Company Founded: Founded in 1985

Deputy Executive Director and Head of Programmes

Details:
FIDA/DED/05/2018
Reports to the Executive Director
Duties and Responsibilities:

Under the guidance of Executive Director, manage and ensure the formulation and successful implementation of FIDA Kenya programmes.
Provide leadership, motivation, mentorship and productivity within the programs.
Contribute to the development of programs and appropriate work plans and activities to be implemented.
Providing technical support to programs and project officers in managing grants portfolio, analysis and information.
Assist in developing and periodically reviewing resource mobilization strategies.
Review and submitted funding concepts and proposals from the Finance department in consultation with the Executive Director.
Ensure the development of quality proposals and submission of donor reports.
Representing FIDA Kenya in external donors’ forums and partner activities.
Coordinate the running of the three offices in Nairobi, Mombasa and Kisumu.
Assist the Executive Director to build and sustain effective partnerships with government, like minded organizations and other civil societies.
Assist the Executive Director in enhancing FIDA Kenya’s visibility.

Qualifications, Skills and Experience:

Advocate of the High Court of Kenya with a current practicing certificate and over 7 years’ post admission experience, 3 of which should be in senior management. A Masters qualification will be an added advantage.
Knowledge of program planning, designing, monitoring & evaluation and financial management skills.
Knowledge and experience in Human Rights, Gender & Women’s Rights Issues.
Experience in litigation.
Proven management capabilities with experience in a busy office.
Results oriented, creative and innovative.
Ability to manage professional staff with diverse skills.
Must be a good team player, self-motivated & self-driven.
Excellent writing and communication skills.
Proficiency in computers, organizational skills and ability to manage multiple tasks.

October 25, 2024
HR and Administration Manager

GENERAL POSITION SUMMARY:
The Human Resource &Administration officer will be responsible for managing the day to day administration of the CVT office. S/he will manage personnel in line with CVT’s policies and procedures and Kenyan labour law. The role holder will coordinate HR practices and objectives that will provide an engaging work environment, high performance culture that emphasizing valuing people, growth and is result driven to deliver on impact.
The HR & Administration Officer will report the Operations Coordinator and will work closely with the finance officer, logistic officer and other program staff.
The HR/ADMIN officer will be responsible for the following essential functions:
Recruitment and onboarding: The incumbent will assist to

Identify the right candidates for the right jobs through assessment, interviews and employment profiling process.
Maintain fair and equitable recruitment approaches in line with the specific job requirements.
Conduct relevant employment checks on all employees and prepare job offers to the successful candidates.
Organized and manage new employee orientation, on –boarding and training programs.
Maintain updated personnel file.

Human Resource information System (HRIS): The incumbent will be the substantive officer in charge of HRIS management. S/he will take lead in the:

Integration of the HRIS- migrate all staff documents into HRIMS and manage the system
Timely ensure that the HIRS is updated with employee’s personal data.
Update employee’s record files with all correspondence related to each employee.
Ensure that terminations are captured correctly and timely on HRIS.

Employee Relations:

Work closely with management to communicate human resource policies, procedures, programs and laws and ensure that all staff are appraised of the expectations of their employment contracts.
Assist the Operations Coordinator in updating CVT national staff policy.
Support the management in handling of employee disputes and in so doing prepare communication for disciplinary cases and participate in determining corrective action.
Support CVT to conduct staff exit interview.
Compliance: lead the organization in ensuring compliance with all existing labour laws.
Make sure each staff member understands the CVT Kenya Policy Manual and is aware of his/her rights and obligations related to the contract. Conduct information sessions of the policy before staff members sign contracts.
Staff welfare: manage staff relations & involvement to foster inclusivity.
Maintain high level of confidentiality in all aspect of staff issues.

Benefits:

Manage staff benefit scheme- pension, medical & GPA.
Lead in medical insurance renewals and management.

Learning and Development:

Support training & Development activities including training needs analyses and the delivery of training and measuring the impact results.
Management of knowledge works for all CVT staff.
Coordinate the performance management reviews and identify staff training need.

Routine Administrative Functions:

Supervision and management of office supplies for both the office and the clinics.
Prepare monthly projections for office supplies based on the monthly need.
Make all travel arrangements on ECHO and UNHAS light to and from Dadaab & Kakuma
Updating of ECHO flight staff list and managing renewals.
Making hotel and flight arrangements for all CVT visitors.
Ensure the work environment for both the office and clinics are condusive.
Supervision of Admin Assistant and cleaners.

