Jobs Kenya

Company Founded: Founded in 1972

  • Human Resources Assistant

    Human Resources Assistant

    Responsibilities
    Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
    Under the supporting supervision of the Chief, Talent Development Unit and delegated Human Resources Assistant, the intern will:

     Provide support to the Global internship management process.
     Maintain files, materials, information, schedules, and related data.
     Support the induction process and check out briefing for national and international UNON/UNEP & UN Habitat interns.
     Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility process.
     Assist in coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews and sending acceptance letters.
     Manage email correspondence, preparation of contract extension and renewal documents.
     Coordinate the exit process of interns
     Research and prepare various statistical and qualitative reports, studies, correspondence, and background
     Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.
     Assist in research and development of statistical data models for data analysis.
     Assist in coordination of mandatory learning of staff.
     Assist in the training and certification process of staff members.
     Participate in meetings and perform other tasks as may be required by the office.

    Competencies
    Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    Education

    Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
    Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
    Have graduated with Bachelor’s degree, Masters, PhD or equivalent
    Be computer literate in standard software applications.
    Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
    Preferred area of studies: A completed or ongoing (final year) University degree in Human Resources Management, Administration, or other related fields.
    Desirable Skills: Good information technology skills, particularly in spreadsheets, analytics and web design

    Work Experience

    No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
    Good computer and IT skills are required for this position. Are you proficient in Computer software applications(MS Word, Excel, PowerPoint etc.)?
    Excellent communication skills are desirable for this internship. Explain how you meet this criterion using examples.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

    Assessment
    Potential candidates will be contacted by hiring manager directly for further consideration.
    Special Notice
    Your application for this internship must include: 

    A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

    The Cover Note must include:

     Title of the degree you are currently pursuing
     Graduation Date
     IT skills and programmes you are proficient in
     Explain why you are the best candidate for this specific internship
    Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
    Proof of enrollment from current University (if not graduated).
    A copy of degree certificate (if you have already graduated).
    Due to a high volume of applications received, ONLY successful candidates will be contacted.

    Apply via :

    careers.un.org

  • Senior Writer Senior Programme Management Assistant Administrative Assistant

    Senior Writer Senior Programme Management Assistant Administrative Assistant

    Responsibilities

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that
    sets the global environmental agenda, promotes the coherent implementation of the environmental
    dimension of sustainable development within the United Nations system and serves as an authoritative
    advocate for the global environment. UNEP’s mandate is to coordinate the development of
    environmental policy consensus by keeping the global environment under review and bringing emerging
    issues to the attention of governments and the international community for action. UNEP’s Communications Division communicates UNEP’s core messages to all stakeholders and partners, raising environmental awareness and enhancing the profile of UNEP worldwide.
    The Senior Writer (consultant) will focus on key areas of UNEP’s programme of work and the Medium Term Strategy. He/she will produce well-researched, innovative stories, messages, and other written content to engage the public on issues related to climate change, nature and biodiversity loss and pollution and waste. Under the supervision of the Head Writer, the consultant will perform the following duties: * Liaise with UNEP’s communication division and subprogramme coordinators to identify, research,

    conduct interviews and develop story ideas.
    Draft stories, interactive texts, message pyramids, and film and animation scripts for UNEP and partner websites to support UNEP’s Medium Term Strategy and core programmatic work.
    Follow the news agenda on these topics, proactively identify and pitch topics for stories.
    Qualifications/special skills

    Academic Qualifications : Advanced university degree in journalism, communication, international relations, social
    sciences or another related field is required. A first level university degree with an additional two years of
    qualifying experience may be accepted in lieu of the advanced degree.

    Experience :

    A minimum of five years of progressively responsible experience in public information,
    communication, programme management or related field is required.
    Language : English and French are the working languages of the United Nations Secretariat. For this post,
    fluency in written and spoken English is required

    Deadline: 14th April 2022

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Bids Manager

    Bids Manager

    Job Summary

    The Assistant FM Manager is responsible to the FM Manager for the direction and control of all commercial and operational aspects of the Business Unit. Ensuring efficient delivery and service to all internal and external customers. To give the highest level of customer satisfaction, whilst achieving organic and financial success.

    Key Responsibilities

    The primary responsibility is to manage the Business Unit commercially and operationally to maximize profitability whilst ensuring quality, performance improvement and customer service delivery.

