Jobs Kenya

Company Founded: Founded in 1991

  • Regional Head of Programs

    Regional Head of Programs

    JOB OPPORTUNITY
    Overall Responsibilities:
    Spear head strategic development and planning of the programs and projects for the organization in the various countries within the region. Quality control of the programs, donor relations, project implementation & donor reports, provide leadership & management to the regional program staff and is responsible for the budgets.
    Key Responsibilities:

    Projects Development

    Provide strategic direction to the projects, to ensure they work towards achieving successful implementation in a sustainable manner and responds to emergencies effectively and efficiently.
    Design programs and projects based on the Organizational Strategic Plan.
    Work with the Country Directors & Project Managers to diversify the funding base through developing existing or new relationships with donors.

    Implementation and Quality of the Program

    Make key decisions in relation to the program implementation, and offer solutions to problems that arise during the implementation of programs in the region.
    Ensure the projects meet Donor & VSF G Quality Standards and international codes of conduct in project implementation.
    Develop an Internal Monitoring and Evaluation framework.
    Manage both donor and internal reporting on project implementation.

    Management

    Motivate the regional program team and ensure they have clear objectives and receive meaningful feedback on their performance.
    Participate in HR management to ensure the achievement of program goals & objectives, including recruitment, staff development, security etc.
    Develop country development plans with Country Directors for each country in the region.

    Networking and Communication

    Strengthen & build relationships with donors and other INGOs and government institutions and other stakeholders in the Region.
    Ensure regular and effective communications are maintained within the program, regional office and donors.
    Champion the development of lesson learnt and good practice documentation from VSFG’s intervention.

    Budgetary responsibility

    Assist the program team to develop, finalize and closely monitor the program budget.
    Work closely with the Finance Department to ensure effective financial and budgetary control of the programs, according to donor & VSF G policy and procedures.
    Ensure corrective measures are taken to address over/under expenditure in the project budgets.

     
    Qualifications, Experience, Attributes & Skills
    Required

    Degree in relevant field especially food security related disciplined (livestock, Agriculture etc)
    Postgraduate degree in development studies, project planning, veterinary medicine or international relations as an added advantage.
    A minimum of 8 years’ experience in management of development and humanitarian projects in the Greater Horn of Africa.
    Strong knowledge of major institutional donors (EU, ECHO, OFDA, BMZ, CHF, etc) regulations and systems
    Experience in complex emergency, big consortium is requested
    Good understanding of financial management of projects is a requirement
    Proven experience in donor liaison and negotiation and organization representation
    Practical experience in proposal development & grant making for humanitarian and development projects.
    Excellent computer knowledge (MS Office, SPSS, Web based data management systems etc).
    Outstanding communication and presentation skills.
    Willing to travel extensively to field locations including for extended periods

    Preferred

    Senior management experience highly preferred.
    Minimum 5 years’ experience in managerial roles and donor reporting.
    Must be a strong, decisive and results oriented leader
    Understands the context within which VSF Germany operates in the respective program countries (Kenya, Ethiopia, Sudan South Sudan, Somali and Uganda) and willing to take security related risks

