Main Purpose:
Control the daily cash/cheque management, by checking the data reliability, tracking invoices and submitting monthly accounts in accordance with Dep. FinHR Coordinator’s instructions and MSF protocols to provide accurate, updated financial information. Is overseeing the BooX and preparing Lokichoggio BooX to be integrated in the master by the Dep. FinHR Coordinator.
Accountabilities for the Finance Coordinator Assistant Jobs:
Responsible for quality and timely accounting for Lokichoggio Finance Department.
Ensuring quality of BooX , supporting documents by checking bookkeeping and hardcopies.
Briefing, training, and supporting finance related staff including Loki Dep. Fin/HRCo and expats in their financial activities.
Processing the payment of salaries for the Lokichoggio based national staff and Regional staff.
Entering in BooX VEJ transactions according to the Lokichoggio payroll booking sheet.
Ensuring expense monitoring in line with budget provisions on a regular basis, to analyze variances, to advice corrective actions if necessary and assist the Dep. FinHR Coordinator with the annual budget plans.
Providing training and support to staff including regional and intersectional events for Finance.
Carry out additional task as requested.
Requirements for the Finance Coordinator Assistant Jobs:
Education Degree in Finance, Masters is an added advantage.
Experience In finance and management (minimum 2 years) in a similar capacity
Languages Fluent in English and Kiswahili essential
Knowledge Essential computer literacy (word, excel). Good analytical skills
Competences Results
Teamwork
Flexibility
Commitment
Stress Management
Company Founded: Founded in 1971
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Finance Coordinator Assistant
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Logistics Assistant
Job Purpose
To procure materials office supplies, equipment etc. to support and assist in logistic processes and related procedures for all FH Kenya cluster offices
Key Tasks and Responsibilities for the Logistics Assistant Job
Purchase and distribution of goods and services
To receive purchase Requisitions from staff, get quotations for items from suppliers based on the expenditure levels and purchase the required items as per set policies.
To log all requisition orders in the order tracking sheet and submit to Logistics Manager as required.
Will oversee the movement of procured goods to the field off ices in line with set guidelines.
Initiate payments for the supplies/materials/ items received and prepares GRN’s to be signed by receiving programs.
Maintain a list of all FH approved suppliers within Nairobi and Buuri cluster
To supervise the logistics staff in the absence of the Logistics Manager.
To facilitate transportation of staff and other visitors to various destinations as requested
Asset management:
To update the asset list after every procurement
To ensure that every asset is handed over to the requester with a dully signed issue form
To maintain asset records, invoices, warranty documents, and other purchase history.
To contact insurance for all asset insurance & maintain a database of all insured assets.
Security & Communication:
To ensure radio communication system is adhered to in Nairobi.
To maintain copies of all office keys, codes and contacts with office alarm system provider.
Liase with the logistics manager for any security related issues.
Perform any other duties assigned by the supervisor
Logistics Assistant Job Qualifications
Vibrant personal relationship with Christ
Knowledgeable in procurement regulations
A team player, creative, innovative and a good negotiator.
Ability to learn new concepts and ideas
Strong working knowledge of computers and MS Office Suite
Education and Experience
Business related degree and a diploma in purchasing and supplies
A valid accident free license with over five years of driving experience.
At least three years’ experience in a similar position.
Language Skills
Proficiency in spoken and written English. -
Project Officer
Roles and responsibilities of the Project Officer:
Be the pivot point for field program implementation for Pact CMM program in line with the expected program goals, in order to help integrate and operationalize conflict management activities along the border lines of Somalia.
Provide high-quality field technical support to local partners programming through hands-on guidance and support grounded in the program’s strategic objectives and adhering to expected technical quality and reporting requirements.
At the field level, engage on behalf of the program with field stakeholders like the government and other peace actors in the region.
Provide field training and mentoring to partners to strengthen capacity for technical service delivery and compliance with donor rules and regulations
Represent Pact in all CMM Program field based activities.
Provide any other support as required by the CMM program Manager based in Nairobi
Requirements for the Project officer:
A bachelor’s degree or equivalent in Conflict studies, Peace building, International Development, International Relations or related field.
