Company Founded: Founded in 1971

General Accounting Support Analyst

Job Summary:

Performs accounting functions and conducts the theory and practice of recording, classifying, examining, and analyzing data and records of financial transactions. Reviews ESARO Country Offices (CO) financial performance monthly including balance sheet reconciliations and activity reviews. Processes and records journal entries (where necessary) and assists with the CO month-end processes. Respond to inquiries and assist in trainings and mentoring. Maintains general ledger accounts and supporting sub-ledgers and produces various accounting reports. Participates in various accounting projects including external or internal audits, system upgrades, changes to accounting processes or procedures and other projects as assigned.

Accountabilities:

Provides support for ESARO CO field programs by conducting structured meeting trainings on financial systems and processes.
Provide mentoring to new and existing employees.
Support countries with month-end processes.
Work may include account report preparation and review of monthly financial reports, balance sheet reconciliations, development, and implementation of control systems for determining and distributing costs, working with system administrators to efficiently operate accounting systems, examination of a variety of accounting documents and financial statements for accuracy and to verify conformance with internal policies and external accounting standards.
Prepares reports and statements requiring interpretation and analysis.
Assists in various financial analysis projects and closure of accounting records.
Assist with transaction support, including data capturing in SAT, DPA and SAT (were required), reviewing and posting of journals.
Reconcile balances between SAT, DPA and GFAS.
Support ESARO COs with internal and external audit requests.
Respond to inquiries involving issues relating to, but not limited to, Requisitions, Purchase Orders (PO), PO Receiving, Purchase Invoices, the interface between DPA and GFAS, postings/entries into GFAS, and legacy balance migration.
Independently applies accounting principles and practices to a variety of accounting, budgeting, forecasting, cost accounting, and/or other fiscal functions.
Responsibilities may extend beyond accounting system maintenance to the solution of accounting problems this includes providing financial system support by maintaining an ESARO GFAS incident management process; analyzing the nature of incidents and liaising with the GFAS team (where necessary) to ensure the financial systems and processes are fully operational and always running, whilst monitoring “calls / tickets” logged and driving for resolutions in a timeous manner.
Ensures daily operations of the accounting systems and develops non-standard reports and statements requiring interpretation and analysis of trends.
Performs other duties as assigned.

Applied Knowledge & Skills:

Apply in-depth knowledge of Generally Accepted Accounting Principles (GAAP), theories, and systems design.
Identify problems and changing requirements regarding management needs, auditing and other fiscal procedures, account structures or reports, and accounting systems, along with the responsibility for modifications.
Research, analyze, and ensure implementation of new and/or changing accounting and reporting systems.
Conduct a risk assessment of ESARO COs internal financial control systems and come up with a Country Support matrix to recommend improvements or changes in processes.
Convey concise, comprehensive, and accurate findings on matters of a complex nature in written form.
Conclusions and recommendations are based on professional knowledge and judgment.
Convey issues of a complex nature in a clear, concise, and organized manner.
May consult and/or negotiate with senior management / external entities for the purpose of funding levels, cost allocations, or related financial issues.
This is an advanced-level position in which the incumbent has the ability to perform complex, specialized accounting functions with minimal or no supervision.

Education

Bachelor’s Degree or Diploma in Accounting, Business Administration, Finance, or its international equivalent
CA, ACCA, CPA, and CIMA will be an added advantage.

Experience:

5+ years of accounting experience in a public accounting firm or a large company dealing with donor funding, especially USG funding.
Substantial experience using computerized information systems.
Must be able to read, write, and speak fluent English.
Prior team lead experience preferred.
Demonstrated leadership experience preferred.
Bi-lingual English and/or French preferred.

Technology to be Used:

Computer, Microsoft Word (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phone, PDAs, and other hand-held devices.

Apply via :

fhi.wd1.myworkdayjobs.com

November 5, 2024
Safeguarding Advisor

Tasks & Responsibilities

Contextualization of existing Safeguarding policies and procedures:

In consultation with the HoM and EDI & Safeguarding Unit, design implementation and monitoring strategy using existing Safeguarding tools.
Carry out Safeguarding audits, including risk assessments, to ensure appropriate and relevant design.
Provide an agile approach, considering the need to continuously adapt implementation plan with regards to changing conditions.

