Jobs Kenya

Company Founded: Founded in 1971

  • Recruitment and Selection Officer – Temporary Position

    Recruitment and Selection Officer – Temporary Position

    MAIN RESPONSABILITIES, FUNCTIONS AND TASKS
    Recruitment

    Drafting advertisements for open calls for applications to publicise vacancies externally, in coordination with the publishing agency.
    Managing publications and job offers on the various communication channels.
    Follow up calls for applications to ensure their quality.
    Take part in active recruiting activities.

    Selection
    HQ

    Adapting the tool for each selection process so that all processes are conducted professionally, bearing in mind the specificity of each (process evolution form, CV/interview assessment form, interview script, vacancy follow-up form, etc.).
    Making a long list by analysing and scoring CVs received and classified, or, for decentralised processes run by a consultancy, receiving and scoring reports of the shortlisted candidates to present to line managers.
    Activating shortlisted candidate references and internal candidate appraisals.
    Taking part in the interview and following stages, at the request of the line manager.

    Field

    Filtering candidates who have sent in their CV via Success Factor or who are part of a process, in accordance with the criteria set down.
    Giving tests, screening and remote interviews to candidates who are accepted.
    Taking part in the Assessment Centre, as an observer or administrator, in Spain and in the rest of the world.
    Activating references and managing candidate feedback.
    Introduce the validated candidates to their respective pool managers.

    Management

    Closing calls for applications and selection processes for HQ and field.
    Performing the necessary SAP & Success Factor management.
    Assigning vacancies and other activities of selected candidates.
    Updating candidate details and qualifications.
    Calculation of indemnities and salaries of the candidates according to the IRP system.
    Performing the various tasks and steps required as part of the recruitment and selection process.

    Others

    Involvement in unit planning, as requested.
    Drafting compliance reports and reporting.
    Participate in trainings, ex. HHRR part of the PPD.
    Participate in the selection process revision and development/improvement.

    SELECTION CRITERIA

    Experience in selecting and recruiting.
    Fluent French and English, Spanish is a plus.
    Experience in the humanitarian sector. Ideally field experience with MSF.
    Use of IT tools and Web 2.0 software (LinkedIn, Facebook, etc.).
    Knowledge of the ERP-SAP & ATS-SFSF systems is a plus.
    Availability to travel, to the various recruitment areas around the world.

    Apply via :

    s.org

  • Principal Technical Advisor, Supply Chain Management

    Principal Technical Advisor, Supply Chain Management

    How will you accomplish this?
    As the Principal Technical Advisor you will be expected to carry out the following:

    Lead the development and/or review of technical approaches and strategies for strengthening commodity security and supply chain management systems.
    Provide technical assistance to design and implement supply chain management and logistics interventions, which may involve work in commodity security, quantification and forecasting, supply planning, procurement, inventory management, warehouse management, distribution and transport, and logistics management information systems and logistics system performance monitoring.
    Regularly report on MTaPS supply chain management initiatives in accordance with the M&E plan, objectives, and USAID intermediate results. Support implementation of the MTaPS M&E strategy in collaboration with the Performance M&E Specialist.
    Develop and review operations research protocols and facilitate multicountry studies on common technical areas; facilitate sharing of technical approaches and best practices across MTaPS countries.
    Plan, organize, and conduct training courses covering supply chain technical areas for external audiences and MTaPS staff.
    In collaboration with the Pharmaceutical Management Information Systems team, the PTA shall guide the development and implementation of appropriate electronic and/or paper-based tools, and appropriate management information systems to facilitate evidence based decision making in pharmaceutical management and system strengthening interventions.
    Maintain liaison with USAID, international organizations, donor agencies, foundations, universities, and voluntary organizations; seek opportunities for dissemination of lessons learned, research, publications, and other development and communications activities.

    What do you need to apply?
    MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.
    Education:
    A post-graduate degree in a supply chain management, business administration, or a health-related field with specialized training and/or experience relating to supply chain management required; a physician, nurse or pharmacist qualification preferred.
    Experience:
    Required:

    A minimum of 8 years relevant experience in commodity security, supply chain management, and health care logistics systems development and strengthening in developing country context, including demonstrated expertise in forecasting and quantification, procurement management systems, storage and distribution, transportation, LMIS, governance and organizational systems for supply chain management.
    Or a bachelor’s degree with at least 12 years’ relevant experience.
    Relevant experience in international public health with experience in supply chain management and systems strengthening strongly preferred, particularly those related to the implementation of reproductive health, MCH, HIV/AIDS, Malaria, TB prevention, care, and treatment programs in developing countries.
    Interest in and experience managing and supervising technical staff.
    Experience with public health programs supported by donors such as USAID and multinational agencies such as WHO and World Bank preferred.

    Knowledge, Skills, and Abilities:

    A dynamic leader able to meet project goals, convey learnings, entice stakeholder engagement, and be an active contributor to overall project success.
    Demonstrated competence in assessing priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
    Excellent writing and presentation skills in English are essential.
    Demonstrated experience working in/with low- and middle-income countries at country and regional levels.
    Fluency in English is required. Fluency in French and Portuguese preferred.

