Jobs Kenya

Company Founded: Founded in 1988

  • Regional Officer, Internal Audit

    Regional Officer, Internal Audit

    Job DescriptionLocation: Nairobi, Kenya *locals only, no relocation or IA packages Reports To: Sr. Director, Internal Audit and Risk ManagementJob SummaryThe Elizabeth Glaser Pediatric AIDS foundation (EGPAF) is seeking an Associate Officer, Internal Audit for our Internal Audit department. This role provides support to the Internal Audit function in fulfilling its mandate of providing an assurance and consulting service to the Foundation to ultimately help the Foundation achieve its goal of effective risk management, control, and governance processes in support of its mission.Job Responsibilities
     

    Performs financial, operational, and compliance audits in accordance with The Foundation’s internal audit program

    Plan and oversee audits of projects and country offices to assess controls, operational efficiencies and compliance with all internal policies, procedures and funder rules and regulations
    Document results of audit testing, review audit work performed by other junior staff for completion and accuracy
    Conduct audit kick offs and exit conferences to discuss audit observations
    Develop recommendations and draft audit reports based on audit testing
    Reports internal audit findings to appropriate management based on the results of regularly scheduled audits, non-scheduled audits, and at any time when issues need to be addressed by management
    Conducts follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits
    May assist with investigations of irregularities discovered by internal and external auditor reviews

    Assists with the development and completion of audit plans, including memos, letters, and reports that reflect audit activities and findings
    Coordinate and facilitate document and meeting requests in support of audit-related activities

    Required Qualifications

    Minimum 4+ years of relevant experience of financial analysis in an internal audit role
    Bachelor’s Degree in Accounting, Business Administration, Finance, or related field
    CIA or CPA preferred
    Audit knowledge and skills in finance/accounting and information system operations
    Experience in a non-profit/business environment in the developing world or familiarity with the non-profit sector is strongly preferred
    Ability to travel 25-35%

    Knowledge, Skills And Abilities

    Proficiency in MS Office suite.
    Knowledge of US Government assistance regulations and 2CFR 200
    Strong analytical skills, problem-solving skills, and attention to detail
    Excellent English language writing and oral communication skills
    Ability to multi-task, prioritize and handle competing deadlines
    Knowledge of Federal Acquisition Regulations (FAR) is desirable
    French and/or Portuguese language skills a plus

    Competencies The Ideal Candidate Will Either Be Proficient Or Advanced In The Following Set Of Competencies, Specific To This Position’s Level Of OfficerThe Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results.

    Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.
    Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
    Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.

    The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

  • Junior Mechanical Coordinator

    Junior Mechanical Coordinator

    Responsibilities

    Function as technical coordinator on engineering projects
    Function as an Inspector on Engineering projects and report findings to Technical Manager daily.
    Professional Engineering knowledge to interpret, implement, coordinate construction documents, layout, drawings, technical specifications.
    Professional knowledge of local safety laws and regulations as well as International standards.
    Professional Engineers knowledge to assess and comment and approve others work performed under direct supervisions.
    Review development plants for compliance to engineering standards, policies, or details and ensure full coordination between all associated trades.
    Perform Engineering supervision duties surrounding the following; design documents, building sub-divisions, interiors and finishes.
    Coordinate the activities of the design and construction supervision teams as and when required during documents and coordinates with design team when necessary.
    Review and comment on contractor presented documentations and/or proposed changes to design documents and coordinate with design team when necessary.
    Review and comment on contractor presented project closeout documentation
    Implement QA/QC procedure as applicable and approved at the project.
    Prepare and issue technical reports as required as well clear daily records and diary entries
    Able to coordinate and monitor architectural and interiors work related to the project. This includes coordinating and dealing with both, the Site Supervision team as well as the Contractor, Sub Contractors and other appropriate specialists

    Qualifications

    Bachelor’s Degree in Mechanical Engineering from a recognized university
    Minimum of 2-5 years’ experience in related field work.
    Must be a valid member of the Institution of Engineers of Kenya
    Must be a registered engineer with Engineers Board of Kenya

