Company Founded: Founded in 1985

Grants Accountant

ID: AAS/GA/20/001
Department: Finance & Grants
Reporting To: Senior Grants Accountant
Duration: 3 years with a possibility of an extension
Organisation Overview
The African Academy of Sciences (AAS) is a non-aligned, non-political, not-for-profit Pan-African organization headquartered in Nairobi, with a hosting agreement with the government of Kenya. The AAS’s vision is to see transformed lives on the African continent through science. It is the only continental Academy in Africa enjoying the support and recognition of the African Union, and with joint programmes with NEPAD Agency, now the African Union Development Agency (AUDA), as well as several governments and major international partners. It has a tripartite mandate: to recognize excellence through its highly prestigious fellowship and award schemes; to provide advisory and think tank functions for shaping the continent’s Science, Technology and Innovation (STI) strategies and policies; and to implement key STI programmes aimed at addressing Africa’s developmental challenges
Position Overview
The Grants Accountant is responsible for preparing programmes financial statements, maintaining cash controls, providing financial reporting and analysis to ASS. The incumbent performs post-award grant administration and related accounting duties working closely with the Academy finance team in carrying out financial management, budgeting, compliance of grantees, reporting to funders and conducting variance analysis.
Principal Duties and Responsibilities;
Financial Planning, Budgeting and Grant Analysis
Initiate the process of planning and developing budgets for new grant proposals and ensuring grantees’ budgets are aligned with to AAS policies as well as donor requirements.
Work with the Program Managers and the Head of Finance in reviewing and approving budgets submitted by grantees and ensure financial analysis and forecasting is done to aid in decision making;
Offer the technical backstop to grantees and ensure they are equipped on how to develop budgets and budget narratives for grant application;
Grantee Assessment and Capacity Building
Assess the financial capacity of new grantees in-order to mitigate against financial risks and losses to the Academy by reviewing their internal controls, identifying areas of weakness and advising accordingly during site visits.
Support Program Managers in the granting making process, ensuring grant agreements are well executed.
Grant Monitoring and Financial Reporting
Promote accountability of grants processes, funds, compliance to funders requirements. Ensure they adhere to reporting timelines by developing and maintaining a grant tracking database to monitor the flow of grants from the time full grant documentation is received to the time the first payment is made;
Verify reported expenses to ensure they are allowable, allocable, and reasonable by maintaining a comprehensive timetable for grant financial reporting from Grantees to the Donors and follow-up to ensure adherence of reporting timelines;
Provide financial backstopping to grantees when implementing grants to achieve set objectives. Review of grantees reported expenses through cross examination of expenses and providing feedbacks;
Analyse financial transactions to ensure that they are correctly charged, and financial positions provided to funders are a true & fair representation of financial position. Support the Head of Finance in reviewing and consolidating grantees financial reports for grants within specified donor formats, ensuring accuracy and compliance with Donors Requirements;
Continuous financial risk monitoring of grantees and management of identified risks in consideration of programme goals;
Advise the Programme Managers and the Management on current financial status by ensuring accuracy and correct coding of financial transactions and reconciliations of grants financial reports in the financial system;
Facilitate smooth, prompt (timely), and quality implementation of grants by preparing adhoc operating reports, analysis and financial statements from general and subsidiary ledgers for Management consumption.
Facilitation of Grant Audits
Mitigate financial risks by ensuring internal controls are put in place by providing support to the development and implementation systems and streamlining processes within the Finance function;
Support the audit process by addressing issues raised in audit exercises and following up on audit recommendations to ensure they are implemented;
Implement best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps to ensure proper standards are upheld in management of grants.
Fund Disbursement and Financial Accounting
Process and disburse funds to grantees by ensuring funds are available in order to facilitate smooth implementation of projects. Monitor bank balances to ensure timely inter-bank transfers and healthy cashflows are maintained;
Prepare monthly bank reconciliations and maintain accurate and updated records of bank correspondences, bank Instructions and confirmations.
Promote accountability through accurate posting of financial data and correctly coding of expenses in the financial system. Ensure financial processes are adhered to for true and fair reporting; including examination of physical documents, conducting accuracy tests
Monitor and initiate the negotiating with banks for fixed deposits placements, and other Investments and monitoring on expiring FDRs
Participate in committees as assigned in the execution of its duties and mandates and advise the procurement committee on financial matters
Person Specifications
Academic Qualifications
Bachelor’s degree in Finance/Accounting or related field
Professional Qualifications
Complete professional qualification in CPA-K/ACCA;
Member of the Institute of Certified Public Accountants of Kenya.
Knowledge and Experience
At least 5 years’ relevant experience in finance management with at least 2 years in grants accounting working with donors
Working knowledge of grants accounting and financial management systems.
Advanced excel and analytical skills (Dashboard reporting, Power BI)
Experience in sub-grantee management and capacity building
Skills and Attributes
Ability to outline and communicate effective objectives and action plans
Good analytical ability and numerical skills
Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers;
A go-getter and results oriented with good communication skills
Have a high sense of accuracy and attention for detail
Have good problem analysis and reporting skills; and
High moral standing with impeccable integrity.