Management of Communication system in the Nairobi project
Under the supervision of the Operations Coordinator, the Human Resources Officer will be accountable for:

Management the distribution of office communication to staff and other CVT locations as appropriate.
Propose and implement efficient communication system among CVT staff in Nairobi and in other projects if necessary
Keep an inventory of all incoming and outgoing communications.
Support the field offices (Dadaab & Kakuma).

Required Qualifications and Experience.

Minimum of a Bachelor’s degree in Human Resources, Business or any other related field
Post graduate diploma in human resource management.
A minimum of 2 – 3 years’ relevant experience in human resources in a Manufacturing environment.
Solid foundation knowledge and experience of all aspects of HR/Admin in an international organization.
Member of the Institute of Human Resources Management – Kenya (IHRM)
Excellent IT skills, knowledge of Human Resources Information Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping.
Understanding and practical knowledge of employment laws and employer best practices.

Competencies

Planning and Organizing. Establishing courses of action for self and/or others to ensure that work is completed efficiently in light of the strategies and destination of the department and/or organization.
Driving to Results: Ability to focus on the desired result of one’s own or one’s unit’s work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.
Bias for Action: Ability to think quickly on your feet and come up with solutions to critical situations. Self- starters and action oriented with a “Just Do It” attitude
Building Work Relationships: Ability to work effectively with others, outside the line of formal authority. Ability to accomplish organization goals and to identify and resolve problems
Interpersonal Skills: Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork. Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit.
Work Standards: Setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Kenya Legal Framework- Conversant with all Kenya Labour Laws and statutory requirements.
Training and Development – Identifying and analyzing organization staff training / development needs. Planning activities and programs that increase skill levels in desired areas
Employee Relations – Handling staff issues and grievances through effective utilization of principles, policies, and procedures.

October 25, 2024
Executive Assistant, Portfolio Team

Job description
Do you relish administration, working efficiently under pressure, and providing order and support to a busy team? Do you have strong core administrative, management, communications and relationship skills from significant experience working in a fast-paced executive PA role? Would you like to use your skills to contribute to change that could benefit millions of people in East Africa?
Gatsby Africa is looking for an exceptional individual to join the team which is responsible for oversight of our portfolio of development programmes, as well as for providing effective support to these programmes to enhance their delivery.
The Executive Assistant will support this team to improve its effectiveness and ultimately to enhance programme delivery. Specifically, the role is focused on ensuring better coordination of the team which is spread over East Africa and London, supporting improved work planning and delivery of corporate requirements for reporting, contracting, measurement and engagement. We need someone who will be able to both undertake the nitty gritty of calendar management, meeting organisation and minute taking, while also holding senior team members to account for their agreed actions, staff management and delivery.
The Executive Assistant will develop new systems for work planning, improve internal communications and help coordinate meetings, workshops and training sessions that bring staff from across East Africa together.
The ideal candidate will have a minimum of eight years’ experience in a fast-paced business, consulting or international development focused environment. For a high calibre person, this should be a rewarding position with the opportunity to make a real impact within a friendly, high performance, environment.

October 25, 2024
Grants Accountant Manager, Strategy And Evaluation Monitoring And Evaluation Officer

Job Description

AAS/GA/18/002
Department
Finance
Reporting to
Head of Finance and Grants
Duration
3 Years Renewable
Closing date
8th June 2018
Position Overview
The Grants Accountant is responsible for preparing programmes financial statements, maintaining cash controls, providing financial reporting and analysis to the AAS. The incumbent performs post-award grant administration and related accounting duties working closely with the Academy finance team in carrying out financial management, budgeting, compliance of grantees, reporting to funders and conducting variance analysis.
Principal Duties and Responsibilities;
Financial Planning, Budgeting and Grant Analysis

Initiate the process of planning and developing budgets for new grant proposals and ensuring grantees’ budgets are aligned to AAS policies as well as donor requirements
Work with the programme managers and the Head of Finance in reviewing and approving budgets submitted by grantees and ensure financial analysis and forecasting is done to aid in decision making
Offer the technical backstop to grantees and ensure they are equipped on how to develop budgets and budget narratives for grant application

Grantee Assessment and Capacity Building

Assess the financial capacity of new grantees in-order to mitigate against financial risks and losses to the Academy by reviewing their internal controls, identifying areas of weakness and advising accordingly during site visits
Support programme managers in the granting making process, ensuring grant agreements are well executed