Demonstrated more than 5 years professional experience with a domestic or international USAID funded non-profit organization working with Somali communities, preferably in the area of conflict management, work planning, budgeting and reporting.
Demonstrate good understanding of Somali border conflict dynamics.
Demonstrated proficiency with MS Office applications (Excel, PowerPoint, and Word).
Excellent interpersonal skills with good mediation and reconciliatory skills
The right candidate needs to demonstrate a good track record in conflict transformation, do-no-harm principles, relevant experience with Somali community work and dynamics, and a team player.
S/he will have the ability to multi-task, set priorities and work under strict deadlines within a complex team with an awareness and sensitivity to international development issues and diverse cultures.
Willingness to take initiative and contribute to team efforts, strong interpersonal and cross-cultural communication skills and an ability to understand and resolve complex issues.
Equally important will be commitment to the values and mission of Pact. -
Chief Transactions Manager Chief Manager, Finance and Administration Finance Manager Procurement Manager Transaction Officer Risk and Compliance Manager
Reference No: 281/AV
Responsibilities for the Chief Manager
Reporting to the Executive Director/CEO, the successful candidate will be responsible for assisting the ED/CEO in leading privatization transactions. Other key responsibilities include:-
Provide leadership, maintain discipline, trains and appraises staff in the team.
Motivate and nurture the department to achieve overall objectives.
Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
Supervise the development, implementation and management of Transaction policies.
Oversee staff development.
Ensure performance measures are designed to evaluate performance against the strategic plan.
Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis.
Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships.
Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that they achieve excellence in delivery.
Take responsibility for the reports emerging from the division and all documentation sent to the Executive Director.
Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.
Supervise mentor and coach staff.
Lead financial transactions and negotiations;
Formulate guidelines for implementation of privatization transactions;
Ensure timely implementation of transactions assigned;
Lead assignments to develop specific technical papers/presentations, manuals and training materials as required;
Create awareness, publicity and advocacy of the privatization programme to galvanize support nationally and internally;
Create and maintain strong relationships and communication linkages with key stakeholders;
Monitor and evaluate all aspects central to the execution of the privatization transactions;
Ensure close collaboration and coordination between the various transactions;
Provide secretarial, logistical and coordination services to the transactions;
Prepare transaction action plan, and the associated budgets;
Identify and manage transaction’s commercial and project risks and opportunities;
Identify required advisory services, developing Terms of Reference (TOR) for advisory assignments and coordinating the procurement processes;
Provide technical oversight and advice on specific transactions including quality-reviewing and disseminating all consultant reports and comments from stakeholders;
Monitor privatization transactions and ensuring that data required for demonstrating transaction impact and lessons learned are collected, analyzed and integrated into transaction monitoring and evaluation system
Qualifications and Experience For The Chief Manager Job
A relevant master’s degree from a recognized university;
A Bachelors Degree in Business Management, Finance, Economics or equivalent studies from a recognized university; CPA (K), CFA or equivalent professional qualification and membership of relevant professional bodies;
At least 12 years post graduation experience, with a minimum of 3 years’ experience at a senior managerial level.
Salary Scale: Kshs 385,000 pm – 515,937 pm
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Program Assistant, Policy and Advocacy
Description:
Linkages Across the Continuum of HIV Services for Key Populations Affected by HIV (LINKAGES), is a USAID funded cooperative agreement under the President’s Emergency Plan for AIDS Relief (PEPFAR) program. LINKAGES is implemented by FHI 360 in partnership with Pact, Intra Health International and the University of North Carolina at Chapel Hill, and conducts a range of activities to reduce HIV transmission among key populations (KP) — sex workers, men who have sex with men, transgender persons and people who inject drugs — and improve their enrollment and retention in care and treatment across the HIV cascade. LINKAGES will accelerate the ability of governments, key population leaders, organizations working with key populations, and private-sector providers to plan and implement services that reduce HIV transmission among key populations and their sexual partners and extend the lives of those already living with HIV.
The position will be based in Nairobi, Kenya. Kenyan nationals and candidates currently based in the region are encouraged to apply.
Suitably qualified candidates openly living with HIV and/or who are representative of the key populations affected by HIV are also actively encouraged to apply.