All applicants must submit a filled application form – download it here, a curriculum vitae, and a cover letter by email to recruitment@aasciences.africa with the Position and Vacancy Number as the Subject no later than 17th July 2020. Only shortlisted candidates will be contacted.

Apply via :

recruitment@aasciences.afri

October 28, 2024
Public Relations Assistant

Temporary Six Months Contract
Job Ref: FIDA/KM/06/2020
Job Summary: PR Assistant will support the Knowledge Management team in the execution of the communication strategy, managing social media channels, creating and disseminating content to enhance organization visibility, and drive the women’s rights advocacy agenda.
Duties and Responsibilities

Daily monitoring of media coverage on women’s rights issues and timely response to arising matters.
Assist in the maintenance of social media plans to ensure coordinated execution of social media activity.
Assist in the maintenance of social media profiles by ensuring timely, quality, and relevant content on Twitter, Facebook, and other social media platforms available to the organization.
Analyse and highlight traffic and interaction on social media.
Ensure periodic updating of the relevant content on the website.
Draft blog posts highlighting the work FIDA-Kenya is engaging in.
Follow up on the staff write-ups for blog posts and articles for the website.
Draft organizational and departmental publications including reports, and periodic newsletters.
Maintenance of IEC material registers and ensure that all material is stocked and updated.
Facilitate timely inter-department/ inter-office dissemination of FIDA publications.

Qualifications

A minimum of a Diploma in Communication, Public Relations, or Media studies.
Expertise in graphic design is highly desirable.
At least two (2) years of experience in a corporate organization, NGO, or government agency.
Experience in PR writing, digital branding, social media management.
Mastery of English and Kiswahili both written and spoken.
Mastery of computer usage, web navigation, and social media functionality is imperative.
Advanced skills in MS Office, PowerPoint, and Excel.

October 26, 2024
SAMPAK Project Officer

Possible Starting date: July, 2020
Duty station: Isiolo County Field Office with occasional travels to Nairobi head office (Kenya)
Line Manager: Project Manager – SAMPAK
Duration: 12 months renewable
Essential Qualifications

Should be in possession of at least an undergraduate degree or its equivalent, preferably in social sciences, project cycle management (especially project finance and logistic components), agricultural courses or any other related field
At least 3 years’ experience working in a project-related environment in ASAL areas of Northern Kenya or conflict -prone areas of Kenya.
Proficient user of MS Office (particularly Word, Power-point and Excel)
Knowledge of best practices and industry standards for project management
Knowledge of international development, or a demonstrated interest in poverty-related issues in Arid and Semi-Arid areas
Extensive knowledge of and previous experience in Isiolo County will be considered as an asset.

Other requirements:

Demonstrable project financial management and accounting skills
Ability to multitask and meet agreed deadlines
Fast learner, able to adapt to change quickly
Close attention to detail
Excellent communication skills, including experience of communicating effectively across cultures and with diverse audiences, both verbally and in writing
Ability to work independently with minimal support, as well as in a team environment
Excellent organizational skills
Ability to understand, and offer cross organizational support.