Grant Monitoring and Financial Reporting

Promote accountability of grants processes, funds and compliance to funders’ requirements. Ensure adherence to reporting timelines by developing and maintaining a grant tracking database to monitor the flow of grants from the time full grant documentation is received to the time the first payment is made
Verify reported expenses to ensure they are allowable, allocable, and reasonable by maintaining a comprehensive timetable for grant financial reporting from grantees to the funders and follow-up to ensure adherence of reporting timelines
Provide financial backstopping to grantees when implementing grants to achieve set objectives. Review of grantees reported expenses through cross examination of expenses and providing feedbacks
Analyse financial transactions to ensure that they are correctly charged, and financial positions provided to funders are a true and fair representation of financial position. Support the Head of Finance in reviewing and consolidating grantees financial reports for grants within specified funder formats, ensuring accuracy and compliance with funders’ requirements
Advise the programme managers and the management on current financial status by ensuring accuracy and correct coding of financial transactions and reconciliations of grants financial reports in the financial system
Facilitate smooth, prompt (timely), and quality implementation of grants by preparing adhoc operating reports, analysis and financial statements from general and subsidiary ledgers for Management consumption

Facilitation of Grant Audits

Mitigate financial risks by ensuring internal controls are put in place by providing support to the development and implementation systems and streamlining processes within the finance functions
Support the audit process by addressing issues raised in audit exercises and following up on audit recommendations to ensure they are implemented
Implement best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps to ensure proper standards are upheld in management of grants

Fund Disbursement and Financial Accounting

Process and disburse funds to grantees by ensuring funds are available in order to facilitate smooth implementation of projects. Monitor bank balances to ensure timely inter-bank transfers and healthy cash flows are maintained
Prepare monthly bank reconciliations and maintain accurate and updated records of bank correspondences, bank Instructions and confirmations
Promote accountability through accurate posting of financial data and correctly coding of expenses in the financial system. Ensure financial processes are adhered to for true and fair reporting; including examination of physical documents, conducting accuracy tests
Monitor and initiate the negotiating with banks for fixed deposits placements, and other Investments and monitoring on expiring FDRs
Participate in committees as assigned in the execution of its duties and mandates and advise the procurement committee on financial matters

Academic Qualifications

Bachelor’s degree in Finance/Accounting or related field

Professional Qualifications

Complete professional qualification in CPA-K/ACCA;
Member of the Institute of Certified Public Accountants of Kenya.

Knowledge and Experience

At least 5 years’ relevant experience in finance management with at least 2 years in grants accounting working with multi-national funders
Working knowledge of grants accounting and financial management systems
Advanced excel and analytical skills (Dashboard reporting, Power BI)
Experience in sub-grantee management and capacity building

Skills and Attributes

Ability to outline and communicate effective objectives and action plans
Good analytical ability and numerical skills
Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers
Innovative and able to take initiative
Have a high sense of accuracy and attention for detail
Have good problem analysis and reporting skills
High moral standing with impeccable integrity

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October 25, 2024
Senior Legal Counsel – Access to Justice Monitoring & Evaluation Officer Deputy Executive Director

Ref: FIDA/SPO/05/2018:
To Be Based In Mombasa
Reports to: The Deputy Executive Director and Head of Programmes
Job Responsibilities

Provide legal advice to FIDA Kenya clients.
Provide legal representation to FIDA Kenya Clients.
Prepare pleadings and legal briefs.
Prepare case strategies in consultation with the team leader.
Make interventions and petitions on behalf of the public in gender related issues including Public Interest Litigation (PIL).
Link with strategic partners including NGOs, Government departments and relevant bodies.
Support clients to access justice through Alternative Dispute Resolution (ADR) and other informal justice systems.
Training clients on self-representation.
Preparation of programme /activity plans and reports.

Qualifications for the Senior Legal Counsel Job

Bachelor of Laws degree from a recognized University.
Advocate of the High Court of Kenya with FIVE (5) years post admission experience.
Must possess a valid practicing certificate.
Should have knowledge of program planning, designing, monitoring & evaluation.
Must possess strong writing skills, proficiency in computers, organizational skills and ability to manage multiple tasks.
Demonstrated knowledge and experience in Litigation, Gender & Women’s rights Issues.
Strong interpersonal communication skills.

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October 25, 2024
Store Management Trainee

Job description

We are keeping an ambitious expansion plan in Kenya and give you an opportunity for a fast career.
You will join us as Management Trainee and we will be looking to develop you quickly into a 2. Store Manager
We give priority to the internal promotion; if you are potential we can develop your skills to achieve a managerial position.

