This position will focus their efforts on providing technical support to the FHI 360-led laboratory strengthening program in the Rift Valley, and Western Kenya.
Laboratory Technician Job Responsibilities
Serve as laboratory quality management system and service delivery improvement mentor in selected health facilities within the region
Offer onsite face-to-face laboratory staff mentorship and training on documentation and SOPs, sample management and collection techniques, sample packaging, sample referral systems, quality assurance, results handling, biosafety and waste management
Liaise with facility Medical Superintendent, clinicians, laboratory staff and nurses to establish and strengthen the laboratory-clinical services interface.
Promote safe blood transfusion practices and blood safety through technical assistance in adaption of developed policies, standards and guidelines and training of laboratory staff
Work in collaboration with the county laboratory coordinators, laboratory in-charges and facility managers to strengthen laboratory networking to ensure efficient testing for TB, HIV rapid, HIV viral load, EID PCR and OIs and acceptable turn-around times for these testing.
Support the development of laboratory policies, strategic plans, management and monitoring tools both at the county and facility level to improve services as may be required from time to time
Offer technical advice on laboratory commodities forecasting, ordering, re-stocking and stores management to eliminate stock outs.
Provide technical assistance for equipment including validation, calibration, certification and routine servicing to ensure efficient operation and minimal test interruptions
Spearhead efficient implementation of both facility and project action plans as required.
Assist with the preparation of project progress reports and tracking project progress.
Perform other duties as assigned.
Qualifications for the Laboratory Technician Job
Working knowledge of quality assurance systems including pertinent national and international regulations and guidance. This knowledge to include direct experience implementing SLMTA/SLIPTA.
Proven capability and direct experience in clinical and research laboratory functions and services, including in resource constrained settings.
Proven capability and direct experience in conducting HIV and TB diagnostics.
Resourceful and creative thinker with the ability to develop simple and efficient solutions and recommendations.
Excellent attention to detail.
Excellent interpersonal skills, particularly diplomacy.
Good in both written and spoken English and report writing.
Company Founded: Founded in 1971
-
Lab Technician
-
Conflict Specialist Team Leader
The Conflict Specialist will provide technical input, guidance and leadership on conflict management and peace-building components of the proposed European Union-funded three year Collaboration in Cross-Border Areas of the Horn of Africa Region: Southwest Ethiopia – Northwest Kenya border or the Kenya-Ethiopia-Somalia border.
He/she will be responsible for bringing best available practices and innovative approaches to bear in implementing the proposed project in accordance with the EUTF agreement, under the direction of the Team Leader.(This position is contingent upon award).
Conflict Specialist Job Responsibilities
Lead in the design and delivery of training curricula on conflict and peace-building themes including: conflict prevention and management; conflict transformation, and understanding cross-border governance systems and dynamics;
Design, in close collaboration with project partner agencies, focused capacity-building plans for peace structures and state agencies around peace building and conflict management;
Propose and implement, in conjunction with partner agencies, programming strategies to include women, youth and other minority and marginalized groups and individuals into peace-building processes;
Lead the partner agencies in working with communities to identify the root causes of conflicts in the conflict systems;
Design in consultation with the partner agencies and the communities’ suitable innovative interventions that are culturally appropriate to address the root causes of conflicts identified in the conflict systems;
Provide technical advice and input on monitoring strategies around peacebuilding.
Requirements for the Conflict Specialist Job
Advanced degree in peace-building and conflict management, social sciences, peace building, international development, political science, or related field;
Demonstrate more than five (5) years of relevant professional experience managing and implementing peace-building and conflict management projects with experience in the Horn of Africa strongly preferred;
Demonstrated ability to provide actionable, practical technical advice to a range of stakeholders or partner agencies;
Demonstrated exemplary diplomatic and interpersonal skills;
Previous experience of EU programs preferred;
Strong track record in working in partnership with diverse organizational stakeholders, developing and implementing appropriate and targeted learning and capacity development activities in support of programmatic partnerships
go to method of application » -
Finance Assistant
Description
Provide Accounting and Financial support to the Finance unit of APHIAplus, Nakuru office .
Job Summary / Responsibilities
Managing Petty cash as below:
Reimbursing expenses falling under petty cash.
Timely requisitioning of petty cash at field level.