    Apply via :

    msh.wd1.myworkdayjobs.com

  • Administration & Travel Assistant IECHP Manager

    Administration & Travel Assistant IECHP Manager

    OBJECTIVES FOR THE POSITION
    The main objective of the position is to ensure effective & efficient support towards service delivery for administrative services offered by the MSF EA Office. He/She will be responsible in ensuring effective and efficient administrative service for all areas related to people/staff movement and transit management. These includes accommodation, Travel, visas, Work permits and related processes, organize Briefings and Debriefings whenever and wherever is needed. He/she will be in contact with other MSF admin teams for cross administration exchange.
    S/he is responsible for providing support to the office administrative area in terms of organization Trainings and other events, meetings in collaboration with the Service desk team.
     The position reports to the Administration & Travel Coordinator.
    TASKS & RESPONSIBILITIES:
    Office Administrative Support

    Ensure Facilitation and support for training events in the office.
    Process and follow up on all relevant documentation and support for Non-Kenyan staff with regard to Work permits, Visas and any administrative support required. 
    Update the non-Kenyan staff file in the HR management system with staff and their dependent legal status.
    In Collaboration with the Admin & Travel Coordinator, Ensure that there is a proactive, effective communication and good collaborations with the Regional Protocol office (RPO).
    Supports with Office recruitments i.e screening of candidates, organizing interviews.
    Support in office HR filing of employee files both in soft and hardcopies.

    Travel & transit support:

    Ensure that all staff and visitors to the office are well informed and briefed on travel information and requirements, prior to and upon arrival. Ensure that the briefing information is updated on travel and admin area for staff.
    Support with booking information for travel – through the EAS travel tool, or local external service providers. Link with the MSF Sections and OC travel focal points for specific travel requirements.
    Support with administrative facilitation for medical evacuations in the country in terms of facilitation of local movement and communication material, accommodation requirements and bookings, and where necessary contact with the hospital and insurance for pre-authorization and billing. (refer to the Medevac guideline).
    Participate in review of local accommodation and hotel requirements with the support of the Finance/facilities to ensure specification of administrative needs are considered.
    Support the Field HR in communication, administrative requirements for travel (vaccination/health checks/other) and contact with Field staff recruited and managed by the office.

    Internal communications

    Promote and support the correct use of the documentation, Tools and folders in the SharePoint platforms.
    Organize and update the HR SharePoint folders.
    Promote and support the development of internal events fostering internal information cohesion and socialization, include team events.

    Others

    Support with organizing and arranging schedules for interviews during recruitment upon request.
    Support HQ HR contracting and on-boarding/orientation and de-boarding/exit of staff.
    Provide input/participation during review/update of HR/Admin policies & procedures and disseminate relevant information to all staff where needed.
    Ensure administrative work plans are updated and followed through regularly with the supervisor.
    Back-up and support for HR/Admin activities where feasible. 
    Backup for the Administration Coordinator.
    Back up for HR/Admin assistant for administrative support

    QUALIFICATIONS

    Diploma in Human Resources, administration and travel or/and related studies essential.
    At least 2 years’ experience in a similar job, preferable in the non-profit making sector. 
    Fluent in English & Swahili. Knowledge of French/Spanish or other language is an asset. 
    Previous experience with MSF or other humanitarian NGOs is considered a plus.
    Well versed in computerized accounting packages.
    Highly motivated and interested in the humanitarian sector.
    Flexible with working hours.
    Good Communication Skills.

    COMPETENCIES

    Commitment to MSF Principles
    Cross-cultural Awareness
    Behavioural Flexibility
    Stress Management
    Service Orientation
    Initiative and Innovation
    Teamwork and Cooperation

    Application deadline: 28th March 2023

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Technical Knowledge Management Director, ESARO

    Technical Knowledge Management Director, ESARO

    Management

    In the absence of the Regional Director, serve as Acting Regional Director for ESARO
    Supervise Country Representatives for a portfolio of projects as assigned
    Manage a regional technical knowledge management team in which the overall strategy of FHI 360 ESARO is clear for each level of the team. Stay knowledgeable on emerging technical areas and incorporate an integrated development approach, as appropriate.
    Develop and implement a clear strategy based on priorities that will facilitate decisions on where technical staff are needed and when to pursue relocation of staff to the country and/or ESARO regional levels.
    Conduct regular calls with each country representative and country technical teams, with more frequent correspondence if/when needed (i.e., for business development).
    Coordinate technical knowledge management in ESARO with HQ (North Carolina and Washington DC) technical departments.

