Company Founded: Founded in 1971

  • Regional Humanitarian Access and Networking Advisor 


            

            
            Supply Chain IS Project Manager 


            

            
            Security Management Advisor

    Regional Humanitarian Access and Networking Advisor Supply Chain IS Project Manager Security Management Advisor

    RESPONSIBILITIES
    Context analysis

    Carry out on-going in-depth analysis of the region, monitoring the political, economic and military dynamics, in synergy and in coordination with Operations department (Epool, Cells and missions involved)
    Together with the operations, ensure a regular actor mapping is carried out of all political, military, and civil society actors that have relevance to our area of operations
    Monitor and analyze regional developments and links between countries in the region to help operations understand the impact of political developments across the region on our operations
    Provide regular updates on political developments according to priority contexts/groups set by operations and analysis department, especially when it comes to positions/threats/opportunities regarding aid actors

    Networking

    Support the Head of Missions and Operations Coordinator on networking and humanitarian negotiations
    Support the operations in the development of a country level networking strategy that is coherent across the region.
    Identify ways to support operations in its engagement with governments and civil society (based on identified gaps) at regional level
    Liaise with the MSF East Africa Office, the Humanitarian Representatives and other MSF missions in the region on access and networking issues
    Network with external specialists in coordination with operations and analysis department colleagues

     Support and coaching

    Develop a strategy to support and coach senior field based national staff positions that are involved in context analysis and networking (including through the exchange of best-practices, training opportunities, regular meetings etc. at regional level)
    Facilitate and support Humanitarian Negotiations trainings in the region
    Organize periodic workshops for MSF networkers in the region to provide updated context analysis and networking strategies

    Operational support

    Participate in explos to identify potential new operations (emergency or regular projects)
    Short-term gap-filling to support operations in the region (maximum 2 months)

    REQUIREMENTS
    Education & Experience:

    A degree in a relevant field (medical qualification, political science, sociology or other relevant field)
    At least ten years of operational experience in humanitarian contexts
    Senior level field experience (Coordination roles) with MSF
    Experience of working in insecure environments, and emergency response operations
    Experience in humanitarian negotiations
    Proven track record in context analysis, negotiation and networking

    Competencies:  

    Excellent knowledge of the East Africa Region
    Proven ability to take initiatives and to work independently.
    Capacity to develop and implement a strategic vision
    Strong networking skills
    Strong analytical skills
    Ability to represent MSF toward multiple counterparts
    Very good written and oral communication skills
    Team player

    Languages:

    Fluent in written and spoken English
    Fluency in at least one of the main languages spoken in the region (Arabic, Kiswahili, Amharic, Somali, Tigrinya, or other)

    CONDITIONS

    Expected starting date: October 2023
    Location: Nairobi (Kenya)
    Regular travel to visit field locations (3 x per year) and short periods based in the field (up to two months)
    Contract type: Fixed term contract – Full time
    Contract duration: 2 years (extendable)
    Salary according to MSF field salary grid
    The contractual terms, conditions and salary will be established according to the official residence of the selected candidate and in compliance with the standard MSF function and salary grids 
    Family position possible according to the hosting MSF entity policies and conditions
    Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
    Adhere to the MSF Behavioral Commitments

    Deadline for applications: 25 August 2023

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    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

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  • Community Engagement Manager

    Community Engagement Manager

    Main Purpose

    Supporting the Head of Mission in security management and coordination tasks, ensuring smooth relationswith local ,national authorities and other stakeholders(NGO , UN Agency etc..)contributing to the context analysis and follow-up, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks.

    Accountabilities

    Assist HOM in promoting and protecting the MSF image externally. He/she will support operations in contextual analysis disseminating relevant context information to the coordination team on periodic basis and update contextual data for MSF in internal documents.
    Support operations in anticipating and analysing the risks and advising mitigation mesasures .he/she will support the mission in conducting risk assessments, drafting and editing security and safety plans for the mission and projects.
    Support operations in establishing and maintaining relationships with stakeholders conduct stakeholder mapping,develop understanding of influential stakeholders and is expected to regularly update and maintain contacts with government institutions and other NGOs, UN agencies and local authorities.
    Represent MSF upon request of the Head of Mission, and assist ,take minutes , during meetings for the HoM or (NGOs, official bodies and administrations, etc.). He/ She will maintain an updated log book of all meetings.
    Assist HoM in planning, scheduling and recording regular internal meetings.
    Schedule prepare and conduct an information briefing, focusing on the country context and cultural expectations for International Regional and Relocated Staff.
    Update regulary the security logbook for Nairobi and analyse security context of Nairobi.
    He / She will translate documents and act as an interpreter as and when needed.
    He /She will be drafting and maintaining archives of all correspondences with officials and partners. Upon specific request ,prepare reports, internal memos and formal requests and working collaboratively with advocacy and communications team.
    Compiling, analyzing and reporting on area of responsibility.
    Participating in drafting monthly reports.
    Providing expertise and support in his/her area of expertise.
    Focus on network engagement with key stakeholders in general and particulary related to our areas of intervention projects Mombasa and Dadaab for critical mapping , analyse stakeholders engagement with them on MSF support in collaboration with HOM /DHOM.
    Special focus on political and security analysis for the country in general and particulary for our current projects (Mombasa Dadaab North Eastern region and Somalia)about evolution of conflict , impact on MSF and memory of key events related to security in the area .
    Collaboration and inter action with security adviser , HOM /DHOM ,LOGCO , PC s for deep analysis related to the country context in general and particulary for our area of interventions and Yalta.
    Collaboration with communications and advocacy teams.
    Collaboration with all coordinators and support if needed on differents topics.