Job Summary / Responsibilities:
The Program Assistant, Policy and Advocacy will provide technical and coordination oversight to the Human Rights project, focussing on Key Populations in the LINKAGES project areasatadditionally the candidate will support joint advocacy efforts with key civil society partners to improve the national HIV response. This position will report to the Project Manager, LINKAGES.
ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES
Develop a system for collection and reporting of program data by the LINKAGES implementing in collaboration with the technical teams, support implementation of Human Rights (HR) Interventions and strategies among Key Populations (KPs) in LINKAGES focus counties.
Support the development of strong HR networks among KPs, media, community network organizations and other implementing partner organizations.
Coordinate efforts geared towards establishing a network for reporting and responding to human rights violation incidents.
Building on the existing rapid response system, establish a strong network to provide KPs with post violence services
Support and promote efforts geared towards building capacity on HR issues for paralegals, KPs, stakeholders and other collaborators.
Plan and oversee County Technical Working Group activities.
Provide oversight and support sub-grantees to ensure timely reporting and implementation of activities.
Ensure compliance by sub-grantees to e sub-award guidelines.
Qualifications:
Higher Diploma with a bias in legal, community health or related field with 3 – 5 years’ or BS/BA degree in related field with 1 – 3 years’ relevant experience working with minority groups and or community based organizations.
Knowledge of Kenyan Law and Human Rights issues.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer. at http://www.fhi360.org/careers/eeo FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law. -
Office Assistant
Ref: 2016/033/NRS/SSA
The International Potato Center (CIP) is seeking an Office Assistant to work in our CIP office based in Eldoret, Kenya. The Center: CIP is a not-for-profit international agricultural research-for-development organization with a focus on potato, sweetpotato, and Andean roots and tubers. Its vision is of roots and tubers improving the lives of the poor.
The Position:
The Office Assistant will be responsible for keeping the office and surrounding area clean.
The Assistant is expected to be courteous to staff and visitors and provide a welcoming environment to the office.
Office Assistant Job Tasks & Responsibilities
The principal tasks and responsibilities include the following:
Keep the office premises and surrounding area clean and tidy (cleaning, dusting, mopping and drying floors, windows, furniture and kitchen equipment);
Make tea/coffee for CIP staff and visitors;
Replenish consumables (soap, tissue, paper towels) on regular basis;
Keep an update on the conditions of office items and kitchen equipment;
Weekly count of office items and recording them;
Photocopying and Binding;
Carrying out messenger duties (e.g. posting parcels, banking services, payment of bills, obtaining quotations);
Make sure the office is locked properly at the end of the day;
Any other duty assigned by the supervisor within the overall function of the job.
The successful Office Assistant will have:
Requirements for Office Assistant Job
A KCSE Certificate as minimum educational qualification;
Fluency in English and Swahili required;
Conditions:
The employment contract will be for a two-year term (with three months’ probation period) with the possibility of renewal subject to performance and availability of funds. -
Monitoring and Evaluation Officer
Job Title: Monitoring and Evaluation Officer
Project: Implementation of sustainable laboratory quality systems in the Republic of Kenya under the President’s Emergency Plan for AIDS Relief (PEPFAR)
Job / Requisition ID: 17564
FHI 360 has a competitive compensation package and is an equal opportunity employer. -
Associate Director, Finance
The Associate Director – Finance is responsible for oversight of the financial management for OVC and will ensure the achievement of all financial control and performance objectives in accordance with requirements of FHI 360 and its funding agencies in coordination with the Chief of Party, OVC.
Finance Job Responsibilities
Provide leadership in comprehensive management of business support and compliance functions in organizations funded via gover nment, contracts and grants, foundation, and commercial sources.
Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR).
Develops financi al risk management and control strategies.
Reviews and approves recommendations for financial planning and control, providing relevant fiscal information to executive management team.
Develop and manage financial analysis models.
Develop and implement effective and efficient business processes and procedures.
Develops and manages internal financial audits. Develops formal reporting system to communicate results of audit activities to management and regulatory compliance agencies. Manages the activities of the finance staff.
Selects, develops and evaluates personnel to ensure the efficient operation of the function.
Provides strategic leadership to the financial analyst staff in a local, regional or HQ office.