Job Description

Ensures that LC Waikiki standards are implemented and followed constantly in the store
Preparing the schedules of Store team efficiently
Maximizing store productivity and efficiency
Establishing excellent customer service and satisfaction
Establishing and maintaining high standards of store layout and visual merchandising in line with the corporate standards
Achievement of the given sales targets, productivity/m2 and bottom line profit objectives
Achievement of the agreed/given Internal Audit Performance
Controlling the shrinkage rates and all expenses and improving the conversion rates

Required Qualifications
Education & Language Skills

Minimum University Degree
Fluent English (written & verbal)

Professional Expertise

Preferably 1-2 years of experience in fashion retail
Good command of sales and negotiation skills
Customer oriented
Self-developer
Result oriented and have a positive attitude
Ability to solve problems, organize and plan
Ability to work in a multinational/multicultural environment

October 25, 2024
Senior Programme Manager – Skills

Job Detail

Are you an experienced market systems development practitioner with knowledge of skills development? Do you have an in-depth understanding of the context in East Africa and understand intimately the broad range of skills required to deliver effective market systems programmes and to navigate political economy issues and relationships? Could you use your skills, experience and creativity to ensure our staff have the right training, learning experiences and mentoring opportunities to personally develop, progress in their careers and fulfil our ambitions of transforming sectors to benefit millions of people?
Gatsby Africa is recruiting a Senior Programme Manager – Skills to overhaul our skills development and expand opportunities for our 200+ members of staff. The SPM Skills will develop and implement a systematic skills development strategy, including staff progression routes, generic training opportunities, technical training mechanisms, and coaching and mentoring systems. The SPM Skills will be tasked with helping us to think through these elements, producing the strategy, and starting the implementation process by identifying potential providers both internally and externally in East Africa.
This is a technical role, requiring substantial professional knowledge and expertise in private sector development, as well as strong core management, communications and relationship-building skills. The SPM Skills should be able to bring a wide range of skills development experience to bear in tackling GA’s skills development needs thoroughly and in a prioritised manner. They should ideally have sector programme implementation experience, including exposure to people and operational management.
The ideal candidates will have at least six to eight years of relevant experience, and will be strategic thinkers with sound judgement, private sector DNA and the ability to rapidly grasp new ways of working and different strategic goals. They will have a background in M4P / market systems development, plus substantive exposure to operational challenges in private sector development, as well as experience living and working in East Africa. They will be able to design and deliver generic training courses, but also to work with local institutions to build their capabilities to deliver effective training on sector development. There is scope for this post to evolve over time to play a broader role within Gatsby’s portfolio.

October 25, 2024
Psychotherapist/ Trainer-Kakuma

Position Summary
The CVT project goal is to address the mental health and physiotherapy needs of traumatized refugee and host community members living in the project areas (Kakuma camp, Kalobeyei Settlement and Host Community) while building the capacities of local and refugee health care, mental health and social service providers to better and more appropriately serve survivors of torture and other severe trauma.
The responsibilities of Psychotherapist/Trainer are to work with program in Kenya, based in Kakuma, to address the mental health needs of refugees and host community. As part of an interdisciplinary team the Psychotherapist/Trainer will oversee psychological interventions, including Psychological First Aid (PFA), individual and group therapy with adults and children who are survivors of torture. This position also will provide training and supervision to a team of psychosocial counselors and provide education and supports to help other organizations better meet the needs of torture survivors.
Location: Kakuma, Kenya
Reports to: Field Coordinator/Clinical Advisor
Essential functions include [but are not limited to]:

Clinical supervision and training: Conduct on-going clinical supervision, mentoring, and modeling to psychosocial counselors. Design and carryout training programs for psychosocial counselors. Continually assess development needs of counselors and adapt training and coaching accordingly.
Clinical Management: Manage performance of supervisees, manage day-to-day operations of the program, including managing and leading a counseling team that provides services in multiple locations. Track and ensure program objectives are met. Promote collaboration between disciplines of counseling and physiotherapy
Psychotherapy and Psychological First Aid: Provide psychotherapy and Psychological First Aid to individuals, families, and groups impacted by torture and survivors of war, in order to model methods and build capacity of psychosocial counselors. Collaborate with other interdisciplinary providers as part of an integrated care model.
Community Assessment: Carry out need assessments in the camps and local communities to determine appropriate mental health interventions for people who have been tortured and/or traumatized by war, to include identification of target population and program sites.
Reporting: Write and submit regular reports regarding clinical and training activities.
Program Evaluation: Participate in the design and implementation of program evaluation.
Community Collaboration and Capacity-building: Provide training and coordination with other organizations to better address the needs of torture and war survivors.
Other Duties: Participate in other program activities, meetings, and trainings

Required Qualifications and Experience.