  • Executive Administration Officer

    Executive Administration Officer

    The Executive Administration Officer provides efficient administrative support to the Country Director and the Senior Management Team (SMT) . S/he enhances effectiveness and efficiency of the team by providing information management support and enhancing coordination of the CD’s office and the Country Program.
    Job Responsibilities

    Efficient Management of the Country Director’s calendar and scheduling appointments
    Management of the work flow for the Country Director’s office, maintaining and following up on action plans and general office correspondences.
    Coordinate meetings to include setting the agenda, venue, minutes and managing deliverables from relevant team members; closely and regularly collaborates and communicates with SMT members
    Oversee Country Director’s travel, including planning, management of logistics schedule, preparation, and follow-up with key principals involved.
    Country Program Support ensuring follow through of actions agreed upon during SMT and other strategic meetings.
    Working closely with the Project Managers collate monthly management report and submit to the Country Director and HQ office.
    Working closely with Country Communication and Advocacy Manager prepare draft speeches, talking points and presentations for the Country Director as needed
    Support planning of strategic events such as breakfast stakeholder meetings, conferences, staff meetings among others
    Coordination of in country donor reporting timeliness with relevant managers and HQ focal person (Country Officer).
    Liaise closely with the other staff in facilitating operations and effectiveness of the Country Director’s office
    Support Global Leadership Team in country itinerary logistics.
    Manage the consultancy documentation and approval of training contracts by the Country Director
    Maintain an updated database of key stakeholders/ partners relevant to the Foundation Mission
    Maintenance of the filing/archiving system ensuring safekeeping of confidential materials.
    Other duties as assigned

    Job Specifications

    A Bachelor’s Degree in Business Management, Communication, Social Sciences or other relevant qualification
    Advanced degree in Project Management, Communication, MPH will be an added advantage
    At least 3 Years’ experience in NGO/INGO preferably in the Development/ Corporate sector
    Demonstrated, excellent communication and report writing skills
    Highly self-motivated, self-directed and quick to respond to rapidly changing demands.
    Highly organized with excellent attention to detail and follow-through while managing multiple tasks.
    Strong team player with good people skills.
    Proficient Computer skills (Ms Word, Ms Excel, Ms Power Point).

    Competencies
    The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor:

    Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
    Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
    Resilience – Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks.
    Time Management – Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.

  • General Manager – East Africa

    General Manager – East Africa

    The Almar Container Group has offices in Mombasa and Nairobi and specialises in the sale and rental of all types of shipping containers and modular accommodation units.
    We are looking for a hands on general manager based in Nairobi Kenya.
    The ideal candidate would have the following skills:

    +- 10 years senior management experience
    Practical and hands on approach
    Technical background
    Strong people and relationship management skills

    The role would require the oversight of a manufacturing facility based in Karen and a container depot in Syokimau.

  • Sales Support Specialist- Nairobi, Kenya

    Sales Support Specialist- Nairobi, Kenya

    Job description

    As a Sales Support Specialist, you will be part of the Power Grids Division and Grid Integration Business Units (BU) based in Nairobi, Kenya. ABB is World’s No.1 in Power Products Business and the product manufactured becomes the key components to transmit and distribute electricity. The division incorporates ABB’s manufacturing network for Transformers, Switchgear, Circuit Breakers, Cables and associated equipment. It also offers all the services needed to ensure products’ performance and extend their lifespan.TasksAs a Sales Support Specialist, you will be responsible to support the Sales organization and customers throughout the proposal process by preparing technical descriptions of the applied products and technology, determining costs, preparing final documentation, and serving as a key technical resource in the assigned area.Your tasks as a Sales Support Specialist will include the following

    Sales support Support the local Sales organization or customers in determining the most technically appropriate and cost effective solutions and in the preparation of demanding offers. Provide technical support during the technical meeting, product presentations and negotiations and offers product or solution or service related training
    Offer preparation Prepare or support preparation of technical or commercial offers based on customer specification requirements, local business unit or feeder factory indications and Sales organization directives. Participate in the kick off meeting organized by the project team
    Cost definition Define cost for the proposed solution and communicate to sales organization
    Risk review Provide information to the risk review process in accordance with ABB policy and sometimes participates in the risk review assessment
    Competitive analysis Analyse customer needs and competitor offers through general market information and information provided by the Sales organization
    Lost proposals Perform lost proposal analysis, identify potential cause, and recommend future actions in cooperation with sales or local business unit to obtain better future results

    Requirements

    Should have a university degree in Electrical engineering.
    Minimum 2 years of experience electrical engineering and similar kind of work.
    Should be go getter, well spoken, proficient in English.

