Company Founded: Founded in 1991

SPECIFIC ROLES AND RESPONSIBILITIES
Financial Management
Planning and coordinating the activities of the Finance Department by ensuring that there are adequate resources to effectively undertake planned activities for the Department.
Providing leadership and supervision to all Finance staff, and ensuring that their daily tasks are carried out in an effective and efficient manner, as per Adeso’s policies and donor regulations.
Assisting Programme Managers and Country Directors with budget preparation and monitoring for all projects/programmes as per Adeso and donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheets items on monthly basis.
Ensuring employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls and ensuring that transactions are adequately captured, reviewed and recorded accordingly in the system.
Ensuring all payments are adequately supported by the relevant documents.
Reviewing the Finance team performance for capacity building purposes.
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions when needed.
Ensuring proper coding, posting and approval for all transactions in the Serenic/Accounting system
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.
Business planning and donor management
Leading the budget planning processes, including programme and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and programme expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensure timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and programme audits and liaising regularly with auditors (internal and external), and government agencies.
Compliance and implementation of policies and procedures
Undertaking regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular accounting, financial and statutory requirements of relevance to Adeso’s work and ensure the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to financial requirements of donors, including on matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
· Overseeing the performance management of all Finance staff and undertake annual performance review of Finance team.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard IRIN’s institutional memory and encourage better information sharing between colleagues.
Capacity Building
Training and mentoring Finance staff on the use of the computerised accounting software and ensure that they are following the standard process of using the accounting system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assess any capacity building needs for Adeso Finance team and propose corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.
SKILLS AND QUALIFICATIONS
Bachelor’s degree in Accounting, Finance or Business Administration;
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent;
A minimum of 10 years’ experience working in Non Profit sector;
Experience in managing multi-donor programmes/projects, multi-million-dollar budgets for non-profit organisations;
Expertise in budget monitoring, providing narratives to financial figures, financial analysis and quantitative data;
Experience in institutionalizing financial policies and procedures and internal control systems;
Strong attention to detail and a high level of organization;
Previous experience in similar position will be an added advantage;
Excellent communication skills both oral and written and the ability to work independently and as part of team;
Diplomacy, tact and negotiation skills;
Willingness to travel regularly to and within remote areas;
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements;
Strong management skills and strong competencies in people management, capacity building and coaching;
Proficiency in ERP/ financial systems such as Serenic Navigator is strongly preferred;
Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly;
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users;
Good knowledge of local and regional laws and statutory requirements;
Highly developed interpersonal skills and a proactive approach to issues;
Spoken and written Somali language is an added advantage.

Job Details
Reporting To: Head of Finance
Working With: Field and Nairobi Staff
Program / Duty Station: Nairobi
Duration: One (1) year (Renewable)
Starting Date: Immediately
ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
SPECIFIC ROLES AND RESPONSIBILITIES
Finance Roles
· Capturing all financial transaction timely and accurately for the purposes of generating management and donor reports
· Processing of payments while ensuring the minimum compliance requirement by Adeso and donor are met
· Ensuring the internal controls within the computerized accounting systems are safeguarded and working well
· Allocation of expenses to the relevant program and department
· Tracking the employee advances on monthly basis and following up on the recovery process or management action
· Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
· Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
· Preparing monthly management accounts, BVAs and periodic donor financial reports as per Adeso and donor reporting guidelines
· Managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
· Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
· Supporting the finance manager in the preparation of annual Financial Statements and completion of annual audits on time
· Supporting all Adeso program and non-program audits
· Supporting in staff orientation on Adeso financial guidelines and requirements in order to implement activities and execute budgets accordingly.
Administrative Role:
· Contributing to the establishment and maintenance of a harmonious working environment; while strengthening team-building by encouraging active participation and interaction at all levels
· Managing and supervising Finance interns, assigning tasks accordingly
· Filing statutory deductions on timely manner with the relevant authorities
· Ensuring systematic filing of all supporting documentation for each project and HQ
· Supporting HR on staff payroll and ensure its accuracy and timely payment of staff salaries for all of Adeso
· Performing appraisals for Finance Department interns and volunteers
· Attending meetings related to areas of responsibility
· Providing recommendations to the SMT on improving Adeso’s Financial, Administrative or Management procedures
· Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.
SKILLS AND QUALIFICATIONS
· Bachelor of Commerce (Accounting/Finance), Bachelor of Business Administration
· CPA (K)
· Excellent knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
· Knowledge of donor rules and regulations required
· Four (4) years of finance experience
· Pro-activeness, creativity, assertiveness and analytical skills
· Integrity and honesty