Development of new Safeguarding tools

Identify and develop supportive tools in collaboration with the EDI & Safeguarding Unit team to support the capacity building processes for programming contexts.
Support the programming context on development of new complaint handling mechanisms.

Enhance awareness and capacity on Safeguarding practices

Adapt existing awareness material to the identified needs of the specific context.
Develop innovative learning material where and how needed to ensure relevant implementation based on the contextual analysis.
Work specifically with senior management in programming context to raise awareness on providing a safe working environment for all staff members.
Engage with the HR team on enhancing awareness around the Behavioural Commitments and other relevant Safeguarding policies.

Investigative support

Follow up and address Safeguarding concerns and challenges as they may occur, including taking lead on administrative workplace investigations at institutional offices or programming context.
Engage with coordination teams on enhancing capacity for key staff around investigative processes. Consider shadowing models to ensure sustainable knowledge transfer.

Monitoring and evaluation

Ensure monitoring and evaluation tools are consistently applied according to the design of every implementation plan and in collaboration with the HoM and EDI & Safeguarding Unit.

Engagements and strategical support

Contribute to the development of the Unit’s Annual Plan and support on internal monitoring of objectives set for the role.
Support on regional networking strategies to ensure accountability through partnerships and best practices.
Take part in relevant intersectional forums as opportunity and needs may arise
Contribute to the development of the Unit’s Annual Plan and support on internal monitoring of objectives set for the role.
Support on regional networking strategies to ensure accountability through partnerships and best practices.

General responsibilities

Respectful and appropriate behavior in support of MSF Behavioral Commitments.
Engage in on-going self-reflection and proactive approach to advance on EDI & Safeguarding related knowledge and skills.
Integrate EDI & Safeguarding strategies and practices in area of work responsibility, while utilizing relevant available data to gain insights for informed decision making at all levels.

Qualifications

Education

Bachelor’s degree in behavioral science, social or organizational science, human rights, international development, law, education, or similar field from a recognized institution.
Specific education/certification related to Safeguarding is a strong and added advantage.

Experience

At least 5 years of experience in safeguarding, protection or GBV.
Proven track record in leading and conducting workplace administrative investigations in the Humanitarian sector.
Experience in supporting on safeguarding trainings/workshops.
Experience in conducting safeguarding audits and/or self-assessments is desirable.
Knowledge of Safeguarding principles and capacity to use it in trainings and audits.
Working experience from programming contexts in East or Central Africa is highly desirable.
Ability to develop case strategies, conduct investigative interviews and deliver investigation reports of high quality within short deadlines.
Fluency in English and French is required, and knowledge of Kiswahili and/or other language is an added advantage.

Apply via :

hrms.msf.or.ke

November 5, 2024
Travel and Administration Manager

Objective of the Position

The Travel and Administration Manager is overall responsible for all matters relating to the travel and administration unit. The position works in collaboration with internal MSF EA different functions and external stakeholders in all HQs.

This position will be hierarchically and functionally accountable to the Head of Human Resources and Administration.

Tasks & Responsibilities

Lead the development and implementation of travel and administration strategy with guidance of the Head of HR and Admin, ensuring that the travel and administration strategy is well aligned to the vision of HR for MSF Eastern Africa section.
In collaboration and support from Head of Human Resources, develop a travel and movement policy, procedures, framework, and tools and ensure implementation on the same.
Provide Support and Advises for all kind of movements in/out of Nairobi/our projects and ensure facilitation of flights/movements, visa, work-permits, and accommodations for all requester in addition to Eastern Africa and hosted staff.
Ensure the team provide administrative support for any medical interventions in Nairobi and the region with the support of the staff Health care officer and other colleagues involved.
Ensure efficient and effective support is provided by the travel and administration team in organizations of trainings and events including providing administrative support to all requesters.
Carry out annual Client Satisfaction/feedback surveys; and develop and implement an action plan based on the outcomes.
Ensure compliance of travel and administration policies/procedures and process with all data privacy policies, and ensure they are integrated in all travel and administration policies.
Actively participate in departmental planning by anticipating and identifying resources needed for the implementation of travel and administration initiatives.
Develop annual plans for the unit in consultation with Head of Human Resources, set performance targets for the unit and teams based on needs identified by end users, and develop/implement the plans using appropriate planning tools.
Travel to MSF projects to provide travel and administrative support to teams in missions and projects including capacity building and gap filling.