Summary of the program
The Sustainable Agro-ecological Models of Production in ASALs of Kenya (SAMPAK) program is a partnership undertaking by CESVI, Action Aid Kenya (AAK) and Merti Integrated Development Program (MID-P), with funding from Italian International Cooperation Agency (AICS).
The program’s interventions focus on natural resource management (NRM) for livelihoods that integrate food security and nutrition resilience, gender and conflict prevention and prioritize sustainable, market-based solutions to address the persistent challenges of ASAL residents. It aims to transform the lives of communities and households in the county of Isiolo, and revitalize/improve and preserve pastoral and agro-pastoral assets for the benefit of the targeted 10 villages and other surrounding neighborhood.
Job Description
JOB PURPOSE
The incumbent will work in close collaboration with the Project Manager and will support processes of logistical planning, project administration, finance and project accounting in line with agreed plan of action, budget, donor guidelines, and CESVI policies and procedures.
Duties and Responsibilities

Provide day-to-day administrative/logistical and project management support to Isiolo project office team
Support in setting up and participate in community engagement meetings, workshops and other project events
Support SAMPAK Project Monitoring, Evaluation, Impact and Learning to assess progress of project
Assist with project travel arrangements, motor vehicle maintenance and other logistical office support.
Undertake other project assignments from time to time, depending on the needs of the project.
Maintain relevant project data in various project records and files
Oversee the upkeep and filing of relevant project documents to ensure they are easily available when needed especially during audits
Assist the Project Manager with generation of creative ideas for new projects and assist in concept development.
Work closely with Project Manager to ensure that project calendar dates e.g. activity plans, technical and financial reporting deadlines are strictly adhered to.
Step in for and provide responses to ad-hoc requests for information on SAMPAK project in the absence of the
Processing and raising Petty Cash, Purchase Orders and other payment requests
•Ensure overall office maintenance, security and supply of the relevant office requirements and items (stationery and supplies) in conjunction with Logistics Department at head office.

October 26, 2024
Professor – Department of Psychiatry And Mental Health Associate Professor – Department of psychiatry and Mental Health Senior Lecturer – Department of Psychiatry And Mental Health Lecturer – Department of Psychiatry And Mental Health Professor – Department of Internal Medicine And Therapeutics Associate Professor – Department of Internal Medicine And Therapeutics Senior Lecturer- Department of Internal Medicine And Therapeutics Lecturer- Department of Internal Medicine And Therapeutics Senior Lecturer- Therapeutics Lecturer- Therapeutics Professor – Department of Medical Physiology Associate Professor – Department of Medical Physiology Senior Lecturer- Department of Medical Physiology Lecturer- Department of Medical Physiology Lecturer- Department of Medical Biochemistry Lecturer- Department of Human Pathology Lecturer- Department of Orthopaedics And Traumatology Lecturer- Department of Special Services Lecturer- Department of Pediatrics And Childcare Lecturer- Department of Human Anatomy Technician A/B- Department of Medical Biochemistry Orthotrauma Technician C/D Senior Lecturer- Department of Orthopaedics And Traumatology Associate Professor – Department of Orthopaedics And Traumatology Professor – Department of Orthopaedics And Traumatology Senior Technician-Grade E/F (Department of Human Anatomy) Technician-Grade C/D (Department of Human Anatomy) Senior Lecturer- Department of Human Anatomy Technician -A/B (Department of Medical Physiology) Technician -C/D (Department of Physiology) Senior Technician-Grade E/F (Department of Medical Physiology) Tutorial Fellow – Department of Medical Physiology

Job Summary
Kenyatta University seeks to recruit competent and dedicated applicants to fill up the following positions:
Requirement

An earned PhD Degree or its equivalent in Medicine and Public Health from an accredited and recognized University.
MMed. in Psychiatry or equivalent Degree or its equivalent from an accredited and recognized University.
At least three (3) years of university teaching experience as Associate Professor
Successfully supervised at least Five (5) Postgraduate students to completion and at least two (2) at Doctoral Level since being appointed Associate Professor.
A minimum of cumulative sixty (60) publication points** of which at least forty (40) should be from articles in refereed scholarly journals after being appointed Associate Professor.
Evidence of successfully applying for a grant either individually or as a group after being appointed as Associate Professor.
Evidence of attendance and contribution at learning conferences, seminars and workshops.
Registration by the KMPDC and a valid practicing license.