  • DEPP Lab Project Director

    DEPP Lab Project Director

    POSITION PURPOSE
    The position is based in Nairobi, and reports directly to the Head of Programs at the Headquarters in Nairobi, Kenya. Program Responsibilities include:-
    Leadership and project strategy development
    DEPP Lab programmatic and technical management
    Budgeting and resource Planning
    External relations and new business development
    Projects human resource management
    SPECIFIC ROLES AND RESPONSIBILITIES
    Lead on the implementation of the DEPP Lab in Garissa and Marsabit counties;
    Overall establishment and management of the DEPP Lab Project including recruitment of field staff where ever necessary.
    Responsible for ensuring efficient and smooth running of the offices and coordination between sub-offices, HQ and other projects;
    Responsible for the appropriate management, use and security of all assets;
    Responsible for ensuring strict compliance of HR, Finance and operation policies, procedures and relevant donor regulations;
    Oversee the DEPP Lab project budget and monitoring expenditure;
    Oversee the daily activities of the project in all locations and ensure proper monitoring for informed reports and improved quality of programming;
    Report on DEPP projects monthly activities undertaken and prepare donor reports as per contract;
    Work collaboratively with DEPP project staff and stakeholders to strengthen program components;
    Any other duties as required within the level and authority of this position.
    SKILLS AND QUALIFICATIONS
    Post graduate degree in Social Sciences, International development, Project Management, and/or Public Administration – essential.
    A minimum of five (5) years’ senior management experience managing multiple projects and programs in emergency and development environments – essential.
    Experience in managing a program(s) of not less than $5 million – essential.
    Strong organizational skills, with experience in Project Management tools and methodologies.
    Strong Monitoring and Evaluation skills required, in particular for the development and analysis of baseline information, assessments and monitoring tools.
    Relevant overseas experience in development and humanitarian context is required.
    Experience of Human Resources management at a field level including distance management.
    Must be experienced in representing organizations, speaking publicly and expressing him/herself well.
    Experience in budget management and knowledge of financial procedures required.
    Must have excellent written and analytical skills in English, including presentation generation and delivery as well as financial and other analysis techniques.
    Must have experience in understanding donor requirements, writing reports and preparing program proposals.
    Knowledge of working with or handling innovation labs will be an asset.
    Must have the ability to network with relevant stakeholders
    Ability to multi-task and effectively handle stressful situations.
    · Proficiency in computer applications such as word processing, spreadsheets, power point, etc.

  • Country Sales Manager- Office Automation/Printing Solutions

    Country Sales Manager- Office Automation/Printing Solutions

    Job description
    Based in Nairobi, Kenya, and responsible for the Printing solution business, job scope for the role is :
    * To represent the organisation in the Kenyan Market and the neighbouring East African Market
    * P&L management for printing division, achieving the sales target for the country and region as per the agreed sales target
    * Market sizing/forecasting/supply/demand matching
    * Pricing & Promotional strategies
    * Channel strategy and account management
    * New Product launches & training
    Applicant Requirements :
    * Minimum Bachelor’s degree qualifications
    * Extensive experience & proven track record in the office automation/printer segment in a regional sales role with a principal company or large distributor
    * Strong B2B sales experience
    * Experience in the Kenyan Market and/or the East African market is mandatory
    * Strong leadership skills and dealer/partner management skills are a must
    Seniority Level
    Mid-Senior level
    Industry
    Consumer Services
    Employment Type
    Full-time
    Job Functions
    Sales
    Business Development

  • Senior Finance Officer Finance Officer Senior Project Officer Senior Monitoring and Evaluation Officer Drivers Logistics Officer DEPP Lab Manager

    Senior Finance Officer Finance Officer Senior Project Officer Senior Monitoring and Evaluation Officer Drivers Logistics Officer DEPP Lab Manager

    POSITION SUMMARY
    The main purpose of the position is to provide technical support in the accounting process through financial reporting and internal control management.
    SPECIFIC ROLES AND RESPONSIBILITIES
    · Leading in preparing financial reports in a timely and accurate manner and providing the Head of Finance with this information for stakeholder use.
    · Ensuring that internal controls within the computerized accounting systems are safeguarded and working properly.
    · Ensuring all financial documents from the field are posted in a timely and accurate manner for the purpose of generating grant and national office financial reports.
    · Responsible for managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
    · Reviewing all payments in line with the laid down policies and procedures before approval of payment is done.
    · Generating financial analyses based on the monthly financial reports and providing guidance to the Head of Finance on major accounting issues that require redress.
    · Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
    · Ensuring that all statutory payments are made on time as required by law.
    · Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled.
    · Ensuring that accounting system routine run efficiently and any issues of concern brought the attention of the Acting Head of Finance and Operations for action.
    · Reviewing bank reconciliations and ensuring that they are prepared each month as per the Finance procedures.
    · Regularly tracking employee advances and following up the recovery process or management action.
    · Designing financial analysis tools that can generate financial information for decision making based on the Accounting database.
    · Backing up accounting data from the accounting system on a monthly basis and securing it as per laid down guidelines.
    · Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by the Head of Finance.
    SKILLS AND QUALIFICATIONS
    · Bachelors of Commerce (Accounting/Finance) or Business Administration
    · CPA-K
    · Knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
    · Three (3) years of finance experience.
    · Pro-activeness, creativity, assertiveness and analytical skills.
    · High Integrity and Honesty.
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  • Project Coordinator