Ensuring completeness of all petty cash vouchers: proper back up, complete approval by relevant officers, continuous referencing & accuracy of the figures.
Manage Program advances in the county offices as below :
Receiving advances from the field & dispatching to the relevant officers.
Making payments to participants.
Follow up with staff on due advances for retirement.
Help put together returns for the advances retirement in a timely manner.
Verification for completeness of all retirement returns: arithmetical accuracy, stamping paid, complete approvals &full back up on the returns.
Timely banking of cash refunds for monies received at field level and communicating to Finance officer/man
Maintain well updated & accessible Finance files at field level (retirement returns, petty cash, cash reconciliations &any other correspondence finance information).
Support program staff in making cash payments in meetings/works
Work closely with field finance teams to help capacity build program staff on a need basis
Qualifications
At least CPA Part II.
Minimum 1-3 years of progressive working experience in similar environment with adequate exposure to project accounting, financial management including budgeting, grants and contracts.Understanding of finance records reconciliations.
Must have demonstrable hands-on experience with an accounting system.
Experience working with an international organization and a University degree in Commerce or Business Accounting will be an added advantage. -
Education Portfolio Manager (PM)
The Education Portfolio Manager (PM) will be an education expert with project management experience. This position will be responsible for working with FHI 360 and PwC London to provide oversight of the Monitoring, Evaluation and Learning processes for each project, maintaining a portfolio oversight, as well as being the key point of contact for the projects.
The Education PM will also be responsible for managing the relationship with DFID and with other stakeholders including government ministries in the countries under their responsibility. This will include direct relationship with DFID Education Advisers in relevant DFID country offices, as well as ministries and other stakeholders as appropriate.
Job Summary / Responsibilities:
The Education Portfolio Manager will report on the detailed progress of each education project to PwC London, DFID and the respective Ministry and will be the point of escalation for any issues or concerns. Based on the GEC in-country progress and development, the Education PM will furthermore input strategic programming guidance to PwC’s overall management decision-making process as directed by the FM’s Senior Management Team.
Monitoring
A key part of the Education PM’s responsibility will relate to the quarterly reporting cycle for each project, including reviewing Quarterly Project Reports, approving quarterly Requests for Funds and ensuring that the quarterly monitoring cycle is carried out to appropriate standards. In that regard, the Education PM will line manage one Country Technical Monitor for each country under their responsibility and have matrix line management responsibility of one Country Finance Monitor for each country under their responsibility.
Evaluation
The Education PM should be familiar with the evaluation plans of each project, and if required be involved with the selection and briefing of the external evaluator, working with the PwC evaluation team to ensure that plans for measuring all outcomes and intermediate outcomes are adequate.
Learning
The PM will be a key point of contact for the PwC Learning function, feeding through key lessons learned within the countries under their responsibility and responding to specific requests for learning around the GEC learning agenda as it evolves. The PM will also play an important role in facilitating learning across projects within the countries under their responsibility.
Under the guidance of the Child Protection Lead the PM will also have the overall responsibility for ensuring implementation of the PwC’s child protection policy at the regional level. This will include ensuring all FM staff, contractors and visitors in country are fully trained on the policy and that non-adherence is escalated appropriately within the FM immediately. In addition the PM will have the lead responsibility to ensure that GEC projects adhere to minimum standards around keeping beneficiaries safe and that risks to GEC beneficiaries are escalated appropriately and action taken to these risks.
Locations in Kenya and Zimbabwe.
Qualifications:
Bachelor’s Degree or its International Equivalent – Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
Master’s degree or its international equivalent preferred.
Typically requires 8+ years of project management experience.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Experience in multi-sector management and implementation.
Experience in monitoring and evaluation as well as strategic planning, capacity building and team management.
Must be able to read, write and speak fluent English
Fluent in host country language as appropriate. Preferred Education and/or related experience with operating in insecure environments.
Management Experience 5+ Years
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions. -
Senior Technical Officer, Population, Health and Environment
Job Summary / Responsibilities: Coordinate the identification and selection of community-based groups, organizations and private sector partners to participate in the PHE FP/RH/MCH and nutrition activities.
Oversee implementation FP/RH/MCH capacity building activities of the selected community based partners.
Lead the establishment of linkages between the environmental conservation programs and the County Department of Health.
Liaise with the Department of Health at county and sub-county levels, other relevant agencies and community groups to integrate FP/RH/MCH activities into environmental conservation work plans.