    Technical Assistance and Thought Leadership

    Support each country on technical knowledge management strategy development, adjusting if/when needed dependent upon country landscape and, when relevant, available funding.
    Provide oversight and quality assurance on strategic information, monitoring and evaluation, implementing agency monitoring, and annual work-plans (based on the defined technical strategy).
    Define and implement research agendas. In collaboration with various HQ departments, identify ideas for programmatic implementation (“non-human subjects research”), operational research, and prospective studies.
    Initiate and manage regional knowledge exchange (“Tech Brown Bag Series”) in the spirit of academia—i.e., lab meetings, “grand rounds”, and other forums in which the most up-to-date research and innovations are discussed; and individual projects and research can be presented. These presentations would be prepared by different projects at the country level and will be held at regular intervals, with the goal to share experiences and solicit input and feedback.
    Participate in evaluations, needs assessments, and technical assistance visits as needed.

    Business Development

    Participate in new business development by designing and writing new proposals in cooperation with the Director for Business Development and Diversification, and other resource development teams.
    Participate in deciding when to pursue bids based on technical and geographic priorities.

    Representation

    Organize technical meetings to convene stakeholders and technical leaders in specific areas to promote thought leadership, exchange of ideas and identify areas for collaboration in the region.
    Attend international meetings based on the importance of the meeting and visibility of FHI 360 ESARO. Identify key meetings each year.
    Support data analysis and develop abstracts for publication.
    Performs other duties as assigned.

    Applied Knowledge & Skills:

    Strong business acumen with the keenness and quickness to understand and deal with a “business situation” (risks and opportunities) that leads to a good outcome designed to improve financial performance and leadership development.
    Comprehensive knowledge of theories, concepts, and practices with project management, process development and execution.
    Knowledge of non-profit funding streams, including government and philanthropic.
    Strong time-management, multi- tasking and organizational skills.
    Strong negotiator and collaborator who strengthens business relationships.
    Excellent oral and written communication skills.
    Strong consultative and negotiation skills.
    Strong critical thinking and problem-solving skills to plan, organize, and manage resources for successful completion of projects.
    Excellent and demonstrated public relations, policy development, project management and diplomacy skills required.
    Adaptable to new approaches to doing business.
    Ability to motivate, influence and collaborate with others across all levels of the organization.
    Ability to speak the country’s language.
    Ability to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives.
    Ability to take initiative and focus on results.
    Ability to learn new skills and systems, with an entrepreneurial work ethic.

    Education:

    Master’s Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
    Project Management (PM) Certification preferred.

    Experience:

    Typically requires 10+ years of relevant experience with projects management principles and practices (including 8+ years of corporate strategic leadership, strong business acumen and/or line management experience).
    Proficient with applicable rules, regulations, and policies associated with international development and non-governmental organizations (NGOs). USAID and/or CDC experience required.
    Demonstrated experience in sector specific multi-sector project management and implementation and integrated programming.
    Demonstrated strategic planning, staff development and capacity building experience.
    Demonstrated experience in leading and managing complex projects that are strategic in nature and national/international in scope. Management of projects in multiple countries preferred.
    Experience managing large teams across several countries.
    Experience operating in challenging environments.

    Typical Physical Demands:

    Typical office environment.
    Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
    Ability to sit and stand for extended periods of time.
    Ability to lift/move up to 5 lbs.

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Senior Technical Advisor- Regulatory System Strengthening

    Senior Technical Advisor- Regulatory System Strengthening

    How will you accomplish this?
    As the STA RSS you will be expected to carry out the following:

    Develop technical and strategic content as part of the MTaPS’ RSS and communications teams’ efforts to capture, analyse and publicize the program’s technical activity implementation learnings, thought leadership, and project results.
    Provide management support and technical assistance for the design and implementation of country strategies for strengthening regulation of medical devices and other health technologies including the process for granting marketing authorization in line with International Best Practices.
    Play a lead writing role and will work closely with the RSS and communications teams and the broader technical staff on the program to develop knowledge products, articles, presentations, success stories, press releases, op-eds, articles, speeches and talking points, newsletters, website and social media content, and other communications and advocacy products.
    As a technical writer on the RSS team, be involved in review of content relating to building capacity and strengthening management systems for medical products regulatory activities including product registration, pharmacovigilance, inspection of pharmacies and distributors of medical products (medicines, vaccines, medical devices and In-Vitro diagnostics), and post-marketing surveillance.

    The listed job responsibilities are not exhaustive. The STA RSS position is an opportunity to be both innovative and strategic in suggesting and implementing new methods to achieve the outcomes desired by our clients and needed by the people our projects aim to serve.
    What do you need to apply?
    MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.
    Education:
    Required: Bachelor’s degree in pharmaceutical sciences, public health, biomedical engineering, or related discipline.
    Preferred: Advanced degree in Pharmaceutical Sciences, Public Health, Health Technology, Communication, or health-related field.
    Experience:
    Required: 

    Ten (10) years of relevant experience in international public health, medicine, pharmacy, biomedical engineering with background in public health or related fields (Bachelor’s degree). Seven (7) years of relevant experience (Postgraduate degree).
    Relevant experience in the regulation of health technological products with a focus on medical devices registration, import/export control, and vigilance of the health technology product or equipment. Considerable experience in the development of standard technical specifications, manuals for medical devices, quality testing references, and assessment of technical files prior to listing.