  • Communications NGO Internship

    Communications NGO Internship

    Responsibilities

    Document program activities through photos and videos.
    Writing and editing success stories.
    Event planning and execution support.
    Knowledge management support.
    Media monitoring.
    Administrative tasks as and when they arise.

    Qualifications

    Graduates should submit degree certificate in communications, mass communications or related field from a recognized institution of learning.
    Ongoing undergraduate students should submit certified transcripts and letter of attachment from their institution of learning.
    Experience in operating professional cameras is a must.
    Passionate about HIV/AIDS and TB issues and has interest in humanitarian work.
    Skills in writing articles.
    Strong interpersonal skills and team player.

  • Field Accountant

    Field Accountant

    Provide administrative functions to ensuring EGPAF’s finance procedures and policies are adhered to. Implement internal controls as required to confirm to donor rules and regulations. The Field Accountant shall work towards ensuring internal and external deadlines are met. The incumbent shall also collaborate with program teams to ensure proper documentations are being used for all proposed payments. Prepare reports as required by the country office and timely share them. Key deliverables of this role being processing payments, entering the same in the finance system.
    Job Responsibilities

    Accounts Payables

    Timely processing of staff advances for travel and activities;
    Timely processing of activities participant’s mobile payments;
    Processing of supplier invoices within agreed timelines;
    Receiving of supplier invoices in Verian;
    Reconciliation of supplier statements;
    Ensures that all hard copy vouchers are duly authorized before payment and filing;
    Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies.

    Accounts Receivables

    Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors;
    Follows up to ensure all staff liquidate advances within required timelines;
    Accurately posts the advances liquidating expenses to QuickBooks.

    Cash/Bank Management

    Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors;
    Accurately posts the advances liquidating expenses to QuickBooks;
    Building the capacity of petty cash custodian and conducting petty cash counts;
    Prepares bank reconciliations.

    Statutory Requirements

    Ensure all statutory remittances are paid on time, and that accurate amounts are paid
    Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

    Monthly Reporting activities

    Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions;
    Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month reports;
    Ensure all vouchers are scanned (on a monthly basis) and shared with Nairobi for submission to HQ;
    Handles all queries related to financial transactions processed.

     
    Other Responsibilities

    Support the Audit/Compliance Review Exercises;
    In liaison with HR, orientation of new staff on finance policies and procedures;
    Any other work related duties as may be assigned.

    Required Qualifications

    Minimum Degree in related Business Field and CPA II or equivalent
    Experience working in a donor funded project will be an advantage
    Excellent communication skills
    Well-developed interpersonal skills
    Strong work ethic and ability and willingness to work long hours
    Able to work in team settings and willingness to learn
    Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
    IT Savvy, including accounting soft wares
    Willingness to travel

  • Store Keeper

    Store Keeper

    If you have creative flair and understand how engaging multimedia content can be used in marketing, then a career as a social media manager in Trident Plumbers Limited may be for you
    Your overall purpose as a Store Keeper will be responsible for receiving and issuing of raw materials, maintenance of records related to receipts and issue, reconciliation of stocks and control of theft and pilferage in order to ensure safety, security and accountability of goods and compliance with procedures.
    Responsibilities
    As a Store Keeper, you’ll need to:

    Maintain receipts, records, and withdrawals of the stockroom
    Receive, unload, and shelve supplies
    Perform other stock-related duties, including returning, packing, pricing, and labeling supplies
    Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
    Rotate stock and coordinate the disposal of surpluses
    Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
    Coordinate the handling of freight, the movement of equipment, and necessary minor repairs

    Qualifications

    Minimum Diploma in Purchasing and Supplies
    2 years’ experience in the same capacity

  • Procurement Officer – (Only for Kenyan Nationals)

    Procurement Officer – (Only for Kenyan Nationals)

