Jobs Kenya

Company Founded: Founded in 1972

  • Policy Specialist – Womens Economic Justice

    Policy Specialist – Womens Economic Justice

    Who we’re looking for:

    Good knowledge and understanding of women’s rights in international development, especially women’s economic justice and the structural barriers to these.
    A strong commitment to / understanding of applying an intersectional feminist analysis and a decolonial, anti-racist lens to policy, research and ways of working.
    Commitment to ActionAid’s values, including our Feminist Behaviours, anti-racism and promoting women’s rights.
    An understanding of UK and international politics, actors and institutions in the field of international development, including economic development and women’s rights.
    Experience of undertaking research on relevant issues gained in a public policy, NGO or academic environment.
    Knowledge and experience of a range of qualitative research techniques.
    Knowledge of relevant global data sources on women’s rights, gender equality and international development.
    Excellent written and oral communication skills, in particular the ability to translate complex material into concise and engaging communications for a range of audiences, including through the use of illustrations and infographics.
    Experience of campaigning or advocating for social change and grassroots activism
    Ability to collaborate effectively as part of diverse international teams and achieve shared objectives.
    Experience of working closely with colleagues and/or partners in the global South.
    Proven computer literacy with the ability to adopt new digital platforms.
    Experience of using social media in a professional context.
    Ability to travel overseas (up to 4 weeks per year).
    Experience of undertaking research and/or advocacy in relation to women’s unpaid care work, decent work and livelihoods, and/or on macroeconomic policy areas such as trade, austerity and debt, and related international financial institutions, and the interlinkages with climate justice
    Experience in engaging in movement building within feminist movements and networks such as the Young Urban Women programme.
    Knowledge and experience of feminist research methodologies and participative techniques.
    Knowledge and experience of quantitative research and analysis.
    Fluency in French and/or a second language spoken in developing countries, in addition to English.

    Please click on  the “apply” button to start the application process.  Applications close on 14 November 2023 at 23:59GMT. Please upload an up-to-date CV and a cover letter, clearly explaining your suitability against the essential criteria in the job profile.

    Apply via :

    al.bamboohr.com

  • Administrative Assistant Individual Contractor Programme Assistant Senior Finance and Budget Assistant (6 Months), G7 (Temporary) Nature for Health Systems Approach Facilitator

    Administrative Assistant Individual Contractor Programme Assistant Senior Finance and Budget Assistant (6 Months), G7 (Temporary) Nature for Health Systems Approach Facilitator

    Responsibilities 

    Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
    Monitors processes and schedules related the unit’s outputs, products, tasks, where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures to ensure compliance with relevant legal, financial and other requirements.
    Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences.
    Generates a variety of standard statistical and other reports, work orders using various databases.
    Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
    Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search), and as necessary, refers inquiries to appropriate personnel for handling.
    Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences.
    Assists in the maintenance of websites by scanning, converting, and posting a variety of documents onto the site.
    Assists in the preparation of presentation materials using appropriate technology/software.
    Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
    Performs data entry and extraction functions
    Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
    Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services.
    Performs general administrative tasks (e.g., leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up), to include preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications)
    Maintains files (both paper and electronic) and databases for work unit.
    Assists in providing software and office equipment support.
    Provides guidance to less experienced staff on general office processes and procedures, computer applications.
    Performs other duties as assigned.

    Qualifications/special skills

    Completion of high school diploma is required. Supplemental training in administration; human resource or a related field training is required
    A minimum of three (3) years’ experience in administration, human resource or related area is required.
    Experience with data extraction and data analysis using Business Intelligence or other available analytical tools is desirable
    Experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is desirable.
    Experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is desirable.

    Languages

    Fluency in written and spoken English Language is required.

    Closing Date: 13th November, 2023

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    Use the link(s) below to apply on company website.  