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October 26, 2024
EIDHR Project Officer

Line Manager
Project Coordinator
Duration
12 months renewable
Essential Qualifications

BA in Social Sciences or related field;
2-3 years’ experience in NGO sector, preferably in the area of Child protection and human rights programming;
Experience in monitoring and evaluation, including data collection and data analysis;
Experience in providing technical assistance to Civil Society Organizations and familiarity with government structures and processes in Kenya;
Proven leadership and management skills including planning and management of training; and
Familiarity with EU logical framework and M&E guidance and requirement.

Other requirements:

Previous experience working in Kenya;
Previous experience working in a consortium is a STRONG asset;

Summary of the program
In the frame of an EU-EIDHR funded project, CESVI is the lead agency of a consortium with local partners, including Legal Resource Foundation (LRF) and Special Education Professionals (SEP).
The action, Increasing the capacity of Human Rights Defenders for the protection and promotion of children best interest in the Kenyan Juvenile Justice System in the 3 Counties of Nairobi, Kisumu and Kericho, will support Human Rights Defenders (HRDs) and HRD organizations at grassroots level, improving Alternative Care services for children in contact and in conflict with the law, with a special focus on children with special needs in the Juvenile Justice system(JJS). The long-term change envisions a strengthened Alternative Care system and awareness grounded in the best interests and rights of children separated from their families, resulting in courses of action in conformity with the principles of non-discrimination, protection, survival and participation.
Job Description
JOB PURPOSE
The incumbent will work in close collaboration with the Project Coordinator and will support processes of planning, implementing, monitoring and reporting of the project in line with and agreed plan of action and budget, donor, and CESVI policies, requirements and procedures.
Duties and Responsibilities

Support to Coordination and Management of Projects Implementation
Support the Project Coordinator to ensure effective, efficient and timely implementation of project activities at the project sites, namely Nairobi, Kericho and Kisumu counties.
Support the Project Coordinator to ensure the project is implemented according to the contract signed with the donor (the European Union), its rules and regulations (including, but not limited to, reporting, visibility, project documentation, monitoring and evaluation), CESVI’s internal policies and procedures, and the consortium partner’s MoUs;
Collaborate with the Project Coordinator and the Logistic Department in procuring goods and services according to CESVI’s and the donor’s procedures, Informing the Project Coordinator any relevant amendments and /or challenges concerning the project which may compromise the observance of contractual bonds and/or the presence and the good name of CESVI in the area/country
To support the Project Coordinator in development of new project proposals in the area/region, in the field of human rights/child protection/juvenile justice;
Support in Supervision and Monitoring
In collaboration with the Project Coordinator, monitor the achievement and progress toward the project objectives and expected outcomes and impacts
Support the PC in the daily project implementation and follow-up on activities at the field.
Establishes and maintains relationships at the community level.
Support the PC in the formulation/update of the projects work plans, monitoring tools and regular reporting according to requirements of the donor and CESVI internal policies
Support in drafting of periodical project reports required by the donor, and CESVI Coordination Office;
In collaboration with the Project Coordinator, consortium members and government stakeholders staff, identify gaps and facilitate capacity building training and other support for Human Rights Defenders.
To perform any other task assigned by the Project Coordinator in line with the job description and employment contract.

October 26, 2024
Radiology Tutorial Fellow Techician – C/D Senior Techician – GRADE E/F

Department: Clinical Radiology & Imaging Services
Qualifications

MMed. in Diagnostic Radiology or its equivalent from an accredited and recognized University.
Applicants must be prepared to pursue Ph.D. in the relevant areas of specialization
PhD Registration will be an added advantage
Registration by the KMPDC and a valid practicing license.

