Company Founded: Founded in 1991

Operations and Partnership Advisor – NEAR

TERMS OF REFERENCE: OPERATIONS AND PARTNERSHIP ADVISOR – NEAR
Organization: NEAR – Network for Empowered Aid Response, www.near.ngo, (Hosted by Adeso – African Development Solutions www.adesoafrica.org)
Project: NEAR Capacity Strengthening Program
Position Type: Consultancy
Study/Assessment Topic: Operations and Program support
Position Location: Nairobi, Kenya with Frequent Travel to Somalia, DRC and South Sudan
Duration: 2-3 Months (May Be Extended)
Reporting To: Programs Manager – NEAR
Working With: The NEAR Secretariat
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
The Operations and Partnership Advisor will work closely with the NEAR Programs Manager to ensure that adequate levels of operations support are provided to NEAR personnel and partners working in Africa. This position will ensure that partner programmatic milestones are achieved before project closeout and support NEAR in general in ensuring compliance of all programs. S/he will contribute to the Capacity building of CS partners and assist the Executive Director with the design of operations department systems, policies and procedures to ensure efficiency and effectiveness in the implementation of NEAR programs globally.
SCOPE OF WORK

Support to Capacity Strengthening (CS) Program
Support the development and review of policies, procedures and systems for partners and ensure that the partners have proper systems for documentation and compliance with donor requirements.
Lead the coordination with the CS Program team.
Receive, track, and document programmatic reporting for Africa-wide CS activities.
Support consultants on the development and implementation of Financial, Procurement and Human Resources (any other policies & procedures) procedures and systems.
Work with partners to ensure that the developed trainings and strategies are well understood and appropriate for their organization and capacity.
Monitor and further develop capacity development plans for partners, together with all departments, including Finance, Logistics, M&E etc.
Provide support to partners on any organizational development aspects, based on capacity development plans.
Understanding of and demonstrated commitment to upholding NEARs’ Core Values.
Operations and Donor Contractual Management
Conduct an analysis of NEAR program income and cost share in coordination with Finance.
Develop an expense plan for available program income.
Conduct an analysis of existing contracts and strategy for payment.
Conduct an analysis on partnership and hosting MoUs.
Propose innovative solutions utilizing new technologies to enhance the asset certification process.
Support the NEAR monthly expense review and projection process.
Contribute to the proposal development process.
Review alternative systems for requisition and purchase order management.
Ensure proper documentation of program income in close coordination with Adeso.
Manage international and regional travel requests and bookings.
Develop a transition plan for NEAR to become an independent institution
Any other duties as assigned.

CONSULTANCY PERIOD
2-3 months (may be extended)
QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
At least 5+ years relevant experience;
Previous experience coordinating logistics in Sub Saharan Africa – strongly desired;
Proven ability to handle sensitive, confidential materials in an appropriate manner;
Proven ability to develop and monitor work plans and training plans.
Understanding of and experience with the administration of USAID and ECHO grants, cooperative agreements and contracts.
Excellent analytical, operations and financial management skills.
Excellent oral communication and presentation skills.
Excellent writing and editing skills.
Experience with MS Excel and Word.
Must have initiative and attention to detail.
Proven ability to multi-task and prioritize within a shifting workload.
Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.
Please note: This ToR is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, the ToR is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

October 25, 2024
Logistics and Admin Assistant – NEAR

Reporting To: Executive Director – NEAR, with technical guidance from the Adeso/NEAR Operations Manager.
Working With: Programs, Operations and Finance Teams
Program/Duty Station: Nairobi, Kenya
Duration: Three (3) Months with possibility of extension
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
POSITION SUMMARY
Based in Nairobi, under the supervision of the Executive Director – NEAR and technical guidance of the Operations Manager, the Logistics and Admin Assistant will be a full-time member of the NEAR team and will play a crucial role in supporting the global NEAR team with various administrative and logistical duties.
The purpose of the position is to provide logistical and administrative support at the Nairobi office by working with the NEAR team across the globe, while adhering to Adeso policies and procedures.
POSITION PURPOSE
The Logistics and Admin Assistant will be responsible for ensuring quality for both administrative and logistics activities in HQ and across NEAR field offices and projects. S/he will also ensure administrative and logistics functions are delivered in a timely and cost-effective manner with high quality and appropriate standards; and support field teams in achieving and maintaining minimum donor and local regulation standards.
SPECIFIC ROLES AND RESPONSIBILITIES