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  • Senior Programme Management Assistant, G7 Finance and Budget Individual Contractor Use Case Consultants Intern – Programme Management (Early Warning and Assessment Division), I (Temporary )

    Senior Programme Management Assistant, G7 Finance and Budget Individual Contractor Use Case Consultants Intern – Programme Management (Early Warning and Assessment Division), I (Temporary )

    Responsibilities
    This position is located in the Corporate Services Division (CSD) European Commission Operations Unit at the Nairobi duty station. Under the supervision of the Head of the CSD European Commission (EC) Operations Unit, the incumbent will be responsible for the following duties:

    Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives.
    Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
    Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
    Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
    Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
    Monitors budgetary commitments, including verification of charges and obligation documents in Umoja for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
    Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.
    Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
    Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
    Provides secretariat services to committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
    May undertake mission/field work in support of above activities, e.g., specific administrative, operational/control tasks for programme/project activities.
    Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.
    Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Ability to perform analysis, modeling and interpretation of data in support of decision-making.
    PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Work Experience

    A minimum of ten (10) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Experience in Enterprise Resource Planning (ERP) or other similar system and human resources management system are required.
    Experience in interpreting and applying administrative and financial policies of the United Nations or similar organizations is desirable.
    A minimum of One (1) year or more of experience in data analytics or related area is desirable.
    Working experience with projects or programmes funded by the European Commission and with the rules and procedures of the European Commission is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

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  • Senior Specialist Government Systems

    Senior Specialist Government Systems

    The role will provide thoughtful expert advice to our country and global teams on how to work effectively with Governments and through Government systems to design and implement Graduation programmes. We are looking for candidates with extensive experience working with Governments and a solid understanding of Government systems relevant to social protection, livelihoods and economic inclusion, rural and urban development, and/or youth programming. We are looking for candidates who are interested in thinking outside the box, and excited to explore how a well evidenced approach proven to deliver transformational impacts for people living in extreme poverty can be adapted so that it can be delivered through Government systems and within available capabilities. This is a global position and will require work across multiple countries across Africa and Asia, with regular travel. 
    This role will be based within the Program Design & Impact (PDI) team, which aims to support country teams and partners by ensuring efforts are informed by an understanding of evidence, lessons, and recent trends relevant to the Graduation approach, and tailored to the unique contexts and institutional arrangements and capabilities of partner governments. The role will require out of the box thinking, an understanding of how to work in partnership with Governments, and creative suggestions to support design decisions and ensure that they are compatible with existing government systems and capabilities.
    Reporting to the Global Lead, Program Design & Impact, the Senior Specialist, Government Systems will lead our support to the UPGI country teams and our government partners, providing senior expertise and connecting them to knowledge and networks, as well as ensuring that we are learning across our efforts globally. This is a new position within the team; there is substantial room for innovation and we are looking for candidates willing to propose and operationalize fresh ideas. Candidates who thrive in a self-starting environment with a willingness to deconstruct complex, multisectoral challenges will excel in this role. This position would require close work with staff and partners based in Europe, North America, Africa, and Asia, entailing frequent travel to/within Asia and Africa and a high degree of flexibility to work across different time zones, contextual priorities, and working environments.
    We are looking for someone who enjoys a challenge, likes thinking outside the box, and is interested in exploring how to do development work differently and support Governments and local efforts to develop nationally owned and sustainable solutions towards eradicating extreme poverty. 

    Primary Responsibilities

    In close cooperation with the Global Lead for Programme Design and Impact, lead the PDI team in delivering high quality technical assistance on how to deliver graduation programming using Government systems and capacity:

    Lead efforts to ensure that country governments’ Graduation programme design and implementation plans can scale by ensuring that decisions are informed by an assessment of how they can be delivered through Government systems and within existing or newly built capabilities; 

    Provide senior leadership and quality assurance globally and to country teams on evidence of what works when leveraging delivery systems within Government and building up Government capability to deliver a new type of programming at scale; 

