Jobs Kenya

Company Founded: Founded in 1991

  • Sales Clerk

    Sales Clerk

    Job Description

    Reports to: Sales & Admin Manager
    Department: Administration
    Position Objective: Ensure Customer Satisfaction at all times.
    General Responsibilities / Duties

    Handling all customer queries, complaints and driving customer to satisfaction.
    Ensuring that there is prompt delivery of the orders to the customer premises as agreed.
    Liaise with quality and production managers for any query.
    Handlings counter sales for walk-in customers.
    Managing Cash Sales.
    Providing the solution to the customers packaging solution with available product range.
    Briefing customers on the products specification.
    Preparing daily sales Report and submit it to Reporting Manager.
    Coordinating with Accounts and Dispatch department for smoothing the sales.

  • Finance Intern – NEAR

    Finance Intern – NEAR

    Reporting To: Finance and Grants Manager – NEAR
    Working With: NEAR and Adeso Staff
    Duration: Three (3) Months
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    POSITION SUMMARY
    Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.
    POSITION PURPOSE
    The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.
    Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.
    Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.
    Allocation of expenses to the relevant programs and department.
    Tracking the employee advances on monthly basis and following up on the recovery process or management action.
    Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
    Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
    Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
    Supporting all Adeso program and non-program audits.Administrative Roles
    Filing statutory deductions in a timely manner with the relevant authorities.
    Ensuring systematic filing of all supporting documentation for the project.
    Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.

    SKILLS AND QUALIFICATIONS

    Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).
    CPA (II).
    Minimum of 1 year of relevant experience of accounting and/or book-keeping
    Basic knowledge of accounting systems
    Basic administrative skills.
    Computer skills – MS Word, Excel and Outlook;
    Effective communication skills – proficiency in written and spoken English and Swahili a must;
    A strong team-player and committed to diversity, equal opportunity and capacity building;
    Ability to work under pressure and meet tight deadlines;
    Ability to establish and maintain harmonious working relationships with co-workers;
    Ability to legally work in Kenya.
    Strong morals, honesty, transparency, and respect.
    Pro-activeness, creativity, assertiveness and analytical skills.

  • HR Assistant – Maternity Cover

    HR Assistant – Maternity Cover

    Line Manager: HR Coordinator
    Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
    Program/Duty Station: Nairobi, Kenya
    Duration: 4-5 Months
    Starting Date: 10th September, 2018
    POSITION SUMMARY
    Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Recruitment

    Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
    Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.
    Leading the creation of recruitment plans for open positions.
    Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
    Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
    Acting as liaison with advertising agencies.
    Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
    Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
    Performing in-person and telephone interviews with candidates.
    Communicating employer information/benefits during screening process.
    Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
    Documenting interview summaries and hiring decisions.
    Performing reference/background checks for successful candidates.
    Sending job offer emails and answer queries about compensation and benefits.
    Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
    Organizing the induction programs/schedules for new employees.
    Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.
    Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
    Monitoring and applying HR recruiting best practices.
    Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.
    Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

    Employee and Consultancy Contract Database Management

    Updating the employee and consultancy contract database on regular basis.
    Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

    Employee Leave Management

    Notifying staff of their accrued/usage of leave days.
    Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
    Updating the employee Leave Database on a regular basis.
    Filing employee Leave Request Forms in the appropriate physical files.
    Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

    Payments

    Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
    Updating the HR payments physical file on regular basis.

    Exit and Separation

    Notifying exiting staff of the Organization’s acceptance of resignation.
    Providing guidance on the exit and clearance process and documentation.
    Conducting interviews with employees during the exit process.
    Computing staff final dues for review and approval by the HR Manager.

     Records Management

    He/she will be the custodian of all personnel and consultancy physical files.
    Receiving, verifying and filing monthly employee time sheets.
    Updating time sheet trackers.
    Scanning and uploading documents to the available cloud platforms.
    Preparing HR files and other relevant documents for audits.

    Others

    Providing information and feedback on general HR queries from staff and external parties.
    Participating in employee performance management review meetings when necessary.
    Making new staff ID card requests from the vendor.
    Supporting and assisting in coordination of HR communication.
    Administrative tasks as instructed from time to time.

    Any other duties as may be assigned.