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October 26, 2024
System Helpdesk Intern – Clinical Trials Community Online

Job Summary
The helpdesk intern is responsible for assisting the CTC team in providing continuous user support through the helpdesk, populate library of frequently asked questions and analyses user feedback and question to inform future platform iterations and prioritization of features. The candidate will also work with the product specialist together with the developer in conducting other system related support functions and system updates. The incumbent will also be expected to work in close collaboration with other AESA managed programmes in order to achieve the overall strategic goals of the Academy
Requirements and Qualifications

Bachelor of Computer Science, Engineering or similar relevant field.
Experience in helpdesk support, web development or similar experience
Knowledge of Agile process and principles is a plus
Knowledge of system development frameworks and programming languages is an added advantage
Willingness to learn and attentive to detail.

Responsibilities

Provide immediate frontline support to users through the helpdesk and online request chatrooms.
Document statistics and questions generated from the helpdesk to assist in feature prioritization and iteration planning.
Provide support in backlog management, iteration planning and support to the developer during the development and roll out phases of the platform
Participate in requirement refinement planning
Support the CTC team during the roll out and feedback gathering workshops

October 26, 2024
Programme Manager – Human Heredity and Health in Africa Senior Programme Officer – Social Sciences Assistant Grants Accountant Senior Programme Officer – Biomedical and Health Sciences

Reporting To:
Director of Programmes
Duration:
3 Years With a Possibility of Extension
Position Overview
The Programme Manager is responsible for the management and implementation of the AAS programmatic workplan to support research and research communication, including strategic management and implementation of capacity development to support researcher fellows and partner institutions. The position will manage and oversee the implementation of a portfolio of programmes namely the Human Heredity and Health in Africa (H3Africa), Database of African Clinical Trials Sites and Population Studies programmes.
Principal Duties and Responsibilities;

Programmes Management

Manage the day-to-day operations of the programme portfolio assigned by overseeing the planning and implementation of impactful programmes, working closely across teams to ensure set requirements are met
Develop and manage programmatic activities for the H3Africa, the Database of African Clinical Trials, and Population Studies programmes in consultation with the Director and Deputy Director of Programmes and in line with budgetary guidelines to achieve the set mandate.
Propose long- and short-term objectives for the initiatives aligned to building human capacity, infrastructure and lasting research networks on the continent;
Manage the Programme portfolio budget in liaison with the Finance team to ensure efficient utilization of funds, smooth operational flow, and, maximizing the scope and magnitude of the short and long term Programme portfolio goals;
Leading in effective technical and financial management to ensure Value For Money (VFM) throughout the programme portfolio cycle.
Enhance program learning and development, seeking out and implementing solutions
Provide financial and risk management oversight for grants.
Contribute to the overall development of the AAS programme strategy, including actively identifying opportunities for collaboration with other programme areas.
Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimise results and improve quality of programmes delivery
Mentor and coach staff to build their capacity to perform the roles assigned to them. Set performance expectations and conduct performance management evaluations in a timely manner to ensure superior levels of performance are maintained
Provide career guidance and avail learning opportunities and assignments to enhance engagement and career progression for programme staff

Grants Management

Manage programme portfolio grants and activities as the point person for the Programmes; engaging with applicants, grantees and partners including providing guidance and feedback on inquiries;
Manage operations surrounding the entire process of grant management for the programme portfolioin collaboration with the Grants Officer and other team members. Ensure adherence to the call standards during the application, review, shortlisting and grant awarding process;
Oversee the programme portfolio grant scheme development by highlighting key funder requirements at proposal development stage, and aim to improve knowledge and access to this information for grant applicants. This is through webinars, information sessions, workshops etc
Manage the pre-award processes to ensure appropriate conditions including systems, processes, policies, and capacity are available to support the implementation of the grant by applicants.
Conduct due diligence of potential applicants and applicant institutions. This involves desktop reviews and physical site visits to potential applicant institutions and preparation of reports or recommendations which inform specific grant terms and conditions for successful grant applicants
Manage the grant award processes by providing and monitoring systems, processes and procedures to ensure fairness and openness in awarding grants to applicants
Manage the post-award processes to ensure proper implementation, monitoring and performance. This will also include ensuring proper grant close out