Administrative

Provide general administrative and clerical support including mailing, scanning, faxing and photocopying documents
Develop and maintain an electronic and hard copy filing system.
Perform data entry and scan documents.
Manage calendar for the Executive Director.
Assist in resolving any administrative problems.
Run company’s errands as seen fit
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Schedule and coordinate meetings, appointments and travel arrangements for NEAR staff/consultants.
Maintain office supplies for various departments.
Any other duties as may be assigned by the Executive Director

Procurement

Ensuring project procurement is conducted in line with Adeso/donor policies and track procurement on weekly basis.
Support in ensuring quality and reliable goods and service are purchased while maintaining a record of project purchases.
Assist the team and the Operations Manager in maintaining and updating files with information relating to procurements undertaken and ensure that they are consistent with Adeso/donor policies.
Ensuring timely and accurate logistical reporting to the Programs Manager and Operations Manager.
Ensuring timely delivery of program supplies in line with project implementation.
Assisting in development, monitoring and review of procurement plans.
Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
Adhering to Adeso procurement policy and specific donor procurement regulations.

Warehousing/Assets

Ensuring that all NEAR assets and equipment used are properly assessed and documented (including physical location, users and condition) to contribute to an updated Country Program Asset Register.
As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
Ensure that all items received and issued are tracked and properly recorded in both HQ and field offices in accordance with Adeso Asset policy.
Plan and conduct the asset verification on a quarterly basis and update the register and report on any variances.

Communication/IT

Assist with logistical support in the event of emergencies and ensure that all necessary advance measures have been taken and communicated to staff.
In coordination with the ICT Department, support ICT in the management of ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
Support ICT department to ensure that NEAR staff adhere to the contracts with the internet service provider and tracking performance and end dates.
Assist ICT in ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report any defects and maintenance needs to ICT.

QUALIFICATIONS & EXPERIENCE

Diploma in Business Administration, Procurement/Supply Chain Management or its equivalent in relevant field.
Minimum of three (3) years’ experience in a similar role (NGO field preferred).
Knowledge of donor regulations including EU and USAID will be an added advantage.
Ability to support personnel and cargo transport, fleet management in INGOs
Excellent planning, coordination, and reporting skills, with the ability to organize priorities.
Experience in setting up offices and close out of projects.
Excellent IT skills, with particular proficiency MS Word, MS Excel and email are a must.
Technical IT skills, such as networking and problem solving is an advantage.

COMPETENCIES

Honest, openness and transparency.
Excellent people management skills and good communicator.
Able to work effectively in multicultural environment.
Proven ability to work in a team.
Highly organized and self-motivated.
Ability to work under high pressure and prioritize tasks.
High standard of written and spoken English a must.

October 25, 2024
Senior Compliance Officer Consultancy Services For Design Thinking and Human-Centered Design Consultancy Services For Design Thinking and Human-Centered Design

Reporting To: The Executive Director
Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communication & Advocacy, Operations (Logistics & Procurement); Program Directors and Country Directors
SUMMARY
The Senior Compliance Officer will report to the Executive Director by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso.
The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
S/he will be responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he will be member of the country programme core Senior Management Team responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisational requirements and overseeing information management related to grant and programme implementation.
S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also make recommendations for the Senior Management Team to ensure on-going compliance.
POSITION PURPOSE
The purpose of this role is to work alongside the country and programme management teams and in close co-operation with the Finance, Procurement and Human Resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
The Senior Compliance Officer will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