    Preferred: 

    Significant experience in regulatory affairs, particularly medical products registration and pharmacovigilance desired. Significant experience in international public health with at least five years’ experience related to health systems strengthening, or pharmaceutical management, preferably in work funded by USAID.
    Experience in public Health programs in low- and middle-income countries in terms of providing technical assistance is desired.
    Experience in the development of training materials and, organizing and implementing training events. Experience and knowledge of the registration of medical products as well as work experience with a national regulatory authority. Experience in journalism, publishing, media relations, communications, or other related discipline.

    Knowledge, Skills, and Abilities:

    A dynamic leader able to meet project goals, convey learnings, entice stakeholder engagement, and be an active contributor to overall project success.
    Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints.
    Forward thinking, with demonstrated ability to develop creative and innovative solutions.
    Demonstrated ability to build relationships and work effectively with senior government officials and other stakeholders.
    Fluency in English is required.

    Apply via :

    msh.wd1.myworkdayjobs.com

  • Communications Intern

    Communications Intern

    Communication intern: The best candidate for this position will be committed to designing communication material for FH and advance the FH brand in Kenya.
    This role is a communications intern role, based in Nairobi with occasional travel to FH field sites. The role will require an individual with excellent skills for design of communication material, editing print work for communication purposes. A Bachelor’s degree in communication is essential for this role.
    Eligibility:

    Individuals who finished university or college education in the last two years and need familiarization internship.
    The best candidate for this position will be committed to designing communication material for FH and advance the FH brand in Kenya.
    This role is a communications intern role, based in Nairobi with occasional travel to FH field sites. The role will require an individual with excellent skills for design of communication material, editing print work for communication purposes

    Principal responsibilities
    Support in implementation of communications skills

    Design FH publication materials. This includes but not limited to the annual report, donor reports, infographics, and flyers.
    Engage in story gathering and publication.
    Provide copy editing for key documents such as reports and publications.
    Any other related tasks shared by your supervisor.

    Qualifications

    Bachelor’s degree in communications, journalism, marketing, or PR
    Top notch graphic design skills (sample of work will be required)
    Excellent editing and writing skills.
    Some experience in creating and editing digital media and publishing stories across different platforms.
    Vibrant personal relationship with Jesus Christ
    Excellent inter personal relationship
    Excellent communications skills – both oral and written
    Highly motivated, self- starter able to work on own initiative in difficult conditions

    Education and Experience: A Bachelor’s degree in communication is essential for this role.
    Language Skills: Proficiency in spoken and written English and Kiswahili.

    Interested and qualified candidates should send their updated CV with three referees, a sample of design work done in the past and day telephone contacts to: Human Resource Manager Email address: hr-fhkenya@fh.org latest by 25th March 2023..

    Apply via :

    hr-fhkenya@fh.org

  • Digital Content Officer

    Digital Content Officer

    The Digital Content Officer reports directly to the Digital Manager & works closely with the Digital Marketing Officer in the setup and implementation of digital content and campaigns. The successful candidate also provides strategic and technical inputs to the office’s wider digital and communications strategy and also acts as back up for the Digital Marketing Officer. This includes helping to manage the office´s institutional digital channels (web & social media), selecting and updating content and building interaction and reach with online communities in order to raise visibility and awareness of MSF with national, regional and international audiences.
     The Digital Content Officer will also collaborate closely with the rest of the Communications and Fundraising department on various tasks including contributing to digital storytelling projects and user activation through online campaigning. They will also provide data monitoring to track performance and improve future efforts.  
    Tasks & Responsibilities
     Ideation, design, production, adaptation and dissemination of digital content for MSF Eastern Africa’s social media channels:

    Ensures the ideation, design and production of digital content for effective storytelling on the organization’s channels, primarily those in Eastern Africa.
    Ensures the regular dissemination of creative content on social media channels for instance reels, carousels, quizzes, TikTok. 
    Actively collaborates with the other members of the Communications and Fundraising department to contribute to the digital editorial plan and ensure its 100% implementation.
    Monitor trending topics to take advantage of opportunities for positioning MSF’s issues. 
    Be updated on trends and developments in social media (channels, formats and targets) and propose new ways of storytelling and new audiences for MSF Eastern Africa.
    Contributes to building MSF online campaigns with different objectives including fundraising and to encourage participation.

    Adaptation, publication and dissemination of online content: 

    Contributes to producing or adapting specific online content aimed at Kenyan and East African audiences in line with MSF editorial, style and communication guidelines, and following established validation procedures.
    In collaboration with the Digital Marketing Officer – develops, manages and implements online campaigns to promote visibility, awareness, acquisition or recruitment.
    Supports the Digital Marketing Officer to select, edit, publish and share content in MSF EA website and social media channels in a timely manner, reflecting MSF’s international, regional and local communication priorities as well as engagement opportunities.
    Helps to moderate online conversations in EA’s social media channels and responds to inquiries and requests of the online audience following MSF’s guidelines and protocols.
    Responsible for the development of campaign specific digital media materials, including design and production of videos, infographics etc.

