Company Founded: Founded in 1971

Field Logistics Supervisor

Closing date: 28 Jun 2018
Job Responsibilities

Construction and Maintenance
Equipment Management
Prepare reports and participate in appropriate meetings
Supply Management
Security
Information Technology
Human resources management
Logistics Administration

Requirements

Essential: KCSE and Technical Diploma/Degree
Desirable: Degree in procurement, Supply management or Humanitarian logistics, commercial- or business management
Essential: at least two years of relevant experience in technical logistics or related fields, of which at least two in supervisory/managerial positions
Desirable: previous experience with MSF or other NGOs
Essential: English
Desirable: Kiswahili, Luo
Computer literacy, all-round technical understanding and business management

Competences

People management
Commitment
Flexibility
Results
Teamwork

October 25, 2024
Face-To-Face Fundraiser

Job Summary
To recruit new monthly donors for the organisation in Kenya
Minimum Qualification: Bachelor
Experience Level: Mid level
Experience Length: 3 years
Job Description
Main purpose of the Job: As a secondary aim it also seeks to communicate organisation’s campaigns to the general public. Description of responsibilities:
Deliverables

Achieving fundraising targets individually by recruiting donors daily.
Aligning fundraising targets in conjunction with the existing strategy.
The targets set address the key management targets:
10 validated sign-ups per week, age (25+), average gift (Ksh 800+). Providing regular feedback on set daily and/or weekly objectives to the team leader. The objectives can consist of key performance indicators (sign-ups per hours, average gift) as well as qualitative targets (focusing on stopping certain group of people, improving script, improving in objections cycle etc.).
Coordination and communication Assist with ensuring that fellow team members’ numbers and performance standards are sufficient to meet fundraising targets. Assist with the training of your new team members’ with the support from the team leader.
Assist with keeping fellow team members motivated and energised to perform at their best.
Debrief with the team and team leader regularly to address areas of concern. Maintain daily communication with team members to ensure you are all on the same page.
Ensure Greenpeace standards and job expectations are met.
Ensure effective use of recruiting turfs and provide regular feedback on any arising challenges.
Ensure that your Greenpeace campaign knowledge it’s up to date, especially on local issues.
Ensure that you are well informed about aims and directions of the DDC.
Administration Completing daily/weekly performance forms to be submitted to team leader upon request.
Fill in time sheets accurately on a daily basis for submission to team leader at the end of every shift

Skills and requirements:

Ability to meet fundraising targets and work with deadlines.
Face-to-face fundraising/sales experience.
Experience of working in teams taking leadership roles.
Excellent oral communication skills to be inspiring and persuasive.
Outgoing personality with a positive attitude.
Self-confidence and conviction – ability to take leadership role in difficult situations without becoming disparaged.
Ability to work unsupervised – professionalism, reliability and punctuality. Must be a team player. Ability to commit to continuously changing shifts

October 25, 2024
Communications Professional, Development Outreach and Communications Services for USAID/Kenya and East Africa, Kenya

Proposal Summary:
MSI’s Development Outreach and Communications Services project, based in Nairobi, Kenya, supports and strengthens the USAID/Kenya East Africa (KEA) Development Outreach and Communications (DOC) activities by providing the Mission with anecdotal, qualitative and quantitative evidence of the effects of its projects on the lives of individual beneficiaries in Kenya, East Africa, and Somalia. Content produced will be used across a range of media and to communicate with various target audiences.
Position Summary:The Communications Professional is responsible for the team’s overall achievement and quality assurance of deliverables. S/he works with the USAID DOC officer within the Strategic Planning and Analysis Office and leads MSI’s team of local and international communications specialists to implement develop communication and outreach strategies that raise awareness and understanding of USAID/KEA projects and more broadly aim to inspire positive attitudes toward U.S. Foreign Assistance. This is a five-year program with an anticipated start in September 2018.
The Communications Professional will lead the following activities:

Communication strategy co-development and quarterly plan of action;
Design and production of 2017 annual calendar highlighting topline results;
Production of brochures, reports, fact sheets, PowerPoints;
Production of bi-monthly e-bulletins;
Communication coordination and training meetings with implementing partners;
Social media content, toolkits and analytics;
Media monitoring;
Preparing for and covering events;
Gathering content from projects;
Blog, photographic and video content for USAID platforms;
Monitoring and Evaluation; and
Ad hoc requests as requested by USAID/KEA.
Team and client-relationship management

Qualifications:

A Master’s Degree in Communications or a related field of study (or Bachelor’s Degree in a relevant field with an additional 6 years of relevant experience)
At least 4 years of related public relations, public outreach or Communications for Development experience.
Demonstrated experience: producing written products such as articles, reports, fact sheets, proposals, speeches, success stories, press releases, web site content, Facebook, Twitter and YouTube content; planning and managing VIP and other site visits; coordinating press engagement.
Demonstrated experience managing a team and serving in a client-relationship managerial role.
Excellent computer skills in Microsoft Office Suite are required. Proficiency in Adobe InDesign and Photoshop are desired.
Native-level English written and oral skills required.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.MSI is an EEO/AA/ADA Veterans Employer.
PI102769607

October 25, 2024
Research Associate

The International Potato Center (CIP) is seeking a Food Scientist with skills in product development and wet chemistry analysis to contribute to Regional projects on Roots, Tubers and Banana crops and more specifically pro-vitamin A rich orange-fleshed sweetpotato (OFSP) and potato in Africa.
Position: The position will be based in Nairobi, Kenya, in the Food and Nutritional Evaluation Laboratory (FANEL), Nutrition and Food Safety Platform, Biosciences eastern and central Africa (BecA) research hub at the campus of the International Livestock Research Institute), with occasional travel within the Sub-Saharan Africa Region. The Research Associate (Food Scientist) will report directly to the Regional Food Scientist.
Job Responsibilities:
The principal tasks and responsibilities will include, but are not limited to the following:

Assist with operational management in the Food and Nutritional Evaluation Laboratory (FANEL);
Develop new methods and keep current methods up to standards, assure quality assurance, contribute scientifically to the work;
Attend to visitors and train other labs on similar methods;
Develop and conduct acceptability studies with RTB and biofortified crops;
Provide nutrition input to other areas of CIP and RTB in SSA;
Develop and conduct retention studies with biofortified crops;
Development of new food products and food recipes with RTB and biofortified crops;
Supervise students on thesis research topics of relevance to RTB and biofortified crops food science program;
Participate in nutrition and food science professional forums in sub-Saharan Africa;
Contribute to project reports and publish relevant findings on a timely basis.

Requirements
The successful candidate will have:

Master’s degree in Food Science, Food Technology, Nutritional Biochemistry or related subjects. PhD will be an added advantage;
Minimum of six year’s work experience in a nutritional analysis research environment;
Good understanding of analytical instruments such as HPLC, LC/MS, GC/MS and ICP;
Strong background in food product development and sensory profiling and analysis;
Excellent analytic skills;
Skills and good knowledge of food microbiology and food safety;
Skills in molecular biology techniques an added advantage;
Aptitude for teamwork, leadership, training, and communications skills;
Good publication record;
Excellent written and verbal communication skills in English;
Willingness to travel within the region.

Additional preferences:

Experience working with starch chemistry or product development;
Experience in with food industry and fund raising;
Experience working on a multi-disciplinary team/project and multicultural environment.

Conditions: The employment contract will be for a one year’s term (with a three months’ probation period) with the possibility of extension, subject to availability of funding.