Monitoring and Reporting

Manage performance of the programme portfolio teams in partnership with the Monitoring and Evaluation Manager by setting measurable performance indicators to ensure projects are executed in line with the contract and within agreed timelines;
Develop monitoring reports for funders developed by the fundraising and programmes teams.
Develop and disseminate monthly programme portfolio highlight reports for the management, staff and Committees as necessary.
Communicate with senior management on programme portfolio status, risks and issues in an appropriate and timely manner. Ensure regular and timely communication between project team members
Review, implement and update programme portfolio records e.g. training matrices, performance reviews, risk assessments

Advocacy and Relationship Management

Forge collaborations with Science-based communities which share the same vision as the Programme portfolio and the Academy at large within the African continent and globally to build a sustainable Programme;
Engage in discussions with institutions of a similar element which can help promote the vision of the Programme portfolio through activities that foster added value and future potential initiatives;
Identify gaps that can be filled by the Academy’s portfolio of activities that will promote the growth and sustainability of AESA and the H3Africa programme, the Clinical Trials programme and the Population Studies programme and ensure the Academy’s services are made relevant to the continent.
Provide technical support and expertise to the review panels in other AESA Programmes by participating in the review of grant application process; and
Participate in occasional cross-functional meetings to support other departments in achieving their mandate including representing AESA in consortium meetings. Ensure the values of participation, partnership, sustainability, social responsibility, cost effectiveness, transparency and accountability are reflected in your work.
Secretary to the H3Africa Data and Bio-specimen Access Committee (DBAC) and its Chair, supporting regular meetings requirements, preparing briefs, and liaising with internal and external contacts.
Attend external meetings as a representative of AAS as assigned.

Person Specifications
Academic Qualifications

Postgraduate degree in human or medical genetics or genetic epidemiology from a recognized institution; A PhD is preferred

Professional Qualifications

Member of a reputable Institute of Scientific Research or relevant professional body.

Knowledge and Experience

At least 8 years’ relevant experience in project management, 3 years of which should have been at the supervisory level;
Significant knowledge and understanding of the scientific landscape and grants funding environment in/for Africa;
Proven experience in leading a team and of direct line management;
Experience of working with ethical and/or legal issues arising from genetic research
Knowledge of Science Technology and Innovation landscape on the African continent
Proven research leadership qualities and experience of carrying out key research work for priority health agendas.
A proven record of research capabilities in human or medical genetics or genetic epidemiology research as demonstrated by peer-reviewed publications and other quality outputs.
At least 3 years’ experience working in research/research leadership capacity development programme design and implementation on the African continent
A professional qualification and relevant experience in large scale programme/project management or training in research administration, ethics, leadership or related will be an added advantage.

Skills and Attributes

Strong interpersonal skills with the ability to foster and develop close working relationships;
Excellent management and leadership skills; demonstrated ability to build cohesive teams, develop talent, and, achieve organizational goals through teamwork;
Have enthusiasm, commitment to results with good planning and organizational skills.
Strong communication skills, presentational skills and ability to address public audiences;
Good financial and budgeting capability
Able to work in an international and multi-cultural setting
High moral standing with impeccable integrity

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October 26, 2024
ICT for Development (ICT4D) Specialist in the Power bank project