    Requirements
    Education

    Essential: University Degree in Political Science /International relations or similar level of education

    Experience

    Essential: Experience in humanitarian aid preferably within MSF. Strong understanding of the workings of the different administrations of the country
    Experience working in political, security and humanitarian issues in the country

    Languages

    Essential :English & Swahili

    Knowledge

    Essential : Computer proficiency in MS Excel and Word
    Good analytical skills, at ease with figures and economics data
    Excellent communication and diplomatic skills, including writing skills

    Competencies

    People Management and development, commitment to MSF principles, behavioural flexibility, results and quality orientation teamwork and cooperation

    Apply via :

    msf.or.ke

  • Compact Coordinator -Orange Fleshed Sweetpotato (OFSP) 


            

            
            Compact Accountant- Orange Fleshed Sweet Potato (OFSP)

    Compact Coordinator -Orange Fleshed Sweetpotato (OFSP) Compact Accountant- Orange Fleshed Sweet Potato (OFSP)

    The Consultant will lead the OFSP Compact and his/her duties will include provision of effective technical and managerial leadership in all aspect of the OFSP compact, overseeing the work of implementing partners and ensuring timely and high-quality delivery of the OFSP project activities. Specifically, the consultant will be required to carry out the following services: lead the Orange Fleshed Sweet-Potato Compact and the development of all the necessary submissions for approval by the TAAT Clearing house, TAAT PMU and the AfDB; oversee day-to-day management and implementation of value chain compact activities in close collaboration with country value chain implementation teams; facilitate the implementation of value chain activities in all target countries and participate in the monitoring of progress made towards achieving value chain and TAAT set goals and provide support to all value chain public and private sector partners in each participating country.

    The selected Consultant will report to the Senior Program Coordinator – Sweet-potato and the assignment shall be for an initial period of One (1) year and subject to renewal with satisfactory performance.

    Requirements

    The selected consultant should possess an advanced postgraduate degree in Agricultural Economics, Agricultural Marketing, Business Administration, Food Technology, Agricultural Extension or a closely related field to the Potato value chain;
    minimum of 10 years of professional work experience with at least three (3) years of experience with the Sweet-potato value chain (vine multiplication, production, storage and processing etc.);
    relevant work experience in project management, especially with projects that link farmers to the market will be added advantage;
    experience in leading projects that are involved in public-private partnership.

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    Use the link(s) below to apply on company website.  

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  • Mobile Health Activity Manager

    Mobile Health Activity Manager

    The objective of the Position:

    Defining, coordinating, and monitoring all mobile health (including Palliative and Primary health care) activities to support health programs (Chronic Diseases) according to MSF protocols, standards, and procedures in order to ensure quality medical care for patients and their communities and to improve the health condition of the population.

    Tasks & Responsibilities include but are not limited to:

    Identifying the needs of mobile health support in the target population and participating in the definition, planning, and updating of the appropriate MSF strategy and the mobile health activities and its budget. Performing initial data collection and establishing baseline criteria, analyzing data, and mapping the potential problems (e.g. sample collection, adherence problems, difficulty in pharmacy management, etc.)

    Supervising mobile health activities.