Lead the preparation and implementation of the annual work plan of the Compliance and Oversight Unit to ensure work priorities and objectives, taking into account the most effective use of resources;
Ensure full compliance with Adeso policies and procedures and minimum operating standards for grant management, Internal controls and work with implementing partners when required;
Implement and manage Adeso processes for grant management, equitable cost recovery, grants close out and sub-grant management when required;
Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets;
Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold
Budget Holders accountable for deviations from the grant contracts;
Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staff of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;
Verify that financial reports are coherent and adhere to donor and Adeso standards before submission;
Develop models to detect unusual activity; Review processes templates and procedures, including those associated with monitoring and evaluation;
Assess compliance to internal procedures, controls mechanisms of Adeso policies and procedures, donors requirements, and Government regulations, and ensure supporting documentation is exhaustive and consistent.

Risk Management

Document, evaluate and test systems and controls to determine their adequacy and effectiveness towards:

Compliance with rules and regulations,
Accomplishment of management’s objectives,
Reliability and integrity of information,
Efficient use of resources, and
Safeguarding of assets.

Monitor risks related to the achievement of Adeso financial and non-financial objectives and ensure the alignment of risk management framework with the internal control measures;
Mitigate the risk of misuse of donor funds and ensure that an effective internal control mechanism is in place to prevent and detect fraud. Manage cases of reported, suspected, and occurred fraud across Adeso’s operations;
Ensure accurate and timely preparation and submission of periodic reports on issues and any material weaknesses identified during the review period.

Internal Control Review:

Coordinate the development, implementation and review of the organisational internal control strategy;
Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed;
Perform systems audit of Adeso offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures;
Disseminate donor and Adeso standards to relevant personnel at the beginning of the process;
Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist);
Submit monthly compliance report to his/her supervisor.

Training:

Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures;
Conduct regular visits to field offices and project sites;
Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases;
Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation;
Developing staff and providing guidance and technical advice where necessary.

Audit:

Ensure that all grants are audited as per donor rules and regulations;
Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendation, updating the audit tracking tool;
Assist the Finance Manager and Adeso programs management in responding to internal audit requirements.

Other

Contribute to the country strategic and operational planning and reporting;
Provide regular briefings to the Adeso management regarding programme/operational matters and general systems controls;
Review Funding Agreement Documents (FAD) for approval by management at submission and grant award.

SKILLS AND QUALIFICATIONS
Essential:

Bachelor’s degree from a reputable university, an advanced degree will be an added advantage;
Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;
Experience of managing USAID funds and ensuring compliance with USAID requirements.
Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.
Understanding of risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;
High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents
Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels
Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
Professional qualifications; ACCA or CPA;
Certification in Internal audit or Risk management will be added advantage.

Desirable:

Extensive experience of managing grants with donors and working with civil society organisations.
Advanced skills in coaching, mentoring, capacity building, team development, around management of accountability and compliance in relation to donor funding.
Ability to work as a team with program staff at all levels without holding any direct line management authority.
Demonstrated ability to lead teams with members of extremely varied skills, experience and backgrounds.
Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners
Demonstrated ability to remain positive and productive in a harsh climatic environment.

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October 25, 2024
Advocacy Officer

Place of Work: West Pokot and Bungoma
Reporting to: National Department Manager – Programs and Projects
General Responsibilities: Based in Kitale, the Advocacy Officer will provide support to the effective planning, implementation and monitoring of SHAPE programme activities and achievement of outcomes in target counties.
The Advocacy Officer will work closely with National Team Coordinator- Advocacy, the Advocacy Pillar Lead and other national and regional staff to ensure the activities are implemented based on annual plans, advocacy strategies and budgets.
The incumbent will be responsible for developing and contributing to reports to relevant Managers and senior staff detailing activities, collaborations and best practice.
Specific Responsibilities:
Under the direct supervision of National Department Manager – Programs and Projects, the incumbent will be responsible for the following duties:

Support the effective and efficient implementation of the programme in accordance with DSW financial procedures and guidelines assessing progress and providing feedback to supervisor
Contribute to the development and implementation of advocacy strategies and activity plans to promote policy and budget changes in support of FP/RH at the county and sub-county level in consultation with the advocacy Coordinator and Pillar lead.
Cultivate and strengthen relationships with target county level decision makers, relevant committees and executives to improve the prioritization of FP in county policies, budgets and programmes.
Build relationships with civil society organisations (CSOs/NGOs) including youth and to convene a collective and coherent voice in favour of FP/RH advocacy within the counties.
Support the development of annual family planning budget and policy reviews, programme outcome and impact report
Support program monitoring by completing developed M&E tools in a timely manner
Provide high quality field level monthly, quarterly and yearly reports on project progress.
Identify, design and deliver appropriate capacity building interventions to target CSOs/ Youth champions on advocacy.
Support in the development of project proposals including annual work plans and budgets.
Maintain DSW visibility at county level meetings and events as appropriate.
Any other duties as assigned by the supervisor.

Minimum Requirements:

Degree in social sciences or related fields from a recognised University
At least 3 years of professional experience planning and conducting a wide variety of advocacy and policy initiatives around the priority areas (FP/RH)
In depth knowledge of policies and programmes on Family Planning, Sexual and Reproductive Health, Adolescents and Youth is highly desirable
Demonstrated understanding of the devolved county structure, budget cycle and decision making processes is highly preferred
Excellent public speaking and presentation skills with ability to develop and communicate advocacy related messages and campaigns to different audiences
Proven ability to undertake basic research, monitoring and evaluation responsibilities
Fluency in English and Swahili (Oral and Written). Knowledge of local languages of target counties will be an added advantage
Ability to work under minimum supervision
Team player with experience working within geographically spread teams and in a multi-cultural setting
Willingness to travel frequently

October 25, 2024
Chief Executive Officer

Reporting to the Board of Directors,
CEO will be responsible for:

development and strengthening of capacity for resource mobilization,
overseeing full operations and implementation of hospice programs.
proposal writing to seek for funding,
submitting reports to the financiers,
handling Board matters,
networking with other organizations,

Qualifications, knowledge, skills and attributes

Bachelor’s degree in social sciences, Nursing, Palliative care, public health or related field with at least 8 years’ experience 5 of which must be at a management level in a medical facility, or a related NGO or Charitable Organization.
Excellent communication, leadership, writing and presentation skills
Strong team player and good interpersonal skills
Performance track record

October 25, 2024
Senior Internal Auditor Deputy Director, Human Resource Senior Procurement Officer

GRADE 13
MSU/ADM/AUD/06/18
Requirements

Master’s degree in Commerce, Business Administration, Accounting/ Finance or its equivalent from a recognized University.
Bachelor’s degree in Commerce, Business Administration, or Accounting/Finance from a recognized University.
CPA (K)/CIA/ACCA from a recognized institution.
A minimum of nine (9) years cumulative working experience in Audit, of which at least five (5) years should be at the level of Internal Auditor (Grade 12) or its equivalent position in a comparable Institution.
Registered member of ICPAK or an equivalent professional body and in good standing. CISA holders will have an added advantage.
Practical knowledge and competence in Information Technology-based audits.
Compliant with Chapter Six (6) of the Constitution of Kenya.

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October 25, 2024
Finance Manager

Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

Finance Manager Job Responsibilities
Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.

Compliance and Implementation of Policies and Procedures

Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.

Risk Management

Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

Qualifications

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 25, 2024
Finance Manager – Adeso Hq

Reporting To: Executive Director
Working With: Country Directors, HR, Programs and Operations Teams
Duration: One (1) Year, Renewable
Starting Date: Immediately
Position Summary
The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
Position Purpose

Financial Management.
Business Planning and Donor Management.
Compliance and Implementation of Policies and Procedures.
Risk Management.
Capacity Building.