    Job Summary
    An officer at this level will report to the Finance and Administration Director and responsibilities will entail:-

    Developing and coordinating the preparation of annual procurement and disposal plans and their implementation.
    Carrying out timely procurement of goods and services for the Centre
    Preparing contract documents for goods and services in line with ACTS procurement policies
    Custodian of all contract documents
    Providing secretariat to committees incidental to procurement of goods and services and disposal of assets
    Maintain an updated asset register as per ACTS asset management policies and procedures
    Providing professional advice on procurement of goods and services and disposal of assets
    Reviewing procurement needs of the Centre
    Ensuring that annual prequalification of suppliers for regular goods and services is carried out on timely basis to ensure seamless provision of quality services to the center.
    Facilitating regular evaluation of prequalified suppliers

    Requirements
    Minimum qualifications and experience

    Bachelor’s degree in Business Administration (Supplies Management Option) or any other related field.
    Master’s degree in Supply Chain Management (added advantage) or professional qualification and affiliation.
    Computer skills in procurement applications; and
    Active member of KISM
    Minimum three (3) years’ experience in Supply chain management.
    At least 3 years’ experience in a Management position.

  • Research Intern

    Research Intern

    Nature of Assignment: Climate change negotiations and IPCC
    Duration: 6 months starting April 1, 2019, with potential for extension.
    Remuneration: Negotiable
    Objectives
    The objective of the assignment is to strengthen AGNES’s technical capacity and provide all the necessary support to AGNES activities through provision of high quality services.
    Duties
    Under the overall guidance of the Team Leader, AGNES, the Intern is expected to:

    Provide technical and administrative support in organizing and implementation of AGNES activities, in particular: i) support to AGN in the climate change negotiations; ii) support to African countries to develop mid century long term low carbon climate resilient development strategies; iii) development and updating of nationally determined contributions (NDCs); iv) IPCC work; and v) Readiness to access climate finance among others;
    Carry out desk research and expert consultations on identified themes (including agriculture, food and water security, gender and climate change etc) in support of AGNES’s technical support in forging a common African position in the climate change negotiations;
    Support coordination of the Research Platform on Assessing Global Adaptation Progress (GAP);
    Review and synthesize documents for use by various target groups including AGNES, the AGN and policy makers;
    Support the development and dissemination of knowledge products;
    Work with African scientists to increase their participation in IPCC related activities;
    Put in place online workspace with relevant documents for AGNES team, including organization of meetings, workshops, seminars, webinars and other similar activities;
    Prepare meeting reports, meeting minutes, circulate summaries and follow up on action points;
    Develop and maintain a database of African experts based on the area of expertise, region and institutional affiliation;
    Assist with coordinating and establishing communication with francophone networks;
    Assist in resource mobilization to support AGNES activities and strengthen partnerships with governments, AU/NEPAD, AMCEN, UNECA-ACPC, AfDB, FAO, UNFCCC, the World Bank, IDRC, GIZ, regional economic communities (RECs) and other development partners;
    Be available to participate in or otherwise support national, regional and international meetings as needed including AGNES preparatory and Strategy meetings, SBs sessions, COP, IPCC and others; and
    Carry out any other relevant tasks as assigned by and agreed with the Team Leader and to support the AGN.

    Requirements and Qualifications
    Education
    Currently enrolled in or a recent graduate of a Master’s/Ph.D Programme in environment and natural resources, agriculture, economics, law, business administration and social sciences or a related discipline.
    Skills

    Knowledge of international climate change negotiations;
    Proficiency in using standard software programmes: MS Word, Excel, Powerpoint, Outlook, and Access;
    Strong research and analytical skills;
    Excellent writing and presentation skills;
    Well-developed verbal communication and interpersonal skills, including demonstrated ability to communicate with people from a variety of cultural backgrounds;
    Ability to work effectively in a team environment and to take initiative;
    Experience in updating and maintaining websites is an advantage;
    Good understanding and experience in operations of international organizations is an advantage;
    Experience in interacting with different stakeholders, including governments, intergovernmental organizations, civil society organizations and private sector is an advantage; and
    Fluency in English is essential; knowledge of another United Nations language, in particular French and Portuguese is an advantage.