    Project Coordinator

    Purpose of the Position:
    The purpose and role of the Project Coordinator is to ensure effective implementation and coordination of project funded by ECHO. This entails supporting the consortium in the following significant roles1) Guide field staffs on projects implementation, monitoring and evaluation of all field based interventions; 2) ensure compliance with relevant norms, policies and representation of the Consortium at the Project Steering Committee and; 3) promote learning. He/She will closely work with country programmes Coordinator, project management committee (PMC) and project steering committee (PSC) on the quality of work, work plan development and consolidation of lessons learnt. The role will also input significantly to the on-going development of the Consortium’s broader expertise in resilience programming.
    Location of work: 50% of time based in Nairobi and 50% in the field
    Contract Duration: Four (4) Months
    Major Responsibilities:
    Coordinate the consortium partners in the implementation of the project activities in the target counties.
    · Responsible for day-to-day management of project activities
    · Ensure that all 3 partners are on-track in the implementation of their activities. Therefore is the link, on day-to-day basis with the teams implementing the project activities
    · Follow up grant management (on-budget, on-scope, on-time)
    · Prepare partnership agreements and ensure they are compliant with donor and VSFG guidelines.
    · Technical backstopping and support to all project partners to ensure smooth implementation and compliance to agreed principles and guidelines.
    · Regularly meet with consortium members for planning and tracking the progress of project implementation.
    · Participate in coordination forums at National level with PMC and PSC
    · Maintain regular and good working contact with other NGOs and government officials with an aim to serve a network for coordination of information.
    Ensure timely, effective and efficient implementation of the project in respective locations/sites
    · Support Consortium partners in field action planning and development of activity work plans in accordance to the project design
    · Monitor the progress of projects and report to the PMC and PSC including frequent visits to project areas and communities within the assigned area.
    · Support consortium partners implement, and report progress towards expected results against components sub-granted
    · Identify project implementation gaps and opportunities for capacity building of project consortium partners.
    To ensure regular communication of project progress
    · Timely compilation and submission of project reports as required by the donor.
    · Liaison with donor for required project update (organizing field mission, small update, etc)
    · Responding to correspondences from donor and consortium partners in consultation with Country Program Coordinators.
    Provision of VSFG project component administrative, logistical, financial management
    · Support preparation/consolidation of Consortium project forecasts and working documents received from Consortium members:-financial, logistical, HR and Programming information.
    · Support the VSF G program manager in consolidating and following up on the logistic matters arising from the field as well as inventory report updates.
    · Be part of VSFG team for security monitoring and ensure the staff comply with security protocol and work in a secure environment.
    Identify existing opportunities for expansion and also support writing of concept notes and proposal to prospective donors
    · Provision of relevant data and information to feed into regional programmes monitoring framework.
    · Conduct need assessment in target areas, draft concept notes and activities to add up to full proposals development
    · Develop relationships with local organizations, partners and communities to assess effectiveness of on-going projects and to identify possibilities for new project and funding.
    Organization development
    · Promptness in attending to any matters concerning Kenya programmes that contribute to the mission of VSFG and the Consortium.
    Relationships:
    Country Program Coordinator (Supervisor): Strategic /operational guidance coordination.
    Regional Program Coordinator: Strategic/operational guidance.
    Program Liaison Officer: Operational guidance coordination.
    HR Department at RoN: Liaison, joint planning, guidance and collaboration.
    Finance Department RoN: Liaison, joint planning and collaboration.
    M&E Officer: Joint planning, Liaison, and collaboration
    Internal Auditor: Joint planning, Liaison, and collaboration
    Logistic RoN: Consultations, strategic/Operational guidance and joint planning of Marsabit and Turkana supplies in liaison with Project Managers.
    Key Local, regional (Marsabit, Turkana, Mandera, Isiolo and Samburu Counties) and national Stakeholders: Coordination, representation, networking, continuous communication and influence / advocacy building.
    Person specification/Attributes
    Essential:
    · Appropriate qualification at Degree level, such as Public management, Development administration, Rural Development, Disaster Management, Natural Resource Management, Agriculture or a relevant social science. A background in climate and environment, policy related programming and working in similar contexts are desired and a distinct advantage for candidates.
    · Proven experience of at least 5 years in senior programme management and leadership positions working with INGO’s, NGOs, CBOs, national governments, other civil society groups or private sector.
    · Proven experience of working in or managing a consortium model of working
    · Working knowledge and experience with major international donors, particularly ECHO, is an added advantage.
    · Strong coordination skills specifically with the ability to effectively coordinate among consortium partners.
    · Ability to build and maintain effective relationships with senior representatives of INGO and Government structures and to represent the consortium at national level fora.
    · Must have outstanding oral and written communications skills and relationship skills.
    · Strong analytical, interpersonal, communication and organization skills.
    · Thorough understanding of gender, equality and protection issues.
    · Strong experience of financial management and donor compliance processes.
    · Experience in the design and use of monitoring and evaluation systems.
    · Knowledge of the key tools used by donor agencies, such as logical frame works, results chains, results-based management and financial administration systems.
    · Knowledge and experience of working with pastoral communities on the resilience agenda.
    · Ability to work and travel within the project locations.
    · Must be willing to perform other duties as required in furtherance of Consortium agenda.
    Desirable:
    · An understanding of accountability as applied within humanitarian and development programming.
    · An understanding of programme participant protection policies and international humanitarian standards and how to apply these across a range of international actors.
    Working Environment:
    · Nairobi based with frequent travel to project/activity locations; Marsabit, Turkana, Mandera, Isiolo and Samburu Counties.
    · The incumbent may be required to spend 50% of working time visiting activity locations in the field.
    · Available to represent VSFG and the consortium at critical functions and moments as needed;
    · On call to serve on emergency and crisis response team and;
    · Available to serve on other teams and working groups as requested by the consortium.