    Monitoring and evaluating the performance of the monitoring tools and coordinating the implementation of the mobile health activities according to MSF standards, protocols, and procedures in order to provide the most appropriate support to the target population. Collecting and analyzing data and documenting the lessons learned
    Ensuring continuous networking and active search for partners (e.g. MoH, national associations of People living with HIV/AIDS, universities, specialized commercial firms, or non-profit organizations) to guarantee the achievement of mobile Health deployment through partnership with one or several other actors.
    In close coordination with the project biomedical service, supervising the appropriate use of medical devices and anticipating and communicating future needs.
    Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, detection of potential, motivation, development, and internal communication) of the staff under his/her responsibility, in order to ensure having the appropriate team in terms of size, capabilities, and skills
    Participating in monthly reports according to guidelines (SitRep, statistical report, etc.) and reporting problematic situations and cases with the Medical Team leader in order to help with decision-making and resolution of problems.
    Participating in the definition of annual planning and budget for the project and in the follow-up of the programs/project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service.
    To provide medical support and coordination to palliative care activities. This includes such duties as

    Support the definition of the palliative care enrollment procedures.
    Ensure an efficient and supportive continuum of palliative care from hospital-based to home-based care, and that care is provided with ultimate dignity and respect to patient needs and rights.
    Ensures that the care being provided is based on established palliative care guidelines and standards;

    To provide medical support and coordination, in collaboration with MoH, to the chronic disease activity: This includes

    Ensure adherence to chronic disease protocols on enrollment and comprehensive chronic disease care.
    Support the team in ensuring patient-level monitoring of control indicators through the application of best practices.
    Ensure and support effective patient therapeutic education and support forums.

    Reinforce patient referral and linkages, and patient follow-up mechanisms based on existing resources (sample networking, case discussions, senior physician reviews, MDTs, participation in improvement of referral and linkage framework,.. ).
    Coordinating activities related to Differentiated Service Delivery Models.
    Ensure integration of NCD/HIV activity is in place and follow up closely.
    Ensuring efficient and rational forecasting of pharmaceutical and non-pharmaceutical resources for mobile health activities. This includes such duties as

    Preparing the medical orders needed to implement the medical activities under his/her responsibility, based on standard guidelines, forecasted consumptions, and activity trends.
    In coordination with the project biomedical service, supervising the appropriate use of medical devices and anticipating future needs.
    With the support of the pharmacy manager, ensures and monitors that commodities (diagnostic, clinical, and therapeutic) are stored, distributed, and managed as per standards.

    Participating in regular activity audit reports according to guidelines (i.e. SitReps, medical statistical reports, etc.), and in writing ad hoc reports as required in the project cycle (proposals, progress reports/reviews)
    Participate in the assessment of capacity-building needs, the proposal of learning and development opportunities, and creating a learning environment for activities under his/her supervision. This includes, but is not limited to onjob training, skills lab training, didactic training..et.c).
    Work together with the Pharmacy Manager, Lab Manager, M & E Manager, Community Engagement Manager, and other Managers in various aspects toward meeting project objectives.
    Together with the project Medical team Leader, define the team composition, and the job descriptions, and be involved in organizing and planning the activities for the project team.
    Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves …). Active participation in clinical shifts, and replacing the clinician if necessary.
    Ensure the Safety of patients through

    follow-up of patients adversely affected by medical errors, and ensuring an internal mechanism of identifying, investigating, and reporting medical errors. When possible, collaborate with MoH on established processes.
    Actively participate in the prevention, reporting, and investigation of any abuse or misbehavior toward patients (financial exploitation, negligence, sexual abuse,..)

    Qualifications & Requirements:

    Education Diploma/Degree in Medicine.

    Knowledge & Expérience

    Mandatory: Minimum of at least 2 years working experience in a similar position. Previous experience of at least 2 years with MSF or other NGOs in developing countries. Proficient in the use of MS Office (Excel, Word, PowerPoint, Office 365).

    Language

    Fluent in English and Kiswahili

    Competencies

    People Management and development, Commitment to MSF principles, Behavioral Flexibility, Results & Quality Orientation, Teamwork & Cooperation

    The Remuneration will be a basic monthly salary of KES 206,000. You will also receive a housing allowance of KES 30,900 and transport allowances of KES 2,308.Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate). Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning on the subject email line, “Mobile Health Activity Manager”, to: Email: msff-kenya-recruitment@paris.msf.orgApplications must be received by the deadline. Only short-listed candidates will be contacted. MSF is an equalopportunity Employer and does not charge any application/ recruitment fee.

    Apply via :

    msff-kenya-recruitment@paris.msf.org

  • eHealth DevOps Engineer

    eHealth DevOps Engineer

    Introduction

    Doctors Without Borders/Médecins Sans Frontières (MSF) is an international independent medical humanitarian organization that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation.