The Power bank project aims to support Finnish development NGOs to better integrate feasible technology solutions into their field programs and processes for increased effectiveness, reach, scale and impact. In order to boost the use of ICT for development, Power bank also facilitates active collaboration between NGOs, local and international companies, startups and innovation hubs to co-create new solutions to well-defined development challenges.
Power bank project includes operations in East Africa, mainly in Kenya, but may also give limited support to Tanzania, Uganda and Somalia. The first phase of power bank lasts from 2020 to the end of 2021 (approximately 2 years).
ICT4D Specialist for the power bank project / FIDA
Fida International under Finnish Mission Kenya is one of the implementing organizations of the power bank project. We are recruiting an ICT4D Specialist for the power bank project (while receiving the funding from Finland).
As an ICT4D Specialist you’ll be responsible for supporting selected development cooperation organizations, including Fida, and their local partners to adopt and integrate existing ICT4D solutions into their project and operations. You will be working closely with other power bank colleagues in a team of 2-3 people.
Your main duties (some points in different order/combined)
Serve as the focal lead for ICT For Development (ICT4D) activities within the Fingo power bank project supporting various civil society organizations to integrate technology solutions into their development programming
Assess and analyze ICT4D training needs. Provide capacity building (training, coaching, on-the-job support, etc.), remotely or on-site, to staff and partners in ICT4D-related areas to ensure efficient and consistent adoption and use of ICT4D applications.
Coordinate and ensure collaboration amongst the different NGOs, companies, networks, hubs and other relevant stakeholders. Provide leadership in the establishment and sustenance of a Community of Practice (CoP) meetings.
Provide technical expertise, trainings, supporting material and sparring on Information Communication Technologies (ICT) including, e.g. mobile data gathering, digital services, SMS, voice, solar energy, data visualization, devices and other technology tools for the supported civil society organization. Identify, hire and manage consultants when needed.
Monitor, review, and synthesize tools/trends in the ICT4D field and guide organizational efforts to keep abreast of these tools/trends;
Requirements

Master’s degree in a field related to ICT4D required, with an advanced degree in a related field strongly preferred.
Minimum of 3 years of researching, testing, and applying ICT tools to projects in developing countries, with appropriate field experience required;
Experience managing consultants and liaising between technical developers and non-technical stakeholders.
Excellent organizational skills and attention to detail: ability to juggle large amounts of details while maintaining big picture.
Strong written and verbal communications skills in both English and Swahili, with experience in making presentations to internal and external audiences.
Proven ability to work independently and collaboratively, as part of multi-cultural teams.
Excellent interpersonal and intercultural skills;
Very strong time management, multitasking, and organizational skills;
Availability for frequent travel especially within East Africa (esp. Tanzania and Uganda) on short assignments
We will offer to you
Very interesting work with multiple development cooperation organizations in East Africa.
Meaningful work, with a knowledge that you are promoting sustainable development goals through your contribution in the area.
The recruited person will work in collaboration with many teams from different organizations, including Fida East Africa regional programme staff thereby having an experience of working in an innovative and agile network.

October 26, 2024
Programme Manager – Human Heredity and Health in Africa

ID: AAS/PM/20/001
Department: Programmes
Reporting To: Director of Programmes
Duration: 3 Years With a Possibility of Extension
Position Overview: The Programme Manager is responsible for the management and implementation of the AAS programmatic workplan to support research and research communication, including strategic management and implementation of capacity development to support researcher fellows and partner institutions.
The position will manage and oversee the implementation of a portfolio of programmes namely the Human Heredity and Health in Africa (H3Africa), Database of African Clinical Trials Sites and Population Studies programmes.
Principal Duties and Responsibilities;
Programmes Management

Manage the day-to-day operations of the programme portfolio assigned by overseeing the planning and implementation of impactful programmes, working closely across teams to ensure set requirements are met
Develop and manage programmatic activities for the H3Africa, the Database of African Clinical Trials, and Population Studies programmes in consultation with the Director and Deputy Director of Programmes and in line with budgetary guidelines to achieve the set mandate.
Propose long- and short-term objectives for the initiatives aligned to building human capacity, infrastructure and lasting research networks on the continent;
Manage the Programme portfolio budget in liaison with the Finance team to ensure efficient utilization of funds, smooth operational flow, and, maximizing the scope and magnitude of the short and long term Programme portfolio goals;
Leading in effective technical and financial management to ensure Value For Money (VFM) throughout the programme portfolio cycle.
Enhance program learning and development, seeking out and implementing solutions
Provide financial and risk management oversight for grants.
Contribute to the overall development of the AAS programme strategy, including actively identifying opportunities for collaboration with other programme areas.
Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimise results and improve quality of programmes delivery
Mentor and coach staff to build their capacity to perform the roles assigned to them. Set performance expectations and conduct performance management evaluations in a timely manner to ensure superior levels of performance are maintained
Provide career guidance and avail learning opportunities and assignments to enhance engagement and career progression for programme staff