    SKILLS AND QUALIFICATIONS

    Diploma in HR, Business Management/Administration or equivalent;
    At least one (1) years’ experience in HR or administration, preferably with an INGO;
    Substantial knowledge of HR administrative procedures and systems;
    Familiarity with Kenya and South Sudan;
    Experience with employee-benefits administration;
    Computer skills – MS Word, Excel and Outlook;
    Effective communication skills – proficiency in written and spoken English and Swahili a must;
    A strong team-player and committed to diversity, equal opportunity and capacity building;
    Ability to work under pressure and meet tight deadlines;
    Ability to establish and maintain harmonious working relationships with co-workers;
    Ability to legally work in Kenya.

    Desirable

    Fluent spoken and written Somali language will be an added an advantage;
    Knowledge and experience of Somalia, South Sudan, US and UK labor laws;
    Experience administering employee benefits including medical insurance and pension;
    Experience working with remote teams in a multicultural environment;
    Ability to travel/valid passport.

  • Assistant Factory Officer

    Assistant Factory Officer

    Job Description
    Reports to: Sales & Administration Manager
    Department: Production
    Position Objective:
    Ensure smoothing running of the Plant
    General Responsibilities / Duties

    Overall In charge of supporting activities for the Plant and handling day to day administrative issues
    Responsible for entire supporting functions to run the production smoothly.
    Inventory planning for smooth production process. Shift change over screening and overseeing.
    Emergency Preparedness and response in liaison with Systems Coordinator.
    Correction and Corrective Action Plans i.e. equipment maintenance,Calibrations etc.
    Overseeing and Coordinating with Contractors.
    Documentation – Maintaining MIS & Record Keeping.
    man power planning in both shifts and manpower management.
    Co-ordination with external agencies related to services e.g Rentokil, fire tech.
    Compliance of schedule maintenance and maintain hygienic working conditions.
    Co-ordination with Internal Departments for Any Need.
    Risk analysis and assessment.
    Ensure all the legal statutory requirements are fully filled OSH, NEMA, Certificate and Medical check.
    Ensure timely and proper issuance of the PPE to the staff.
    Ensure lighting, weighing scales, conveyors, ladders and trolleys are in good working conditions.
    Control over housekeeping, cleaning and maintenance of the plant at all times
    Compliance of legal requirement.
    Compliance to ISO 9001, ISO 14000 & ISO 22000 and All other Procedures.

  • Office Administrative Assistant Driver Cook Accounts Clerk

    Office Administrative Assistant Driver Cook Accounts Clerk

    Job Description 
    Applicants should be in possession of:

    Minimum KCSE D+ and above 
    Office Management III
    Business English III or Communication Skills II
    Secretarial Duties II
    Office Practice/Office Procedures II
    Commerce II
    Shorthand I
    ICT Competence
    Typing/CDP

    Responsibilities 

    Attending to visitors
    Handling mail and writing simple routine correspondences
    Filling and ensuring safety of files and documents
    Performing any other duties as may be assigned by the Principal.

    Applications should be accompanied by a detailed curriculum vitae, copies of relevant academic and professional certificates, National Identity Card or passport, testimonials.
    Applicants should:

    Be 23-45 years of age
    Be Kenyan Citizens 
    Have 3 years working experience
    Be persons of integrity
    Have good communication skills.

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  • Consultancy – Leadership, Governance and Ethics Training

    Consultancy – Leadership, Governance and Ethics Training

    TERMS OF REFERENCE: LEADERSHIP, GOVERNANCE AND ETHICS TRAINING
    Organization: Adeso – African Development Solutions, www.adesoafrica.org
    Project: DEPP – Disasters and Emergencies Preparedness Program
    Position Type: Short-term Consultancy
    Study/Assessment Topic: Leadership, Governance and Ethics Training
    Position Location: Nairobi with travel to Garissa and Marsabit
    Duration: The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
    Reporting To: Project Manager – DEPP
    Working With: The Innovations Lead
    Starting Date: Immediately
    Application Deadline: 12th August, 2018
    PROJECT SUMMARY
    Adeso is leading in the implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
    The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.
    BACKGROUND FOR CONSULTANCY
    In order to inculcate leadership, management, ethics and governance skills in Innovators, there needs to be a lean progress of capacity building to help realize their objectives. These unique skill are required to enhance the capacity of the innovators to understand the dynamics of their surroundings to engage with community, donors and Mentors in a structured and objective manner.
    Creating a strong organizational culture can improve innovators engagement, increase productivity, and enhance financial performance. Particularly this development should increase efficiencies in processes, resulting in increased capacity to adopt new technologies and methods.
    Objectives of the Consultancy

    To design basic leadership and ethics code and manual for the innovators.
    To provided one on one training and capacity development in the areas of leadership, governance and ethics.
    To inculcate culture of good leadership and governance to the innovators.