    Rationale/Objective for Position

    MSF OCB (Operational Centre of Brussels) ICT unit delivers ICT services to MSF field teams (approx. 6000 users) in about 40 countries around the world and to +/- 500 users in Headquarters. In a rapidly evolving digital landscape, the OCB ICT unit is a field-centric and people-inspired team and our vision is to “digitally empower MSF to improve our humanitarian and medical impact”. It aims to provide and support MSF with a “fit-for-purpose, reliable and secure digital ecosystem that is responsive to MSF operational and organisational needs”. It enables new and more effective ways of working; enhances transversal collaboration between functional departments, supports exploration and innovation.
    Integrated within the ICT DevOps team, as an eHealth devops engineer you will support your colleagues in the eHealth unit and the countries where we have deployed our principal applications, Bahmni and DHIS2, on Linux. The eHealth team is responsible for the functional and user-facing aspects of our health information systems and medical databases. You will work with the eHealth Project Managers and Technical Advisors on the requirements definition, development, configuration, test development, user acceptance testing, user training, deployment and long-term maintenance and services. The job is based in our regional office in Nairobi, Kenya. You will be involved in the whole software development lifecycle (SDLC) of new and existing eHealth projects.

    Tasks & Responsibilities 
    We expect you to collaborate closely with the other members of the team (program/project managers, integrators/developers) and even with senior users:

    Assist the eHealth team in defining the strategies and roadmap for eHealth applications.
    Provide technical advice to the eHealth team.
    Act as 3rd line technical support on the eHealth projects.
    Evolve our application environment towards best practices.
    Implement and support technical implementation of eHealth solutions.
    Support functional stakeholders in market intelligence and vendor selection.
    Supporting Mobile Implementation officers and/or the eHealth applications administrators.
    During field trips troubleshoot, provides functional and operational support and monitors eHealth applications.
    Proactively collaborate on eHealth related technologies with relevant actors across the MSF movement.

    Qualifications
    Education & Experience

    Degree in Computer Science, Information Systems Management, or related fields, or equivalent workforce experience.
    Experience of at least 5 years in devops or system administration.
    Experience with MSF or other NGO’s in similar contexts will be an advantage.
    Languages: good command of English; French is an asset.

    Competencies

    You are autonomous, self-organized, pragmatic, flexible, and a team player.
    You can adapt to changing circumstances, contexts, tasks, responsibilities, and people.
    You are an active listener capable of challenging given situations with adequate methodology, and with a strong. ability to synthesize, and good at communicating.
    You are curious and a fast learner; you are open to share your ideas.
    You’re a good generalist.
    Familiarity with project management concepts and methodologies is an asset.
    Familiarity with documentation systems and collaboratives tools is an asset.

    Technical Knowledge

    Must have knowledge of Bahmni, OpenMRS, and DHIS2.
    Must have knowledge of software development lifecycle.
    Should have knowledge of Linux, Docker, CI/CD principles, version control using Git.
    Should have knowledge of the Internet protocols such as TCP/IP, HTTP, and DNS.
    Experience of Python, Java, JavaScript, NodeJS, NixOS, or Kubernetes is a plus.
    Experience in database design, administration, reporting, and analysis of data needs is a plus.
    Experience with web & application servers (Apache, Tomcat, Nginx) is an asset.
    Experience with middleware technologies & patterns is an asset.
    Experience of Web Services: REST, SOAP is an asset.

    Apply via :

    msf-ea.odoo.com

  • Regional Protocol Office Liaison Officer 


            

            
            Finance Manager

    Regional Protocol Office Liaison Officer Finance Manager

    Rationale/Objective for Position

    The general objective of the Protocol office is to ensure smooth implementation of the HCA.
    MSF entities under this Regional ‘entity’ established a ‘Regional Protocol Office’ to undertake all administrative and representation functions foreseen in the HCA, linking with MoFA and other relevant Government Ministries, Departments and Agencies (MDAs).
    The unit/team led by a Head of Regional Protocol Office (HRP)., is hosted by the Eastern Africa Section, and its overseen by the MSF Belgium Head of Mission on behalf of all MSF representatives/HoM’s in the country.

    MAIN OBJECTIVE & RESPONSIBILITY FOR THE POSITION

    The position of the Liaison Officer is meant to facilitate and implement all administrative aspects of the HCA, and ensure that MSF staff and operations are following the required procedures, and ensuring that the maximum use of the benefits is made within clear guidelines and policies.
    To provide efficient & effective support to the regional office and MSF sections in the application and lodgement of exemptions for all work permit exemptions, visas, dependant passes, imports; and applications for registration of diplomatic vehicle plates with the Ministry of Foreign Affairs (MoFA) and the National Transport and Safety Authority (NTSA). 
    Manage the relations with MSF sections in ensuring that all imports and motor vehicle registrations are lodged and followed up in a timely and efficient manner.
     The Liaison Officer will be accountable to the Head of Regional Protocol Office (HRP) and will from time to time support and cover for the Liaison Officer counterpart as and when required.

