Responsibilities:
Ensuring materials are received in good condition as per the required standards and generate subsequent GRNs.
Receiving of materials in good quality as per requirement standards
Stock recording / keeping and maintenance of documents involved in material movement (requisition forms)
Facilitate / Enhance effective coordination and execution of warehouse activities/ operations
Handle storage and safety of materials
Liaise with Receiving attendants in execution of duties
Oversee the warehouse activities such as issuance of polybags, tapes, QC stickers, detergents, seals, among others.
Any other duties as assigned
Requirements
Must be a good organizing and coordinating skills.
Basic math and recording abilities
Ability to give attention to detail is a must
Proven experience as receiving clerk or similar position
Solid understanding of health and safety regulations
Keen eye for detail
Great communication and interpersonal abilities
Education: diploma / degree in purchasing and supplies /any other relevant field.
Salary: KSh 25,000/=
NB: Females highly encouraged to apply
go to method of application »
Company Founded: Founded in 1991
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Receiving Clerk Systems Co-ordinator Dispatch Clerk Assistant Factory Officer
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Consultancy: Prototype Modelling Services Financial Projection Consultancy
Project: DEPP – Disasters and Emergencies Preparedness Program
Position Type: Short-Term Consultancy
Study/Assessment Topic: Develop 14 Refined Models of the Existing Social Innovation Prototypes Under the Maarifa Kona Labs
Position Location: Nairobi with Travel to Garissa and Marsabit
Duration: Fifteen (15) Days
Reporting To: Project Director – DEPP
Working With: The Innovations Lead
Starting Date: Immediately
Application Deadline: 16th January, 2019
Vacancy Contact: Please send applications to consultancy@adesoafrica.org – Adeso will only respond to short-listed applicants.
PROJECT SUMMARY
Adeso is leading in the implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.
BACKGROUND FOR CONSULTANCY
Maarifa kona is an Innovation Lab that was created under the Adeso, iHub and MasterCard (AIM) consortium. It functions as a community ideas space in the rural counties of Marsabit and Garissa, Kenya in which the communities can explore and develop better innovative mechanisms to build resilience and preparedness in the face of drought.
We exist to:
To support inventors to develop practical solutions and new ideas to prepare for and manage drought
To create a new learning environment and accessible approach where people feel at ease sharing their experiences and testing their ideas.
Our focus areas include:Food security
Water management
Livestock protection
Other interventions related to drought e.g. alternative livelihoods, early warning systems etc.Adeso (lead agency in the AIM consortium) desires to utilize Prototype Modeling Services to refine existing social innovation prototypes for the upcoming National Demo Day, to be held on Thursday 24th January 2019, at iHub, Senteu Plaza, Kilimani.
SERVICES TO BE PERFORMED:
Each of these functions are to be performed with Adeso’s prior approval:
The main goal is to develop 11 refined models of the existing social innovation prototypes under the Maarifa kona Labs. The Labs and existing prototypes are based in Marsabit and Garissa.
The MODELLER/MODELLING FIRM, will be expected to travel to the Labs and undertake consultations with respective innovators and lab team in order to provide sketches for approval, and later develop the refined models/prototypes.
CONSULTANCY PERIOD
Fifteen (15) days.
SPECIFIC DELIVERABLESConsultations with Innovators, Innovation Managers and UX Designers
Travel to the Marsabit and Garissa labs for one on one consultations with three focal points: Innovators, Innovation Managers and UX Designers. Travel and accommodation will be facilitated by Adeso. Food and beverage costs will however be borne by the MODELLER/MODELLING FIRM.Review existing prototypes/models at the labs
Recommend additions/omissions to refine existing models/prototypes
Develop refined sketches (14) from the consultations for final approval by the Innovations Lead in the Nairobi Coordination Office.Development of refined models/prototypes
From the approved sketches, produce 14 refined models/prototypes according to the following specifications: Size of prototype/model site: Largest, A1 and the smallest size, A3
Material: Forex board and/or Mounting Board
Dimensions: 3D physical models with labelling of structures
Additions: Miniature people, cars, vegetation and landscapingo Model Base: Framed wooden base
Work plan and deliverablesTravel to the labs (2 Locations)
Development and approval of sketches
Modelling
Delivery of models to iHubCOPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.