Advanced degree in Clinical Psychology or Counseling. Master’s degree or equivalent required.
At least 5 years in field experience within a Humanitarian NGO/Agency in the same or similar position.
Extensive experience providing psychotherapy to children, adults, families, and groups.
Experience in providing Psychological Frist Aid (PFA) in emergency/crisis settings
Understanding of and experience implementing culturally appropriate mental health interventions, including individual, group and community-based approaches for people who have suffered torture and trauma.
Understanding of and experience developing curriculum and providing training for mental health professionals using interactive methodologies. Experience providing training and sensitization on the effects of trauma and war.
Experience working as part of an interdisciplinary/multi-disciplinary team desirable.
Fluency in English required. Knowledge of other relevant languages spoken in East Africa,
Experience working in East Africa and the region strongly preferred.
Experience supervising staff required. Experience supervising mental health counselors preferred.
Experience of working and living in a harsh climate and security threat area.
Ability to work in an isolated and rapidly evolving humanitarian emergency setting that is lacking amenities. Experience working in a refugee camp setting highly desirable
Skilled at carrying out needs assessment and program evaluations.
Demonstrated flexibility to adapt to changing program requirements, client needs, and political climate.
Working knowledge of Microsoft Office suite (Outlook, Word and Excel)
Excellent written, verbal and interpersonal communications skills
Excellent skills in organization, attention to detail and time management (including the ability to meet deadlines) Interest in or commitment to human rights

Work Environment:

Remote and generally very hot northern Kenya weather
Refugee camp environment
Average daily travel of one hour to and from NGO accommodation to the camps
Non family posting

October 25, 2024
Operations Coordinator

Job Summary: The OC (Operations Coordinator) is responsible for supporting, coordinating and supervising timely and high -quality program implementation, with specific focus in ensuring effective functionality of all the support functions of the program.
The OC (Operations Coordinator) provides leadership, direction and management for the CVT operations in Nairobi and assists the Field Coordinators (Dadaab and Kakuma) in the day-to-day coordination and management ensuring adherence to agreed work plans, reporting schedules as well as full compliance to CVT policies in the areas of Finance, HR ,logistics and security.
Under the direction and support of the Country Director (CD), The Operations Coordinator (OC) will be responsible for:
Country Level:
Senior Leadership

The OC deputizes CD when absent.
The OC is responsible, under the direction of the CD, for maintaining country-wide policies (HR, finances, Logistics and security) in coordination with the Dadaab and Kakuma Field Coordinators and the Country Office Support Team to ensure CVT policies are relevant and adapted to the context.
The OC works closely with the Country Director and Field Coordinators in Dadaab and Kakuma to ensure that strong partnership working is developed and maintained between Support and Clinical staff.
The OC supports and advises the Country Director when taking key decisions – Country level.

Nairobi Project Level:
Coordination and Representation

The OC ensures coordination, management and implementation of CVT’s Mental Health and Physiotherapy programs in the Nairobi Project in adherence to all CVT and donors policies.
The OC provides general support, guidance and serves as the focal point during project and strategic planning, grant proposal writing and reporting.
The OC represents the organization at the regional/county level including meetings with donors, humanitarian actors, local authorities, community leaders, donors, protocol meetings, security meetings as well as sectorial meetings. This might include any other meeting or event deemed necessary by the CD.

Project Management

The OC oversees project implementation and day-to-day operations in Nairobi project, including management of clinical and support staff and security of CVT staff and premises in Nairobi.
The OC directly supervises heads of department in the Nairobi project, including co-supervision of lead clinical staff along with headquarters-based Clinical Advisors.
The OC ensures that deadlines for monthly and quarterly Project Reports are met, including the direct supervision of the Senior M&E Officer.
The OC ensures compliance with CVT procedures/polices and donor regulations applicable to the project with regards to clinical program, security, Human Resource, Logistics, Finance and Administration.

