Company Founded: Founded in 1971

Senior Technical Advisor – HS4TB Kenya

The Senior Technical Advisor (STA) is the project technical lead. The position reports to the Country Project Director (CPD). In close coordination with the CPD, the STA will-

Provide technical leadership for the project’s financing and governance activities.
Lead annual workplan development, particularly focusing on the technical strategies and approaches to ensure sustainable interventions
Manage the implementation of HS4TB Kenya technical activities ensuring that they:

achieve the expected results and are adequately and timely implemented
are responsive to the needs and expectations of local partners
contribute to a clear health financing system strengthening approach, and
have clear strategies to sustain them through local ownership

Establish strong working relationships with the National TB and Lung Disease Department and expand HS4TB’s technical linkages with all relevant governmental and non-governmental stakeholders
Facilitate county level intervention and consultation with the council of governors relative to HS4TB approved intervention
Ensure timely support to TB National and County Technical working Groups, Steering Committee meetings, and technical consultations as and when required
Guide other advisors/ and or consultants in their work
Work closely with the local M&E Specialist and Global MEL team to support indicator development, tracking and their timely reporting to USAID
Develop quarterly, annual progress as well as ad-hoc reports in line with Mission requirements and HS4TB reporting to assure the timely and quality production of program deliverables.
Lead or participate in key assessments, gap analysis and intervention design in collaboration with key TB financing stakeholders
Perform other duties as assigned by Country Project Director and HQ based Portfolio manager

Required Minimum Education

Masters’ degree in health policy and finance, health economics, health systems, public health or a related field is preferred.

Experience
Required:

Seven (7) years’ experience or more in leading teams and/or managing projects with a health financing focus
At least 5 years’ experience working with the county governments, Ministry of Health or other government ministries on financing and governance of health programs required

Preferred:

Experience in working with USAID-funded projects strongly preferred
Experience with public health programs supported by bilateral agencies, such as USAID, and international agencies, such as WHO and World Bank, preferred

KNOWLEDGE AND SKILLS:

Demonstrated technical managerial and organizational skills in a developing country setting with flexibility to adapt to changing priorities and deadlines
Demonstrated expertise in health financing; particularly in domestic resource mobilization and/or contract management and outsourcing
Demonstrated ability to develop and write technical reports
Results driven and demonstrated ability to work both independently and within a team to produce results on time
Demonstrated skill in quickly assessing priorities and opportunities and managing a variety of activities with attention to detail
Excellent interpersonal skills and ability to interact professionally with donor, project stakeholders, in-country collaborators, and staff at all levels of the organization
Demonstrated strong oral and written communication skills in local and English language
Ability to work in a cross-cultural team

Apply via :

msh.wd1.myworkdayjobs.com

October 29, 2024
Personal Assistant Legal Officer II

DUTIES AND RESPONSIBILITIES:
Specific duties and responsibilities will entail: –

Support in coordinating activities of the Commission Secretary/CEO
Assist the CEO to ensure proper and diligent implementation of the Commission’s decisions
Assist in overseeing the day-to-day administration and management of the affairs of the CEO’s office
Drafts speeches, technical briefs and reports as directed by the Commission Secretary in liason with other Heads of Departments
Make follow ups and initiate action points from CEO’s meetings and/or forums;
Any other duties as may be assigned by the CEO from time to time.

JOB SPECIFICATIONS
For appointment to this grade, a candidate must: –

Have a Bachelor’s degree in Law, Public Administration, Business Administration and/or Management, BA Linguistics or any related social science from a recognized institution;
Have served in an equivalent role for a minimum period of four (4) years;
Certificate in computer applications;
Must be a member to a professional body where applicable

CLEARANCE/COMPLIANCE CERTIFICATES
Successful candidates will be required to provide copies of clearance or compliance certificates from the following institution before appointment to the position.