  • Project Coordinator Hope Schools Project Coordinator Income Generation Coordinator Construction Project Intern Operations Department Intern Human Resource Department Intern Administration Department Intern

    Project Coordinator Hope Schools Project Coordinator Income Generation Coordinator Construction Project Intern Operations Department Intern Human Resource Department Intern Administration Department Intern

    Key Responsibilities•    Network with UNHCR & other organizations•    Grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities.•    Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information.•    Coordinates development and implementation of Kenya Good Neighbors program activities in Kakuma. •    Coordinates activities of other staff, and/or volunteers engaged in implementation and administration of program objectives. •    Other tasks assigned by the immediate supervisor.  Required Qualifications•    Bachelor’s degree with five (5) years’ experience working in a refugee camp.•    Experience working with UNHCR and/or other UN agencies preferred.•    Ability to have networking and partnership•    Good proposal writing skills with clear understanding of M&E, Project Design methods•     Ability of Creative thinking, problem solving, strategic planning, persuasive communication.•     Ability to gather and analyze statistical data and generate reports.•     Good reporting and Computer skill (Microsoft Office: Word, Excel, Presentation).•     Fluency in English.•     Ability to make administrative/procedural decisions and judgments.•     Able to conduct community participation and mobilization  
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  • Sales Professionals