Work with the Department of Health at county and sub-county levels and relevant non-governmental organizations in the provision of family planning commodities and MCH/RH services in communities.
Participate in the monitoring and evaluation of FP/RH/MCH integrated activities.
Monitor integration of FP/RH/MCH into environmental conservation activities and compile reports for sharing with stakeholders.
Work closely with the Deputy Chief of Party and Technical Officers to oversee and report on PHE activities of non-governmental organizations collaborating with Afya Uzazi.
Qualifications: • Comprehensive and in depth understanding of FP/RH/MCH issues in Kenya and good grounding in global health. • Previous work experience in the management of similar programs at regional or national level will be an advantage. • Understanding of the national Ministry of Health FP/RH/MCH policies and programs. • Ability to analyze and synthesize technical information and provide leadership and guidance on programming implications. • Good interpersonal, advocacy, negotiation and networking skills. • Proven program management and stakeholder mobilization skills. • Ability to work as a team leader and team member. • Demonstrable analytical skills, critical thinking and innovation abilities. • Good knowledge of working with government departments, the private sector and civil society. Excellent diplomacy and negotiation skills. • Ability to express ideas and concepts clearly and concisely in written and oral communication. • Computer literate, with working skills in Microsoft Office packages. • Good quantitative and qualitative research skills. • Fluency in English is required.
MINIMUM REQUIREMENTS
Master’s degree in public health, environmental health or demography and population studies with 5-7 years’ experience in FP/RH/MCH within the public and NGO sector or Bachelors’ degree with 7-9 years’ experience in the same field.
Experience in PHE programming in Kenya or within the East African Community is an advantage.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. -
Temporay Office Assistant I
To provide basic support to FHI 360 Kenya in maintaining the office including; providing administrative and programming support to all the FHI 360 staff and consultants, general cleaning, handling mail and receptionist services at the switchboard, maintaining orderly appearance and functioning of the reception area. Provides general staff support as needed.
Ensuring the cleanliness of kitchens and washroom.
Ensuring cleanliness of the offices, dusting of all computers and telephone heads.
Ensuring adequate supplies of toiletries in the bathrooms.
Checks to see that all windows are closed at the end of the day.
Ensure that all general public areas are neat and clean.
Other Duties
Prepare coffee, tea or other refreshments to staff and meetings and ensuring the meeting room is cleared thereafter.
In charge of making sure the printing/documentation/photocopying area is well organised and mail in the pigeon holes is well organised.
Monitor and ensure adequate cleaning of kitchens and washroom supplies.
Handle pickup and delivery of items for the office as required.
Assist in sending faxes and maintaining the fax machine, notifying the Administrative Officer when service and supplies are required.
Assist in operating switchboard, direct incoming and outgoing calls as required by caller, determine the nature of the call and decide on appropriate routing.
Assist in receiving and screening all incoming visitors in accordance with FHI 360 security procedures to identify them and determine the nature of their visit. Keeps a log of all visitors showing their name, time of arrival, who they visited and time of departure.
Assist Admin in physical asset verification and tagging of asset
Respond to general inquiries regarding FHI 360 Nairobi Office
Performs any other duties as assigned by the supervisor.
Procurement
Assist Admin in circulations of bids analysis , invoices, DAI forms , requisition and documents for for approvals by Management ,Finance and Bid Evaluation committee
Assist in picking quotations for office supplies , receiving and collection of supplies purchased
Support in updating stationery in the store, issuing of stationery to staff and preparation of list for the re-order level.
Ensuring supplies received are put away in the store or distributed to the users and packing of outbound packages for projects.
Office Maintenance
Supervising cleaning services, repair or maintenance work being under taken by a contractor out of the regular working hours.
Requirements: Knowledge, Skills and Abilities
Clear speaking voice, neat and pleasant appearance.
Good understanding of basic grammar.
Ability to deal congenially and effectively with people, both in person and over the phone.
Ability to be consistently organised, diplomatic and conscientious.
Able to handle multiple tasks efficiently.
Able to report to work and maintain time schedule and work extra hours as needed.
Willing to learn, use and maintain office machines and assume responsibilities as skills increase.
Willingness and interest in supporting FHI 360’s programs and goals.
Ability to perform all duties and responsibilities in a timely manner with minimal supervision.