Networking and Engagement:

Lead collaboration & Engagement with different MSF entities for hosting events/trainings and resources sharing, mutualization agreements and maintenance framework.
Lead Integration of travel and administration policies and procedures within different functions e.g., Data protection, Finance & facilities, IT support, Ops etc.
Engage with the broader MSF HR network to capture new needs that can be supported from Nairobi and learn from similar activities/initiatives.
Ensure a proactive, effective communication and good collaborations with the Regional Protocol office.
Represent MSF EA on various (international) platforms and working groups to ensure MSF EA interest are reflected and met.

Team Management:

Supervise the day-to-day work of Travel and Administration Officer and Assistant to ensure user satisfaction on the services the unit provides.
Plan, direct, supervise, and coordinate work activities of the travel and administration unit team.
Set performance targets for the team based on unit performance targets and monitor the results!
Mentor and coach travel and administration staff based on the needs identified in performance management.

Qualifications

Education

Bachelor’s degree in human resource, Administration, Tourism, or an equivalent qualification from a recognized institution.
Knowledge of MS Office Tools (PPT, Excel).
Fluency in English is required, and knowledge of French and a third language is an added advantage.

Experience

At least five (5) years’ experience in a similar job, preferably in the non-profit making sector.
At least three (3) years’ experience managing a team in fast paced work environment.
Experience working in a regional /Inter-section hub is desirable
Previous experience with MSF in different contexts or other humanitarian NGOs is desirable.

Competencies

Technical Competencies
Policy development
Report writing
Excellent IT Skills
Web/internet navigation skills
Behavioral/General Competencies
Strategic Vision
People management
Results and Quality Orientation
Service Orientation
Planning and Organizing
Strong communication skills

Apply via :

msf-ea.odoo.com

November 5, 2024
Social and Behavior Change (GHSA) Technical Advisor Director of Monitoring, Evaluation, Research, and Learning

Job Summary:

FHI 360 is seeking an SBC-focused Global Health Security Agenda (GHSA) Advisor for the USAID GH Social and Behavior Change (GH SBC) Activity. GH SBC is a five-year cooperative agreement that aims to increase implementation of theory-informed, evidence-based, locally-led social and behavior change programming. The GHSA Advisor is an advanced subject matter expert in GHSA-focal areas, including emerging infectious diseases (EID) and public health emergencies (PHE), such as COVID-19, rabies, anthrax, monkeypox, lassa fever, ebola, avian influenza, etc., and emerging areas, including antimicrobial resistance, as well as in mainstreaming gender, capacity strengthening, coordination, research, and SBC/risk communication and community engagement (RCCE), within such programming. The SBC GHSA Advisor will provide technical assistance and direction to other professional staff members and oversee the technical and operational aspects of the project’s work in GHSA-related areas across multiple countries, partners, and/or regions. Supervises technical staff members ensuring that activities are on track with work plans and provides technical expertise to inform project implementation and strategic direction. Prepares project and donor reports and drafts publications and external communications in support of technical area(s). Leads the development / revision of best practice documents. Monitors budgets. May be required to coordinate and work with a diverse group of organizations, such as the Ministry of Health and Social Welfare (MOHSW) and Agriculture, district health staff, international and national development partner organizations, and the USAID (US Agency for International Development) mission to complete work.

Accountabilities:

Technical Requirements:

Works on problems of complex scope that require evaluation of variable factors.
Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
Networks with key internal and external personnel.
Decisions may cause delays or failure to achieve results that impact departmental goals.
Provides input to senior technical leadership on national guidelines and normative policies for subject matter areas of expertise, as well as technical products, research, strategies, and tools focused on GHSA-related areas.
Interprets technical findings and makes recommendations for improvements.
Performs other duties as assigned.

Project Design Implementation:

Leads the creation of technical portions of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
Oversees all technical and operational activities in a large project across multiple countries and regions in respective technical area(s).
Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
Works with Enterprise Services to prepare contracts and budgets.
Defines and leads collaborative efforts to develop solutions for major business, technical, or functional challenges.
Supports the development of technical monitoring and evaluation plans and research within respective technical area(s) of focus, including indicators, narratives, formative and baseline studies, etc.
Contributes to (or leads, as appropriate) planning and making recommendations for department / program / project concept, operations, and / or implementation.
Develops strategies, training content, and tools for the design and implementation of specific technical components.
Ensures technical implementation is consistent with best practices in their respective area/sector and meet funder contractual obligations, directing other professional staff members.
Oversees technical and activities, across countries and/or regions in focal technical area(s).
Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.
Oversees staff and partner members’ assignments.