    Tasks & Responsibilities
    Application for work permit exemptions, visas, diplomatic and dependant pass

    In consultation with the MSF sections (Belgium, France, Holland, Spain and Switzerland) and Deputy Regional Representative, lodge applications for work permit exemptions, visas, diplomatic and dependant passes (and Airport passes where applicable) for all MSF officials and their dependants with the Ministry of Foreign Affairs. 
    Receive all requests and documentation for application of work permit exemptions and dependant passes for all MSF officials of all the Sections (Belgium, France, Holland, Spain and Switzerland).
    Draft Note Verbales, letters and other documents as required, for checking and signature by the HRP.
    Manage and maintain all applications on the IPMIS system. 
    Support the relevant staff of the MSF sections to ensure that the correct primary and supporting documentation is provided to the Regional Office in order to guarantee a successful application and/or extension of a work permit, diplomatic and dependant passes. 
    Follow up closely to ensure that the MoFA deals with the applications timely and that they are forwarded to the Ministry of State for Immigration without undue delay.
    Engage diplomatically with Ministry of Foreign Affairs to expedite granting of work permit exemptions where special circumstances within MSF demand that the permit be granted within a shorter period of time than the MOFA stipulated timeframes.
    Ensure that all the documents, passports and resident passes, are distributed to the relevant Sections as soon as possible after receipt from the MoFA.
    Anticipate and deal with any problems that might delay the application processes and consult the Head of Regional Protocol Office (HRP) for support where necessary.
    Liaise with the MSF sections and keep them updated on the status of the pending applications for work permits, diplomatic and dependant passes. 
    Submit for cancellation in a timely manner, diplomatic and dependant passes to the Ministry of Foreign Affairs of officials who have completed their missions, as well as those officials who have ended their missions before expiry of their work permits.
    In consultation with the Head of Regional Protocol Office (HRP)., develop and undertake regular refresher trainings to HR and Administration staff of the MSF sections on the processes and requirements of successful and seamless application and/or renewal of work permits, diplomatic and dependant passes. 
    Maintain exemplary external working relationships with relevant Government official and authorities, principally those of the Ministry of Foreign Affairs.
    Prepare Note Verbales for approval by the MoFA to support applications by MSF officials for Personal Identification Numbers (PIN) and Kenya Driving Licenses.
    Timely distribute all duly authorized exemptions to the Supply Centres for onward transmission.

    Customs Duty, IDF and Motor Vehicle Registrations

    In consultation with the MSF sections (Belgium, France, Holland, Spain and Switzerland) and the Deputy Regional Representative, lodge applications for exemptions of customs duty, IDF and applications for motor vehicle registrations for all sections at the Ministry of Foreign Affairs, Kenya Revenue Authority (KRA) and the NTSA.
    Liaising with SNEA, SKID, Kenya Logbase and MSF Sections keeping them updated on the status of the pending exemptions of duty, IDF and VAT.
    Lodge and manage applications for motor vehicle and motorcycle registration and deregistration, logbooks & diplomatic number plates with the MoFA and the NTSA.
    Manage the TIMS account for MSF official vehicles. 
    To comply and follow the IPMIS system/process requirements and maintain the applications of Pro 1 Bs.
    Follow up closely with the above-mentioned government entities to ensure applications are dealt with timely and that they are forwarded to the next relevant authority without undue delay. 
    Liaise with the Supply Centres of the different MSF sections and keep them updated on the status of the pending exemptions to clearing agents.
    Anticipate and deal with any problems that might delay the application processes and consult the Head of Regional Protocol Office (HRP)for support where necessary. 
    In consultation with the Head of Regional Protocol Office (HRP), develop and undertake regular refresher trainings to Finance, Procurement, Supply and Administration staff of the MSF sections on the processes and requirements of successful and seamless application for exemptions for customs duty, IDF and motor vehicle and motorcycle registrations. 
    Maintain exemplary external working relationships with relevant Government officials and authorities, principally those of the Ministry of Foreign Affairs, Ministry of Health, Ministry of Finance, Kenya Revenue Authority and the National Transport and Safety Authority.

    Records, Reporting and Meetings

    Preparing a consolidated weekly report for the MSF sections with an update of immigration status of their officials and dependents which culminates to information for quarterly report.
    Preparing a consolidated weekly report for the MSF sections with an update of imports & status of official motor vehicles which culminates to information for quarterly report.
    Keeping records of all passports, ID Cards received and/or distributed.
    Keeping records of all duty exemptions, motor vehicle and motorcycle registrations and related documents/ information received and/or distributed.
    Keeping up to date filing for all official organisation documents as required.
    Protocol briefing for new officials from MSF Sections.
    Attend any relevant internal and external meeting(s) as may be deemed necessary.