    Oversee the development and delivery of technical materials on different relevant government systems and methodologies underpinning our work (including but not limited to MIS, social registries, intra-governmental coordination mechanisms, capacity gap assessments and training plans, targeting methodologies, cost-effectiveness and efficiency assessments, etc) for Country Teams, Governments and local partners across the programme implementation cycle; 

    Under the leadership of UPGI’s country teams, support the delivery of high-quality technical assistance and thought partnership to government partners when requested;

    Lead on synthesizing our understanding of what works and how to design and implement government led graduation programmes from a technical perspective, drawing on UPGI’s work in countries and international literature and the work of other relevant actors;  

    Provide senior leadership on activities related to government systems considerations (e.g. political economy analysis, capacity building workshops, needs assessments, programme/policy costing, MIS, targeting, etc).  
    Lead on building up an understanding of relevant government systems across UPGI’s by strengthening (a) the knowledge and capacity of UPGI team members and (b) UPGI’s institutional mechanisms for learning and knowledge retention.
    Lead on the development of a more nuanced and comprehensive understanding of what the latest thinking and evidence on government systems means for effective adaptation of the Graduation approach within governments.
    In partnership with the Senior Specialist Graduation Programme Design, Country teams and others, further UPGI’s learning on how to design and deliver graduation programming so that it can be delivered by Governments using Government systems. Ensure that learning feeds back into our ongoing country work.
    Support UPGI’s Global influencing work when requested by representing BRAC UPGI in external fora such as conferences, webinars, and other influencing environments to drive greater global understanding of the intersection of the Graduation approach and government-led social protection programming/youth programmes/rural development programmes
    Provide Technical inputs on the development of internal- and externally-facing materials highlighting key considerations in adaptation of the Graduation approach with governments to influence key stakeholders (e.g. program/policy briefs, literature reviews, technical blog posts) 
    Provide regular review of knowledge products on adaptation of the Graduation approach with governments (e.g. journal articles, multilateral and NGO reports, thinktank/consulting reports) and identify implications for UPGI’s work. 
    Work closely with staff from a range of technical and cultural backgrounds to build or enhance their technical understanding of graduation as a concept, and co-create strategies for how to adapt and adjust the model to local contexts and delivery by Governments;
    Manage more junior global team members within the programme design and impact team and provide mentorship and guidance more broadly within UPGI on a range of government systems and relevant approaches and methodologies.

    The role requires planning, vision, and management capabilities and an interest in doing things differently and a certain degree of comfort and interest in adaptive programming and learning. 
    Other (Safeguarding Responsibilities) 

    Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation. 
    Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.  
    Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

    Qualifications 

    We are looking for experienced candidates who are interested in thinking about how to do development work differently. A strong candidate would combine deep technical expertise with intellectual curiosity on how to do work differently. A deep understanding of the need to adapt to local context and how to work in support of Governments is essential. 

    Specific qualifications and skills:

    Master’s degree in social sciences, public administration, economics, international development, or another related field required; 
    At least 10 years of work experience in international development and/or within Government. Experience in programme design, institutional reform processes, providing technical assistance to Government, or delivery systems within a relevant sector preferred
    Sector expertise in governance or social protection/the Graduation approach/economic inclusion is essential. Expertise and understanding of any of the following desirable – social protection, gender, livelihoods, or financial inclusion; cash-plus programmes
    Experience of working directly with Governments is highly desirable
    Proven track record of building capacity across a global organization highly desirable
    Ability to think outside the box and work independently 
    Strong organization and planning
    Ability to thrive in work environments that are diverse, fast moving, entrepreneurial, and located in multiple time zones.