    METHODOLOGY
    Leadership, governance and ethics training will ensure that innovators understands the goals and expectation of ADESO as organization and their innovation process. This training will be provided through module based training, and presentations. Adult training methodologies will have to be employed to improve innovators understanding. Methodologies of delivery should ensure knowledge and skill building techniques are employed that allows the successful building and management of innovation ethics framework.
    SCOPE OF WORK
    The training will be undertaken in phases within the counties of Nairobi, Garissa and Marsabit on different occasions. This will be an incremental training that basically is meant to provide and build capacity of community innovators in leadership, governance and ethics.
    CONSULTANCY PERIOD
    The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
    DELIVERABLES

    Leadership and Ethics code and manual for the innovators
    Training Manual for Leadership, Governance and Ethics;
    Training report demonstrating a participatory training approach and a list of post training actions for improving and understanding leadership, governance and ethics.

    QUALIFICATIONS

    Masters’ Degree (or equivalent degree/experience) in Business Administration/Management, Leadership and Governance, Public Administration, Economics, or a related field is mandatory.
    Minimum 7 years of experience in Leadership and Ethics development and training.
    Experience in provision of policy advice and technical assistance in Leadership, Governance and Ethics training.
    Experience in Facilitation/training skills especially in adult learning methodologies;
    Knowledge and experience of community engagement;
    Demonstrated excellent training delivery analytical, writing and editing skills;
    Prior working experience with communities in Northern Kenya is desirable.
    Excellent written and spoken English and Swahili skills. Good presentation and communication skills.

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.

  • Human Resource Manager

    Human Resource Manager

    Employment Terms: Permanent
    Reports to: General Manager, Human Resource Development
    Responsibilities:

    Implements HR policies, strategies, procedures and standards to ensure compliance with HR Strategy and Corporate Human Resource Planning and Recruitment.
    Develops and analyses corporate manpower plans and supports line managers in forecasting manpower requirements through manpower demands and supply forecast plans that meet human resource requirements and ensures head count compliance.
    Implements Human Resource Plans to bridge staffing gaps and deal with surplus capacity through co-ordination of recruitment, selection and placement of staff as per the approved organizational structure.
    Evaluates manpower proposals and requirements from Functions and Stations and recommends appropriate manpower levels.
    Carries out organizational staff surveys, job analysis and work studies to optimize prevailing manpower levels.
    Reviews work methods/ processes and redesigns jobs to enhance efficiency and productivity while advising line Functions on queries related to manpower planning, job grading and organization of functions.
    Reviews Corporate Organization structures and Functional set ups to ensure they effectively respond to new business needs.
    Ensures accurate employee information in Human Resource Information System (HRIS) for efficiency and effectiveness of HR decisions and service delivery.
    Supports line managers in the development and review of Job Descriptions to create clarity for efficient and effective job performance and improvements
    Ensures accurate implementation of the staff benefit schemes for accuracy of payments.
    Ensures good maintenance and improvement of KAA Quality Management System (QMS) and Safety Management Systems (SMS

    Job Qualifications

    Relevant Bachelor’s degree
    Master’s level Qualification is desirable
    Relevant professional Qualifications
    Membership with relevant professional body at professional level qualification
    Valid professional Practicing license
    Minimum Eight (8) years relevant work experience with at least three (3) years Managerial experience