    Others

    Provide input in review/update of policies and procedures.
    Prepare handover documents and reports for follow-up during absence. 
    Ensure activity/work plans are followed through and updated regularly with the supervisor, and active participation in annual plan and reviews for the unit’s activities.
    Identify opportunities for service improvement.
    Support in related functions including providing cover for the counterpart Liaison Officer as necessary.

    Qualifications

    Relevant Degree from a recognized university.
    Minimum of 1-year experience in Administration and HCA-related field.
    Experience with MSF will be an added advantage. 
    Knowledgeable of and interested in the international humanitarian context.
    Good IT knowledge.
    Experience in Customs, immigration and tax requirements/Law in Kenya.

    Competencies

    Commitment to MSF’s Principles
    Flexibility
    Stress Management 
    Cross-Cultural Awareness 
    Analytical Thinking 
    Results and Quality Orientation 
    Service Orientation 
    Planning and Organizing 
    Teamwork and Cooperation 
    Initiative and Innovation

    Application deadline: 4th August 2023

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Audit Analysts II

    Audit Analysts II

    Job Summary:

    Supports overall financial compliance and risk management.  Position provides oversight of audits initiated by funders and ensures sampled documents and other information provided is accurate and appropriate.  Provides quality assurance review of management responses. Supports statutory audits in host countries.  Ensures all subrecipients that qualify for audits undergo such and reports are shared with project staff. Regularly interact with representatives of funders, governmental agencies, and external auditors. Recommends actions to limit risks.

    Accountabilities:

    Has or obtain a thorough knowledge of external regulations, applicable financial and accounting statutes as well as internal corporate policies and procedures.
    Has adequate knowledge of Generally Accepted Accounting Principles (GAAP).
    Interprets and applies principles, contractual and regulatory requirements, and evaluates the impact on policies, procedures and practices. 
    Work includes accumulating data, summarizing information into presentable reports/forms, and discerning valid from invalid data comparisons.    
    Use systems to produce reports, financial models and databases.
    Develops and maintains effective working relationships with regulated industries, consultants, management and staff.
    Identify and obtain explanation for discrepancies and variations in data.
    Ability to communicate clearly in both oral and written form.    
    Performs other duties as assigned.

    Applied Knowledge & Skills: 

    Evaluate audit findings recommendation for adequacy and appropriateness.
    When reading audit findings, consider the system of controls and recommend appropriate actions.
    Analyze and compile moderately complex data.
    Apply thorough knowledge of financial management, risk analysis, legal and regulatory compliance pertaining to the respective industry.
    Deliver formal presentations suited to the characteristics and needs of the audience; educates relevant parties regarding financial and compliance policies, procedures, statutes, and funder requirements.
    Interacts with industry representatives, co-workers and officials to analyze or resolve issues.
    Maintains a variety of professional working relationships.
    Documents complex issues and effectively articulates written conclusions.
    Reviews and edits work of others.
    Presents oral and written testimony on moderately complex issues.
    Apply thorough knowledge of applicable information technology to perform the required duties.

    Problem Solving & Impact:

    Analyzes moderately complex business operations and financial statements.
    Reviews and determines compliance with laws and regulations; draws conclusions; makes recommendations for approval.
    Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.
    May review and analyze recommendations from peers.
    Contributes to the completion of organizational projects and goals.
    Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
    Supports internal and external audit requests.
    Explains variances in a concise manner.

    Supervision Given/Received:

    Works under very general supervision.
    Work is reviewed for soundness of judgment and overall adequacy and accuracy.

    Education:

    Bachelor’s Degree in Accounting, Economics or Finance; or its International Equivalent.

    Experience: 

    5 – 8 Years of progressively responsible financial experience.
    Proficiency in spreadsheet software required.
    Must demonstrate excellent analytical and organizational skills.
    Non-governmental organization (NGO) experience preferred.
    Some experience in providing written responses and action plans to financial audit findings.
    Experience communicating with internal/external auditors.
    Experience reading Single Audit (2 CFR 200, Subpart F) or other financial audit reports desired, not required.
    CPA (K) desired, not required.

    Travel Requirements: 

    Less than 10%

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Contracts Specialist II

    Contracts Specialist II

    Job Summary:

    The Contract Specialist will work in partnership with FHI 360 HQ Contracting Officers and other staff to efficiently operate and maintain an effective contracts portfolio management system. Principal duties will include contract administration and professional / managerial support to ensure full compliance with donor rules and regulations. The Contract Specialist will perform specialized tasks from pre-award to close-out as assigned by the supervisory Contracting Officer located at the FHI 360 Headquarters in the US. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and sub award processes.