APPLICATION PROCESSAdeso seeks to invite qualified consultants/firms who meet the following requirements to submit their detailed narrative and financial proposal on how to undertake the assignment.
Should be a firm / individual consultants with office/operational establishments within Kenya or able to access the area of assignment.
Technical proposal on how the assignment will be conducted including methodologies, data analyses and interpretation, reports and schedules.
Proven technical and field experience of Lead/proposed Consultant with a bachelor’s degree in Business Modelling/Management or in any related field.
Must have performed at least 3 similar consultancies in the last 5 years.
Proof of personnel or equipment and ability to mobilize them on short notice
Submit a detailed financial proposal including all professional fees, travel, accommodation & transport, reporting costs and subsistence costs. Please note all costs must be broken down into details (no lump sums, no contingencies etc.)
Consultants who do not meet the above requirement will not be evaluated further. You are therefore asked to submit your best proposal with relevant documents.
The consultant/firm will be responsible for their own security; insurance while in the field and Adeso will not be responsible for any injuries or damages incurred during the assignment. The costs submitted must be inclusive of all anticipated expenses.EVALUATION CRITERIA:
At least 3 past performed works similar to solicited work with proof of reference or completion letters/contract/ for each past work.
Technical responsiveness of submitted proposal detailing understanding of related assignment.
Overall responsiveness on TOR methodology and analysis
Cost effectiveness/reasonableness & Budget
Work plan.go to method of application »
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Graphic Design Consultancy Consultancy – Translation Services
Project: NEAR
Position Type: Short-Term Consultancy
Study/Assessment Topic: Graphic Design Consultancy
Duration: Two (2) Weeks
Reporting To: Programs Manager – NEAR
Working With: Executive Office and Programs Team
Starting Date: Immediately
Application Deadline: 15th January, 2019
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The Network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
The first ever world humanitarian summit in 2016 outlined Grand Bargain commitments that have a transformative potential for the humanitarian sector. The commitments on the localization are defined as follows: increase direct funding to southern-based NGOs for humanitarian action; reaffirm the Principles of Partnership; increase transparency around resource transfers to southern-based national and local NGOs; stop undermining local capacity; emphasize the importance of national actors; address subcontracting; provide robust organizational support, capacity strengthening and communication to the media and the public about partners. However, there is currently no system in place to measure progress in meeting these commitments and their impact on aid delivery. In 2018, NEAR worked on developing a multidimensional framework for measuring performance against the objectives of the localization agenda which proposes a set of key performance indicators (KPIs).
To ensure a broad dissemination of the framework, NEAR would like to engage a consultant to design an online version of the framework to be published on the NEAR website.
SCOPE OF WORKDesign a user-friendly web-version of the Localization Performance Measurement Framework and its related tools
Design promo materials for the official launch of the framework including social media content materialsDELIVERABLES
Final design of the Localization Framework, its tools and promo content.
CONSULTANCY PERIOD
17th – 31st January, 2019.
COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.
QUALIFICATIONSStrong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.
Show a clear and mature style of design, demonstrating an understanding of communication requirements for NEAR.
Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;go to method of application »
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Executive Assistant – Intern
Reporting To: Executive Director
Working With: Executive Director, Heads of Departments, Country Directors, Program Team
Duration: One (1) Year
Starting Date: Immediately
POSITION SUMMARY
Under the supervision of the Executive Director and the Executive Assistant, the core function of this position is to support the Executive Office with various administrative processes essential to day-to-day operations. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIESHandling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.SKILLS AND QUALIFICATIONS
Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must. -
National Department Manager – Programmes and Projects
Department: Programmes and Projects.
Place of Duty: Nairobi.
