to interact with clients from diverse background in a multicultural environment.
Excellent team work and participatory process skills.
Flexible in working hours-ability to work evening and weekends, if necessary.
Ability to plan and prioritize work duties as well as work competently under pressure and tight deadlines.
Consistently approaches work with energy and a positive, constructive attitude.

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.

October 23, 2024
Senior Technician Telecommunications Technician Transport Officer Medical Officer

Grade 8/9/10
Ref: MSU/ADM/ICT/01/18
Area of Specialization; Computer Hardware and Connectivity
Requirements

Applicants must be holders of a Bachelor’s degree in computer hardware from an accredited
At least three (3) years relevant work experience in a large institution.
He must be a registered member of a relevant professional body.

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October 23, 2024
Budget Study and Policy Analysis Consultant

Job Details
The Project: DSW is implementing an anchor grant project funded by the Bill and Melinda Gates Foundation (BMGF) for a programme titled Strengthening Health through Advocacy and People Empowerment (SHAPE). The overarching goal of the programme is the increase of resources for Global Health, Global Health Research and Development and Family Planning (FP). The programme consists of 3 pillars implemented in Germany (Pillar 1), EU/Brussels (Pillar 2) and in in three East African countries; Kenya, Uganda and Tanzania (Pillar 3). Under the framework of Pillar 3, DSW advocates for increased funding from national and sub-national governments in Kenya to address the unmet need for FP.
DSW has over the years conducted annual reviews and analysis of national and sub-national budgets as entry points for ongoing engagements with national and subnational decision makers with a view to increasing FP resourcing and advocating for the creation of dedicated FP budget line items. The findings which are published in reports, fact sheets and other formats targeting various audiences are used as a source for evidence- based advocacy by tracking government commitments, allocations and programmes. It is for this reason that DSW is seeking the services of a consultant to provide support in budget analysis at the national and sub-national level. The consultant is expected to work closely with DSW in the execution of the assignment. DSW will provide guidance throughout all phases of the assignment, provide documentation and help with logistical arrangements for any task-related travel.
Currently the project is being implemented in 11 counties namely; Kilifi, Mombasa, Nyandarua, Meru, Laikipia, Nakuru, Uasin Gishu, Trans-Nzoia, West-Pokot, Bungoma and Nandi.
Objectives of the Study
Track domestic budget allocations towards Health, RMNCAH and Family Planning at the national level and in the eleven DSW Counties’ of focusInvestigate the extent to which health facilities in the four districts of study are able to provide family planning services in line with the needs of the usersFind out whether community members in the eleven districts of study are able to utilize family planning services and whether their FP needs are being metGenerate evidence for advocacy
Methodology: The Consultant will be expected to employ an agreed methodology to meet the above mentioned objectives. This methodology includes the following:

Study Design

The study will involve collection, review and analysis of government work-plans, budget documents and other relevant expenditure information. In addition, Focus Group Discussions (FGDs) and health facility assessments will be conducted to complement the analysed budget data. Finally, meetings with relevant government officials to validate the analysed information will be conducted. The study will cover fiscal year 2018/19; however, for comparison purposes, FY 2016/17 and 2017/18 will be included in the analysis.

Study Methods

The study will employ both quantitative and qualitative methods; which will include review of relevant budget documents and policies, key informant interviews with relevant stakeholders, focus group discussions with FP users, assessment of health facilities, and observations. The qualitative information will dovetail into budget analysis to fill in information gaps and capture stakeholders’ perceptions.
Document review: This will involve collection and review of all relevant documents at the national level (ministry of health, national medical stores, and referral hospitals) and county level. These will include among others: FP Costed Implementation Plans; approved Annual Work Plans, approved Annual Budgets; budget reports, among others.
Focus group discussions: These will be conducted with selected FP service users in specific sub-counties in the 11 counties. The FGDs will focus mainly on young people and will be disaggregated by gender.
Assessment of health facilities: Selected facilities in the 11 counties will be assessed to ascertain their ability to provide FP services. These will include health centres, IIIs, District referral hospitals IVs and general hospitals.
Key informant interviews (KIIs): These will be held with relevant government officials at national and county levels, mainly to: understand the processes of prioritisation and resources allocations for FP and validate and confirm the analysed information. The validation exercise will address any inconsistencies in the data. This will minimize the danger of the study being extractive rather than providing learning. Besides, the interviews will also enhance ownership of the data and findings