Business Development and Client/Funder Support:

Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business and expansion in their technical area(s).
Leads proposal/workplan research and design in their respective technical area(s).
Leads developing proposal/workplan strategies in their respective technical area(s).
Prepare proposals, budgets, and work plans.
Participate in business development meetings with partners/clients and provides technical input in their respective technical area(s).
Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.

Partner/Sub-Award Management:

Drafts sub awards and partner agreements.
Assists in managing client relations.

Staff Leadership and Training:

May supervise team members, monitor performance, and lead professional development efforts.
Develops and implements training and competency systems in technical area(s).
Identifies strategies to address training gaps.

Project/Program Reporting:

Reviews and contributes to technical reports.
Prepares and delivers presentations to sponsors on progress, as directed.
Supports the development of project work plans and coordinates with sponsors and partners on activities in their respective area(s).

Quality Assurance:

Ensures technical deliverables and implementation are consistent with best practices in the industry / subject and meet client / funder contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members in their respective technical area(s).
Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
Reviews, analyzes, and evaluates the effectiveness of projects/activities and makes recommendations for enhancements.
Ensures the quality of implemented technical activities and systems at all levels in their respective technical area(s).

Applied Knowledge & Skills:

Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities collaboratively across technical areas.
In-depth functional knowledge around specialization of GHSA inclusive of mainstreaming gender, capacity strengthening, coordination mechanisms, research, and SBC within programming.
General understanding of the external environment and how it affects development organizations, including political, legal, environmental, financial, and social influences.
Experience coordinating various stakeholders and actors at different levels within a country and/or country and regional forum, both regularly and in a rapid manner to support prevention and surveillance, and effectively respond to outbreaks. During outbreaks, ensures strong coordination and local oversight processes to support country governments and respective agencies. Strong diagnostic, analytical and problem-solving skills.
Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers, colleagues, and partner organizations and stakeholders.

Problem Solving & Impact:

Is sought out to provide advice or solutions around technical area(s) of expertise.
Is informed about current developments around technical area(s) of expertise.
Works under broad direction with considerable latitude for independent action.
Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.

Supervision Given/Received:

May supervise junior level staff members.
Work is reviewed in terms of meeting the organization’s objectives and schedules.
Accomplishes results through managers or senior members of a team.
Manages a technical area staff and function area within the organization.
Plays a coaching and mentoring role for others; may assist in team management as necessary, although has no formal people management responsibility.
Typically reports to a Director.

Education:

Master’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Medicine, Veterinarian, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
Project Management (PM) Certification preferred.

Experience:

Typically requires 12+ years of relevant experience in designing and evaluating applicable programs/services – may manage activities of lower-level staff, however, main function is individual contributor.
Experience leading a multi-country portfolio in respective technical area(s).
Documented participation on normative bodies or committees that define guidelines relevant to the specific technical area.
Relevant publications, presentations, reports, and manual/tool development.
Experience leading business development efforts in the technical area(s).
Years of work experience that demonstrates sensitivity to and understanding in the technical areas.
Prior work experience in a non-governmental organization (NGO), government agency, international organization (World Health Organization (WHO), the Food and Agriculture Organization (FAO), private organization, or working with other donor programs working on One Health, Infectious diseases, etc.
International or Domestic (US) Program Development or Program management preferred.
Fluency in French, highly preferred.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit or stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

10% – 25%

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Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Finance & Administrative Consultant

Objective

Compliance and Record-Keeping: Ensure all financial transactions are conducted in alignment with the Center’s financial and administrative policies, while maintaining detailed and accurate records for all transactions.
Travel Advance Management: Review and process travel advance requests promptly, ensuring compliance with the established travel policy.
Travel Liquidation Review: Assess staff travel liquidations to ensure compliance with travel policies and accurately post expenses.
Documentation Completeness: Verify that all financial transactions are accompanied by complete supporting documentation, including receipts, invoices, delivery notes, and contracts.
Payment Request Processing: Ensure payment requests are thoroughly reviewed, approved in a timely manner, and processed within CIP-SSA’s turnaround time.
Procurement Support: Collaborate with the logistics team and hosting center to assist the Principal Investigator in the procurement process for goods and services.
Filing System Maintenance: Support and maintain an organized filing system for financial documents and records.