    Assist the FM Manager in development of budgets and strategies to achieve the growth plans.
    Commercial responsibility for FM business in conjunction with the FM Manager.
    Development of organizational arrangements, systems and processes to enable the efficient and effective deployment of resources in line with and supporting the growth of FM business.
    Implementation of the approved budget.
    Management control and support of the individual branches and products to ensure profit margins are achieved.
    Client updates and meetings to ensure compliance with delivery expectations.
    Prioritize, delegate and supervise the daily activities of the operations support staff;
    Work as the central coordinating point for operational support to the business linking various business units, branches and projects;
    Conduct analysis of Contracts/Projects manpower efficiency levels;
    Track and report on operations Key Performance Indicators; for all FM job levels
    Supervise branch and project administrators and data entry staff to ensure, correctness of data entered the Microsoft Navision and accuracy of reports generated thereof;
    Coordinate FM report on monthly basis
    Manage operations administration functions including internal requisitions, leave management, report generation, documentation and support;
    Plan and deliver FM training courses to staff;
    Supervise the FM training school activities in coordination with the FM assigned trainer
    Coordinate operational health and safety with the business divisional units’ heads, and ensuring compliance to HSE work plans;
    In charge of contract’s organic growth
    Handle client queries on outstanding issues to ensure quick resolution in agreement with company policy; and
    Periodically receive and review account reconciliation statements for clients to ensure collections are conducted in the shortest possible period within the stipulated credit policy.
    In charge of Safaricom PL

    Principal Outputs Of This Role

    Manpower deployment, branch / project manpower requirement and manpower efficiency reports
    Operations performance efficiency
    Customer care relationship
    Monthly FM Reports
    Commercial performance reports for business divisions, branches, units and projects
    Onboarding qualified FM subcontractors

    Apply via :

    www.linkedin.com

  • Operations Manager, Tracking and Fleet Management Solutions

    Operations Manager, Tracking and Fleet Management Solutions

    Job Summary
    Operations Manager, Tracking and Fleet management Services is tasked with Business growth through ensuring seamless and quick resolution of all tracking and fleet services in Kenya, with the aim of bringing sales at all levels from inception and design to completion and maintenance operations.
    Key Responsibilities

    Work in collaboration with all the Directors and Leaders in the Kenya business, in particular Tracking and Fleet Management.
    Organize and implement strategies in the regions for quick TAT in tracking and fleet service delivery in collaboration with the Nairobi and Operations Managers through the branches.
    Comply with Tracking Operations KPIs as directed from time to time.
    Retain and manage existing and new clients through the sales teams, supported by the account managers.
    Create and manage a customer value plan for existing customers
    Work/liaise with all departments to ensure customer satisfaction by coordinating and solving customer’s issues as they arise.
    Manage and coordinate a successful implementation of price increases for the tracking services.
    Maintain CRM on tracking client complaint resolution.
    Respond to customer surveys with action plans as required.
    Oversee all tracking department operations in liaison with NCC tracking desk and account managers
    Oversee timely resolution of complaints and pending tasks
    Keeping track of statutory requirements related to tracking and renewal follow ups – CAK type approvals etc.
    SOP’s and KPI’s formulation for clients and overseeing implementation working closely with NCC tracking desk.
    Tracking and Fleet Incident reporting and follow ups with relevant departments
    Issuance of Tracking certificate already approved by the tracking manager
    Safaricom Sim card reconciliations with Technical and finance
    Co-ordination of Vehicle recovery process with all interested parties
    Co-ordinating branches Tracking and fleet operations and team

    Principal Outputs Of This Role

    Lead in the development of tracking technical team in accordance with KPIs;
    Retention of business unit portfolio through minimal terminations and new market penetration;
    Effective implementation of set tracking and fleet technical business plan and sales targets.

    Accountability
    The Operations Manager, Tracking Services is accountable to the Tracking Manager for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.
    Competencies

    Strong leadership skills with hands-on capability and management style.
    Expert in the Tracking and Fleet management Services.
    Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
    A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.
    Have impeccable business negotiation and client retention skills.
    A forward planner with clear focus, well-organized, detail-oriented and able to multi-task.
    Have a high sense of accuracy, attention for detail and with strong analytical ability.
    Business acumen, strategic thinker with ability to make sound decisions for the business.
    Have good numeracy, problem analysis and reporting skills.
    High moral standing with impeccable integrity; and
    Ability to grow, support and develop talent within the department.