Able to work with multiple country finance departments.
Prepares financial guidance to field offices through memos, updates to policies, and procedure manuals.
Assigns and audits the work of the finance department, while providing guidance to staff.
Monitors and updates the departmental budget.
Engages in the more critical and confidential aspects of financial analysis.
Provides final decision making on projects and problems that may cross functional boundaries.
Responsible for the development of policies, systems, special financial studies, etc. of major importance.
Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
Works with confidential data, which if disclosed, might have significant internal and / or external effect.
Manages the operational and strategic functions for the finance department to ensure compliance and efficiency.
Provides recommendations and consuls with management on financial performance and enterprise risk management.
Develops and implements process improvement plans for department to ensure financial controls and operational procedures.
Provides leadership in financial reporting for annual budget planning, audit reviews and assessments processes.
Keeps abreast with the latest trends in financial accounting and mentors staff.
Develops capacity of team performance and drive for excellence.
Qualifications For Finance Job Bachelor’s Degree or its International Equivalent – Finance, Business Administration, Accounting or Related Field.
Typically requires 8+ years of finance management experience.
Past experiences managing and leading a finance department is required.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff
Must be able to read, write and speak fluent English; fluent in host country language as appropriate.
Prior work in a non-governmental organization (NGO).
Experience working with an international organization.
CPA -
Communication Officer
Job holder’s roles and responsibilities:
To assist in the finalization and implementation of a program wide communication strategy for both internal and external audiences.
To develop creative ways to document programmatic processes, successes and achievements (e.g. through photos/graphics/case stories, in periodic newsletters, brochures, briefs, website, social sites etc)
Provide quality oversight to PEACE III’s publications and visual outputs such as presentations, to ensure they are of high quality and are disseminated appropriately.
Provide support to preparing periodic performance reports for submission to the donor.
To support in the production of capacity building communication material e.g. manuals, toolkits, publications, film clips etc
Assist in capacity building on communication for staff and partner organizations.
Day-to-day management of PEACE III online, including updating and ongoing monitoring, gaining input from other staff as necessary.
To contribute towards the planning of, and arrangement for PEACE III events, in particular regarding the design and production of materials, media coverage and documentation of the event.
Storing and sorting and maintaining data base of photographs of projects and their activities.
Develop annual reports on Pact Kenya’s project activities.
Qualifications and experiences:
Excellent spoken and written English: general ability to express clearly and concisely ideas and concepts in written and oral form; specific skills in writing press releases and articles/stories for traditional and electronic media.
University Degree in Communication, Journalism, Public Relations; or equivalent professional work experience in the communication area combined with university degree in a related field.
3 to 5 years of experience in managing development communication.
Knowledge of current theories and practices in communication research, planning and strategy, and the role of mass media.
Knowledge of how to present information to different audiences including general public, media to high level decision-makers.
Analytical and conceptual skills to think and plan strategically. Skills and experience in communication programs, monitoring, review and evaluation.
Proven ability to effectively manage relationships with media representatives, government officials, community groups and other Pact Kenya partners.
Knowledge of computer systems and applications, specifically interactive digital media.
Knowledge of photography and digital camera use
Knowledge of video shooting, editing and production an advantage.
Demonstrated skill in program communication, development of Information, Education and Communication material, documentation and publication (including web-based documentation)
The ability to produce analytical and well-presented reports and publications.
Good interpersonal skills: the ability to communicate clearly and effectively at all levels, taking into account cultural and language difficulties. -
Medical Activity Manager
Job Description
Implementation of HB/NDH project
Implementation of medical activities in proposal
Management / rationalization of medical resources
Definition, analysis and interpretation of data
Strategy and Planning for the Project
Team Management
Team Composition and staffing in support to MTL and Field coordinator
Mentorship, support and Information Sharing
Safety of patientsEducation
Registered diploma Clinical officer or Nurse -essential.
Experience
More than 2 years’ experience as clinical officer or nurse. Solid experience in HIV and TB. Management experience and MSF experience is of added value
Languages
Fluency in English, Kiswahili and Luo
Knowledge
Required computer skills (excel, word)
Competencies
Results, teamwork, flexibility, commitment, stress management