Kenya Revenue Authority
Ethics & Anti-Corruption Commission
Directorate of Criminal Investigations
A credit reference bureau
Higher Education Loans Board

go to method of application »

The application letter, Curriculum vitae, copies of certificates and other credentials should be sent by 15th May 2023 at 4.30pm to the address below:-THE COMMISSION SECRETARY COMMISSION ON ADMINISTRATIVE JUSTICE 2ND FLOOR, WEST END TOWERS – WAIYAKI WAY P O BOX 20414 CITY SQUARE, 00200 NAIROBI

Apply via :

October 29, 2024
Communication Coordinator Human Resources and Admin Officer

Job Summary
The communications Coordinator will be responsible for the successful design and implementation of FH Kenya Marketing & Communications Strategy. Serve as a technical back up for the field office program team in the areas of branding, visibility, public relations, internal communication, media engagement, events management and so on.
Principal Responsibilities
Key Result #1 – Marketing and Visibility

Responsible for design and implementation of the country Communication Strategy Framework in line with each program interventions across the country office close support from with the GSC and FH Kenya Leadership team.
Under the guidance of the Country Director, assist program team in preparation of communication and visibility reports
Closely work with each program team on preparing and execution of marketing and visibility budgets.
Ensure that FH and each donor’s rules and regulations on branding and marking are strictly adhered to and advise on areas of improvement.
Actively engage with the program team in the production of audio-visual materials that can be used for the purposes of Marketing FH Kenya interventions.

Key Result #2 – Public Relations

Regularly updates FH Kenya website and social media pages to ensure that they are up to date and provide critical updates of the operations of the organization.
Regularly follow up on trending issues on social and mainstream media and update the MARCOM Manager for further review and actions.

Key Result #3 – Digital Asset Creation and Management

Take part in preparation of program/project success stories, pictures, and videos of activities in coordination with the relevant programs team.
In consultation with relevant program teams, train the field staff on preparations of reports, success stories and other Audio-visual materials.
Ensure the quality, consistency, timeliness, and professionalism of all communications materials across the organization.
Spearhead internal and external communication efforts

Key Result #4 – Representation

In collaboration with relevant program team, take part in organization of public events; conferences, project launching workshops, etc
Serve as the Kenya focal point for communications matters and this includes close collaboration with the GSC communications unit and affiliates

Job Level Specifications

Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
Demonstrated computer operating skills, including proficiency in Google platforms, Microsoft Office products, and virtual technologies such as Skype and/or Zoom.
Proven experience in developing or contributing to accountability frameworks, SOPs for feedback mechanisms/ systems;
Strong interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels, taking into account cultural and language challenges. Tact and diplomacy are essential;
Superior writing skills in English and Kiswahili, including report-writing and professional, personable communications to community members
Proven graphic design skills and brand management experience.
Either a good photographer/videographer
Ability to travel up to 50% of time per year in the field.

Experience

At least 5 years of related work experience, preferably with an international Non- Governmental Organization (NGO);

Education/Certifications

Master’s Degree in Communication, Journalism, International Relations or related fields. or other relevant fields.

Distinguishing Competencies

Demonstrates ability to communicate orally with accuracy and professionalism.
Demonstrated experience in public relations, communication or using basic advocacy tools.
Demonstrated Experience in implementing communication strategies.
Knowledge about core humanitarian standards
Computer friendly (Word, excel, power point, outlook etc)
Demonstrated experience in use of audiovisual tools for marketing purposes.

Language

Proficiency in both spoken and written English; ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.

go to method of application »

Interested and qualified candidates should send their applications (clearly indicating their current or expected salary), updated CV with three referees, day telephone contacts to: Human Resource Manager Email address: hr-fhkenya@fh.org – latest by 15th May, 2023.NB: While we value every person applying for this job, please note that only the shortlisted candidates will be contacted

Apply via :

hr-fhkenya@fh.org

October 29, 2024
Driver

Main purpose
Performing the tasks of transporting authorized goods and passengers in an MSF vehicle, ensuring its technical and safety conditions, and respecting the country’s traffic rules and MSF security rules, in order to provide a safe, smooth and efficient service.
The selected candidate will report to the project base and facilities officer.
Accountabilities