    Qualifications & Experience

    Bachelor’s Degree in business or related degrees.
    At least eight (8) years relevant experience, 3 of which should have been at a supervisory level.
    Knowledge of current trends in marketing management, public relations, and communications.
    Tech savvy with good IT and vehicle telematics skills

    Apply via :

    jobs.garda.com

  • Head of Grants

    Head of Grants

    Head of Grants
    The Head of Grants is a global, leadership role responsible for participating in the development of global policies, procedures, tools and systems in grant management, and actively promoting the application of those standards toward an efficient and effective grant management function within BRAC International Country Offices. The role has four main aspects to it: 1) work within Global Resource Mobilization & Partnerships (GRP) Grant Management team to develop key infrastructure for grant and sub-grant management across BRAC International, 2) develop and capacity build the Country Office grant management function in line with global best practice; 3) practice active risk management and monitor key performance indicators and grant metrics within BRAC International on overall portfolio health; 4) provide direct management and technical, dotted line management to grant management professionals across BRAC International.
    Key Responsibilities:

    Support the Director of Grant Management, GRP in the creation of global grant management and sub-grant management policies, procedures, tools and systems, representing BRAC International views and perspectives.
    Provide support to embedding of the Grant Management Manual and Sub-Grant Management Manual within and across the BRAC International Country Offices. To be done through deliberate and planned support to Country Offices to establish and maintain an efficient and effective grant management process.
    Develop strong relationships across BRAC International; provide direct supervision and dotted line supervision with a special lens on ensuring gender equality.
    Support Director to build a high performing grant management team within BRAC International through regular and ongoing capacity building to GRP and Country Office Grant Management staff.
    Support Director to convene all BRAC International Grant Management staff regularly and govern the function for BRAC International
    Ensure that key staff (including downstream partners) have a clear understanding of donor compliance requirements throughout implementation. This includes serving as the donor compliance authority for BRAC International through review of donor solicitations and support GRP decision gates; review of high value proposals and budgets; lead review of donor contracts and negotiate with donors; serve as compliance helpdesk.
    Support the building and adoption by BRAC International of a central Grant Management System; ensure that system is effectively maintained and up to date for all grants and sub-grants including authorization and document retention
    In collaboration with Director, support a heavy focus and resourcing on timely and quality donor reporting. This may mean dedicating specific time or ensuring GRP Grant Managers have a high level of effort dedicated to centralized donor report reviews and controls.
    In collaboration with the Grant Systems Specialist, provide BRAC International-specific grant portfolio data for quarterly dashboards and other management reporting for senior management
    Work in collaboration with other Departments to ensure grant management inputs to key processes including, inter alia, master budget development, cost allocation, monitoring of grant budgets, phasing and forecasting, budget reviews, timesheets.
    Participate in special projects as requested

    Others (Safeguarding):

    Establish a safeguarding culture across all levels of the programme by implementing the safeguarding policy and procedures, including reporting. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

    Educational Requirements:

    Masters or equivalent degree in International Development or Business and Administration or Finance.

    Required Competencies

    Proven track record of active contribution to senior management team direction, and providing strategic support across multiple sectors and/or regions
    Extensive experience with NGOs with increasing responsibilities including proven experience of establishing and running the grant management function in the field
    Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)
    Well-developed skills in staff management.
    Proven coaching and capacity building skills
    Understanding of the financial aspects of grant management, ability to work with Finance Departments on grant management issues
    Strong attention to detail, problem solving skills, and ability to analyze trends
    Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
    Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
    Fluent communication (written and spoken) in English
    Demonstrated ability to manage change in complex organizations
    Knowledge of BRAC, its history, and its programmes and culture desirable

    Experience Requirements:

    10 years of working experience in development or related field
    Core experience in grants management;
    Experience in change management using global standard grant management tools and procedures;
    Donor compliance knowledge
    Dotted line management experience
    Employment type: Regular/Contractual
    Salary: Negotiable
    Job Location: East Africa, TBD

    How to applyApplication deadline: 20 April 2022

    Apply via :

    recruitment.bi@brac.net

  • Senior Programme Management Officer

    Senior Programme Management Officer

    Responsibilities
    Coordination of the Digital Transformation Subprogramme:

    Take the lead on UNEP strategic planning including the development of the Medium-Term Strategy and Programme of Work as well as programming related to the integration of environmental and sustainability norms and goals into the global digital economy, in coordination with all other UNEP divisions and regional offices, and in response to national needs and cross-border and sub-regional requirements, and in support of relevant activities of the UN system, as applicable.
    Ensures the coherence of UNEP initiatives across divisions and regional offices related to the application of digital tools to accelerate and amplify UNEP’s impact and bring more transparency to knowledge of the state of our planet.
    Ensures coherence between the work of UNEP’s divisions and regional environmental coordinators for the digital transformations subprogramme and that of entities of the UN system within each region, as well as with other relevant regional entities and civil society.
    Reviews UN initiatives on digital transformations management, in coordination with relevant bodies of the UN system through established inter-agency coordination mechanisms.