    Typical tasks include but are not limited to:

    Supplementing the technical assistance provided by the Contracting Officer to proposal development and operations staff to produce competitive and responsive proposals.
    Provide informed interpretation of fundamental regulations and standard contract requirements. Conduct select negotiations with the guidance of the Contracting Officer.
    Provide technical assistance to operations staff and other enterprise services staff on matters of contract interpretation and compliance.
    Prepare and submit requests for donor approval as delegated by the Contracting Officer.
    Prepare, review, and approve sub awards and procurement actions up to authorized thresholds. Conduct contract close-out.
    Assist the Contracting Officer in preparing management reports.

    Accountabilities:

    Pre-award:

    Provides supplemental interpretation of fundamental regulations and standard contract requirements to help produce competitive and responsive proposals.

    Post-award (Prime):

    Assists in the review of prime award documents prior to signature.
    Receive and process signed contracts from clients. Assure completeness and accuracy of contracts.
    Data set-up in contract management/financial management system.
    Serves as first responder to operations staff and enterprise services staff on routine business transactions of a contractual nature.
    Prepares and submit routine business transactions such as requests for donor approval as delegated by the Contracting Officer.
    Prepares periodic management reports.
    Other duties as assigned by the supervisory Contracting Officer.

    Post-award (Lower-tier):

    Prepares, reviews, and approves sub awards and select procurement actions following established FHI 360 procedures and thresholds.
    Process sub award data in sub award database and in an automated system – DPA, a system powered by Kissflow.
    Prepares, reviews and modifications to sub awards.
    Works in partnership with Project operations staff to monitor sub award compliance with flow-down provisions.

    Records management:

    Work in partnership with records management staff to maintain the accuracy and integrity of the unit filing system.

    Applied Knowledge & Skills:

    Increasingly advancing knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts and principles from the solicitation phase to post-award administration.
    Critical thinking and stronger analytical skills applied to successful completion of tasks.
    Increasingly effective/persuasive oral communication and business/technical writing skills.
    Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes and computer software.

    Problem Solving & Impact:

    Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
    Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
    Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
    Supervision Given/Received:
    Increasing self-reliance in performing tasks.
    Needing lesser regular supervision.
    Higher proficiency and confidence in operating within established operating procedures.

    Education:

    Bachelor’s Degree or its International Equivalent in Business Administration, Legal Studies or Related Field.

    Experience:

    Requires 4 years’ professional work experience with at least 2 years in a contracting position either in the Federal Government or a Non-governmental Organization (NGO).
    Current or prior work experience with FHI 360 is a plus.
    Advanced (above intermediate) knowledge of donor (USG and non-USG) rules and regulations applicable to sponsored projects.
    Advanced understanding of contracting concepts and principles.
    Strong organizational skills and project management skills.
    Manage a variety of activities and pay close attention to detail.
    Proficiency in word processing, spreadsheets, and Internet capabilities.
    Effective oral and written communication skills with the ability to read, write, and speak English-fluently. Fluency in a foreign language is desired with French or Portuguese preferred.
    Ability to work independently and prioritize tasks.
    Ability to interact professionally in culturally diverse settings.
    Ability to research and interpret information to respond to inquiries.

    Typical Physical Demands:

    Typical office environment.
    Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
    Ability to lift/move up to 5 lbs.

    Technology to be Used:

    Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
    DPA, a system powered by Kissflow

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Finance Manager 


            

            
            Project Finance/HR Manager

    Finance Manager Project Finance/HR Manager

    Main Purpose

    Coordinating and supervising the implementation of the Finance procedures tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project.