  • DSW Feasibility Study Consultant

    DSW Feasibility Study Consultant

    Background
    A young adolescent (YA) is a person aged between 10 and 14 years who is in the process of developing from a child into an adult. The YAs are in a period of dramatic intellectual, physical, psychological and social transformation. This group represents a unique sub-group of adolescents undergoing rapid physical, cognitive and emotional changes related to puberty.
    During this period, YAs develop a greater awareness of their social sphere, increase their ability to think logically and concretely, feel greater self-consciousness, and tend to depend less on parents and more on friends. It is also at this age that many YAs first engage in sexual activity. Sexual and reproductive health and rights (SRHR) information and services are therefore crucial for young adolescents.
    Many YAs lack knowledge about the physical changes happening in their bodies and need reassurance and support to deal with them. However, their parents/guardians and other adults are usually unprepared to deal with such changes. In most African societies, topics on sexuality are considered a taboo and parents lack the skills or time to communicate effectively about them with their YAs.
    In schools, teachers who should provide SRHR education are constrained in terms of skills and time, and typically focus on those subjects that are examinable. Consequently, YAs often do not have adequate support from their social surroundings or appropriate information, access to youth-friendly health services, protection, and decision-making power or the life skills needed to handle SRHR issues
    DSW intends to implement a sexual reproductive health and rights (SRHR) project for young adolescents aged 10-14 years in Kilifi and West pokot Counties, in Kenya with funding to apply from German Federal Ministry for Economic Cooperation and Development (BMZ).
    The project objectives are to increase SRHR knowledge, skills and access to services among young adolescents and to create a supportive school and community environment for young adolescents SRHR.
    This is a scale up of an initiative that started in 2009 in Uganda in collaboration with Bayer healthcare in districts of Masindi, Tororo, and Wakiso 10 selected schools. In 2013 the project concept was contextualised and implemented in Kilifi county, Kenya where it started with 9 schools and later up scaled to reach 29 primary schools between 2016-2018. The scale up will provide an opportunity to share the lessons learnt and best practices in the new county as well as expanding to other sub counties in Kilifi County.
    As part of the proposal development process, BMZ requires a study on the feasibility of the proposed intervention design. The study will provide DSW with an independent assessment of the project prerequisites, problems, opportunities, priorities and risks for the project proposal development thereby enhancing project effectiveness, efficiency and sustainability from the start.
    The consultant will provide detailed modification recommendations to the consortia. The detailed terms of reference are laid out in this document.
    Study Objectives
    The objective of the study is outlined as below;

    An assessment of the proposed intervention design, contextual appropriateness, proposed timeline and budgetary cost and provide a qualified opinion on its feasibility.
    An assessment of the relevance of the proposed initiative and its activities to address the problems identified in the target groups and target sectors;
    An assessment of the proposed logical framework including outcomes, outputs and respective indicators and assumptions, risks and risk mitigation strategies;
    A detailed analysis of the potential sustainability of the program results and impacts;
    An assessment of the synergies and complementarities of the program, including between programmatic areas (sectors) and program stakeholders;
    An assessment of the feasibility of the financing proposal in relation to the program activities;
    An assessment of policy (including legal), institutional and operational constraints to the program.
    An assessment of the program organisation and any phasing of activities considered necessary, including considerations around the institutional structure required for program implementation.
    An assessment of the current young adolescent programme with the view of identifying best practices and lessons learnt that can be up scaled.
    An assessment of the programme structures put in place at the community and school level in relation to the overall success of the intervention.
    Assessment of the proposed intervention design and its inclusion of gender sensitive approaches.
    Recommendations for any further actions (including program modifications)

    Scope
    The consultant is expected to have face to face interviews with the project stakeholders which include but not limited to ministry of education officials, school heads, school management boards, community leaders, youth mentors, health service providers, county officials, religious leaders and other partners working with young adolescents among others.
    Geographical scope: The project will be implemented in Kilifi county and West Pokot Counties
    Tasks and deliverables
    The feasibility study will be guided by the “Guidance note on procedures for feasibility studies” by Bengo. Detailed research questions listed in the guidance document will be incorporated in the research design, particularly in relation to context and problem analyses, local partners, target groups and stakeholder’s analysis.
    Further, the consultant will integrate research questions around relevance, effectiveness, efficiency, significance and sustainability in line with the guidelines.  On this basis, the consultant will provide detailed recommendations for modification of the program concept.
    The consultant is expected to review the project design documents, have discussions with relevant DSW staff involved in the design, review relevant literature, have discussions with other stakeholders and partners.
    The consultant will propose and develop the methodology to be used for review and this will be discussed and agreed on with DSW staff. In addition, they will be expected to brief the staff involved in the proposed design on their findings and present the report in line with the Bengo guidelines. DSW will arrange for the site visits and meetings will partners, including logistics.
    Supporting documents
    DSW will provide supporting documents related to the program design which will include;

    Program Logical framework and previous narrative reports from 2013-2018
    Young adolescents program baseline and Evaluation reports for Kilifi

    Skills and Experience
    The consultant is expected to have the following skills and experience