Deliverables

Accurate and timely month end closure

Requirements

Bachelor’s degree in accounting or related area.
At least eight 5 years’ experience.
Excellent writing skills (English), ability to interact with multidisciplinary teams.

Apply via :

cgiar.zohorecruit.com

November 5, 2024
Locum Psychologist Locum Emergency Medical Technician Locum Trauma Nurse

Responsibilities include, but are not limited to:

Carrying out evaluation of mental health needs of patients and establishing a diagnosis and a plan of treatment. Informing the patient and his/her relatives about the possible consequences of the illness and the drug treatment to follow and referring patients to other health professionals whenever necessary, to provide the most appropriate treatment and improve the patient’s condition
Sensitize the medical team to recognize psychological disorders and to refer patients to the psychologist for further assessment and management
Implementing the Sexual Gender Based Violence (SGBV) protocol, identifying survivors of SGBV and referring them to the medical team so that they receive the necessary treatment.
Providing psychological support and psychotherapy sessions (individual, family, group) to patients according to MSF protocols to improve their mental health conditions.
Assisting and training staff members and resource people whenever necessary to enhance the scope of MH activities. Working in close collaboration with translators to ensure appropriate terminology and behavior during sessions
Collecting statistical and monitoring data about mental health activities in accordance to MSF guidelines.
Informing the supervisor and the medical team about any issues or problems that may arise related to patients’ treatment to provide the best possible solution from a medical perspective
Ensuring that all patient information is kept confidential.
Liaise closely with other departments in the programme to enable open communication and ensure smooth referral of patients
To participate in CMEs and on job training for staff on trauma cases, SGBV cases, child development, counselling techniques etc. The counsellors should be encouraged to present with your support and input.
Train and supervise counsellors and expert patients, as needed, to conduct such sessions with the involvement of the medical team.
Plan an organize for difficult case discussions with counsellors and follow up on the planning of Clinical Case discussions on Telemedicine platform monthly.
Active participation in departmental meetings and offer support to MSF-MOH decentralized sites survivors and take part in Monthly MHPSS meetings across OCs as well as Technical Working Group Activities.
Fill and update patient files, weekly activity forms, tracking of lost to follow ups and up to date with Mental Health Database Activities.
Working closely with data team and MH Supervisor in analyzing trends including patient follow ups.

Qualifications & Requirements:

Education: Degree in Medical Psychology from an accredited institution. (BA or Medical).
Master’s degree in clinical psychology as an added advantage.
Experience: Psycho-social counselling experience of at least 2 years. Previous experience in other NGO’s/MSF is a plus.
Languages: Fluency in English and Kiswahili is a must, other local language is a plus.
Knowledge: Computer operation, Word, Excel, PowerPoint.
Competences: Results, teamwork, flexibility, commitment, service
Good communication skills both verbal and written
Detail oriented and meticulous in all aspects of work
Ability to work independently as well as within a team
Ability to work in strenuous condition with minimal supervision
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate).
Candidates meeting the above qualifications are requested to submit a motivation letter and an updated

go to method of application »

Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning the subject line “Daily Worker/Locum Psychologist” or “Locum Emergency Medical Technician” or “Locum Trauma Nurse” to Email: msff-kenya-recruitment@paris.msf.org on or before 14th November 2024

Apply via :

msff-kenya-recruitment@paris.msf.org

November 5, 2024
Project Fin/HR Assistant

The FIN/HR Assistant is supporting the FIN/HR Manager by executing administrative tasks and following up the project accountancy and human resources, according to the instructions and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources at field level.
Responsibilities include but not limited to:

Support line managers in recruitment and hiring process, ensuring administrative and legal accuracy
Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
Create an administrative file for all new staff: hard copy and soft copy for Homere with attachments required.
Brief new employees on HR policies and regulations and plan the schedule of the briefing with other line managers.
Track end of contract dates and bring them to the attention of Administration Manager.
Keep physical file with attachments required, compile and update them anytime in order to ensure accuracy and compliance.
Enter data into the Homere and keep them up to date in order to facilitate HR processes management.
Draw up monthly pay slips for all staff, edit and update the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements.
Assist the line managers to draw up the annual leaves plan.
Check on weekly basis daily worker forms to facilitate a quick payment at the end of the month.
Execute administrative and legal related tasks, under supervision of the Administration Manager.
Make all administrative information available to the staff (posting, meetings, etc.)
Manage with FIN/HR Manager, accommodation facilities, maintenance and related services for visitors in order to ensure MSF standards of living.
Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
Maintain updated the account books (Cash book and advance book) as per MSF standards and procedures on a daily basis.
Do a weekly and monthly inventory with the FIN/HR Manager.
Receive and check the invoices and receipts, ensuring their coherence and conformity, the approval by the line manager or supervisor and the respect of purchasing procedures as per MSF policy in the mission.
Classify accounting documents in folders as per MSF standards by ensuring all receipts are signed by the relevant Manager, destination of the expense is indicated, and MSF accounting stamp is filled-in appropriately.
Record the invoices (expenses) and any unclosed advance in UNIFIELD on a regular basis using the MSF accounting guidelines, the budget and the project allocation chart as reference.
Assist the FIN/HR Manager in the preparation of monthly treasury and planning to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Participate in meetings and/or trainings as appropriate, as requested by FIN/HR Manager, and as scheduled by MSF departments and/or MSF project schedules. This includes but is not limited to MSF internal meetings and/or trainings, and local, regional, or international meetings and/or trainings.
Replace the other FIN/HR Assistant in case of absence or help/assist her/him in case of affluence and according to the workload.

Qualifications & Requirements:
Education:

Degree/ Diploma in finance, business or administration related studies

Experience:

Essential : Minimum 2 years of demonstrable working experience in Finance and Human Resources
Desirable experience in MSF or other NGOs in developing countries
Languages: Essential local languages, Kiswahili and English

Competencies/Skills:

Adherence to MSF principles; Results and detail-oriented, service, team player, committed and flexible.
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate).

Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning the subject line “FIN/HR Assistant” and email to: msff-kenya-recruitment@paris.msf.org on or before 8th November, 2024.

Apply via :

msff-kenya-recruitment@paris.msf.org

November 5, 2024
Talent and Culture Manager

Job Summary

Serves as the Manager of the overall Country Office human resources function, ensuring a healthy work environment where staff are facilitated to live out the organization’s culture and Heartbeat values. In alignment with regional and global HR strategy, the Talent and Culture Manager (TCM) will develop and implement the country HR strategy, support FH organizational priorities and build HR team capacity. The TCM will be instrumental in all change management processes and will actively seek to reduce risk through appropriate policy development and implementation per labor law and NGO considerations.

Skills & Competencies

Spiritual well-being: Demonstrated personal Christian commitment to serving those who are challenged by poverty and marginalization and in full agreement with FH Christian foundation and beliefs.
Strategic and Operational Leadership: Demonstrated experience working in leadership positions including the development of organizational strategy, ability to exercise budgetary / financial and internal controls systems analysis, and capacity building policy development and enforcement.
Representation: Proven ability to build relationships, negotiate and partner with key stakeholders and work within multi-cultural settings.
Relational skills: Able to relate, understand, appreciate, and effectively communicate with people from different cultures, diverse backgrounds and perspectives and make them feel welcome, included, and valued and demonstrated appreciation for and familiarity with a relational style of work and management.
Communication: Effective oral and written communication and presentation skills. Proficiency in spoken and written English. Ability to communicate effectively across various levels of the organization.
Integrity: Ability to lead with integrity, candor, honesty, and sensitivity.
Wellbeing: Experience developing organizational resilience, employee engagement and wellbeing initiatives.
Managing change: Ability in successfully managing and leading organizational development and change, including culture change.
Diversity and inclusion: Experience with leading, promoting and working in a diverse, inclusive, cross- cultural environment.
Organizational skills: Excellent organizational skills; ability to plan and coordinate the efficient flow of projects and processes.
People management skills: Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor others.
Analysis: Ability to define problems, collect data, establish facts, and draw valid conclusions.
IT Proficiency: Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Zoom, Skype and / or GoToMeeting.
Responsibilities HR Strategy, policy and legal compliance
Develops HR strategy and plans that align to Country, Region and Global initiatives, seeking to align processes with HR best practices and labor law compliance.
Partners with other department leads on project / program development and organizational strategy, ensuring that appropriate HR inputs are provided and incorporated during development and implementation.
Supports organizational leaders in change management, guiding communication in terms of restructuring, policy changes, addressing organizational challenges, and other employment-related issues.
Oversees annual staffing plans and personnel budgeting, working closely with department heads and organizational leaders on organizational design and manpower planning.
Manages policy reviews and development, ensuring that HR policies are aligned with country labor law and Global policy standards, addresses organizational needs and complies with NGO best practices.
Advises country leadership in legal issues relating to employment, seeking advice from relevant authorities as appropriate.
Advises and guide management and staff on the interpretation and execution of HR policies and procedures, ensuring compliance with applicable labor laws and government regulations.
Plays an advisory role in disciplinary procedures and grievances, addressing staff complaints and conducting investigations if required.