Checking daily, the technical conditions of the assigned vehicle (state of the tires, oil, fuel, brakes, radio equipment, spare parts, etc.), performing weekly check according to the MSF Logbook, refilling it when necessary, and keeping it clean to ensure it can be driven in perfect conditions. Carrying out a hand over if another uses the vehicle
Ensuring the security of passengers in the vehicle, driving carefully, observing speed limits and traffic rules in the country as well as MSF security rules, in order to avoid car accidents.
Ensuring all passengers have all necessary papers in order before travelling, and ensuring on MSF staff sign disclaimers of responsibility before using the vehicle
Ensuring correct loading and unloading of the vehicle, submitting the documents to the receiver of the goods, checking the status of delivered goods, returning the duly completed documents to Logistics and ensuring that the goods have the necessary documents
Ensuring that all vehicle documents and the driver’s driving license are valid and in the vehicle. • Informing the line manager of any incident involving the transportation of passengers and/or goods.
Knowing how to use all types of radios, codes, call numbers and radio alphabets by heart and communicating with base according to MSF communications policy to inform the driver’s position and any potential implications.
Knowing and respecting the security rules related to vehicle movements, specifically those related to customs, checkpoints and roadblocks. Ensuring all passengers know and respect the security rules

Requirements
Education:

Essential literacy and driving license. Good knowledge of country roads

Experience:

Essential 2 years minimum of previous driving experience
Desirable experience with specific vehicles to use (4×4 and Urban cars
Desirable in MSF or other NGOs
Language: English & Kiswahili

Knowledge:

Desirable knowledge of basic mechanics
Good knowledge of Mombasa area roads

Competencies:

Results and Quality Orientation
Teamwork and Cooperation
Behavioural Flexibility
Commitment to MSF Principles
Stress Management

Apply via :

msf.or.ke

October 29, 2024
Accounts Supervisor Global Direct Categories Leader

The Accounts Supervisor will coordinate, supervise and manage all accounting of MSF EA (accounting, audit procedures, etc.) under the supervision of the Director of Finance, and in compliance with legal obligations and MSF EA standards and protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources.
Additionally, the Accounts Supervisor will work closely with the Finance Manager, and other team members in the department to ensure the highest standards of integrity and accountability of financial and accounting systems and procedures.
Tasks & Responsibilities

Being responsible for quality and timely accounting for MSF EA e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall MSF EA accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
Coordinating and overseeing the monthly and yearly closing of accounts and balance sheets and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of MSF EA accountancy and provide information.
Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.
Closely support the conduct of local audits relating to accounting, tax, labour, stock and asset management.
Planning and supervising the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities, in close coordination with the HR department.
Is the technical reference for any accounting-related issue, including compliance with International/professional and MSFEA accounting standards and procedures.
Provides training and support on the MSFEA accounting software/system and procedures.
Briefing all staff involved on specific accountancy management if/when required.
In collaboration with HR, ensure data on cost centres of all hosted staff is available, and share information with the accountant and finance assistant.
Ensures compliance with data security, and management regulations of MSF EA.

Qualifications

Essential solid accountancy training and experience-professional accounting qualification.
University degree in accounting, finance or business administration or equivalent.
Minimum of 3 years of experience in similar positions.
Knowledge of Local/international accounting standards
Experience in accounting software (SAP, others is essential) and ERP system knowledge, additional knowledge of MSF accounting software is a plus.
Experience working in humanitarian organizations, and MSF is a plus.
English Language is essential.