Budget and Financial Management

The OC is responsible for overseeing the management of Nairobi project Finances including the direct supervision of the Finance Controller and ensuring adherence to the CVT finance Policy and budget.
The OC oversees the preparation of the Nairobi financial reports on monthly basis and deadlines are met.
The OC provides direction in budgetary planning processes and prioritize activities for the finance department in Nairobi.

Logistics Management

The OC oversees the logistics in the Nairobi project and directly supervises the Logistics Officer.
The OC ensures the proper setup, maintenance and running of all CVT premises in Nairobi (office and clinics)
The OC ensures a proper functioning of the procurement and delivery of program supplies.
The OC ensures the organization, planning and maintenance of the vehicles fleet and all equipment in Nairobi, including the overseeing of the inventory, registration, insurance and use of CVT assets in Nairobi.

Management of Personnel and Human Resource Functions

The OC oversees the management of the human resources in the Nairobi Office in accordance to the CVT policies and Kenya Labor Laws and directly supervises the HR/Admin Officer.
The OC provides leadership support to staff and promotes the best human resource practices.
The OC ensures project staffs observe organization policies, guidelines and work procedures and apply key principles of transparency, accountability and good stewardship.
The OC oversees an effective and appropriate staff recruitment, induction and appraisal and development practices at all levels to ensure an optimum utilization and development of the team in Nairobi.
The OC oversees staff development plans through training, coaching and mentoring.
The OC establishes and maintains regular communication with all Nairobi staffs and discuss operational and management issues.

Security Management

The OC is a member of the CVT Kenya Security Management Team.
The OC manages and ensures the security and safety of the staff, premises, materials and assets in the Nairobi Project.
The OC monitors the political, economic, environmental and social context in the area of operations.
The OC consults with the CD on decisions regarding security issues, attending all security related meetings.

Education: Relevant degree in Business Management or Related area, or Diploma with relevant Previous Professional experience in managing similar responsibilities.
Experiences:

At least 10 years of professional experience in humanitarian contexts
At least 10 years of experience in senior management in the NGO sector.
Experience working in a multicultural environment and engaging with traumatized and/or vulnerable populations.
Experience establishing security and safety protocols and managing staff in insecure environments
Previous experience in the region preferred
Previous experience with CVT preferred

Competencies:

Excellent oral and written English and Ki-Swahili languages skills, including the ability to quickly synthesize complex technical and programmatic issues into concise communications.
Good understanding of proposal development and donors’ guidelines
Strong computer skills (use of MS Word, Excel, Outlook and other relevant software).

Personal Qualities:

Strong leadership and organizational skills & Strong supervisory skills.
Excellent skills in managing people and programs
Strong ethics and integrity, as well as an understanding of and compassion for the needs of refugees and survivors of trauma
Autonomous and able to adjust to shifting priorities
Extremely rigorous and precise, attention to details
Strong sense of diplomacy
Able to work collaboratively in a team
Strong interpersonal and intercultural skills
Practical and problem solver
Ability to summarize, share and consolidate information

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

October 25, 2024
Human Resource Assistants Operations Agent

Location: Mombasa & Nairobi
Job Purpose: Reporting to the Human Resource Business Partner, the job holder will be responsible for supporting the day today human resources processes and maintaining up to date Human Resource records and information.
Responsibilities

Provide HR administrative support such as, receiving and filling applications, inviting candidates for interview, organizing interview venues, issuance of new staff identity cards etc., during staff recruitment processes.
Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, leave and classifications.
Update and maintain all staff records and individual files.
Assist staff in clarifying on HR policies, processes, procedures and standard Company practices
Provide administrative support for staff welfare programs/activities
Process and follow up claims for medical cover, insurance and other staff issues
Assist in Coordinating, monitoring and evaluating performance management and appraisal processes for staff;
Serve as the department’s resource driving compliance and risk management.
Assist in carrying out staff audits , identifying gaps and taking necessary action to close the gaps
Maintain and update recruitment data base both in soft and hard copies.
Assisting in coordination of training initiatives and programs and student attachments.
Support employee engagements by responding to staff queries, offering guidance and provision of quality HR services.
Performing any other reasonable duties which may be required by management from time to time.

Qualifications

Business Related Degree/Higher Diploma in Human Resource Management.
Minimum of 2 years work experience in manufacturing or Logistics industry.
Must be a registered member of HR professional body.
Knowledge of applicable labor laws.

Skills & Competencies

High Level of integrity.
Good Reporting Skills
High level of Confidentiality.
Proficiency in use of computer applications.
Excellent communication and interpersonal skills.

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October 25, 2024