    Apply via :

    bracusa.hire.trakstar.com

  • Knowledge Management and Communications Officer

    Knowledge Management and Communications Officer

    As the leading global environmental authority, UNEP administers, or provides secretariat functions for numerous Multilateral Environmental Agreements (MEAs) including amongst others:

    Global MEAs

    Convention on Biological Diversity (CBD)
    Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES)
    Convention on the Conservation of Migratory Species of Wild Animals (CMS)
    Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal
    Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade
    Stockholm Convention on Persistent Organic Pollutants
    Minamata Convention on Mercury
    Vienna Convention for the Protection of the Ozone Layer
    Multilateral Fund for the Implementation of the Montreal Protocol

    Regional Conventions

    Bamako Convention on the Ban of the Import into Africa and the Control of Transboundary Movement and Management of Hazardous Wastes within Africa
    Framework Convention on the Protection and Sustainable Development of the Carpathians (Carpathian Convention)

    Regional Seas Conventions and Action Plans

    Convention for Cooperation in the Protection, Management, and Development of the Marine and Coastal Environment of the Atlantic Coast of the West, Central, and Southern African Region (Abidjan Convention)
    Convention for the Protection of the Marine Environment and the Coastal Region of the Mediterranean (Barcelona Convention)
    Convention for the Protection and Development of the Marine Environment of the Wider Caribbean Region (Cartagena Convention)
    Convention for the Protection, Management, and Development of the Marine and Coastal Environment of the Western Indian Ocean (Nairobi Convention)
    Framework Convention for the Protection of the Marine Environment of the Caspian Sea (Tehran Convention)
    Coordinating Body on the Seas of East Asia (COBSEA)
    Northwest Pacific Action Plan (NOWPAP)
    The position is under the supervision of the Principal Advisor of the MEAs Unit and collaborates closely with CSD/Human Resources/Training Unit, Communication/Knowledge Management Officers in MEAs Secretariats, Law Division, and Comms Division.

    Main objective

    The position’s main objective is to support MEAs Secretariats for communication, knowledge management, and sharing of experiences, visibility, and documentation with respect to their administrative functions and the role of the MEAs Advisory Unit.

    Ultimate outcome

    Better administrative efficiencies through knowledge management, sharing of best practices, and data analytics on MEAs Secretariats administrative services.

    Task description
    The IUVN will be responsible for the following duties:
    Communications and visibility

    Help in the rolling out of the communications; knowledge management and sharing of experiences; visibility and data analytics of the MEAs Unit.
    Support in writing for the MEAs Unit communications knowledge management and sharing of experiences; visibility and data analytics of the MEAs Unit
    Support in creative branding for the role of MEAs Secretariats and MEAs Unitsthrough identification of relevant branding content and materials, to ensure increased visibility.
    Desing and preparation of regular newsletters and other outreach and communication materials to share and disseminate guidance and knowledge products to the MEAS Secretariats community and UNEP.
    Support in writing and editing communications materials, including the UNEP Executive Director’s report to the Conference of the Parties/related governing bodies and other institutional reports.
    Knowledge management and sharing of experiences
    Facilitate the compilation of knowledge and sharing of best practices and emerging issues among MEAs Secretariats with respected to administrative-related issues in existing or new platforms.
    Facilitate the establishment and functioning of online communities of practice and tools for sharing of experiences regarding MEAs Secretariats administrative services.
    Facilitate the intelligence gathering and experiences across MEAs Secretariats with respect to discussions and outcomes of MEAs Conference of the Parties/related governing bodies.
    Facilitate the development of capacity building initiatives related to MEAs Secretariats administrative functions and the development of sectoral networking forums (e.g., on finance/budget; HR; legal; procurement, and IT amongst other).

    Data analytics

    Carry out research on selected aspects of MEAs Secretariats functions and others to include collecting, analyzing, and presenting statistical data and other information gathered from diverse sources.
    Carry out statistical analysis of data sets and prepare dashboards infographics, and Power Point presentations.

    Other

    Performs other duties as required.

    Apply via :

    app.unv.org

  • Research Consultant – Global Peatlands Initiative Senior Programme Management Officer, P5 – Temporary Communications Consultant – Global Peatlands Initiative

    Research Consultant – Global Peatlands Initiative Senior Programme Management Officer, P5 – Temporary Communications Consultant – Global Peatlands Initiative

    The consultant(s) will be located in UN Environment Programme / Ecosystems Division / Biodiversity, People and Landscapes Unit. The consultant will report to, Programme Management Officer.
    The consultant will provide technical and peatlands-specific expertise to the Biodiversity, People and Landscapes Unit for coordination of scientific or flagship reports and science-based products of the Global Peatlands Initiative.