Competencies

Excellent leadership skills, with a proven ability to manage and motivate teams of developers.
Strong problem-solving and analytical skills.
Excellent communication skills, with the ability to communicate technical concepts to both technical and non-technical stakeholders.
People Management and Development.
Commitment to MSF Principles.
Behavioral Flexibility.
Results and Quality Orientation.
Teamwork and Cooperation Ability to work effectively with cross-functional teams.
Experience managing relationships with external partners and vendors.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
TEMBO Service Operations Manager Communication and Engagement Officer MSF Field Simulation Support Manager

GENERAL OBJECTIVES
The Service Operations Manager executes the IT operational service demand of Tembo within the Tembo Operational Model framework in alignment with the MSF IT practices, driving efficiency and effectiveness against set objectives.
S/he maximizes processes and procedures while meeting partner expectations and analyzes the quality of the services provided through defined performance KPI indicators driving continuous service improvement initiatives considering cost-effectiveness.
Acts as tactical communication link managing key relationships, working with relevant key counter parts in all sections and represents the Tembo IT Service Operations in the Demand level of the Tembo Governance.
MAIN FUNCTIONS, RESPONSIBILITIES AND TASKS

Supervises/manages the Helpdesk ticketing activity, prioritizes de demand, service levels escalation, as well as the daily support required to ensure the proper function of the Tembo platform along with key performance indicators.
Supports and coordinates the maintenance (security updates, upgrades) of the systems under his/her responsibility.
Manages the Service Operations team to ensure the highest working standards and best practices for all incidents and problems by providing guidance, support and direct management, including recruitment and necessary onboarding actions.
When/where required, act as the customer Single Point of Contact (SPOC) for escalations and support, and co-ordinate the scheduling of intervention with customers and internal resolver groups ensuring the highest level of customer service and communications are maintained to resolve the fault and incident within the prescribed SLA.
Supervises external service providers to guarantee the system works and incidences are solved seeking to guarantee access to information & monitor the compliance of contractually agreed terms with the outsourcer upon KPIs and SLAs.
Provides the status of work in progress and related aspects to the Head of Tembo IT, contributing also to the performance of Tembo review processes through analysis and key information metrics.
Supports the Head of IT in the monitoring and development of the processes and procedures defined plans approved by the Management Team to help fulfil the principles of efficacy, integration and quality.
Applies and promotes agreed IT Best Practices and Policies (Architecture, IS, GPDR…).
Monitors and measures the effectiveness (customer satisfactions, productivity, automation) of the services delivered to ensure continuous improvement of partners and users Tembo services experience.
Contribute to the sharing of knowledge to the organization in the areas under his/her responsibility.
Provide the status of work in progress and related aspects to the Head of Tembo IT.
Ensures the successful integration of new areas of service, including relevant processes and procedures in line with the product evolution and as part of the development lifecycle.
Promotes a fluent relation with the rest of Tembo teams.
Review processes and procedures to ensure alignment to objectives and business needs/users’ needs.

EXPERIENCE

4 years’ experience in projects to improve business processes and implementation of information systems.
4 years’ experience with systems design and development from business requirements analysis through day-to-day management.
Experience with project management frameworks.
Experience with services management.
Experience in managing technology providers.

KNOWLEDGE

Good command of Microsoft Office and/or Open Office, Microsoft Project, Microsoft Visio.
Knowledge of Learning Management Systems (Totara, Moodle, Cornestone).
Good knowledge of best practices frameworks and standard methodologies: ITIL, COBIT, SCRUM, Agile, PMP, PRINCE2, LeanIT.
Knowledge of cloud ecosystems and the architectural framework TOGAF is an asset.
Knowledge about LAMP environments, eLearning authoring solutions, Web developments, multimedia edition and mobile solutions is an asset.
User-centred approach.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 29, 2024
International Communications and Knowledge Management Adviser

The objective of the position is to ensure that people working in communications across MSF have easy access to a wide range of information, guidelines, decisions, and expertise to improve quality, avoid duplications and increase internal accountability.
MAIN RESPONSIBILITIES
Information sharing – connecting people and knowledge