Must possess ‘O’ level with a minimum of three years working experience with a medium-to-large sized international organisation.
Experience with switchboard equipment will be an added advantage.
Must be in possession of a valid certificate of good conduct.
Experience must reflect knowledge, skills and abilities listed above.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions. -
Contract and Procurement Officer
The Contract and Procurement Officer will report to NHPplus Chief of Party for general direction on all prime award issues including requests and communications with the donor. He/she will report to the Associate Director, Contract Management Services, Kenya to manage the NHPplus prime award elements as well as the procurement of equipment, supplies and nutrition commodities and to ensure full compliance with the USAID donor rules and regulations. The duties shall include drawing up and managing the contract compliance matrix and the detailed procurement plan.
Collaborates and works closely with the NHPplus team on all contract and procurement needs of the contract, advises and implements the most appropriate contracting and procurement vehicles and mechanisms to meet expectations and delivery of services and goods of the project.
Manages the procurement process of services, equipment, supplies and nutrition commodities, for Nutrition and Health Program plus including receives, reviews and processes requisitions and other documents related to the purchase of services, supplies, commodities and equipment for the project.
Contacts suppliers to schedule or expedite orders and deliveries, resolve shortages, missed or late deliveries to ensure contract terms and project needs are met, and enforce incentives for poor performance.
Reviews and makes recommendations on the inspection and acceptance of the bills for payment.
Maintains documentation of purchase orders and verifies invoices/bills of payments with the Commodities and Logistics Specialist and the NHPplus accounting processes.
In collaboration with the Logistics Specialist, follows up on any bill of payment issues not accepted for the credit notes to be properly presented by the providers/suppliers prior to the affected transactions processing for payment.
Maintains policies and procedures of organizational and donor regulations affecting purchases and shares information with management, the relevant staff members and vendors.
Maintains records on purchase price information on both open market and contract purchases and revises these as conditions changes; obtains quotations on open market purchases.
Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
Assists with developing and revising procurement operating procedures and policies.
Collaborates with the NHPplus Team on procurement planning, assists in developing the right and timely specifications, calls for bids/quotations, analyzes quotations received, recommends and documents the source selection, completes the ordering process, communicates with the apparent and final supplier, and schedules deliveries for the project.
Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed.
Provide capacity building to staff on policies and procedures of procurement related topics and functional areas.
Inventories equipment, assist with filtering equipment throughout the asset management life cycle and prepares equipment for end-of-life disposition.
Comply with and maintain knowledge of applicable rules, legislations, regulations and standards and best practices related to procurement actions to ensure they meet FHI 360 and USAID standards.
Develops and maintains necessary records and files for efficient operation.
Perform any other related duties as assigned by the Chief of Party.
Knowledge, Skill, Abilities, Expertise And Complexity
Strong knowledge of procurement methods and procedures
Knowledge of USAID purchasing policy and procedure
Demonstrated analytical and problem solving skills
Ability to analyze and interpret data, identify errors and prepare reports
Ability to work well with others and independently
Achieves quality and timeliness goals for projects
Understanding of basic finance management with regards to book-keeping principles
Excellent oral and written communication skills
Proficient use of Microsoft Office and computer software skills.
Minimum Requirements Standards
BS/BA/BCom with minimum 7 years’ experience or MS/MA/MBA with 5 years’ relevant experience
Certification in purchasing/procurement is preferred with a minimum of 5 years’ working in a procurement environment would be an added advantage
Prior experience in a non-governmental organization (NGO) preferred.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. -
Technical Officer, Learning and Knowledge Management Senior Technical Officer, Data & Management Information System
Job Summary / Responsibilities:
In close collaboration with other MERL staff, design Afya Uzazi Learning and Knowledge Management Strategy and agenda to promote a learning culture.
Participate in developing or adapting, maintaining and promoting tools and approaches to enhance Collaborative Learning and Adaptation, including working with the communication function to document best practices and lessons learnt, facilitate knowledge sharing o among internal teams and external stakeholders.
Building on USAID’s Collaborative, Learning and Adaptation framework, develop a specific learning agenda that will promote a culture of continuous learning and adaptation for program excellence internally and among stakeholders within Baringo and Nakuru counties and at the national level.