     Devise and implement strategies to activate online community engagement

    In collaboration with the other members of the digital unit, leads on the production of engaging digital content that resonates with regional audiences. (For instance, reels, memes, Tiktok, carousels, quizzes).
    Helps identify and establish relationships with relevant social media influencers and content creators, in line with MSF’s principles and the organization’s influencer strategy.
    Supports community management across MSF EA channels e.g.  responding to queries, replying to comments.

     Contribute to digital storytelling and campaigning projects:

    Contributes to digital storytelling projects, including in identifying innovative new formats that resonate with regional audiences developing campaign creative content and alerting on potential campaigns. 

    Monitoring and analytics:

    The Digital Content Officer contributes to regular tracking, analysis and reporting on online metrics, providing insights and acting on the information in order to improve performance, impact and reach.
    Systematically monitors platforms to support reputation management.

     Others:

    External liaison with providers and platforms, in collaboration with the digital unit.
    Contribute to reporting on campaigns and regular work.
    Helps to resolve issues with the digital channels, site and adverts, together with the digital officer and IT department.
    From time to time, provides occasional direct support to MSF’s field operations, advising on the strategic use of social media for operational or communications efforts.
    Liaises with colleagues across the MSF movement, including in regional hubs across Africa.
    Works as a full member of the communications team and contributes to the department´s wider strategy, doing additional tasks as needed.
    Upholds MSF principles and ethical guidelines at all times.

    Qualifications

    Graduate in communications, marketing, new media, public relations or related field. .
    Mandatory: Working experience in social media management (Facebook, Twitter, Linkedin, Youtube, TikTok, Instagram) and digital content production (posts, tweets, memes, Reels, carousels, quizzes, photos and videos).
    Solid professional experience in digital media communications (both at a strategical and practical level), social media management and online community engagement.
    Experience in production, edition and coordination of web-based content, preferably on a Drupal platform, with a strong body of work examples to share.
    Excellent creative, writing and visual communication skills.
    Good knowledge of image management tools and graphics tools (Canva, Adobe Suite).
    Good experience in managing paid social media campaigns.
    Knowledge of web and social media metrics and analytics tools, including Google Analytics

    Apply via :

    msf.or.ke

  • Director of Human Resource

    Director of Human Resource

    The Director of HR & Administration oversees both the Office management and Field HR area. H/she develops, manages and oversees the implementation of MSF Eastern Africa´s HR strategies, providing leadership across the board and managing the members of H/her team. Directly accountable to the General Director, and in close collaboration with the Management Team and the Board of Directors, s/he will be responsible for leading, coordinating and executing the HR & Administrative planning and reporting while ensuring this is aligned to the Sections ambitions and strategy.
    As part of the Management Team, s/he participates in the decision-making processes relating to the social mission and the evolution and positioning within the MSF movement. S/he designs, proposes, participates in and implements decisions and strategic planning adopted by MT.
    As a member of the International HR community, s/he will actively participate in the reflections around the main current and future HR stakes of the Movement and to the overall international global HR policies.
    Tasks & Responsibilities
    General
    As a member of the MSF EA leadership team, the Director of Human Resources:

    Develops HR objectives, strategies and plans in alignment with MSF EA’s vision and Strategic Plan.
    Sets long, mid, and short-term organizational and department goals. 
    Develops, promotes and integrates the MSF EA culture and organizational philosophy within the HR team and promotes integration and collaboration with other departments and colleagues in the movement. 
    Is responsible for the coherence and alignment between the HR functions and initiatives of MSF EA and cross-cutting functions and initiatives of other MSF HR actors globally, in Kenya and the East African region.
    Ensures effective and timely reporting, efficient (institutional) knowledge management and integrity of staff/HR data & information from MSF EA.
    Sets clear attainable objectives for staff, evaluates employee job performance accordingly, in accordance with established MSF procedures, and collaborates with staff to establish appropriate development paths.
    Manages/mediates and supports conflict management within MSF EA, or acts as an arbitrator to support other MSF entities with mechanisms put in place to manage conflict/safeguarding. 

     Direction of Office Human Resources & Administrative Unit

    Provides strategic leadership and guidance through the Head of HR to oversee the Office HR & Administrative team and ensures that the unit functions optimally, providing adequate support to the EA teams and other operational support functions in the office. 
    Ensures a safe and secure HRIS that manages all staff data and processes and is accountable towards its quality and reliability.
    Ensures that the Section has a robust, equitable, transparent and clear rewards and compensation policy.
    Safeguard the organization/institutional position by ensuring that MSF EA works within a clear, fair and transparent HR and administrative framework, policies and processes which adhere to and respect legal and ethical provisions for staff/people management according to international standards. 
    Ensure MSF EA observes all aspects of duty of care as a responsible employer and upholds high standards towards staff care and safety.
    Champions transversal initiatives to ensure integration and coherence between HR and other departments/Units in the Section teams such as DEI/Safeguarding, Data Protection & Security, and others.