    Programme/project Management

    Participates in UNEP’s project review committee analyses of projects to ensure digital tools and digital ecosystems strategically embed relevant environmental data and analytics into the work of UNEP for consistency with the decisions and guidance of UNEA and its subsidiary body; monitors implementation, reporting and evaluation of activities related to digital transformations by divisions and regional offices in UNEP, in consultation with UNEP’s Corporate Service Division, identifying priorities for action, problems and issues to be addressed and proposing corrective actions.
    Acts as resource person in preparation for and assists at substantive CPR debates related to an inclusive data architecture and digital ecosystem for the planet, upon request.

    Resource Mobilization

    Takes the lead in developing UNEP’s strategy for extra-budgetary resource mobilization related to the management of digital tools and in identifying priorities for the allocation of available resources for UNEP’s activities in this area.

    Gender Mainstreaming

    Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of planned actions in the area of digital transformation. This includes legislation, policies, or programmes, in all areas and at all levels.

    Competencies

    PROFESSIONALISM: Knowledge of strategic digital transformation and application of digital tools to accelerate and amplify UNEP’s impact and bring more transparency to the knowledge of the state of our planet. Ability to generate and communicate clearly links between the Organization’s strategy and the Subprogramme goals. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    VISION: Identifies strategic issues, opportunities and risks. Clearly communicates links between the Organization’s strategy and the work unit’s goals. Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction. Conveys enthusiasm about future possibilities.
    LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

    Education

    An advanced university degree (Master’s or Doctorate degree, or equivalent) in environment, digital innovation, computing, data science or development field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of ten years of progressively responsible professional work experience in project or programme management in complex socio-economic settings is required.
    Experience in strategic digital transformation, environmental and sustainable development and policy analysis at the international level is required.
    Experience in adaptive management, resource allocation for delivery of corporate results and data collection and reporting is desirable.
    Experience in strategic planning and programming for environmental/developmental programmes

    Apply via :

    careers.un.org

  • Finance Officer Regional Office

    Finance Officer Regional Office

    Key Responsibilities:

    Financial Reporting and analysis:
    Systems and Accounting
    Safeguarding

    Required Competencies

    At least three years of post-qualification professional experience in financial analysis and management with NGO and other development organizations.
    Project budget management experience and accounting familiarity.
    Extensive knowledge and experience in the International and Local donor funding environment, including financial reporting, trends and procedures.
    Demonstrated experience with complex budgets and forecasts and monthly monitoring and preparation of budget variance analysis.
    Proficiency in written and verbal communication skills in both English and Swahili

    If you feel you are the right match for the above-mentioned Intern position, please follow the application instructions accordingly:External candidates Email your CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at recruitmentAfrica.bi@brac.netApplication deadline: 6th April 2022

    Apply via :

    recruitmentAfrica.bi@brac.net

  • Deputy Manager, Ultra-Poor Graduation

    Deputy Manager, Ultra-Poor Graduation

    Key Responsibilities:
    Technical Assistance and Programme Quality

    Provide hands-on technical support to the BRAC implementing country teams to ensure timely delivery, quality implementation and proper documentation of ongoing project activities
    Develop tools such as technical checklists, standardized supervision models, and monitoring framework for the context where BRAC is implementing graduation
    Guide the development and review of operational manual, training modules and training sessions, market assessment, geotargeting and participant selection tools
    Oversee and contribute to the production and operationalization of project management tools, such as dashboards, budget review, workplans, resource allocation tools, reporting formats and risk assessments and mitigation plans
    Establish common practices for learning and knowledge sharing among programme staff
    Conduct routine field visits, meetings with beneficiaries and country teams to monitor project progress and to assess the quality of implementation;
    Arrange monitoring visits based on needs and activities identified in the inception and implementation phase.
    Assist country team to comply with the M&E frameworks, key performance indicators (KPIs); learning objectives and assessment frameworks
    Provide technical assistance to other CSOs/partners in implementing graduation approach.

     
    Stakeholder Management

    Work closely with global and country level internal teams of BRAC to support on strategic goals
    Coordinate immersion visits for external and internal teams and partners in on-going graduation programme in BRAC operating countries.

     
    Reporting and Learning

    Ensure timely and quality report submission to donor and other internal stakeholders
    Prepare reports and necessary documentation after monitoring visits, partner visits and immersion visit.
    Prepare learning documents during different phases of the programme implementation for the ongoing initiatives in BRAC Operating countries.