Supervisor: Country Director.
DSW seeks to recruit National Department Manager – Programmes and Projects who is the link between the Country Director dealing with strategic decisions and the operationalization of the strategic goals and objectives at country office level.
(S)He works in close cooperation with the Country Director and the other National Department Managers to ensure the effective and efficient planning, implementation and evaluation of DSW Kenya’s projects.
The National Department Manager-Programmes and Projects is part of the Country Office Management Team. The National Department Manager works in close cooperation with the respective HO management staff on the international level, supervises and follows up the day to day working relation with the National Team Coordinators of the programmes and projects department.
General Areas of Responsibility:
Organisational developmentProvide strategic programmatic recommendations to the CD regarding departmental inputs to the implementation of the strategic plan objectives.
Support the CD in staffing decisions.
Support the CD with the development and implementation of organisational strategies, policies and procedures.
Lead and oversee the development & implementation of budgets & annual work plans.
Support the National Team coordinators in the programmes and projects department in the implementation of departmental or DSW strategies which take place in close collaboration with relevant HO staffManagement
Lead the development, implementation, monitoring and reporting of programmes and projects of the department and their alignment with the DSW strategic plan indicators.
Supervise country office Programmes and Project staff; provide direction and leadership;
Establish and/or maintain relations with implementing partners, other organizations and donors relevant for programme work.
In collaboration with the National Team Coordinator, lead and support resource mobilisation in accordance with the Strategic Plan and donor guidelines.
Oversee contract management, donor compliance and reporting.Operational responsibilities
Oversee the mobilisation and capacity strengthening of youth led organisations and networks of Young people to engage with key policy and governance spaces in favour of young people.
Strengthen, develop and maintain sound relations with policy, research and advocacy specialists at national, regional and international levels.
Ensure a proper documentation of project work, including best practice, evaluation reports, etc.
Develop and support implementation of training and coaching programmes.
Provide technical support for the departments team coordinators.
Represent DSW overall interests and perspectives towards external and internal stakeholders.
Develop and implement appropriate tools and other project related guidelines for improved programme implementation, monitoring and impact assessment, in close consultation with the respective HO staff.Qualifications
Appointment to the position will be made from persons who have:Master’s degree in Social Sciences from a recognized University.
Bachelor’s degree in Social Sciences or its equivalent from a recognized University.
Have at least eight (8) years working experience in programmes function in an INGO or a large organization of which at least three (3) years must have been at Senior management position.
Have demonstrated in-depth understanding of Reproductive Health issues and Policy work at national and international levels.
Have practical experience in proposal development & donor reporting.Key Competencies;
Strong conceptual, analytical, documentation and presentation skills.
Excellent management, leadership, planning and prioritization skills.
High degree of integrity, dependability and confidentiality.
Good interpersonal and communication skills coupled with ability to influence, negotiate, advice & mentor teams.
Ability to work independently and be self-motivated. -
Accounts Assistant
The Institute of Advanced Technology (IAT), seeks to recruit an Accounts Assistant.
The suitable candidate will be based in Nairobi and should have the following:Degree in business related courses preferably Finance and Accounting.
CPA 4.
At least 2 years’ experience in a commercial enterprise. A proven track record in a similar role will be an added advantage.
Possess excellent interpersonal and communication skills.
Highly meticulous, analytical and have an eye for detail.
Proficiency of MS Office applications as well as display the ability to use any of the leading large Accounting Software packages.
Preferably below 30 years. -
Temporary Human Resources Assistant
Line Manager: HR Manager, Somalia
Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
Program/Duty Station: 70% Dhobley, Somalia and 30% Nairobi, Kenya
Duration: Five (5) Months
Starting Date: Immediately
POSITION SUMMARY
Based 70% in Dhobley, Somalia and 30% in Nairobi, Kenya, the HR Assistant will perform general HR support functions and assist the HR Team as directed. He/she will work with the HR Team to ensure efficient running of the day-to-day HR functions.