    Specific Duties Include The Following

    Work with partners and UNEP to increase uptake and knowledge on the findings of the Global Peatlands Assessment (GPA) including linking data to World Environmental Situation Room, making data open and available on GPI website, maps and so on.
    Coordinate the regional launching of the GPA chapters and three global chapters to raise awareness of decision-makers, bring on board new scientists and improve the application of the results. Draft policy briefs to accompany the GPA and Hotspot Atlas including overseeing translation and publication processes.
    Engage with partners to advance peatlands monitoring and mapping, linked to the Hotspot Atlas, GPA and Global Peatlands Inventory, Global Forest Watch and more.
    Engage with partners and undertake research for the development of the Global Peatlands Inventory together with Ramsar Secretariat and make preparations and proposals for funding the next iteration of the GPA in coordination with partners.
    Conduct research, coordinate drafting and review of materials and reports to support the implementation of the Global Peatlands Initiative Research Working Group.
    Undertake needs surveys and identify trainers together with GPI partners for the GPI Research Working Group.
    Coordinate targeted training sessions including for Early Career Researchers as part of the GPI Researchers Working Group, prepare agenda, identify trainers and develop presentations as required.
    Facilitate reporting, training, development and documentation of lessons learned from the Global Peatlands Initiative.

    Qualifications/special Skills

    Master’s University degree preferably with a specialization in environmental sciences, conservation biology, sustainable management, or related areas is required.
    A minimum of three (3) years of progressive experience in the field of environmental conservation, scientific research or science to policy work is required.
    Experience working on peatlands and/or ecosystems as a topic is required.
    Experience with the UN system especially with UNEP and on this issue is highly desirable.
    Skills and experience in networking, outreach, and engaging with multiple parties is desirable.
    Experience in coordinating research agendas, conducting analysis and possess excellent drafting skills for scientific reports is desirable.

    Languages

    English and Spanish are the working languages of the United Nations Secretariat. For this position, fluency in English and Spanish (both oral and written) is required.

    Closing Date: 3rd November, 2023

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    Use the link(s) below to apply on company website.  

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  • Information Technology Intern

    Information Technology Intern

    We are looking to hire an IT intern. Experience in ERP is a requirement. Knowledge of ERPNext is an added advantage.

    Please share your CVs to hr@mplattkenya.com with the subject IT ERP intern.

    Apply via :

    hr@mplattkenya.com

  • Programme Management Assistant (Personal Assistant), G6 Global Environmental Data Strategist Individual Contractor for Evaluation Projects Communication and Advocacy Consultant

    Programme Management Assistant (Personal Assistant), G6 Global Environmental Data Strategist Individual Contractor for Evaluation Projects Communication and Advocacy Consultant

    Responsibilities

    UNEP’s Regional Office for Africa (ROA) helps to implement all UNEP’s programmes and projects in the Africa region by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental challenges and emerging issues. This position is located in the UNEP/ROA at the Nairobi duty station. Under the supervision of the Deputy Regional Director (DRD), ROA, the incumbent will perform the following functions:

    Administrative Support

    Manage the Deputy Regional Director’s schedule of meetings, engagements, and appointments; prepare substantive briefings for Deputy Regional Director’s use at meetings or during visits to countries in the Region; keep records of all official appointments, speaking engagements and travel/mission report; receive telephone calls and visitors.
    Organize official meetings, send invitations, put together background documentation, make the necessary arrangements for room reservations and special equipment (including on-screen projection), and take meeting minutes.
    Correspondence Management: a) Log in all incoming and outgoing correspondence, screen and bring to the attention of the Deputy Regional Director, highlighting important information, and re-directing to other staff when necessary. b) Draft general correspondence, memos, notices and forwarding information on behalf of the Deputy Regional Director; prepare draft routine correspondences related to all aspects of programme and administration in the Regional Office for Africa. c) Follow-up on Executive Office (EO) logs, updating and ensuring that action and deadlines are adhered to (in the Correspondence Tracking System (CTS) system). d) Ensure that all documents requiring approval are processed in a timely manner and sent back to staff or other HQ Offices. e) Assist the Deputy Regional Director by coordinating and following up on tasks assigned to other staff members until action is completed. f) Facilitate information sharing with all ROA staff. g) Maintain the Office contact list of Ministers of Environment and Permanent Representatives accredited to UNEP. h) Establish an efficient and effective filing system and maintain important electronic records that need quick retrieval/constant consultation.

    Travel Support

    Support the Deputy Regional Director by compiling and maintaining the quarterly approved travel plan of the Office, including keeping track of all mission reports and follow-up actions of all ROA staff.
    Make travel arrangements, and prepare travel authorization, and visa requests for the Deputy Regional Director, including processing travel claims.
    When needed, provide ad-hoc support to prepare travel authorizations for participants attending conferences or workshops organized by ROA, and prepare and dispatch invitation letters and documentation.

    Prgramme Support

    Provide support to the Deputy Regional Director in the planning, implementation, monitoring, and evaluation of Office activities, processes, programmes, projects and initiatives: collect, compile and update data related to programmes/projects.
    Liaise with ROA Programme Officers and coordinate inputs to the Regional workplan, ensuring that deadlines for reporting requirements associated with the Deputy Regional Director’s delegated authority are complied and finalized.
    Assist in monitoring assignments to staff through a computerized mail log and follow-up system.
    Compile briefing notes and background material for missions for the Deputy Regional Director: provide inputs to reports, briefs, speeches, etc.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Perform any other duties as may be assigned.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Ability to perform analysis, modelling and interpretation of data in support of decision-making.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of High school diploma or equivalent is required.

    Job – Specific Qualification

    Additional education or technical training in the field of administration, front office management or project/programme management is required.

    Work Experience

    A minimum of seven (7) years of progressive work experience in administration services, finance, accounting, human resources, or related field is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level.
    University degree.
    Work experience in a busy Executive Office dealing with a broad range of multi-cultural clients and service delivery is required.
    Experience in drafting, editing, and formatting documents (briefing notes, e-mails, memoranda, letters to high-level counterparts) is required.
    Experience in coordinating electronic agenda and organizing in-person and on-line meetings, workshops and conferences is desirable.
    Work experience using Enterprise Resource Planning Systems, e.g., Umoja is desirable.
    A minimum of one (1) year or more of experience in data analytics or related area is desirable

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French language is desirable. Knowledge of another official United Nations language is desirable.

    Closing Date: 22 November 2023

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    Use the link(s) below to apply on company website.  

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  • Senior Finance and Budget Assistant, G7 (Temporary) Data Architect

    Senior Finance and Budget Assistant, G7 (Temporary) Data Architect

    Responsibilities

    This post is located in the INC Secretariat at the Nairobi duty station. Under the direct supervision of the Finance and Budget Officer, the Senior Finance and Budget Assistant will be responsible for the following duties:

    Budget

    Acts as Certifying Officer for the INC Secretariat.
    Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
    Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
    Provides support to managers with respect to the elaboration of resource requirements and assist in the preparation and submission of budget proposals and allocations for INC Secretariat.
    Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
    Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
    Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
    Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
    Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
    Assists in the preparation of budget performance submissions as well as periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UNEP Senior Management as well as to the Committee of Permanent Representatives (CPR).
    Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
    Monitors integrity of various financial databases.
    Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
    Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