    Others (Safeguarding):

    Establish a safeguarding culture across all levels of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
    Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
    Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

    Educational Requirements:

    Bachelor Degree in Development Studies/ Sociology/ Operations Management/ Agriculture/ Economics or related field

    Required Competencies:

    Demonstrated ability to take a strategic view across a large and complex programme
    Interest and ability to build capacity and provide stewardship to country teams
    Strong interpersonal skills with demonstrated ability to be a team player and to work independently and with initiative
    Proven ability to perform under pressure and prioritize with multiple competing demands.
    Skilled in preparing presentations with visuals and quality report writing
    Ability to work independently with minimum supervision
    Highly organized, analytical, strategic thinker with a strong attention to detail
    Ability to travel frequently to BRAC countries as needed
    Fluency in written and spoken English

    Experience Requirements:

    A Minimum of 2-3 years of relevant experience in project management/ M&E experience/ Knowledge management and/or research

    Apply via :

    www.linkedin.com

  • Programme Management Assistant

    Programme Management Assistant

    Responsibilities

     Assists in support of planning and implementation project activities/processes for GEF projects more specifically for National Biodiversity Strategy and Action Plan (NBSAP) projects, the 5th National report to the Convention of Biological diversity (CBD), the Biodiversity National Clearing House mechanism (CHM) projects and the National capacity self-assessment (NCSA) projects.
     Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
     Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
     Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
     Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
     Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
     Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, on finalization and publication of report multiple languages.
     Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
     Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
     Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
     Provides guidance and training to new/junior staff.

    Competencies

    PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required. Additional technical training in administration, project/ programme management, computing, accounting, finance or other relevant fields is required.
    Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
    The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

    Work Experience

    A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
    Experience in the monitoring and evaluation of programmes /projects is desirable.
    Computer Knowledge is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirables

    Apply via :

    careers.un.org

  • Digital Solutions Specialist

    Digital Solutions Specialist

    Mission and objectives
    Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.
    Context
    UN Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This assignment is located in the UNEP’s Corporate Services Division (CSD), at the Nairobi duty station. The Enterprise Solutions Section in CSD is mandated to enable efficient programme delivery through the use of ICT and emerging technology stand-ards, solution and overall business process automation supporting the organization’s programme of work. It undertakes a wide range of services, activities, and projects. It works closely with clients throughout the project life cycle to tailor the services to their needs ensuring that the solution meets the required objectives from a specification, resource, and time perspective. The Section is currently involved in the strategy, planning and implementation of workflow automation and service request tracking as part of weCollaborate, UNEP’s principal information and knowledge sharing platform.
    Task description
    Under the direct supervision of the Programme Management Officer in charge of weCollaborate in the Section and in close engagement with the UNEP business process owners, the National Specialist Volunteer will be part of a team to design, develop and implement various workflow automation and service request tracking systems as part of weCollaborate digital ecosystem. The specific tasks of the National Volunteer include the following : – Participate in the analysis, design and development of applications to support the paperless process initiative using Microsoft Power Platform, Jira, Confluence or other tools available within UNEP. – Develop a conversational chat bot to respond to questions and answers using Microsoft’s QnA Maker or other similar technology. – Create applications and dashboards to embed within weCollaborate using Power Platform, Power BI, custom-made Confluence User Macros, or other similar technology. – Research the use of emerging technologies, such as natural language processing or machine learning to streamline the work of UNEP. – Participate in the operations and support of the Confluence and Jira-based weCollaborate. Furthermore, UN Volunteers are required to : – Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD). – Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. – Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. – Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. – Assist with the UNV Buddy Programme for newly arrived UN Volunteers. – Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
    Eligibility criteria
    Age: 27 – 80
    Nationality
    Candidate must be a national or legal resident of the country of assignment.
    Requirements
    Required experience

    3 years of experience in application software systems analysis, design, and development ; and data management, at national/international level. – High proficiency in at least four of the following: Jira, Confluence, PHP, Python, JavaScript, SQL databases, Microsfot Power Platform tools, Power Apps, Teams, SharePoint Online. – Demonstrated writing and speaking skills in English. – Experience working in teams, including coordination of junior members, and in engaging with clients. Working with multi-cultural teams would be an advantage. – Experience in developing workflow automation and service request tracking solutions would be an advantage.

    Area(s) of expertise
    Information technology
    Driving license
    Languages
    English, Level: Fluent, Required

    Apply via :

    app.unv.org