October 25, 2024
Head Of Finance & Facilities

Job Description

Médecins Sans Frontières Spain – OCBA (Operational Centre Barcelona-Athens) is looking for a
GENERAL CONTEXT
Médecins Sans Frontières (MSF) is an international independent medical-humanitarian organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, or political affiliation.The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates. Its operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens, Buenos Aires, Nairobi and decentralised in Dakar and Amman.
The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other Units supporting operations.MSF’s Nairobi Branch Office (NBO) was endorsed in 2017 with the objective of increasing strategic added value and support to the MSF movement, taking into account the vast potential that Kenya and East Africa have to offer. The NBO is under the management of OCBA but renders services to the MSF movement as a whole.
FUNCTIONAL AND HIERARCHICAL LINES
Hierarchically reports to the Director of NBO. The Head of Finance/Facilities is functionally accountable to the Financial Director of MSF OCBA.H/She will supervise staff in the unit under Finance/accounting and facilities/services within the NBO.
JOB CONTEXT AND GENERAL OBJECTIVE
As a member of the management team of NBO, the Head of Finance/Facilities provides strong input on strategic developments of the NBO and guidance on financial matters related to the operations.H/She reports to the Director of NBO regarding the performance of the finance unit.
OBJECTIVE OF THE POSITION
The Head of Finance/Facilities is fully responsible for all the Branch’s financial activities in Nairobi, providing strategic vision, input, direction on activities and all technical aspects of financial management.H/She will ensure that the NBO fulfils all requirements necessary of a Branch office in terms of financial management, accountability, analysis and reporting, maintaining a close link with Barcelona Finance, and other platforms necessary in fulfilment of the objectives and tasks.H/She will ensure that all resources required for the office Facilities that support the NBO operations are well managed and adequately provided for. **
MAIN TASKS & RESPONSIBILITIES

Financial Management, planning and organisation:

Is fully responsible for all aspects of financial management for NBO, ensuring efficiency, financial transparency and integrity, compliance and accountability;
Develops, coordinates, follows-up and evaluates the implementation of the finance strategies and activities
Defines the financial structure needed by NBO in term of Cost Centres, Orders and WBS elements.
Defines the needs in terms of IT for a proper financial management and development of NBO.
Assures development, management and implementation of internal control systems, management tools and work flow procedures.
Together with Director of NBO Coordinates risk Management within NBO, keeping the Risk management tool (Naris) updated.
S/he takes the lead on the definition and improvement of financial management and control tools.
Prepares the annual plan of objectives and action plan of the Finance Unit of NBO.

Tax, Policy and compliance:

S/he defines and tailors the short, mid and long term financial guidelines, policies and procedures of NBO, within the framework of OCBA’s Strategic Plan and local regulations.
Ensure strict implementation and adherence of the same with the purpose to assure compliance with ethical standards and mitigation of financial risk and guarantees that all the financial & accounting policies and procedures are in place
Monitors risk in policies and procedures to ensure that financial risks are minimized/avoided.
S/he oversees the evolution and impact of all tax and legal issues related to the NBO.
Ensure compliance with Kenyan legal and tax requirements. S/he liaises with the different tax and legal consultants accordingly
Proposes any necessary modifications to MSF OCBA‘s rules, policies and procedures according to local legislation and submitting them, to the unit and to Barcelona HQ for validation.
Participate in and provide input on contracts, agreements, projects, procedures and policies that have an impact on Finances.
Ensures that all the statutory requirements of Nairobi Branch office are met, including accountability for proper tax and social contributions.
Responsible for ensuring that VAT reimbursement and any other financial task related to MSF Protocol Office is properly done.

Disbursements and Treasury Management

S/he oversees, within the framework defined by the Board of Directors of MSF OCBA, the NBO’s treasury management and chooses the main banking partners and maintains a fluent relation with them.
S/he is a signatory to the accounts and organizes and authorizes all payments, while ensuring that a clear policy is in place for authorisation and signatories to the bank accounts based on proper internal control procedures.
Develops and maintain financial accounting system for cash management, accounts payable, accounts receivable, credit control and petty cash.
Prepares forecasts cash flow position and ensures that there are sufficient funds to meet on-going operational needs.
Responsible for ensuring that cash and Bank reconciliation’s are carried out on a regular basis (weekly/monthly).
Approves the Monthly Money Request to be sent to BCN
Negotiate with the Bank for financial services as required and appropriate by the unit (good rates, account charges or other).