SPECIFIC ROLES AND RESPONSIBILITIES

Financial Management

Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheet items on monthly basis.
Ensuring that employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
Ensuring that all payments are adequately supported by the relevant documents.
Conducting performance appraisals for the Finance Department staff with the view to building capacity;
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and program expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.
Compliance and Implementation of Policies and Procedures
Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Accounting, Finance or Business Administration.
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
A minimum of ten (10) years’ experience working in Non Profit sector.
Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
Experience in institutionalizing financial policies and procedures and internal control systems.
Strong attention to detail and a high level of organization.
Excellent communication skills both oral and written and the ability to work independently and as part of team.
Diplomacy, tact and negotiation skills.
Willingness to travel regularly to and within remote areas.
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
Strong management skills and strong competencies in people management, capacity building and coaching.
Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
Good knowledge of local and regional laws and statutory requirements.
Highly developed interpersonal skills and a proactive approach to issues.
Previous experience in similar position will be an added advantage.
Spoken and written Somali and Arabic will also be an added advantage.

October 25, 2024
Senior Lecturer Lecturers Professor Associate Professors Tutorial Fellows Senior Technician Technician Transport Officer Principal Medical Officer Senior Medical Officer Medical Officer Legal Officer Assistant Registrar (Council Affairs) Assistant Registrar (Timetabling) Front-Office Manager (Kisumu Hotel)

Terms of Service
The Terms for the advertised positions will be on Permanent and Pensionable terms with an exception of two non-teaching positions that are tenable for a contractual period of three (3) years
Positions

Media Studies/Mass Communication -One (1) Position – Msu/aca/sass/01/18
Agribusiness Management – One (1) Position- Msu/aca/safs/01/18
Virology – One (1) Position – MSU/ACA/ ESPUDEC /01/18
Actuarial Science – MSU/ACA/SASS/06/18
Microbiology – One (1) Position – MSU/ACA/ ESPUDEC /02/18
Clinical Chemistry – One (1) Position – MSU/ACA/ ESPUDEC /03/18
Hematology – One (1) Position – MSU/ACA/ ESPUDEC /04/18
Physiology – One (1) Position – MSU/ACA/ ESPUDEC /05/18
Histology & Cytology – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Epidemiology – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Health System Management – One (1) Position – MSU/ACA/ ESPUDEC /06/18
Health Records Information Management -One (1) Position-MSU/ACA/ESPUDEC/06/18

Area of Specialization;
Agribusiness Management
Requirements for Appointment of Academic Staff
Must have:

An earned PhD or equivalent degree qualification in the relevant field from an accredited and recognized university;
At least three (3) years of teaching experience at the university level as a Lecturer or six (6) years research /industry experience
A minimum of thirty-two (32) publication points as a Lecturer or equivalent, of which at least twenty-four (24) should be from refereed scholarly journals;
Supervised at least three (3) post-graduate students to completion as a Lecturer or equivalent;
Attended and presented papers at conferences/workshops/seminars;
Registered with the relevant professional body (where applicable).

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October 25, 2024
Electrical / Elecronics Engineer Marketing Officer, Retail Marketing Officer, Cargo Manager, Brand Advertising and Product Development Commercial Manager, Cargo General Manager, Operations and Safety

Employment Terms: Permanent and Pensionable
Reports to: Manager, Contracts & Airport Development
Job Responsibilities:

Prepares improvement and maintenance plans for Electrical, Electronics equipment and facilities to ensure continuous serviceability.
Oversees maintenance of all electrical and electronic equipment and facilities such as FIDS, Screening Machines , Airfield Lighting, CCTV, Public Address etc. to ensure continuous serviceability
Prepares designs, tender specifications and bills of quantities for maintenance works and capital projects.
Attends to airport stakeholders enquiries on electrical services needs in line with the set standards.
Attends to emergencies by providing technical advice to ensure timely response
Ensures good maintenance and improvement of KAA Quality Management System (QMS) and Safety Management Systems (SMS)

Minimum Qualifications

Relevant Bachelor’s degree
Registration with Engineers Board of Kenya (EBK) and membership of Institute of Engineers of Kenya ( IEK)
A Minimum of Eight (8) years relevant work experience with at least three (3) years Managerial/Supervisory experience

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October 25, 2024