    Sales Professionals

    Sales Professionals for managing defined sets of Named Accounts and/or Territories to achieve targeted sales revenues. Extensive field work, including prospecting for new business, making high quality sales calls, preparing effective proposals, negotiating successful closures and being responsible for overall customer satisfaction.
    Qualifications for the Sales Job
    Degree Holder
    Fresh Graduate or previously attached in a similar position in any leading IT company
    Possess outstanding selling, interpersonal, communication, presentation & writing skills
    Be meticulous and capable of thorough follow-up
    Have working knowledge of using MS Office applications
    Be between 25 years and 30 years of age

  • Data Officer

    Data Officer

    Areas of Responsibility
    The Data Officer is a member of an inter-related project team.
    The DO is responsible for ensuring quality in collection, cleaning and entry of community and health facility data into the project databases as well as ensuring compliance in the use of relevant data tools.
    S/he will work closely with the Project and Regional Programme Coordinators as well as the National Team Coordinator – Evaluation & Research.
    Specific Responsibilities:
    Under the direct supervision of the Project Coordinator – OVC, the incumbent will be responsible for the following duties:
    Ensure that program data from field sites have been verified and entered in the respective programmatic databases in a timely manner, correctly and accurately, ready for analysis and report generation
    Participate in identifying training needs and capacity building for project staff and partners
    Provide support for data collection, analysis, dissemination, and use by project staff
    Participate in routine data quality exercises in close collaboration with the Project Coordinator
    Identify and flag inconsistent data reported during project implementation and routine data quality audits
    Collaborate with the M&E Team to provide technical support to program staff in monitoring and evaluation practices
    Ensure that appropriate, data collection tools are available in all supported facilities and implementing partners and maintain clear, updated tracking record of tools;
    Ensure that project data tallies with county data
    Perform regular data quality checks as per direction from the M&E Coordinator
    Assist in data cleaning, aggregation and basic data analysis as directed by the M&E Coordinator
    Work together with M&E team to provide regular, scheduled feedback to project staff
    Support the Project Coordinator in project documentation and report compilation
    Provide linkages with Ministry on Health staff on support supervision and membership in relevant Technical Working Groups
    Minimum Requirements:
    Degree in Health Records & Information Technology or Statistics
    Three years’ experience in OVC, particularly in the area of child protection, education and health
    Solid experience in data quality exercises and data entry
    Proficiency in Microsoft Office suite
    Training and capacity building skills
    Ability to meet strict deadlines and work under minimum supervision
    Ability to work independently and to proactively identify and address data issues
    Excellent communication and interpersonal skills
    Desired Qualifications
    Good working knowledge of USAID reporting
    Preference for good working knowledge with Excel, Access, SPSS, or other statistical programs

  • Personal Assistant Intern

    Personal Assistant Intern

    The successful candidate will have proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
    This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.
    ESSENTIAL DUTIES AND RESPONSIBILITIES
    · Devising and maintaining office systems, including data management and filing.
    · Making logistical arrangements for tickets, visas, accommodation and occasionally meeting and welcoming visitors at all levels of seniority.
    · Organizing all the logistics and administration related to meetings and events.
    · Supporting with coordinating logistics for NEAR related workshops, training events and conferences.
    · Organizing and maintaining diaries and making appointments.
    · Producing documents, briefing papers, reports and presentations.
    · Liaising with clients and staff.
    · Responsible for accounts travel and medical reconciliation.
    · Acknowledging receipt of correspondences and documentation on behalf of Network staff.
    · Coordinating and disseminating material for internal and external use as required.
    · Assisting with various logistical and administrative tasks such as travel arrangements for the Network’s staff, processing payments, budget preparation and review, procurement of supplies and equipment, Human Resources administration etc.
    · Liaising with and supporting the Network staff to ensure that functions effectively, proper and timely follow up of tasks while making best use of project resources.
    · Any other duties as required by the Executive Director commensurate with the post.
    SKILLS AND QUALIFICATIONS
    · Bachelor’s Degree in Social Sciences, Administration or Business Management.
    · Minimum of one (1) year work related experience.
    · Applicants with secretarial background will be have an added advantage.
    In addition to relevant experience, secretarial and administrative knowledge, the position holder will need to show evidence of the following:
    · Exceptional written and oral communication skills.
    · Excellent word processing and IT skills, including knowledge of a range of software packages.
    · The ability to work under pressure, with tight deadlines.
    · Good organizational and time management skills.
    · The ability to research, digest, analyze and present material clearly and concisely.
    · Excellent interpersonal skills.
    · The ability to work on own initiative.
    · Honesty and reliability.
    · Attention to detail
    · Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
    · Discretion and an understanding of confidentiality.