Budget, Audits and Financial reporting

S/he takes the lead in all aspects of budgeting audit and financial reporting for the Branch office;
Supervises and consolidates the NBO’s budgeting process and ensures a sound reporting to the NBO MT.
Provides timely monitoring and analysis for any changes in the budget and raises attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks.
S/he defines and approves the use of resources within the Finance area/Unit of NBO and proposes and follows up the annual budget of the area/Unit.
Identifies the external auditors in line with statutory/ MSF guidelines / unit´s requirements to ensure sound financial management and resources of the unit that meet the statutory obligations/laws.
S/he supervises the elaboration of the Annual Accounts, the yearly financial audit(s) and the relation with the external auditors.
Assures and supervises timely international MSF reporting and consolidation, and prepares all the information needed for the Structural Analysis.
Assures adherence and follow up of international Finance agreements (RSA – resource sharing agreement) and provide timely update of financial projections. Report’s projections related to RSA (3) to MSF OCBA (and the broader movement on appropriate platforms).
Provides the monthly report for presenting Year-end best estimate in terms of expenses and income.
Reports on the cash position (banks & safe) and the monthly income (where applicable).
Participates in international finance meetings and working group (as part of Full FinDir meeting).
Reports to/updates the Head of NBO regarding the international developments from various platforms.
Promotes and advocates for the best use of MSF economical resources and expenses ethics according to MSF values and practices.

Team (HR Management)

Inspires, lead and evaluates the finance & facilities staff. Carries out annual reviews through the performance management system (PMS).
S/he coordinates and evaluates the Accounting Manager of NBO, other Finance and facilities staff under his/her supervision, building up their competences and capacity by training, coaching and provides opportunity for development and growth.
S/he participates in the recruitment, training and evaluation of the different members of the Unit.
Ensures that the Finance Unit is adequately staffed, positions are clear and job profiles updated

Fundraising and Accountability activities for the NBO

Takes the lead to steer the fundraising strategy/plan and development of concept, and will be the main focal point for the various discussions across to prepare and produce the final implementation plan.
Takes the lead on all financial (technical and strategic) considerations of fundraising activities for the NBO, this includes but not limited to:
Participates in any reviews, research and desk/external studies or scoping exercises into fundraising activities and potential for the NBO, providing strategic input and guidance in the process.
With the Director of Finance (BCN) and NBO, defines/design the financial guidelines, policy and financial system needed to assure/guarantee full accountability of any income receivable for the NBO.
Assures that there is full accountability, transparency and integrity of financial transactions in line with legal, structural (in country and international) and institutional (MSF) considerations, and that the integrity and reputation of MSF is upheld at all times.
Assures a system of accountability that mitigates and avoids any legal and/or institutional risk for MSF/NBO.

Financial Support in the office, other units in NBO and external relations.

S/he acts as an interlocutor for economic and financial issues.
Gives updates, BF and DBF on all key aspects of Finances.
Develop/maintain credible relationship with important financial/legal stakeholders relevant to the unit including Kenya Revenue authority, Banks, other sections, suppliers and Finance managers in the sector.
Defines the financial support and advice needed by EAA (East African Association) board or by any other MSF related entity under the NBO. This includes assisting the board in budgeting preparation.
Assist/facilitate the association’s external audit and advises the board.
Responsible for re-invoicing to other entities and guarantees proper allocation and tracking/monitoring of expenses of the NBO and other units.
Maintains adequate communication flow with key interlocutors and ensure that credible support in financial matters is provided to the members of NBO and MSF OCBA units based in Nairobi (DU, CELL, etc.)
Identify and ensure that NBO provides punctual and relevant financial support to MSF missions.
S/he will promote visits to the HQ, and in case of emergencies remain available for field visits to support any operational needs arising.
S/he boosts partnership with other MSF sections in the region

Facilities management

S/he will assure proper management of all systems/processes and staff responsible for office facilities and maintenance for smooth running of operations. This includes but not limited to NBO IT & projects and procurement/supply.
Act as the focal point on implementation and management of the data protection regulation (GDPR-2016 Law) closely supported by the IT Manager (NBO) and IT Security manager (Barcelona).
Work closely together with the Head of HR/Admin to ensure that contracts for services and supply procedures and systems are updated, in place, well documented and adhered to.