    Direction of Field Human Resources Unit/team

    Provides strategic leadership and direction through the Head of HR and the team to develop the HR objectives, strategies and plans for Field HR activities, being a key pillar of MSF EA Strategic Plan on Support to operations.
    Ensures that the full spectrum of field human resources functional areas for MSF EA Office including team structure and capacity are in place. 
    Is final accountable for the quality of recruitment and placement activities, including consistency with movement policies and standards of practice as an equal opportunity employer.

     Learning and Development 

    Provide direction to the Training/development unit of MSF EA and ensure it responds to the needs of MSF EA and enhances staff mobility and retention at a local, regional and global level.
    Validate the MSF EA L&D framework (learning needs diagnostics, strategy). 
    Ensures through the Training/Learning Unit lead that the L&D offer (budget, learning solutions) meets the strategic objective of development of the MSF EA pool, and is aligned to global Training and development initiatives across the movement without creating redundancies.

     Staff health (Physical & mental) support

    Ensure that MSF EA has a clear intersection framework that enables regional support for staff in/from the region and beyond.
    Ensure that staff health activities and initiatives are well integrated with other HR and operational support components in Field HR and uphold the principles of duty of care.

     Movement-wide initiatives and interaction with the Global HR community

    Leads the MSF EA HR strategic discussions, initiatives, negotiation or engagement at a senior level with other MSF entities, or external actors & counterparts from the region.  
    Contributes and participates in the design and implementation of HR initiatives, strategies and policies as per partnerships agreements and practices and in the International Human Resources platform. 
    Actively participates in relevant MSF regional, Operational Centres and international HR platforms.

    Others 

    Member of Crisis Management Team (CMT) and leader of CMT-HR related issues (preparedness, training, family liaison, follow up of action points). 

    Qualifications

    University degree, Masters and/or other professional qualifications in HR or related discipline. 
    Proven significant experience of at least 5 years in a Senior leadership role (preferably in HR). 
    Proven significant experience of at least 2 years in the humanitarian field, preferably with MSF. 
    Excellent command of English (oral and written). 
    Full adherence and commitment to the principles, values and goals of MSF. 
    Strong leadership and decision-making capacity (strong team-leading and team-working skills).
    Strong negotiation skills.
    Strong interpersonal and communication skills
    Demonstrated experience in developing and implementing strategic orientations, budgeting, and planning.
    Excellent analytical skills and ability to synthesize and effectively present information.
    Proven experience in conflict resolution.
    Time management and organization skills.
    Stress management ability.
    Cross-cultural awareness and flexibility

    Apply via :

    msf.or.ke

  • Nutrition Referent Advisor Advocacy Strategy Advisor

    Nutrition Referent Advisor Advocacy Strategy Advisor

    S/he will contribute to define medical-nutritional interventions, strategies and protocols to implement quality nutritional programmes to treat acute malnutrition in different contexts of nutritional situations (food insecurity, crisis, etc.), and to design alternative models to tackle acute malnutrition (or other types of undernutrition) in contexts where malnutrition is endemic, recurrent or seasonal in coordination and collaboration with other staff(s) or referents involved.
    The successful applicant will be based in Nairobi. The work will be carried out in the framework of the OCBA Strategic Orientations 2020 – 2023, the operational policy and OCBA annual plans as well as the Medical department plans, working in close collaboration with other technical advisors involved to contribute to a more transversal, integrated and holistic support to the polyvalent medical staff in the cells and the teams in the field and operations department in general at HQ level. S/he will be responding to the needs of OCBA missions.
    MAIN RESPONSIBILITIES, FUNCTIONS AND TASKS
    S/he is one of the two Nutrition Advisors providing support to field missions and cells polyvalent medical staff, concerning any technical problems/questions that arise from the field while implementing nutrition activities. Their overall responsibility will be to contribute through their expertise to the improvement of care of patients in MSF projects in the domain of nutrition. The two nutrition advisors cover specific missions. Nairobi Unit Nutrition advisor will normally provide support to East and Horn of Africa missions, although it will always be balanced among the two advisors and might be susceptible to change. The two nutrition advisors (Barcelona and Nairobi) will have specific topics that will be under the responsibility of each one (to be discussed according to the background of each advisor and current and potential future dossiers). Both advisors will work in close collaboration in the following responsibilities, functions and tasks described below:
    Definition, follow-up and technical-strategic advice to the field projects