SPECIFIC ROLES AND RESPONSIBILITIESRecruitment
Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
Communicating with and responding to enquiries in relation to recruitment and on boarding of Staff.
Leading the creation of recruitment plans for open positions.
Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
Acting as liaison with advertising agencies.
Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
Performing in-person and telephone interviews with candidates.
Communicating employer information/benefits during screening process.
Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
Documenting interview summaries and hiring decisions.
Performing reference/background checks for successful candidates.
Sending job offer emails and answer queries about compensation and benefits.
Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
Organizing the induction programs/schedules for new employees.
Ensuring all recruitment and on-boarding documents are managed and processed in a timely manner.
Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
Monitoring and applying HR recruiting best practices.
Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and on-boarding function.
Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.Employee and Consultancy Contract Database Management
Updating the employee and consultancy contract database on regular basis.
Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.Employee Leave Management
Notifying staff of their accrued/usage of leave days.
Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
Updating the employee Leave Database on a regular basis.
Filing employee Leave Request Forms in the appropriate physical files.
Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.Payments
Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
Updating the HR payments physical file on regular basis.Exit and Separation
Notifying exiting staff of the Organization’s acceptance of resignation.
Providing guidance on the exit and clearance process and documentation.
Conducting interviews with employees during the exit process.
Computing staff final dues for review and approval by the HR Manager.Records Management
He/she will be the custodian of all personnel and consultancy physical files.
Receiving, verifying and filing monthly employee time sheets.
Updating time sheet trackers.
Scanning and uploading documents to the available cloud platforms.
Preparing HR files and other relevant documents for audits.Others
Providing information and feedback on general HR queries from staff and external parties.
Participating in employee performance management review meetings when necessary.
Making new staff ID card requests from the vendor.
Supporting and assisting in coordination of HR communication.
Administrative tasks as instructed from time to time.Any other duties as may be assigned.
SKILLS AND QUALIFICATIONS
Diploma in HR, Business Management/Administration or equivalent;
Eligibility to legally work in both Kenya and Somalia;
At least one (1) years’ experience in HR or administration, preferably with an INGO;
Substantial knowledge of HR administrative procedures and systems;
Knowledge of Kenya and Somalia Labor Laws.
Fluent spoken and written Somali language required;
Experience with employee-benefits administration;
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;Desirable
Experience administering employee benefits including medical insurance and pension;
Experience working with remote teams in a multicultural environment;
Ability to travel/valid passport. -
Finance Assistant
Reporting To: The Finance Manager
Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communications and Operations.
Duration: One (1) Year
Start Date: Immediately
POSITION SUMMARY
The Finance Assistants will report to the Finance Manager. They will be support the Finance team by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso. They will be responsible for supporting all the primary financial and accounting functions in the Kenya office and ensuring financial transactions and records are undertaken and maintained in accordance with internal and external financial requirements.
POSITION PURPOSE
The purpose of this role is to work alongside the Finance team and in close co-operation with the Operations and Human Resources Departments to minimize operational risks in relation Adeso operations.
SPECIFIC ROLES AND RESPONSIBILITIESCapturing financial data into the financial system by following the relevant Adeso and donor regulations.
Preparing payment requisitions and relevant documents and processing payment.
Maintaining payable schedules and records of all invoices received from vendors and service providers.
Ensuring timely payments of monthly bills and utilities to vendors, suppliers and service providers.
Managing schedules and files for statutory deductions.
Preparing statutory payments such as withholding tax, withholding V.A.T, HELB, NSSF, NHIF, NITA and ensuring compliance with the regulatory bodies.
Ensuring regular monitoring of the bank account(s).
Preparing bank reconciliations and follow up on any outstanding items.
Undertaking a monthly cash verification procedure to ensure proper use of the imprest.
Maintaining an updated filing system and ensuring posting of all transactions.
Maintain a monthly creditor aged analysis.
Maintaining proper and the appropriate filing of the electronic and hard copies of the financial documents and reports.
Preparing monthly reconciliations of balance sheet items with all necessary supporting documentation (invoice/vendor statements, bank statement and staff travel and other advances).