SELECTION CRITERIA
Qualification, Training and experience

Higher degree in Business Finance/Accounting, Administration, Economics or the like.
Relevant training certification and Professional qualifications, including membership of professional bodies is desirable.
Experience of minimum two years in a similar position in Finance Units of large companies, INGO’s or organizations.
Previous work experience with MSF for at least 2 years in Finance/fundraising or a similar role is highly desired.
Very good command of English.
Knowledge of SAP ERP system.
Advanced knowledge of Microsoft Office.

Competencies

Commitment to MSF’s Principles
Cross-cultural Awareness
Strategic Vision
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Teamwork and Cooperation
Leadership
Networking and Building Relationships

Others

Highly motivated and interested in the humanitarian sector
Availability to travel
Flexibility with working hours

JOB CONDITIONS

Location: Based in Nairobi, at the MSF Spain Nairobi Branch office/HQ.
Full-time position
Salary and benefits will be compensated in KES based on the Nairobi Branch Office scale and secondary benefits package.

October 25, 2024
Research Associate – Food Scientist

Ref.: 2018/015/NRS/KEN/SSA
The International Potato Center (CIP) is seeking a Food Scientist with skills in product development and wet chemistry analysis to contribute to Regional projects on Roots, Tubers and Banana crops and more specifically pro-vitamin A rich orange-fleshed sweetpotato (OFSP) and potato in Africa.
Position:
The position will be based in Nairobi, Kenya, in the Food and Nutritional Evaluation Laboratory (FANEL), Nutrition and Food Safety Platform, Biosciences eastern and central Africa (BecA) research hub at the campus of the International Livestock Research Institute), with occasional travel within the Sub-Saharan Africa Region. The Post- Doctoral Fellow (Food Scientist) will report directly to the Regional Food Scientist.
Duties and responsibilities:
The principal tasks and responsibilities will include, but are not limited to the following:

Assist with operational management in the Food and Nutritional Evaluation Laboratory (FANEL);
Develop new methods and keep current methods up to standards, assure quality assurance, contribute scientifically to the work;
Attend to visitors and train other labs on similar methods;
Develop and conduct acceptability studies with RTB and biofortified crops; Provide nutrition input to other areas of CIP and RTB in SSA;
Develop and conduct retention studies with biofortified crops;
Development of new food products and food recipes with RTB and biofortified crops Supervise students on thesis research topics of relevance to RTB and biofortified crops food science program.
Participate in nutrition and food science professional forums in sub-Saharan Africa
Contribute to project reports and publish relevant findings on a timely basis.

Selection Criteria:
The successful candidate will have:

Master’s degree in Food Science, Food Technology, Nutritional Biochemistry or related subjects. PhD will be an added advantage;
Minimum of six year’s work experience in a nutritional analysis research environment;
Good understanding of analytical instruments such as HPLC, LC/MS, GC/MS and ICP;
Strong background in food product development and sensory profiling and analysis; Excellent analytic skills;
Skills and good knowledge of food microbiology and food safety;
Skills in molecular biology techniques an added advantage;
Aptitude for teamwork, leadership, training, and communications skills; Good publication record;
Excellent written and verbal communication skills in English;
Willingness to travel within the region;

Additional preferences:

Experience working with starch chemistry or product development.
Experience in with food industry and fund raising.
Experience working on a multi-disciplinary team/project and multicultural environment.

Conditions: The employment contract will be for a one year’s term (with a three months’ probation period) with the possibility of extension, subject to availability of funding.

October 25, 2024
Regional Security Manager

Job Details
Provides security-related technical expertise to an assigned regional office (East and Southern Africa Regional Office). Serves as the primary advisor to regional leadership regarding security matters. Oversees the preparations for and response to security situations in the region. Ensures adherence to organizational policies and procedures related to security, crisis response, emergency management, and duty of care. Serves on the HQ-based Emergency Management Team. Leverages extensive subject matter expertise to provide strategic guidance to the regional office, seeking ways to identify and address security risks in a manner that will support continued growth and innovation.
Accountabilities:

Serves as the primary resource for security issues within the assigned region.
Manages, and coordinates, security programs within the region to address a variety of issues including, privacy, physical security, investigations, regulatory compliance, illicit trade, and ensuring that programs meet appropriate regulatory guidelines.
Serves as a member of the HQ-based Emergency Management Team and takes the response lead role in incidents, emergencies, and crisis affecting the region.
Conducts and ensures quality of security risk and threat assessments and prepares reports for country and project offices in the region.
Supports business development by contributing security-related text and budget inputs for proposals being prepared for opportunities within the region – providing final sign off on these security elements prior to submission.
Develops and manages all security-related training programs for the region.
Solicits, reviews, and approves country-level Security Management Plans and Emergency Action Plans for countries within the region on an annual and as needed basis.
Supports and mentors the country-level Security Management Teams and conducts regular check-ins with them.
Monitors intelligence sources and disseminates security alerts and warnings to country and project leadership, security management teams, and to travelers.
Responsible for managing of contracted security professionals and vendors supporting regional office.
Develops and establishes regional security policies and procedures.
Provides advice and counsel to regional leadership on matters relating to employee and property safety and security.
Investigates risk management and public relations issues across the region.
Complies with all applicable laws, statutes, or standards from regulatory and accrediting agencies within the region.
Maintains good working relations with external agencies including governmental and international agencies within the region.
Works with country and project leadership to gain insight on local regulations pertaining to security.
Adheres to and applies all aspects of security regulations in a consistent manner.

Applied Knowledge & Skills:

Strong knowledge of current and emerging security technology, document control, and physical security.
Comprehensive knowledge of INGO security best practices, the protective services industry, and government security directives.
Excellent oral and written communication skills.
Demonstrated project management skills for longand short-term projects.
Ability to develop, administer, and evaluate security training.
Ability to plan, coordinate and direct the work of others in discharging the protective services mission.
Ability to work with external agencies including governmental, and international agencies.
Ability to work effectively in a regional team environment and work closely and communicate clearly with all offices, departments, and affiliates.

Experience:

Typically requires 5+ years of security experience in corporate or government organizations, or military asset protection programs.
Prior work experience in a non-governmental organization (NGO).
Prior security experience in the humanitarian relief/crisis response context preferred.
Demonstrated experience with implementing security strategies, policies, procedures, and standards.
Demonstrated experience with risk management and contract and vendor negotiations.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
French and/or Spanish language proficiency preferred.

Problem Solving & Impact:

Responds quickly and effectively to crisis situations occurring in the international arena.
Stays abreast of social, cultural, legal and criminal issues, nationally and internationally, and their impact on the region and its activities.
Manages regional security goals and activities in conjunction with sound security and management concepts.
Interacts with USAID missions, local government agencies, State Department, UN Security and other foreign agencies to implement regional security strategies and procedures.
Identifies and defines objectives, strategies and priorities relating to security matters for the region.
Maintains composure in stressful situations and can act independently when conditions warrant immediate action.

Supervision Given/Received:

Initiates and facilitates changes to improve regional security services through effective communication, collaboration and interdisciplinary problem solving.
Provides direction and guidance in maintaining regional and country security services and protection.
Provides technical supervision of any field-based security staff.
Represents the regional office at all requested or required functions pertaining or related to security.
Reports directly to HQ-based Associate Director for Global Security, with a dotted technical line to the Regional Office Director.

Travel Requirements:
10%-25%
Typical Physical Demands:
Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50lbs. Ability to interact effectively in the country/project office environments, as well as satellite office environments.
Education

Bachelor’s Degree or its International Equivalent: Criminal Justice, Homeland Security, Security
Administration, or Related Field.
Master’s Degree in similar field preferred.