    S/he provides technical advice to define nutritional projects/programmes (his/her presence may be required at Project Committees for their approval).
    S/he supports defining nutritional activities, resources to fill the identified needs, when opening a new nutritional program, or when undertaking new nutrition-related activities within regular projects (e.g.  support to TB, HIV, Chronical Care Units projects or others).
    S/he participates in the follow-up of nutritional projects/programmes and activities in support to medical-health advisor of the corresponding Operational Cell.
    S/he supports the teams in learning about the tools available in HMIS for collecting information on nutrition activities, their importance for monitoring and the use of indicators to improve the quality of care and support operational decisions.
    S/he supports the teams to improve quality of the care across all nutrition related programmes and activities focusing on improving identification of the needs, delivery of care and people centred approach.
    S/he provides periodic update on nutritional aspects and knowledge to Operational Cells staff and to other medical personnel when needed.
    S/he provides updated working tools to manage nutrition-related activities.
    S/he conduct field visits for nutritional assessments/surveys and/or to provide technical support to regular nutritional projects/programmes.
    S/he will brief and debrief field medical staff whose profiles include nutrition-related components, medical coordination team and occasionally to members of Operational Cells and Emergency Unit.
    S/he follows actively, monitors and evaluates the service provided by telemedicine.

    Research and updated support for new strategic orientations for nutrition-related projects/programmes

    S/he participates in the production of technical working-tools for Nutrition and Food Security, in coordination with the MSF intersectional Nutrition Working Group (e.g.  nutrition modules/guidelines, protocols, food security guidelines, and/or other intervention models (e.g. supplementary distributions or targeted distributions).
    S/he follows up early warning systems (FAO; Alertnet, FEWSNET, HJPN. etc) and disseminates the alerts to the Operational Cells.
    S/he in collaboration with the Epidemiologist advisor, support OCBA missions in interpreting the country’s information on food and nutritional security.
    S/he supports production of scientific articles or presentations within the nutrition framework.
    S/he participates in designing and follows up relevant operational research studies implemented at field level.
    S/he follows the evolution of innovation evidence-based advances in nutrition by following-up scientific publications, participating in international events and forums.
    S/he participates in networking with external partners and stakeholders in joint research projects, when relevant, and under the request of the Medical Director or his/her Head of Unit.
    S/he participates in the MSF intersectional Nutrition Working Group, and in other international platform or forums.

    Training, communications-networking and representation of MSF

    S/he determines the training needs related to nutrition in collaboration with the Training Unit, and following the needs identified by Operations and Medical Departments.
    S/he participates as Facilitator–Trainer in sectional (OCBA) and international MSF courses that include nutrition components (MedCo course, PSP, Nut e-learning course, PPD etc.).
    S/he organizes and participates in conferences, congresses, workshops, forums, or nutrition meetings when requested by the Medical Director in coordination with the Nairobi Head of the Office.
    S/he participates, at the request of the HR Department, in the selection of people who are to carry out nutrition-related activities as well as their follow-up and evaluation.
    S/he supports the Communication Department when communicating on nutrition-related activities (interviews with press and other media).
    S/he participates in MSF magazines and leaflets when dealing with nutrition-related issues.
    S/he produces and distributes information relating to our programmes and specific issues.
    S/he is in charge of the internal and external circulation of certain documents or reports concerning our programmes (nutritional and mortality surveys, etc.).

    Specificities to the Nairobi unit position

    Support the missions in the implementation of the nutrition security surveillance system in collaboration with the EPI advisor supporting the Operational Cell.
    Develop and maintain a professional network with relevant actors involved in the field of nutrition and medical research in Nairobi and in the region.
    Participate in relevant fora/events related to nutrition in Nairobi and the region and use those, when relevant, to disseminate medical activities outcomes.
    Liaise regularly with key relevant actors related to nutrition (academics, researchers, institution developing programs or policies related to nutrition) in Nairobi and within the region to inform or get informed on recent/ongoing development (programs, research, initiatives, introduction of new tools).
    Contribute to the development of partnerships with some institutions based in Nairobi.
    Participate as facilitator in some MSF trainings held in Nairobi (OCBA or Intersectional).
    Contribute to the Nairobi unit strategy.

    SELECTION CRITERIA

    Medical Doctor with Nutrition postgraduate degree and/or experience, Nurse with nutrition postgraduate degree and/or experience or a Nutritionist.
    Minimum three years of field experience working in a nutrition program in developing countries     with MSF or other humanitarian agencies and/or NGOs. Experience in emergency response is an asset.
    Experience in planning, implementing, analysing and diffusing nutritional assessments, evaluations, surveys (SMART) and respective mortality studies.
    Fluent in English. Good knowledge of French is an asset (and willingness to learn up to B2 level).
    Knowledge of another language (Spanish, Arabic, and Portuguese) is an asset.
    Good knowledge of East African networks is an asset.
    User skills of Excel, ENA for SMART surveys and NutVal.
    Availability to travel for two to three-weeks long visits to the field (approximate frequency: 4 times a year), including MSF international meetings.