Team and Department Management

Leads HR team, ensuring clarity over strategy, plans and priorities; provide supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness.
Works with HR team and line managers to ensure that entire performance management system is implemented and conducted effectively.
Proactively address staff issues, implementing problem-solving measures with senior management and HR team.
Advises line managers on the most suitable approaches to fill open positions in a timely manner, focusing both on candidate quality and cost-effective means.
Provides spiritual and leadership support to direct reports.
Creates structured opportunities for continued professional development of HR team.
Manages the department budget and finances through planning, forecasting and budget allocation.
Provide oversight of the administration staff, lease management and compliance as per the DOSH guidelines
Coordinate compensation and benefits schemes
Participates in periodic market surveys and makes recommendations on pay and benefits based on market data in collaboration with Regional or Global HR team.
In coordination with Regional or Global HR, implement job grading system.
Implement compensation and benefits policies and schemes in line with local labor law and FH Global compensation structures, with a focus on attracting and retaining key talent.
Works closely with CD and Finance Manager on approvals and directions regarding staffing cost, salary levels, and financial matters regarding the employment of staff.
Manages contracts for benefits and external service providers per established service level agreements.
Safeguarding and Risk Management
In collaboration with the Country Director ensures appropriate awareness creation through training of all staff on safeguarding umbrella policy towards protection and well-being of FH staff, community partners, assets, and organizational reputation.
Provide regular refresher training to ensure that children and vulnerable adults are protected from safeguarding issues by all staff and FH representatives in the delivery of projects and programs in the country.
Other duties as assigned.

Qualifications

At least eight (8) years of experience in Human Resource management or relate field.
Minimum five (5) years of experience as a manager including experience in managing multi-cultural teams preferably within INGO settings.
Bachelor’s degree in a Human Resource Management or related field; master’s degree preferred, or equivalent combination of education and experience.
Professional qualifications and an active membership of a professional body like IHRM.

Apply via :

workforcenow.adp.com

November 5, 2024
Project Fin/HR Assistant

The FIN/HR Assistant is supporting the FIN/HR Manager by executing administrative tasks and following up the project accountancy and human resources, according to the instructions and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources at field level.
Responsibilities include but not limited to:

Support line managers in recruitment and hiring process, ensuring administrative and legal accuracy
Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
Create an administrative file for all new staff: hard copy and soft copy for Homere with attachments required.
Brief new employees on HR policies and regulations and plan the schedule of the briefing with other line managers.
Track end of contract dates and bring them to the attention of Administration Manager.
Keep physical file with attachments required, compile and update them anytime in order to ensure accuracy and compliance.
Enter data into the Homere and keep them up to date in order to facilitate HR processes management.
Draw up monthly pay slips for all staff, edit and update the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements.
Assist the line managers to draw up the annual leaves plan.
Check on weekly basis daily worker forms to facilitate a quick payment at the end of the month.
Execute administrative and legal related tasks, under supervision of the Administration Manager.
Make all administrative information available to the staff (posting, meetings, etc.)
Manage with FIN/HR Manager, accommodation facilities, maintenance and related services for visitors in order to ensure MSF standards of living.
Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
Maintain updated the account books (Cash book and advance book) as per MSF standards and procedures on a daily basis.
Do a weekly and monthly inventory with the FIN/HR Manager.
Receive and check the invoices and receipts, ensuring their coherence and conformity, the approval by the line manager or supervisor and the respect of purchasing procedures as per MSF policy in the mission.
Classify accounting documents in folders as per MSF standards by ensuring all receipts are signed by the relevant Manager, destination of the expense is indicated, and MSF accounting stamp is filled-in appropriately.
Record the invoices (expenses) and any unclosed advance in UNIFIELD on a regular basis using the MSF accounting guidelines, the budget and the project allocation chart as reference.
Assist the FIN/HR Manager in the preparation of monthly treasury and planning to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Participate in meetings and/or trainings as appropriate, as requested by FIN/HR Manager, and as scheduled by MSF departments and/or MSF project schedules. This includes but is not limited to MSF internal meetings and/or trainings, and local, regional, or international meetings and/or trainings.
Replace the other FIN/HR Assistant in case of absence or help/assist her/him in case of affluence and according to the workload.