  • Logistics & Security Manager

    Logistics & Security Manager

    Logistics & Security Manager Job Responsibilities
    Logistics
    Manage logistics, warehousing, transportation for VSF Germany and advice partner organizations accordingly.
    Initiating procurement activities on time and in accordance with rules and regulations stated in the Organization’s guidelines and/or respective donor regulations
    Coordinating the preparation of procurement documents and utilizing sound sustainable procurement practices, while adhering to the organizations guidelines.
    Co-ordinate procurement, packing, dispatch and transportation of materials to project areas in close collaboration with the Operations Manager.
    Assisting user departments in coming up with proper item specifications and Bill of Quantities.
    Raising purchase requisitions, sourcing out for quotes from suppliers, analyzing bids and attending public openings of tenders.
    Ensure that VSF receive goods and services of the best quality, in time and at a reasonable price.
    Advice partners for the procurement of food commodities, testing, transports, and related permissions.
    Ensure the fulfillment of all legal vehicle requirements – Insurance.
    Prepare contracts (supply/services/works) and Local Purchase Orders for all procurement processes.
    Verify purchase requests for items/services and discuss them with the Operations Manager before forwarding to the Regional Director for approval.
    Liaise with the VSF Germany clearing agent to ensure that goods are cleared at the borders and ports and that all the necessary transport documents are processed.
    Focal point on all issues related to information Technology (i.e Computer maintenance).
    Reports on a monthly basis all logistic/security related activities to county Director and for monthly South Sudan report.
    Security
    Conducts continuous security risk assessments all over the VSF South Sudan (AOO) Area of operations through travel and through access to Health, Safety & security (HSS) networks, INSO, UN agencies et cetera Information exchange with partners and security organizations
    Receives and assesses HSS related reports from staff and network partners in VSF South Sudan’s area of responsibility
    Consults the Country regarding all HSS issues
    Recommends the allocation of Security Phases to specific Areas of Operation (AOO) within the Area of Responsibility (AOR) of South Sudan
    Travel security: risk assessment, travel briefing, travel risk mitigation, traveler monitoring
    Approves travel applications/ gives travel clearance
    Vehicle fleet safety and security: regular vehicle checks and maintenance
    Infrastructure safety and security for all offices and installations within the Area of Responsibility (AOR) of South Sudan
    Communications: device maintenance
    Fire and safety checks and drills
    Maintains safety and security features/ systems
    Defines information security mechanisms (e.g. document classification)
    Develops and maintains the HSS plans for the AOR of South Sudan in accordance with the VSF Security standards.
    HSS Event mapping and tracking
    Timely revision of all HSS documents
    Manages HSS training participation of staff and facilitates HSS training in line with the HSS training standard
    HSS capacity building for partners through training
    Briefs visitors and new staff on arrival
    HSS Event reporting to RO Security Advisor
    Acts as the Incident Management Team Coordinator for the Incident Management Team of South Sudan thereby executing decisions made by the IMT Leader
    HSS-related decision making on behalf of the Country Director if the respective individuals are sick or not immediately available et cetera
    Requirements for the Logistics & Security Manager Job
    Mandatory Degree or higher diploma in Business Administration or any other related field from recognized University.
    Essential, working experience of at least three years in relevant jobs and previous humanitarian experience in international organizations or other NGOs in developing countries, managing large teams. Desirable previous experience in emergencies. Experience in South Sudan is highly desired
    Professional experience in a technical area procurement, logistics, health, Safety & Security.
    Essential – English language, local language desirable.
    Essential computer literacy (word, excel and internet, related GIS)