    Treasury

    Reviews incoming payment instructions with regard to banking details and sources of funds.
    Prepares payments for final disbursement by Cashier.
    Dispatches payment instructions and cheques to banks.
    Creates receipts and deposits for all incoming funds.
    Notifies payees of status of payments.
    Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
    Identifies and annotates bank account movements. Monitors bank balances worldwide.
    Assists Cashier in cash management and investment issues, including cash flow forecasts.
    Liaises with banks worldwide regarding outstanding items and payment instructions.
    Investigates complaints on non-receipts.
    Monitors cheque stock and orders new stock as required.
    Reviews inter and intra-unit processes with aim to optimise workflow and customer orientation.
    Monitors/reviews methods used to remit payments.
    Assist in preparation of periodical reports: cash flow, contributions, etc.
    Follows-up on audit recommendations.
    Follows-up on fraud cases.
    Assists cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide.
    Files and archives as required.

    General

    Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
    Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
    Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
    Develop and maintain Budget related Business Intelligence (BI) Web Reports to be shared and utilized by all Programme and Fund Management Officers across UNEP.
    Manage approved staffing table for the INC Secretariat.
    Prepare monthly post incumbency reports and update the positions’ cost distribution in Umoja (UN SAP based ERP system) Organization Management module to ensure correct coding blocks are charged.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other related duties, as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Ability to perform analysis, modeling and interpretation of data in support of
    decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
    ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    High school diploma or completion of secondary school is required.

    Job – Specific Qualification

    Supplementary courses/ training in finance, administration, project management or related field is required.
    A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

    Work Experience

    A minimum of ten (10) years of progressive experience in administration, budgetary and financial operations, procedures and practices is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree.
    Experience working with an Enterprise Resource Planning (ERP) software, such as Umoja, in finance and budget modules is required.
    Demonstrated experience working with a Business Intelligence (BI) reporting tool is required.
    Experience with budget management is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

    Closing Date: 24th October 2023

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Associate Programme Management Officer P2

    Associate Programme Management Officer P2

    Responsibilities

    Works with Thematic Assessments Unit and partners to facilitate the development, implementation and evaluation of global and thematic assessments, including:

     Monitors and analyzes specific aspects of programme/project development and the implementation of global and thematic assessments coordinated in the Branch;
     reviews relevant scientific, technical, and operational documents and reports;
     identifies problems and issues to be addressed and recommends corrective actions; liaises with relevant parties;
     identifies and tracks followup actions;
     Carries out basic research on selected aspects of global and thematic assessments, operations, and other activities, to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources.

    Provides substantive support for global and thematic assessment and related policy coordination and evaluation functions, including:

     Reviews and analysis of emerging global and thematic issues and trends, participation in evaluations or research activities and studies related to scientific reports.
     Supports in performing consulting assignments as related to the assessments coordinated in the Branch, in collaboration with the key clients, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the team will use to manage the change.
     Contributes to the preparation of various written outputs, e.g., draft background papers, analytical notes, sections of reports and studies, inputs to publications, related to the assessments coordinated in the Branch.
     Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for datadriven planning, decisionmaking, presentation and reporting.

    Provides administrative and substantive support to the global and thematic assessments consultative processes and other meetings, conferences, outreach activities, including:

     Participates in the organization and delivery of training workshops, seminars, participates in and makes presentations on assigned topics/activities.
     Supports the organization and coordination of international events, including provision of substantive and administrative
    support, data collection.

    Coordinates activities related to the global and thematic assessments budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget).
    Performs other duties as required.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decisionmaking and convey resulting information to management.
    PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

    Advanced University degree (Master’s degree or equivalent) in any area of environmental sciences, or a related field.
    A first level university degree combined with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
    Successful completion of both degree and nondegree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    A minimum of two years of progressively responsible experience in project/programme management, administration or related area is required.
    Experience in the design and coordination of environmental scientific assessments, preferably at the international level, is desirable.
    One (1) year or more of experience in data analytics or related areas is desirable (none if successful YPP or P1 with a related degree).

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of other UN official languages is desirable.

    Apply via :

    careers.un.org