Be a focal point for a wide range of questions coming from the wider movement and deliver timely answers or referral to the right people
Review the way knowledge, communication packages, strategic documents and guidance are shared internally and propose and implement the best way to optimise this
Maintain internal communications-specific digital platforms, ensuring they are up to date, are user friendly and their correct use is promoted
Finalise, keep updated and disseminate a communications induction checklist (including links to existing content) for directors and heads of communications and the wider communications community in MSF
Stimulate a range of internal conversations, motivating others to interact and exchange experience and views through existing internal platforms
Manage a series of global communication email lists

Planning, coordination and documenting Communications platforms exchanges

Under the guidance of the ICC, coordinate and plan Communications Directors international platforms (Dircom5, Full DirCom) and Communication Coordinators (CoCos) meetings and exchanges: developing and disseminating agendas; preparing meeting sessions and structure, content and background documents; minuting the Dircom5 and CoCos meetings; and documenting outcomes and action points, ensuring the follow-up of decisions to achieve expected outcomes and actions.
When required, take the lead in coordinating specific platforms or other groups like Communication Advisers around specific emerging crises.

Disseminate communications planning and monitor communication outputs

Monitor communications output, use and impact of communications tools /initiatives for the MSF movement
Provide a yearly overview based on that analysis and makes the data available
Launch and follow up with compilation of communications feedback coming from MSF entities
Compile and distribute weekly operational communications updates (CWA)

Support to IO Communications Department

Be part of an out of hours and weekend on-call system for social media and website posting
Fulfill ad-hoc tasks in times of emergency

Job requirements

Genuine interest in, and commitment to, the humanitarian principles of MSF
At least five years of proven experience in communications
Strong understanding of MSF’s current vision and internal debates around public positioning and bearing witness
Strong understanding of the work reality, needs and constraints faced by a range of communication professionals in the humanitarian sector and MSF in particular
Experience with internal communications, information management, knowledge management is a strong asset
Good knowledge of Media Asset Management (DAM) tools, SharePoint, Teams and other conversation and information management tools
Excellent organisational skills with demonstrated ability to execute projects on time
Rigorous, with a high level of attention to detail
Excellent written and oral communications skills in English is required; good skills in French is an advantage/asset
Experience in MSF communications is a strong asset
Able to interact effectively and motivate and energise people at all levels in a complex international organisation.
Basic knowledge of Adobe PhotoShop, InDesign, Illustrator is an asset;
Enthusiasm, self-motivation, initiative.

Apply via :

msf.or.ke

October 29, 2024
ICT Intern Legal Intern – Eldoret Legal Intern – Mombasa Legal Intern – Kakamega Legal Intern – Taveta Legal Intern – Kwale Legal Intern – Nairobi Public Education &Advocacy Intern Investigation Intern Strategy, Research & Compliance intern

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities for this position will be to:-
Assist in maintaining Local Area Network and Wide Area Network;
Assist in providing preventive and corrective maintenance;
Provide technical support to users on software, hardware, and networks at Headquarters and regional Offices;
Assist in carrying out systems analysis in liaison with users;
Assist in providing in-house training to staff on usage of ICT hardware equipment and software applications;
Assist in installing, configuring and deployment of ICT equipment and services;
Monitor ICT infrastructure including networks, servers and systems for events, Usage and availability.

JOB SPECIFICATION
For appointment to this grade, a candidate must have: –

A Bachelor’s degree in any of the following disciplines: – Computer Science, Information Technology, Business Information Technology or equivalent qualification from recognized institution.
On job training of at least one year is preferable

CLEARANCE/COMPLIANCE CERTIFICATES
Successful candidates will be required to provide copies of clearance or compliance certificates from the following institution before appointment to the position.