Grants Management

Manage programme portfolio grants and activities as the point person for the Programmes; engaging with applicants, grantees and partners including providing guidance and feedback on inquiries;
Manage operations surrounding the entire process of grant management for the programme portfolioin collaboration with the Grants Officer and other team members. Ensure adherence to the call standards during the application, review, shortlisting and grant awarding process;
Oversee the programme portfolio grant scheme development by highlighting key funder requirements at proposal development stage, and aim to improve knowledge and access to this information for grant applicants. This is through webinars, information sessions, workshops etc
Manage the pre-award processes to ensure appropriate conditions including systems, processes, policies, and capacity are available to support the implementation of the grant by applicants.
Conduct due diligence of potential applicants and applicant institutions. This involves desktop reviews and physical site visits to potential applicant institutions and preparation of reports or recommendations which inform specific grant terms and conditions for successful grant applicants
Manage the grant award processes by providing and monitoring systems, processes and procedures to ensure fairness and openness in awarding grants to applicants
Manage the post-award processes to ensure proper implementation, monitoring and performance. This will also include ensuring proper grant close out

Monitoring and Reporting

Manage performance of the programme portfolio teams in partnership with the Monitoring and Evaluation Manager by setting measurable performance indicators to ensure projects are executed in line with the contract and within agreed timelines;
Develop monitoring reports for funders developed by the fundraising and programmes teams.
Develop and disseminate monthly programme portfolio highlight reports for the management, staff and Committees as necessary.
Communicate with senior management on programme portfolio status, risks and issues in an appropriate and timely manner. Ensure regular and timely communication between project team members
Review, implement and update programme portfolio records e.g. training matrices, performance reviews, risk assessments

Advocacy and Relationship Management

Forge collaborations with Science-based communities which share the same vision as the Programme portfolio and the Academy at large within the African continent and globally to build a sustainable Programme;
Engage in discussions with institutions of a similar element which can help promote the vision of the Programme portfolio through activities that foster added value and future potential initiatives;
Identify gaps that can be filled by the Academy’s portfolio of activities that will promote the growth and sustainability of AESA and the H3Africa programme, the Clinical Trials programme and the Population Studies programme and ensure the Academy’s services are made relevant to the continent.
Provide technical support and expertise to the review panels in other AESA Programmes by participating in the review of grant application process; and
Participate in occasional cross-functional meetings to support other departments in achieving their mandate including representing AESA in consortium meetings. Ensure the values of participation, partnership, sustainability, social responsibility, cost effectiveness, transparency and accountability are reflected in your work.
Secretary to the H3Africa Data and Bio-specimen Access Committee (DBAC) and its Chair, supporting regular meetings requirements, preparing briefs, and liaising with internal and external contacts.
Attend external meetings as a representative of AAS as assigned.

Person Specifications
Academic Qualifications

Postgraduate degree in human or medical genetics or genetic epidemiology from a recognized institution; A PhD is preferred

Professional Qualifications

Member of a reputable Institute of Scientific Research or relevant professional body.

Knowledge and Experience

At least 8 years’ relevant experience in project management, 3 years of which should have been at the supervisory level;
Significant knowledge and understanding of the scientific landscape and grants funding environment in/for Africa;
Proven experience in leading a team and of direct line management;
Experience of working with ethical and/or legal issues arising from genetic research
Knowledge of Science Technology and Innovation landscape on the African continent
Proven research leadership qualities and experience of carrying out key research work for priority health agendas.
A proven record of research capabilities in human or medical genetics or genetic epidemiology research as demonstrated by peer-reviewed publications and other quality outputs.
At least 3 years’ experience working in research/research leadership capacity development programme design and implementation on the African continent
A professional qualification and relevant experience in large scale programme/project management or training in research administration, ethics, leadership or related will be an added advantage.

Skills and Attributes

Strong interpersonal skills with the ability to foster and develop close working relationships;
Excellent management and leadership skills; demonstrated ability to build cohesive teams, develop talent, and, achieve organizational goals through teamwork;
Have enthusiasm, commitment to results with good planning and organizational skills.
Strong communication skills, presentational skills and ability to address public audiences;
Good financial and budgeting capability
Able to work in an international and multi-cultural setting
High moral standing with impeccable integrity

October 26, 2024