    Proven experience of conducting feasibility studies
    Theoretical and practical knowledge of qualitative and quantitative data collection methods
    Experience of developing logical frameworks and defining SMART indicators
    Knowledge of sexual and reproductive health and rights, youth empowerment, gender sensitive programming, WASH, and related sectors, notably in Kenya, desired
    Very good written and verbal communication skills in English

    Work plan and submission
    The assignment is expected to start by 13th August 2018, the first draft report findings to be shared and discussed with staff by 12th September 2018 and the final report submitted by 28th September 2018.
    Your application should include the following:

    A detailed resume highlighting the work that the Consultant has undertaken, which is relevant to this assignment;
    Minimum of two (2) samples of reports developed by the Consultant addressing similar issues;
    A detailed work plan and timeframe which must be costed (in the local currency) at each stage;
    A brief outline of the methodology the Consultant will use to guide the process; explaining in detail the methodology and tools to be used in carrying out the assignment.

  • Manager, Human Resource Services Manager, Procurement & Logistics, Moi International Airport (Mia) Airport Manager, Moi International Airport (Mia) Manager, Customer Service, Jomo Kenyatta International Airport (Jkia) General Manager, Projects & Engineering Services

    Manager, Human Resource Services Manager, Procurement & Logistics, Moi International Airport (Mia) Airport Manager, Moi International Airport (Mia) Manager, Customer Service, Jomo Kenyatta International Airport (Jkia) General Manager, Projects & Engineering Services

    GRADE S7 REF: HRD/MHRS/JULY 2018

    Job Purpose
    The job holder is responsible for coordinating human resource planning and recruitment activities to ensure optimal staff availability in the Authority.
    Employment Terms: Permanent
    Reports to: General Manager, Human Resource Development
    Key Duties and Responsibilities:

    Implements HR policies, strategies, procedures and standards to ensure compliance with HR Strategy and Corporate Human Resource Planning and Recruitment.
    Develops and analyses corporate manpower plans and supports line managers in forecasting manpower requirements through manpower demands and supply forecast plans that meet human resource requirements and ensures head count compliance.
    Implements Human Resource Plans to bridge staffing gaps and deal with surplus capacity through co-ordination of recruitment, selection and placement of staff as per the approved organizational structure.
    Evaluates manpower proposals and requirements from Functions and Stations and recommends appropriate manpower levels.
    Carries out organizational staff surveys, job analysis and work studies to optimize prevailing manpower levels.
    Reviews work methods/ processes and redesigns jobs to enhance efficiency and productivity while advising line Functions on queries related to manpower planning, job grading and organization of functions.
    Reviews Corporate Organization structures and Functional set ups to ensure they effectively respond to new business needs.
    Ensures accurate employee information in Human Resource Information System (HRIS) for efficiency and effectiveness of HR decisions and service delivery.
    Supports line managers in the development and review of Job Descriptions to create clarity for efficient and effective job performance and improvements
    Ensures accurate implementation of the staff benefit schemes for accuracy of payments.
    Ensures good maintenance and improvement of KAA Quality Management System (QMS) and Safety Management Systems (SMS

    Minimum Qualifications, Knowledge, Skills and Experience required for this position

    Relevant Bachelor’s degree
    Master’s level Qualification is desirable
    Relevant professional Qualifications
    Membership with relevant professional body at professional level qualification
    Valid professional Practicing license
    Minimum Eight (8) years relevant work experience with at least three (3) years Managerial experience

    Application Criteria
    Kenya Airports Authority (KAA) believes that the advancement and success of any organization is primarily due to the strength, quality and efficiency of its Human Resource. The Authority believes in having an engaged, highly motivated and results-oriented workforce in delivering sustainable corporate performance.

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  • Logistics Assistant – DEPP Lab