    Accountabilities

    Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.
    Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
    Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
    In close collaboration with the FinHR Manager and the Finance Coordinator, defining, analysing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
    Ensuring financial reporting of SKID (Field financial software) monthly closure
    In close collaboration with the FinHR Manager, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
    Directly in relation with the grounds. Responsible for the quality of the accounting (daily / monthly basis), ensures a good system of internal control, Review of accountancy (ensure all entries are well captured), VAT follow up with RPO and suppliers, audit requirements. Responsible for SKID VAT day to day management.
    Ensure the quality and timely accounting for SKID e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures. Manages VAT refunds and maintains a monthly follow-up
    Coordinating and supervising the conduct of local audits relating to accounting, tax, labor, stock and asset management with support from FinHR Manager
    Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability
    Coordinate and overseeing the payment of tax liabilities in order to comply with legal obligations, Follow and share noncompliance suppliers or incomplete requirements for VAT exception application, preparing the timely payment of taxes
    Replace/manage Finance department staff in case of absence and supervise Accountant’s activities with regards to the bank
    Process the payment to suppliers and keep strict on all documentation involved, informing the FinHR Manager of any sort of disparities for both KES and USD, perform bank payments and performs reconciliations of the bank
    Ensures that the receipts given to the payment are legitimate with regard to the guidelines (validation table, …)
    Ensures compliance with cash control procedures
    Assists the finhr assistant in her treasury functions (especially the monitoring of advances)
    Is the technical reference for any accounting-related issue including compliance with SKID financial standards and procedures, legal compliance, training and support on the SKID accounting software / system, Check corrections have been correctly done. Check that the monthly pay is correctly imported and encoded from HOMERE in UF
    With FinHR Manager, ensures the re-invoicing of other sections via STV both HQ and Local
    Oversees the quality, accuracy, consistency of SKID accounts
    Check and match accounts reconcilable. Make a summary of unmatched entries with comments, submit to FinHR Manager
    Ensures the good archiving in SKID
    Responsible for preparation of SKID purchases VAT exemption requirements with RPO.
    Liaise with RPO in VAT Compliance Management. Send 3 copies of MSF section certified Proforma and or Invoice, ETR/ ESD, TCC, add Service contract / lease for security and rental invoices and Phone contact list for telephone service invoices
    Follow the VAT tracking tool, in close collaboration with supply department follow with suppliers for VAT refunds, Follow-up of VAT refund for each client OC and report to FinHR manager
    Hard post Bank and Cheque Register entries after review and green light from FinHR Manager
    Review weekly / mid-month accounting
    Is the direct interlocutor of the accountant for questions of quality of accounting with support of FinHR Manager
    Monitors compliance of calculation, timely payment and filing of all documents related to taxes, charges and taxes, in collaboration with Admin / HR coordination
    Contract management (Finance Focal Point for other departments, template tracking, archiving etc …)
    Any other duty delegated by line manager from time to time.

    Requirements
    Education

    Desirable, degree in finance, management (business) or administration.

    Experience

    Essential, working experience of at least two years in relevant and similar jobs
    Desirable working experience with MSF or other NGOs, in developing countries
    Experience in FINANCE UNIFIFELD ERP system is desirable.

    Languages

    English & Kiswahili

    Knowledge

    Computer literacy (Excel, Outlook, …)
    UniField

    Competencies

    People Management and Development L2
    Commitment to MSF Principles L2
    Behavioural Flexibility L3
    Results and Quality Orientation L3
    Teamwork and Cooperation L3

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    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

    Apply via :

  • Senior Technical Advisor, Instructional Design, and Capacity Strengthening

    Senior Technical Advisor, Instructional Design, and Capacity Strengthening

    Required Minimum Expereince

    Required:

    At least 7 years relevant experience in instructional design and capacity strengthening.
    Track record of applying modern concepts of adult learning required in design and implementation of capacity strengthening and training required.
    Relevant experience in international public health, particularly in managing and organizing capacity strengthening and training programs.

    Preferred:

    Minimum of 2-3 years resident working in LMICs preferred.
    Knowledge of eLearning approaches preferred.

    Minimu Knowledge And Skills

    Experience in instructional design and training
    Experience in developing and executing capacity strengthening and implementation for multi-national programs
    Excellent written and spoken skills in English are required.
    Competence in use of word processing programs required, and experience with spreadsheets and database applications strongly preferred.
    Strong interpersonal skills – ability to interact professionally with culturally diverse staff and consultants.
    Attention to detail and quality with ability to prioritize multiple initiatives and to manage activities in a time-sensitive environment
    Demonstrated experience working in/with low- and middle-income countries preferred.
    Excellent writing and presentation skills in English are essential.
    Proficiency in French is preferred, as are languages of other USAID-supported countries is preferred.
    Ability to travel internationally and domestically as required.
    Interest in managing and supervising technical staff.

    COMPETENCIES

    Navigating the Environment:

    Perspective, Dealing with ambiguity, Organizational Agility, Political Savvy and Strategic Agility

    Ensuring Delivery of Results:

    Functional/Technical skills, Client Focus, Managing through systems, Managing and Measuring work, Negotiating, Information Sharing, Process Management, Priority Setting, Problem Solving and Timely Decision Making

    Leading with Credibility:

    Managing others: Building Effective Teams, Conflict Management, Managing Vision and Purpose, Integrity and Trust, Motivating others, Approachability and Developing direct reports and others

    Qualifications

    REQUIRED MINIMUM EDUCATION

    Required:

    Post-graduate degree in a field related to international public health or education.
    Qualification or experience in instructional design, eLearning approaches, and adult education is required.

    Apply via :

    msh.wd1.myworkdayjobs.com