Structure and execute components of research including conducting secondary data analyses of surveys and assessments
Work with the Communication function in packaging and dissemination of information on successful and promising approaches, lessons learned and other program results to diverse audiences.
Assist in the preparation of project communication, including presentations, briefing materials for dissemination to different audiences in coordination with Communication function, Supervisor and Chief of Party.
Participate in the identification and pursuit of potential opportunities to promote Afya Uzazi through targeted events, meetings and conferences.
Support design and maintain the project web portal, including generation, preparation and editing of content.
Develop and manage the project Learning and Knowledge Management platforms, including by working with the Communication function to ensure availability of up-to-date project public information and technical communication products on the web portal.
Contribute to timely, accurate and appropriate reporting of program activities and results to the donor, including progress reports and annual reports.
Support the development, implementation and monitoring of the Learning & Knowledge Management strategy.
Develop operations research protocols and work plans as per project needs
Analyze operations research findings and prepare manuscripts for publication
Lead and support project staff in preparing manuscripts for publication and abstracts for presentation in scientific conferences
Be the project primary contact for research, learning and new knowledge.
Qualifications:
Working knowledge of concepts, practices, and procedures of knowledge management.
Hands on experience of knowledge management software and technologies.
Experience in identifying and incorporating or adapting best and promising practices.
Experience in survey development and/or evaluation
Participatory and collaborative working approach
Ability to analyze and interpret data, identify errors and prepare reports.
Ability to influence, motivate, and collaborate with team members, government counterparts, partners and other stakeholders.
Ability to work with minimum supervision, team player with drive and initiative.
Ability to travel regionally, nationally and internationally as needed.
MINIMUM REQUIREMENTS
Master’s degree in social science or public health with 3-5 years’ experience in operations research and knowledge management, including reporting and documentation and dissemination of results; or Bachelors’ degree with 5-7 years’ experience in the same field.
A minimum of 3 scientific publications in peer reviewed journals
Minimum of 5 years in operations research, including experimental designs, in population or public health
Knowledge of FP/RMNCAH and broader global health and development programming.
Proven experience in conducting training in aspects of knowledge management.
Ability to manage programming, set realistic priorities and plan for successful implementation.
Excellent interpersonal, facilitation, writing, and oral presentation skills.
go to method of application » -
Office And HR Coordinator
JOB CONTEXT AND GENERAL OBJECTIVE
The Office & HR Coordinator is part of the coordination team at the MSF office based in Nairobi. S/he is hierarchically under the head of Nairobi unit and functionally under the Deputy HR Director in Barcelona. S/he directly supervises all the back-office staff based in Nairobi (Finance Manager, HR/Admin Assistant, I CT/Facility Officer, preparation and travel officer, Driver/Purchaser, and any other that might be appearing in the future).
The main objectives of the positions are three-fold:
· To make sure the correct functioning of the Nairobi unit is in place in order to properly support MSF operations by leading and supporting the back-office staff
· To appropriately implement OCBA HR policies in the Unit, to coordinate and develop all internal HR management processes for the office (recruiting and selection, hiring, HR management, development and training) and to actively participate in creating a positive working environment.
· Support the Head of the Nairobi Unit in security management of staff and office
· Represent the Nairobi Unit office in certain forums as and when requested by the Head of the Nairobi Unit.
MAIN RESPONSIBILITIES AND TASKS
Office Coordination
1. Coordination and Management of the support office staff
· S/he is responsible to properly guide, motivate and manage the staff under his/her responsibility.
· To coordinate the activities of back-office staff based in Nairobi (Finance Manager, HR/Admin Assistant, ICT/Facility Officer, preparation and travel officer, Driver/Purchaser and any other that might be appearing in the future)
· To support the staff in the process of their incorporation and assumption of their responsibilities.
· Follow-up the team on daily basis by setting objectives and priorities and providing guidance regarding the content of their role.
· Provide feedback and do the evaluation for the support office team.
· To ensure proper coordination between the different positions and the rest of the unit and facilitate support from the appropriate HQ Departments as needed.
· S/he is responsible to organize the back-up of the above-mentioned staff when needed
· S/he is directly responsible for the selection of (new) back-office staff.
· Represent the Head of the unit in certain forums/ meetings as requested by Head of The Unit.
· Represent the Nairobi unit in Human Resources platforms or working groups in Kenya.