    Logistics Assistant – DEPP Lab

    Project: DEPP – Disasters and Emergencies Preparedness Program
    Reporting To: Logistics Assistant – DEPP Lab
    Working With: Project Director with Technical Guidance from the Operations Manager
    Duration: Seven (7) Months
    Starting Date: Immediately
    MASTERCARD INTERNATIONAL
    MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
    The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
    The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
    They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation.
    Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
    The AIM consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
    DEPP LAB PROJECT
    The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
    The Consortium will undertake activities to meet the objective by utilizing the Consortium member’s in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
    The consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
    POSITION SUMMARY
    The purpose of the position is to provide logistical support to project activities at Nairobi office while supporting the DEPP Lab field offices in Marsabit and Garissa; with adherence to Adeso policies and procedures.
    S/he will be a full-time member of the Adeso team and will play a crucial role in assisting with the management of logistics activities for the DEPP project under the supervision of the Project Director and technical guidance of the Operations Manager.
    POSITION PURPOSE
    The Logistics Assistant will be responsible for ensuring quality in DEPP Lab’s logistics activities at Nairobi and the field offices in Garissa and Marsabit.
    S/he will also ensure that the logistics function is delivered timely, cost-effectively and with high quality and appropriate standards; and support field teams in achieving and maintaining minimum standards in logistics activities.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Procurement

    Ensuring that project procurement is conducted in line with Adeso policies and that procurement tracking is current and updated on weekly basis.
    Supporting field offices in ensuring that quality and reliable goods/services are purchased while maintaining records of project purchases.
    Assisting the Project Director and Operations Manager in maintaining and updating files with information relating to procurement undertaken and ensuring that they are consistent with Adeso policies.
    Ensuring timely and accurate reporting of logistics activities to the Project Director and Operations Manager.
    Ensuring timely delivery of program supplies to field sites in line with project implementation.
    Assisting in development, monitoring and review of procurement plans.
    Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
    Adhering to Adeso procurement policies and specific donor procurement regulations.
    Transport and Travel
    Managing and coordinating vehicles and drivers used by the team and ensuring that drivers and vehicles are appropriately allocated.
    Hiring additional vehicles when necessary through an effective value-for-money process based on movement plans.
    Compile the monthly vehicle mileage, fuel consumption and maintenance reports.
    Receive log sheets on monthly basis and ensure that the drivers fill in the log sheets accurately on a daily basis.
    Arranging for road transportation of passengers or cargo when necessary.
    Frequently inspecting and ensuring that vehicles are periodically scheduled for maintenance and service.

    Warehousing/Assets

    Ensuring that all Adeso assets and equipment used in the field are properly assessed and documented (including physical location, users and condition) to contribute to an updated country program asset register.
    As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
    Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
    In accordance with Adeso Asset policy, ensure all items received and issued are tracked and properly recorded in both HQ and field offices.
    Plan and conduct the asset verification on a quarterly basis and update the register and report any variance.
    Communication/IT
    Ensuring logistics support in the event of emergencies and that all necessary advance measures have been taken and communicated to staff.
    In coordination with ICT Department, be responsible for ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
    Managing the contracts with the internet service provider and tracking performance and end-date.
    Ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report defects and maintenance needs to ICT.
    Providing basic IT support/networking support when necessary.
    Liaising with other NGOs and UN agencies on logistics issues.

    Equipment Maintenance

    Ensuring that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
    Ensuring that proper tracking of equipment out for maintenance is followed.
    Providing technical supervision to drivers on matters related to safety and security.
    Security
    Acting as the security focal point for Kenya field offices;
    Remotely monitor Adeso Kenya operational areas and providing all staff with regular security briefings especially before travel.
    Conducting regular security and risk assessments for all Adeso Kenya operational areas.
    Supervising security guards’ performance in the field offices.
    Ensuring that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary.
    Liaising with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in all Kenya operations area.

    Other Roles

    Ensuring that office running bills are paid on time.
    Regularly conducting field visits to assess if the field sites are complying with procurement, safety and security regulations.
    Providing regular orientation and advice to new staff and visitors.
    Any other duties as may be assigned by the Project Director and Operations Manager.

    QUALIFICATIONS & EXPERIENCE

    Diploma in Procurement/Supply Chain Management or its equivalent in a relevant field.
    Minimum three (3) years’ experience in similar role (NGO experience preferred).
    Knowledge of donor regulations including EU and USAID will be an added advantage.
    Ability to support personnel and cargo transport, fleet management.
    Excellent planning, coordination, and reporting skills, with the ability to properly organise priorities.
    Experience in setting up offices and close out of projects.
    Excellent IT skills; MS Word, MS Excel and email are a must.
    Technical IT skills, such as networking and problem solving are advantage.

    COMPETENCIES

    Honesty and transparency.
    Excellent people management skills and good communication skills.
    Ability to work effectively in multicultural environment
    Proven ability to work in a team setting.
    Highly organized and self-motivated.
    Ability to work under high pressure and prioritize tasks.
    High standard of written and spoken English.