Certifications
ASIS Certified Protection Professional (CPP) designation desirable.
** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

October 25, 2024
Programs Supervisor – Aphia Plus Imarisha Multi Sector Facilitator (Aphia Plus Imarisha)

Department: Programs
Reports To: Marsabit Mountain Cluster Manager
Job Code: FHK 54
Contract expiry date: 30th September 2018
Deadline for applications: 17th May 2018
Position in the Organisation

The Programs Supervisor- Aphia Plus Imarisha reports hierarchically to Marsabit Mountain Cluster Manager.
The Programs Supervisor- Aphia Plus Imarisha manages a team of between 3-5 employees

Purpose of the Job: To spearhead achievement of program goals through guiding and directing program staff in conducting social work, giving spiritual, Social/psychological, mental and physical health needs of orphans, and vulnerable children in Marsabit and Isiolo regions
Essential Tasks and Responsibilities
Key result area# 1. Monthly work plans:

Develops draft monthly and quarterly work plans for the project. Ensures the process takes bottom up approach from Multi Sector Facilitators. Ensures team discussion of the work plan, shares with the Cluster Manager for approval and onward submission to Imarisha technical officer
Ensures the approved work plan is implemented in the month with adequate follow up to implementation teams.

Key result area #2. Coordination of provision of care and Support to OVC

Familiarizes with all the components of OVC project, the strategies and expected outcomes i.e. Health and Nutrition (including WASH), Education, household economic strengthening, protection, and psychosocial support.
Ensures that MSF understand their roles in undertaking the interventions and that they are in direct contact with CHVs and caregivers
Supports in direct implementation of activities in Marsabit County which is expansive
Ensures that there is adequate plan for all households to receive both tangible and non-tangible benefits.
Liaise with APHIA plus technical persons for support on the various areas of Health and Nutrition, Education, household economic strengthening, protection, and psychosocial support.
Ensures that all the activities being implemented are conducted within a process that enhances community ownership, participation and contribution for sustainability.

Key result area # 3: Coordination and capacity building of implementation structures

Ensures that MSF organizes CHVs into clusters, inventory developed and filed.
Follows up with MSF to ensure that CHV monthly meetings are held, the recommended forms submitted on time and challenges arising addressed.
Supports MSF to develop and implement capacity building plans for CHV clusters to understand their roles and grow as individuals.
Follows up with MSF to ensure that the caregivers are mobilized into caregiver forums, inventory prepared and filed, holds monthly meetings and that each caregiver forum is undertaking OVC care and support activities.
Supports MSF to develop and implement capacity building plans for caregiver forums to understand their roles in child care and grow as households on economic strengthening.

Key result area #3. Documentation and Knowledge Management

Document best practices, human interest stories and lessons learnt.
Prepares and organizes various knowledge products for show casing at partner annual dissemination forums

Key result area #4. Monitoring and Evaluation

Conducts routine support supervisions and spot checks to MSF, CHVs and caregivers to ensure compliance to standards and satisfaction with service delivery.
Works with M&E department and data clerks to ensure that the project is adequately monitored, and feedback mechanisms put in place to support quality improvement and change management.
Ensures that source documents are properly filled and timely submitted in an organized manner to the M&E for data entry.

Key result area # 5. Quality Improvement, report writing and reviews

Directly responsible and in charge of training quality improvement teams, implementation and documentation of results all through the project.
Responsible for monthly and quarterly narrative report writing in liaison with the M&E officer for the quantitative data reporting as per prescribed standard.
Ensures that monthly and quarterly staff review meetings on performance are held and challenges addressed.

Key result areas #6 . Networking and partnership development

In consultation with the Cluster manager, takes lead in development of new partnerships ensuring there is effective integration of their work into the project work.
Ensure adequate engagement of main line ministries such as Ministry of Education; Ministry of Health; Ministry of Agriculture; department of children services etc.

Qualifications

Vibrant personal relationship with Jesus Christ
Should be a strong team player and have ability to manage a team
Ability to build strong relationships with local communities, partners and government authorities.
Excellent communications skills – both oral and written
Highly motivated, self starter able to work on own initiative in difficult conditions
Proficiency in computer skills is a must
Proven field based knowledge and experience in HIV and AIDS related program
Knowledge of Management of HIV&AIDS

Education and/or Experience

First Degree (Bachelors) in Sociology, Social Work, Community Work, Counseling,
Public health or equivalent qualifications plus 3 years of NGO Project related implementation

Language Skills: Proficiency in spoken and written English and Kiswahili.

go to method of application »

October 25, 2024
Audit Analyst II

Job Summary:

Responsible for the collection, review and retention of contractually required financial audits of FHI 360’s grantees including US based Single Audits (OMB A 133) and Foreign Subrecipient audits of USAID programs
Share responsibilities as point of contact for 3rd party audits of FHI 360’s projects managed at HQ and in non-US locations
Advise staff in providing documentation and reports for 3rd party audits according to the contract provisions
Review Single Audit and other financial audit reports to comply with US Government and FHI 360’s grantee monitoring procedures
Read draft and final audit responses for soundness and adequacy; ensure comments provided effective and cost efficient resolutions that address the underlying cause
Identify audit results requiring further review and follow-up
Recommend actions to limit FHI 360 ‘s risk exposure and document actions taken
Download data from various accounting reporting systems
Combine and analyze large volume of data utilizing MS Excel V-lookup formulas, pivot tables and mail merges
Obtain certification letters from grantees
Communicate with FHI 360 Project staff and grantees
Confirm US based nonprofit organization status and contact details
Track and document grantee monitoring procedures using SharePoint or other database
Implement improvements to current process
Potential position advancement to supervisory role

Accountabilities:

Has or obtain a thorough knowledge of external regulations as well as internal corporate policies and procedures.
Has adequate knowledge of Generally Accepted Accounting Principles (GAAP).
Interprets and applies principles, contractual and regulatory requirements, and evaluates the impact of policies, procedures and practices.
Work includes accumulating data, summarizing information into presentable reports/forms, and discerning valid from invalid data comparisons.
Ability to communicate clearly in both oral and written form.
Use systems to produce reports, financial models and databases.
Performs other duties as assigned.

Applied Knowledge & Skills:

Evaluate audit findings recommendation for adequacy and appropriateness.
When reading audit findings, consider the system of controls and recommend appropriate actions.
Analyzes and compiles moderately complex data.
Delivers formal presentations suited to the characteristics and needs of the audience; educates relevant parties regarding procedures, potential impact, and needed plan of action to address audit findings.

Education:
Bachelor’s Degree or its International Equivalent.
Experience:

5 – 8 Years of progressively responsible financial analysis experience.
Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), or equivalent is desirable.
Proficiency in spreadsheet software required.
Non-governmental organization (NGO) experience preferred.
Some experience in providing written responses and action plans to financial audit findings.
Experience communicating with internal/external auditors.
Must demonstrate excellent analytical and organizational skills.
Experience reading Single Audit (OMB A 133) or other financial audit reports desired, not required.
Knowledge of French language is an added advantage.

Travel Requirements:
10% to 30%
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

October 25, 2024
Warehouse Manager System Analyst

Duty Station/Mission: Nairobi/ MSF Belgium-KSU
Duration: 1 year Contract, extendable

Médecins Sans Frontières Belgium (Kenya Supply Unit) is looking to fill the position of a Warehouse Manager. The selected candidate will report to the Supply Chain Manager for daily supervision.
Objective of the Position:
Defining, coordinating and monitoring of all Warehouse Stock Management activities according to MSF protocols, standards and procedures in order to ensure an optimal running of the KSU warehouse.
Tasks & Responsibilities:
S/he will perform the following main tasks, among others:-

In collaboration with the Supply Chain Manager, define the Warehouse Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the missions.
Monitoring the implementation of the Warehouse Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programs.
Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, Nodhos warehousing tool, inventories…)
Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
In collaboration with the HR Manager, participate in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility. Managing his team and elaborating their activities planning (Warehouse attendants and Casuals)
Participating in monthly reports according to guidelines.

Qualifications & Requirements:
Education: Diploma in Supply Chain Management or related studies in Warehouse Management. Degree in the same field is anadded advantage.
Experience: At least 3years’ experiencein Storekeeping/Warehousing; Advanced knowledge of MSF stock management tools will bean added advantage.
Skills/ Competences: diplomacy, culturally sensitive, patience, proactive, flexible, attentive to details, organized; computer literate.
Strengths required: Excellent communication & reporting skills. Strong initiative and a team player.
Language: Proficiency in written and oral English & Swahili.

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October 25, 2024