2. Internal functioning of the Nairobi Office
· S/he is responsible for the definition, adaptation and implementation of MSF procedures in the Nairobi Unit: HR, Finances, Facilities, and Internal Organization etc.
· To ensure consistency and information flow within the office and with the missions (in the future)
· To communicate with the different Departments in Barcelona in order to streamline local procedures and to facilitate to resolve problems.
· S/he is responsible to ensure the correct functioning of the Nairobi unit in General Services (logistics, facilities, administration, travel and legal compliance) and takes decisions autonomously for those areas that have been decentralized and in collaboration with Barcelona for the rest.
3. Finance and Purchasing
· To support the Head of the Unit with the planning exercises at the unit, both in terms of definition of Finance need and in strategic Finance strategies for the unit.
· S/he is responsible for the back office budget and its revisions and follow up with the team and Finance Manager.
· To authorize purchases and invoices (with the limits established in the policies and procedures) for the unit.
· To act as account signatory for the Nairobi unit bank accounts.
· To act as responsible for security of money and assets for the unit.
· To oversee and ensure compliance (following up with the Finance Manager) with statutory and other financial compliance requirements in the country.
Human Resources Management
1. HR strategy and policies
· To support the Head of the Unit with the planning exercises at the unit, both in terms of definition of HR needs (FTEs) and in strategic HR strategies for the unit.
· Regularly analyze the unit’s structure propose changes as needed to head of the unit.
· Ensure vacancies are opened in time according to the procedures set out by OCBA
· In collaboration with HR Department, propose strategies and policies adapted to the context and ensure that Nairobi unit develops into an environment that facilitates innovation and integration at all levels.
· Ensure compliance with all HR policies, procedures and guides, updating them when necessary and in line with OCBA, and supporting the teams in using them.
· Keep the unit’s team informed and help to circulate information concerning HR news or policy changes.
2. Recruiting and induction
· Ensure the recruitment and selection processes for the unit are properly implemented in coordination with management and provide the necessary technical support to the heads of the unit and rest of teams.
· Ensure transparency of recruitment process, communications and best feedback possible to applicants.
· Ensure the definition and implementation of timely and adequate induction plan for any new employees who join the unit.
· Ensure that job profiles are correct and kept updated.
· Responsible for the induction of staffs who are not permanently based in the unit but due to circumstances could stay longer than anticipated.
· Adapts and implements the MSF hiring policy in the country in line with local legislation and the needs of the unit
3. Administration and Remuneration
· S/he is responsible for staff administrative management in the unit.
· S/he is knowledgeable about the legislation in force in the country and ensures that MSF complies with it.
· S/he is knowledgeable about MSF and OCBA policies concerning working conditions and ensures compliance with these.
· Oversees and ensures confidentiality of staffs files and other HR related issues in the unit.
· Initiates and participates in the revision of Regulations with support from the head of the Nairobi unit and Deputy HR Director in BCN.
· Controls and implements Health and Safety procedures at the Nairobi unit, ensuring that MSF complies with rules and regulations in force and avoiding risks for employees and economic sanctions for MSF.
· To design/review/implements the health policy for the unit, based on the OCBA health policy in discussions with staff health responsible and the Head of the Nairobi unit.
· Ensure proper implementation of the recruitment and retention cycle including administrative aspects (visas, work permits, first hiring, insurance, probationary periods, dismissals, sick leave, etc.) with the support from the team.
· Oversee and ensure preparation of salaries and wages in the unit using the most adequate tool.
· S/he is responsible to propose and implement on the approval of the Head of the unit and, Head of Compensation and Policies and Deputy HR DIR in Barcelona any change within the remuneration of the staff of the unit (per diem, salary scale, inflation adjustment etc.)
4. HR management
· To perform all necessary tasks to ensure adequate management of Human Resources at the Nairobi Unit office, in line with HR guidelines.
· To provide technical support to all supervisors concerning HR management, ensuring they know, understand and apply HR management policies and tools.
· To identify when support and guidance concerning staff management is needed and provide this, giving advice on Human Resources management.
· To manage potential work-related conflict between the team members.
· To monitor the working dynamics and conditions of the teams, all HR-related matters and the general standard of HR management on a regular basis, ensuring follow-up of the Nairobi unit staff in their everyday work, including attendance/absences/leave/holidays etc, and other aspects needed for the team and working environment to run smoothly.