Scope of the study
Data analysis

The study will involve critical review of information gathered to identify FP related spending at national and county levels. The analysed information will be entered into data analysis tools. This will include (a) clear reference to the work plan / budget (title of work plan / budget, year and page number), (b) title of activity; (c) amount allocated, (d) sources of funds, (e) categorization according to FP items (Commodities; Advocacy and Community Mobilization; Service delivery; Capacity Building; and Others).
The quality of the final results will depend on the accuracy of the work-plan and budget information. Thus, precaution will be taken to avoid double counting or misrepresentation of the FP funding/ spending through undertaking a validation exercise with the government officials. Where FP activities are integrated into other budget lines (i.e. for Reproductive Health), an estimated percentage share of FP funding will be determined in consultation with the relevant government officials, CSOs and other stakeholders.

Tasks and Deliverables of the Consultant
The tasks and deliverables of the consultant will include:

Refining methodology and tools for the FP Budget Analysis

DSW has existing tools from its previous, which should continue to be used in the 2018/19 study. In close consultation with DSW staff, the consultant will review budget and policy analysis tools and guidelines (i.e. FDG guides, Facility Assessment tools, FP budget analysis tool) and methodology.Deliverable (a): A refined and documented methodology for the 2018/19 FP Budget Analysis, including revised Data Collection tools (i.e. excel sheet, FGD guide, Facility Assessment Guide)Deliverable (b): A clear activity schedule/work-plan of undertaking the assignment

Orientation and training of data collectors

Lead in an initial training/orientation of DSW staff and data collectors on both the use of the tools and on the process developed to collect and verify quantitative and qualitative budget data and information. DSW staff and data collectors will be responsible for data collection at district-level.The Consultant will provide mentoring support to DSW staff in budget analysis during the entire exercise. Where applicable the consultant will organise sessions with DSW staff on budget analysis and report writing.Deliverable: training conducted; with ongoing remote mentorship

Collection of relevant information

The consultant will work with DSW to ensure that all relevant data at both national and district level is collected. The consultant will be expected to lead in the supervision of data collection and quality control at national and county level, with the support of DSW data collectors conducting field work in the 11 counties. The consultant will be expected to organize adequate supervision and coordination of the survey teams in the field, and provide remote guidance and support.
Deliverable: Data, information and documentation collected: Provide supervision and support in the collection of data, information and documentation from the 11 counties of study, and FGD & Health Facility Assessment findings. Data collected should include the extent to which CIPs have influenced the budget making process

Review and analysis of initial data
With the participation of DSW, the consultant will review and analyse relevant information for both national and county levels. This will involve entering the budget data in the FP budget analysis tool and analysing the qualitative information generated from health facility assessments, FGDs and KIIs.
Deliverable: FP budget datasheets, FGD & Health Facility Assessment reports
Data validation
The consultant together with DSW staff will engage the relevant government officials at national and district levels to validate the data collected. Data validation may involve one-on-one engagement with officials or through workshops/ meetings. The validation meetings will help to address any data gaps, and ensure that the final report will have stakeholder ownership and acceptance for effective use.Deliverable: 12 validated datasheets (1 national and 11 counties)
Final data analysis and report writing
The Consultant will work with the DSW staff to analyse the final data. Using completed data, develop a report that presents a clear methodology and analysis of the national and county family planning budgets allocation FP Kenya, covering the national level and 11 counties. The report will be reviewed by DSW and relevant stakeholders. The report should include recommendations on how to work with the counties to increase Funding allocation for FPDeliverable: Draft FP budget analysis report (incorporating national and district findings).
Incorporating feedback and drafting the final report.
The Consultant will incorporate all the comments from DSW, and submit a final FP budget analysis report.Deliverable: Final FP budget analysis report (incorporating national and district findings).

Time and activity schedule
The assignment is expected to take up to 25 days between May and September 2018. The timeframe will be fine-tuned later by DSW and the Consultant.