Qualifications & Requirements:
Education:

Degree/ Diploma in finance, business or administration related studies

Experience:

Essential : Minimum 2 years of demonstrable working experience in Finance and Human Resources
Desirable experience in MSF or other NGOs in developing countries
Languages: Essential local languages, Kiswahili and English

Competencies/Skills:

Adherence to MSF principles; Results and detail-oriented, service, team player, committed and flexible.
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate).

Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning the subject line “FIN/HR Assistant” and email to: msff-kenya-recruitment@paris.msf.org on or before 8th November, 2024.

Apply via :

msff-kenya-recruitment@paris.msf.org

November 5, 2024
Locum Psychologist Locum Emergency Medical Technician Locum Trauma Nurse

Responsibilities include, but are not limited to:

Carrying out evaluation of mental health needs of patients and establishing a diagnosis and a plan of treatment. Informing the patient and his/her relatives about the possible consequences of the illness and the drug treatment to follow and referring patients to other health professionals whenever necessary, to provide the most appropriate treatment and improve the patient’s condition
Sensitize the medical team to recognize psychological disorders and to refer patients to the psychologist for further assessment and management
Implementing the Sexual Gender Based Violence (SGBV) protocol, identifying survivors of SGBV and referring them to the medical team so that they receive the necessary treatment.
Providing psychological support and psychotherapy sessions (individual, family, group) to patients according to MSF protocols to improve their mental health conditions.
Assisting and training staff members and resource people whenever necessary to enhance the scope of MH activities. Working in close collaboration with translators to ensure appropriate terminology and behavior during sessions
Collecting statistical and monitoring data about mental health activities in accordance to MSF guidelines.
Informing the supervisor and the medical team about any issues or problems that may arise related to patients’ treatment to provide the best possible solution from a medical perspective
Ensuring that all patient information is kept confidential.
Liaise closely with other departments in the programme to enable open communication and ensure smooth referral of patients
To participate in CMEs and on job training for staff on trauma cases, SGBV cases, child development, counselling techniques etc. The counsellors should be encouraged to present with your support and input.
Train and supervise counsellors and expert patients, as needed, to conduct such sessions with the involvement of the medical team.
Plan an organize for difficult case discussions with counsellors and follow up on the planning of Clinical Case discussions on Telemedicine platform monthly.
Active participation in departmental meetings and offer support to MSF-MOH decentralized sites survivors and take part in Monthly MHPSS meetings across OCs as well as Technical Working Group Activities.
Fill and update patient files, weekly activity forms, tracking of lost to follow ups and up to date with Mental Health Database Activities.
Working closely with data team and MH Supervisor in analyzing trends including patient follow ups.

Qualifications & Requirements:

Education: Degree in Medical Psychology from an accredited institution. (BA or Medical).
Master’s degree in clinical psychology as an added advantage.
Experience: Psycho-social counselling experience of at least 2 years. Previous experience in other NGO’s/MSF is a plus.
Languages: Fluency in English and Kiswahili is a must, other local language is a plus.
Knowledge: Computer operation, Word, Excel, PowerPoint.
Competences: Results, teamwork, flexibility, commitment, service
Good communication skills both verbal and written
Detail oriented and meticulous in all aspects of work
Ability to work independently as well as within a team
Ability to work in strenuous condition with minimal supervision
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate).
Candidates meeting the above qualifications are requested to submit a motivation letter and an updated

go to method of application »

Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning the subject line “Daily Worker/Locum Psychologist” or “Locum Emergency Medical Technician” or “Locum Trauma Nurse” to Email: msff-kenya-recruitment@paris.msf.org on or before 14th November 2024

Apply via :

msff-kenya-recruitment@paris.msf.org

November 5, 2024