Support in audits
Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Finance Department and the Organization.SKILLS AND QUALIFICATIONS
Essential:Bachelor’s degree in Accounting or Business Studies from a reputable university.
A professional seeking accountancy qualification, such as CPA or ACCA
Minimum of 2 years’ work experience in a reputable firm or company, relevant work experience in an NGO will be added advantage
Computer literate and working experience with NAVISION (SERENIC) accounting package.
Good understanding of donor rules and regulations requirements.
Proficient in spoken and written English.Desirable:
Demonstrated ability to work a team setting.
Initiative and independent judgement is required by the incumbent in determining what needs to be done and the best working methods.
The incumbent should be versatile and flexible so as to quickly adapt to changing situations. -
Security Guard
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Summary
The Security Guard will be a full-time member of the Adeso staff, working with the team in Nairobi. S/he will report to the Operations Manager and will work closely with the Operations team. S/he will work with the Nairobi based team to ensure the safety and security of the office premises at all times.
Job ResponsibilitiesResponsible for security and safety of all equipment within Adeso’s premises.
Should strictly adhere to the security protocol and be conversant with Adeso’s Security Policy.
Protect Adeso staff and property from any kind of indulgent, harassment or direct attacks.
Do a general surveillance of the compound once every hour during his shift on watch and keep an updated occurrence book, clearly indicating occurrences that are threat to the security of staff or premises.
Maintain a register book for recording the details of persons visiting Adeso’s compound and report any non-compliant visitors the Line Manager.
Keenly follow security related issues in the areas of operations and give advice to the Line Manager or staff on course of action.
Should check that the security lights are turned off each morning and turned on every evening by filling a daily hand over report.
Any other duties as assigned by the Operations Team.Requirements
Basic literacy – reading and writing.
Minimum 3 years’ experience as security personnel.
Willingness to assume a range of anticipated tasks.
Demonstrate a high level of personal integrity and respect towards colleagues, staff and the general Public.
Previous security related training certificates.
Excellent communication skills – Ability to keenly listen, interpret and analyse the information to action. -
Senior Finance Officer – DEPP Lab Security Guard
Reporting To: Finance Manager
Working With: Field and Nairobi Staff
Duration: 4-8 Months
Starting Date: Immediately
MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Since its founding iHub has supported the creation of more than 100 startups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The three agencies for the AIM Consortium or the DEPP Lab Consortium. The AIM Consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation.
We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
The main purpose of the position is to provide technical support in the accounting process through financial reporting and internal control management.
SPECIFIC ROLES AND RESPONSIBILITIESLeading in preparing financial reports in a timely and accurate manner and providing the Head of Finance with this information for stakeholder use.
Ensuring that internal controls within the computerized accounting systems are safeguarded and working properly.
Ensuring all financial documents from the field are posted in a timely and accurate manner for the purpose of generating grant and national office financial reports.
Responsible for managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
Reviewing all payments in line with the laid down policies and procedures before approval of payment is done.
Generating financial analyses based on the monthly financial reports and providing guidance to the Head of Finance on major accounting issues that require redress.
Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
Ensuring that all statutory payments are made on time as required by law.
Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled.
Ensuring that accounting system routine run efficiently and any issues of concern brought the attention of the Acting Head of Finance and Operations for action.
Reviewing bank reconciliations and ensuring that they are prepared each month as per the Finance procedures.
Regularly tracking employee advances and following up the recovery process or management action.
Designing financial analysis tools that can generate financial information for decision making based on the Accounting database.
Backing up accounting data from the accounting system on a monthly basis and securing it as per laid down guidelines.
Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by the Head of Finance.SKILLS AND QUALIFICATIONS
Bachelors of Commerce (Accounting/Finance) or Business Administration
CPA-K.
Knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage.
Three (3) years of finance experience.
Pro-activeness, creativity, assertiveness and analytical skills.
High Integrity and Honesty.go to method of application »