Profile of the Consultant

Demonstrable knowledge and experience working in the areas of family planning/reproductive health (FP/RH) especially in low and middle income countries
Possess knowledge and experience in budget analysis and tracking for evidence-based advocacy within the Kenyan context
Knowledge designing research methodologies and tools for budget based data collection and analyses
Similar work in the last 3 years (please provide at least one sample copy of a recent study or research report conducted)
A demonstrated high level of professionalism; ensure frequent, efficient, and constructive communication with DSW, partners and stakeholders.
Ability to work independently and in high-pressure situations under tight deadlines involving teams in remote locations
High proficiency in written and spoken English is required.
Extensive experiences in research work in reproductive health and development projects in Kenya.

Compensation
The consultancy fee will be paid in installments as agreed in contract and is based on production of deliverables in accordance with contractual requirements and deadlines.

October 23, 2024
Quality Assistant Sales Executives

Job Description
The successful candidate should be a self-motivated and result-oriented individual who values integrity, excellence and professionalism.
The suitable candidates should be:

A diploma holder with a ‘credit’ and above qualification preferably in IT
Minimum O Level aggregate grade of C+ with C+ in Mathematics & English.
Must have sound knowledge of MS Office packages (preferably ICDL) and good typing speed.
Well-organized, attention to detail, good time management, able to produce work to deadlines and under pressure Excellent communication and interpersonal skills
Self-motivated and able to work under minimum supervision.

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October 23, 2024
Administrative Assistant

Duration: 1 year (Renewable)
Starting Date: Immediately
Duties

Handling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.

Job Qualifications

Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.

October 23, 2024
Accountant

We are looking for an Account professional who will be responsible for maintaining accurate, up to date and complete financial records for all financial and post transactions using Quick books. Maintain financial supporting documentations, review payment vouchers for supplier’s payments, carry out monthly Bank Reconciliations, and respond on a timely basis to all suppliers’ inquiries.
Terms: Fixed term (1-year contract)
Responsibilities :

Review and process payment vouchers for supplier’s payments, travel advance requests and other payments requests
Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with Ujamaa’s financial policies ·
Review all travel expense reports, workshop expense reports and any other reconciliations for authorization, allowable expenses, charge codes and accounting for advances
Follow up on resolutions of all questioned items and see that they are resolved in a timely manner
Responsible for posting/reviewing transactions in QuickBooks
Respond on a timely basis to all suppliers’ inquiries, monitor and reconcile supplier statements on regular basis and ensure timely settlement of bills
Respond to staff inquiries on a timely basis on any financial issues ·
Carry out monthly Bank Reconciliations
Handle/monitor petty cash
Prepare management accounts
As part of the Finance team, identify opportunities for streamlining office processes, make recommendations and implement changes
Provide support to the project staff by ensuring cost effective utilization of resources
Monitor project expenditure to ensure they are in line with donors’ agreements and prepare donor financial reports
Monitor projects expenditure against the budgets and provide frequent feedback to the project managers and project staff on budget matters
Review field imprest / staff travel advance to ensure adherence to set procedures
Review partner institutions’ expenditure accounting and prepare funds disbursements
Participate in proposal development, preparing budgets and other administrative sections
Prepare for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits
Process payments and funds transfer
Ensure proper records management and compliance with standard accounting practices. Monitor and reconcile supplier statements on regular basis and ensure timely settlement of bills.
Ensure accurate forecasting and budgeting of expenditure
Preparing project reports
Internal audit functions
Facilitate smooth external audit process

Job Qualifications

A degree in Accounting or any business related field and professional accountancy training CPA/ACCA
Minimum of 2 years’ relevant work experience with international NGO(s)
Familiarity with Donor funded projects
Analytical approach to work
Problem-solving skills, sound technical skills, creative and initiative
Excellent organizational skills, detailed oriented with high degree of accuracy
Strong attention to detail
Good time management skills and the ability to prioritize tasks.
Team Player
Proficiency in Ms Office applications including word and excel (advanced), hands on work experience with QuickBooks or any other accounting software
Excellent oral and written communication skills
Must currently have legal authorization to work in Kenya

October 23, 2024