Kenya Revenue Authority
Ethics & Anti-Corruption Commission
Directorate of Criminal Investigations
A credit reference bureau
Higher Education Loans Board

go to method of application »

An application letter, Curriculum vitae, copies of certificates and other credentials should be sent by 28th April 2023 at 4.30pm to:-THE COMMISSION SECRETARY
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WEST END TOWERS – WAIYAKI WAY
P O BOX 20414 CITY SQUARE, 00200
NAIROBI

Apply via :

October 29, 2024
International Data Protection Coordinator

MAIN RESPONSIBILITIES
Head of International Privacy Coordination Office (IPCO)
The International Data Protection Coordinator will manage IPCO and be responsible for ensuring that the Office delivers on its responsibilities, which include:

Movement-wide Coordination, Data Protection Support and Internal Communications: IPCO is the primary internal point of contact for the MSF Movement for all data protection-related matters and ensures that all queries received are addressed either by IPCO itself, or by the person most qualified to respond within the Movement. IPCO also ensures that MSF Entities are informed about key data protection matters, relaying important information to Sectional and International Project Focal Points through regular newsletters. IPCO also provides guidance, briefs, reports, presentations and/or webinars on data protection matters of a specific or general nature, be it in line with the MSF Data Protection Baseline or at the request of the Data Protection Focal Points, International Platform Coordinators of other relevant stakeholders, or where deemed appropriate by the International Privacy Board.
Movement-wide Monitoring: As Personal Data is shared between MSF Entities on a regular basis, monitoring of the application of the MSF Data Protection Baseline within such Entities is required, and it is IPCO that ensure that such monitoring is carried out and to produce an annual data protection report.
Global Policy and Process Development: IPCO is currently working on the development of a global data protection framework to ensure a coherence and consistency of approach to data protection across the MSF Movement.
DPO Function for MSF International: the DPO function for MSF International as a legal entity is also assured by IPCO and is defined by the terms of the GDPR and Swiss Data Protection Laws.

In addition to the above, the International Data Protection Coordinator will also be responsible for the following tasks:

Strategic Plan: In consultation with IPCO and other internal stakeholders, the International Data Protection Coordinator will be responsible for identifying the key priorities for IPCO and developing strategies for moving forward on such priorities within a multi-year strategic plan. The Coordinator is held accountable on progress of projects and activities by the Board.
Team Management: The International Data Protection Coordinator is the line manager for all members of the IPCO Team and is responsible for managing the team, addressing staff concerns and carrying out staff evaluations in accordance with MSF International practices.
Budget Management: The International Data Protection Coordinator will be responsible for managing the IPCO budget in accordance with MSF International practices.

Liaison with other Departments
The International Data Protection Coordinator is responsible for liaising with key internal stakeholders including (but not limited to) the Health Data Protection Focal Point, Information Systems Management Coordinator, Shared IT Services Focal Point and Intersectional Legal Department to ensure a coherent and integrated approach to data protection among such stakeholders.
International Privacy Board Coordination
The International Data Protection Coordinator is also responsible for organising and minuting quarterly meetings of the International Data Protection Board and for ensuring that the Board is kept abreast of all key developments regarding international data protection within MSF.
International Data Protection Group Coordination
The International Data Protection Coordinator is responsible for organising, chairing and minuting monthly meetings of the International Data Protection Group, whose role it is to share and develop data protection knowledge, expertise and awareness throughout the Movement’s Data Protection network, to identify shared data protection challenges and propose mitigation measures, and more broadly to support all MSF Entities in their data protection efforts.
Job requirements
Education

Master’s degree or equivalent in Business Administration, Law, IT or other academic field related to humanitarian administration, privacy or data protection

Experience

At least seven years’ professional experience, of which two involving a managerial function
Strong and demonstrable experience in project management and/or change management in complex and/or multinational settings
Working knowledge of data protection, privacy, GDPR, and willingness to continue professional education in the field.
Knowledge and understanding of MSF or similar organisation and particularly of intersectional collaboration
Experience working with MSF is desirable

Skills

Sensitivity and ability to work effectively with a variety of different people in different departments and contexts, and to work with multidisciplinary and multicultural teams
Strong people skills, diplomacy, persuasion and negotiation ability
Strong team focus and team building ability
Proven project management expertise
Strong organizational skills and ability to adapt to a unique environment
Pragmatic approach and attitude geared towards practical implementation
Independence, impartiality and ability to raise questions and concerns with ease
Excellent mastership of the English language (written and oral); other languages commonly used in MSF are an asset
Genuine interest in, understanding of, and commitment to the humanitarian principles, social mission, operations, and challenges of MSF