    Application deadline: April 5th, 2023

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Finance/Accountancy Manager

    Finance/Accountancy Manager

    Objective of the Position:
    Coordinating and supervising the accounting at KSU (accounting, treasury, audit procedures, etc.) according to the instructions of the Finance Coordinator, in compliance with legal obligations and MSF standards, protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources.
    Tasks & Responsibilities:

    Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed by the accountant responsible for cash in KSU.
    Monitor cash balance levels in KSU, anticipate short-term needs and suggest to Accountants for relevant cash transfers or withdrawals through authorized M-pesa Agents to avoid any shortage.
    Organize currency exchange transactions when needed, according to the country exchange policy.
    Ensure close and proper follow-up of all cash advances in KSU.
    Ensure proper understanding and use of all accounting tools.
    Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the MSF purchasing and payment procedures.
    Ensure compliance with cash control procedures for each cashbox: cashbook updated at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with MSF Finance ERP system (Unifield) together with line manager, complete cash inventory performed and signed on last day of the month.
    Ensure any cash discrepancy is investigated (and reported to finance coordinator if not identified)
    Checks and ensures refunds are properly followed-up and encoded (private telephone calls, medical refunds, etc)
    Checks all employees’ payslips before forwarding the transfer list to the bank.
    Checks all bank reconciliations of KSU accounts.
    Prepares and forwards monthly PAYE payments to KRA
    Manages the HR journal in UNIFIELD
    Follows up on Withholding tax deductions/ remittance and issues tax certificates to the suppliers.
    Checks and follows up all VAT exemption applications done to Regional Protocol Office and reconciles the applications with the VAT tracking report shared by the Regional Protocol office.
    Monthly, reconciles the VAT exemption applied with the VAT entries in UNIFIELD, identifies the ones not applied and follows up with the accountant responsible.
    Monthly, reconciles purchases accounts with sales accounts to ensure all the purchases for clients have been correctly reinvoiced to the clients.
    Develop relevant and suggest improvements to existing tools and forms to help finance staff record and follow-up recurrent costs in a proper and consistent manner (incentives, per diems, utilities, refunds, etc)
    Responsible for quality of all KSU’s receipts / vouchers.
    Ensure vouchers are properly presented and stamped, including all relevant & required validation signatures and attach any relevant and required support documents.
    Report immediately any litigious / suspicious voucher / receipt / document to the finance coordinator.
    Sending personalized feedback to the relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents, before filing & archiving the accounting.
    Ensure availability, knowledge, and strict compliance with MSF accounting guideline.
    Responsible to conduct monthly accounting controls [cross-checks of accounting] to ensure the quality, accuracy and consistency of KSU’s accounting.
    Responsible for monthly closing process is properly done and sent to Head Quarters in due time.
    Performs and supervises regular accounting controls, through regular cross-checks and spot-checks of accounting to ensure quality, accuracy and consistency of the mission accounts.
    Responsible for quality and accuracy of data-entry in Unifield of the mission accounts: ensure encoding done every day by accountant, consistency with receipts/paper accounting, proper use of chart of accounts, respect of standard encoding guidelines for descriptions, etc
    Ensures and checks the budget lines are properly encoding in Unifield which will reflect in MSF Finance budget software (Wefin) and inform the Accountants if any correction is needed.
    Providing the necessary support to Finco and inform on the audit time lines with all department managers to make sure they can support during audit.
    Facilitates and coordinates external audit process in KSU.
    Collaborates with the Supply Chain Manager to execute the inventory processes in the warehouse and leads the administrative part [e.g. encoding, reconciliation].
    Ensures the external auditors are provided with the necessary information needed during audit.
    Supports external auditors with the right information to execute the audit and derive accurate audited financial reports.
    In collaboration with the finance team implement the recommendations made by auditors in the management letter.
    Monthly and year-end accounting closing.
    Management and supervision of the technical Finance staff.
    Prepares the annual tax returns.
    Immediately inform Finance coordinator and/or FAA of any problem or issue arising in the course of the work.

    Qualifications & Requirements:

    Education: CPA (K) and University degree in accounting, finance or business administration.
    Experience: Essential 4 years previous experience in similar relevant position, MSF experience in Accountancy is an asset, Business mindset and International Financial reporting experience is an added value.
    Skills/ Competences: Excellent verbal and written communication skills, able to multitask, prioritise, time management, attentive to details, flexible and adaptability, accurate, diplomacy, culturally sensitive and able to work under pressure.
    Desired Knowledge: Computer literacy (Microsoft Office Outlook, Word, Excel, PowerPoint), MSF accounting software, ERP system knowledge, good understanding of local laws.
    Language: Proficiency in written and oral English & Swahili.

    Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated Curriculum Vitae mentioning on the envelop/ email subject line, “Finance/Accountancy Manager”, to:The HR Manager
    Médecins Sans Frontières Belgium-KSU
    P.O. Box 38897-00623, Nairobi
    Email: msfocb-ksu-recruitment@brussels.msf.org

    Apply via :

    msfocb-ksu-recruitment@brussels.msf.org