5. Development & follow-up
· To make sure all managers identify areas of development within their staff and help in the definition and assessment of the learning needs of the staff.
· To link with the Barcelona Learning Unit on learning and development of staffs.
· To ensure that a competency-based Performance Management System is put into practice and followed up, according to the protocol and the procedure defined by OCBA.
· To train and support all those who have to carry out performance management assessment.
· To organize, centralize and systematize documents and procedures pertaining to the performance management system at the unit in line with the procedures set out.
· In collaboration with Learning Units, to organize trainings for the staff as identified through the learning needs assessment.
6. Reporting
· Under the supervision of the Nairobi unit and Deputy HR Director, to define and report on specific HR indicators and objectives.
· To check the quality of the information management system data (SAP) and Homere and of other management tools, reporting according to the HR indicators.
Security management
· Provide credible information and contextual analysis of localized security situations and incidents along with appropriate advice to the unit’s team.
· Interpret and ensure staff and management follow the unit’s security management guidelines to assure thoroughness and consistency in its management.
· Review security guidelines/policies (in collaboration with the head of the unit and security advisors in Barcelona) when there is significant change in the security environment in.
· Ensures that each new staffs are inducted and briefed on personal security, guidelines/ policies and the relevant national security management plan.
· Ensure implementation of physical security measure in the office and Unit’s Guest house.
· Act as a backup for the head of the Nairobi unit in his/her absence on matters security.
SELECTION CRITERIA
Training and experience
· University degree in Economics, Business Studies, Humanities, HR or the like.
· At least 4 years’ experience in a job with responsibilities in (HR) management in the non-profit making sector.
· Consolidated experience and knowledge of global HR management (selection, administration, competency-based management, training, etc.)
· Prior experience in operations (project Coordinator will be a strong advantage
· Work experience at international level is desirable.
· MSF experience will be an advantage
· Fluent English and Swahili
· IT working knowledge (Microsoft Office).
· Knowledge of the ERP-SAP system and Homere is an asset.
· Field experience with MSF or other humanitarian NGOs is a plus especially in operations and HR.
· Knowledge on security management is a requirement.
Others
· Highly motivated and interested in the humanitarian sector.
· Timetable flexibility
Competencies
· Commitment to MSF’s Principles
· Cross-cultural Awareness
· Strategic Vision
· Results and Quality Orientation
· Service Orientation
· Planning and Organising
· Initiative and Innovation
· Teamwork and Cooperation
· Leadership
· People Management and Development
· Networking and Building Relationships
· Security awareness and Management
JOB CONDITIONS
· Location: Based in Nairobi, at the Médecins Sans Frontières-Spain Nairobi unit office.
· Full-time job
· Annual gross salary per year of KES 3827887 + Secondary Benefits based on MSF OCBA Reward Policy -
Data Management Assistant
The central database is maintained on a MySQL database platform, with VB.NET as its main user interface, which also supports partial data analysis and validation. To assist in data capture and site follow up, The Kenya Nutrition and Health Program plus is recruiting Temporary Data Management Assistants on short term performance based contract.
Data Management Assistant Job Responsibilities
Under supervision of the M&E specialist, the candidate will specifically be responsible for:
Assist in documentation of data reports received from participating sites
Reconciliation of information from paper forms to digital, with a minimum 350 entries/day
Identify incomplete key indicators from the data forms
Perform data cleaning of entered records using customized system or appropriate SQL interface
Assist in generation and dispatch of monthly site feedback reports
Assist in archiving of digitized forms
Any other duties assigned by M&E specialist
Competencies
Supportive attitude towards processes of strengthening program office staff/field-based-staff capacity;
Leadership qualities, team management including mediation and conflict resolution;
Ability to thrive in a fast-paced, multitasking environment;
Strong organizational skills;
Excellent knowledge of statistics including skills use of computer software for statistical analysis and other relevant applications;
Excellent communication skills and the ability to establish and maintain effective working relations in and outside the program;
Ability to undertake regular field visits and interact with different stakeholders;
Demonstrated ability in report writing and presentation
Qualifications for the Data Management Assistant Job
Minimum of Diploma in IT, computer science or related field
Minimum 1-year practical experience in data management in a busy environment
Excellent knowledge of database systems, MS Office applications
Excellent writing and verbal communication skills