Apply via :

msf.or.ke

October 29, 2024
HR Assistant/ International Mobile staff

Main Purpose:
Execute administrative, HR and legal related tasks to support the Personnel Administration Manager (PAM) IMS following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required in achieving project & mission HR objectives.
Other tasks include, but not limited to:
Under supervision of the Personnel Administration Manager manager/ International Mobile staff , other task included but not limited to;
Main Accountabilities

Practical arrangements with regards to work permit /PIN/Diplomatic cards application for International Mobile Staff & their dependents in collaboration with the protocol office.
Ensures efficient administrative follow up on visas.
Proper preparation of relevant documentation and coordination of International Mobile staff briefings/Induction.
Verification and consolidation of taxi invoices for payment.
Maintain an up to date monthly per diem overview for the IMS/visitors for timely sharing with Finance department for payment.
Efficiently book flights for both the Locally Recruited Staff and IMS via OCA Travel booking App.
Facilitation of accommodation for both LRS and IMS in collaboration with the Admin & Facilities Manager.
Maintaining employee records both soft and hard copies.
Updating the IPMIS monthly overview for the IMS and sharing with the Kenya Office.

MSF Section/Context Specific Accountabilities

Organise accommodation for IMS/visitors in collaboration with the Admin & facility Manager.
Creating and managing the briefing schedules for IMS.
Practical arrangements with regards to visas for both LRS and IMS.
Updating the monthly IPMIS overview for IMS and sharing with the KO.
Organizing administratively the per-diem overview for IMS/visitors and sharing with finance in good time for payment. Advice finance incase of any deductions to be done.
Ensuring that the private bills for taxi, telephone are acknowledged , signed by the IMS, and the overview sent to finance for deductions.
Verify and consolidate the monthly admin related expenses/invoices i.e taxi, visas etc and forward to finance for payment before due dates.
Process CTO for payments when needed.
Practical arrangements with regards to International travel for both LS and IMS via the MSF flight booking tools.
PIN number application for the IMS on contract above 6 months to facilitate with bank account openning.
Practical arrangements with regards to work permit /PIN/Diplomatic cards application for International Mobile Staff & their dependents in collaboration with the protocol office.
Ensure that all staff and visitors to the office are well informed and briefed on travel information and requirements, prior to and upon arrival.
Organize administratively the per diem payment for IMS /visitors in accordance to MSF per diem policy.
Preparing LOI and mission orders whenever required.
Provide finance with an updated list of IMS staff with workpermits.
Support in HR filing of IMS file ; both in soft and hard copy.
Support PAM_ IMS with the HR monthly/yearly reports.
Support Personnel Development Manager in practical arrangements for training events where necessary.
Responsible for organising and following up on IMS staff briefings
Support staff with Uber registration for the MSF Cooprate account
Any other duties as delegated by the PAM_ IMS

Education

Essential: Diploma/Degree in HR, business, administration or any similar related field.

Experience

Essential: Previous working experience of at least 4 years in a relevant job(HR & Administration)
Desirable: MSF Experience or other INGOs in developing countries of at least 2 years.

Language

Fluent in English & Kiswahili

Knowledge

Essential: Computer literacy (Microsoft office, internet, outlook).
Desirable: HOMERE v5 -Excellent working knowledge of this software shall be an added advantage. SharePoint, data-card printer software.

Competencies

Results and Quality Orientation L2
Team work and Cooperation L2
Behavioral Flexibility L2
Commitment to MSF Principles L2
Stress Management L3
Culturally Sensitive
Excellent Communication skills

If you meet the above requirements, please email your CV & motivation letter as a single file by 27th April 2023 under the subject “HR Assistant/ International Mobile staff” to: jobs@somalia.msf.org

Apply via :

jobs@somalia.msf.org

October 29, 2024