Jobs Kenya

Company Founded: Founded in 1971

  • Multimedia Producer

    Multimedia Producer

    Rationale/Objective for Position

    As an organisation founded by journalists and doctors, communications play a specific role within MSF. We hope to alleviate suffering by providing medical assistance and by speaking out about what we witness in the course of our work. Communications helps to further our organisation´s wider objectives, including by helping us to grow our human and financial base, by communicating to our patients about the services we provide or by sharing health promotion messages.
    MSF Eastern Africa is the regional institutional office for MSF. The office focusses on representation and networking, recruiting and supporting staff from the region, communications and fundraising, as well as on other dossiers of importance to MSF such as Equality, Diversity and Inclusion (DEI), mutualization, trainings, medical operational support and environmental health.
    The multimedia producer will be part of MSF Eastern Africa´s communication team which includes a director of communications and fundraising who oversees activity in the unit´s media, digital and events and fundraising workstreams. Whilst sitting within this team, the position´s main liaison will be with communications staff working for our projects in the region for which the producer will assist in creating compelling content for distribution to media and our offices around the world.
    The position reports to the director of communications and fundraising and receives technical support as needed from AV production teams across MSF. 

    Tasks & Responsibilities

    The position will take a journalistic approach to seek out and tell strong stories to raise awareness of the humanitarian crises in East Africa and the work of MSF in response to them. This will involve project managing the production of compelling multimedia content for MSF´s online platforms and for external media.
    Adding to the diversity of our communications is also a core objective of the position, and the producer will contribute to ensuring that people from East Africa are given a strong voice in our regional and global output.  It will also contribute to the conversation and action around how MSF represents affected populations. 
    Content will be aimed at audiences both within the region and outside of it.

    Production

    Responsible for creating compelling multimedia content which tells strong and engaging stories, for use on MSF social media channels and that can be pitched externally to media partners by communications colleagues. Although most dissemination will be undertaken by the social and media team, the producer will from time to time send BROLL and other formats as needed to external and internal contacts. 
    Production will take place both within the MSF EA office and in the organisation´s regional project locations, involving travel to the field including at short notice including during emergencies, and must align to MSF´s ethical standards and guidelines.
    Works with HQ production teams on different versions of the communications products for use in different markets. 
    Working together with the wider team, helps to develop content styles and products that engage with East African audiences.  Adapts international communications packages and materials from the MSF movement that can be relevant to our regional audience, again working with the wider team to determine the most appropriate adaptations. 
    Promotes innovation, staying aware of trends within multimedia production and media outlets, regularly testing new approaches and formats to engage better with our audiences. 
    Creates a list of trusted freelancers that can be called on to work with MSF in the field; manages the commissioning of freelancers based on clear objectives and terms of reference for each project.  
    Disseminates content in line with MSF´s internal standards, to colleagues within MSF as well as to external outlets as needed. 
    Trains colleagues in the region and provides advice and support on elements of multimedia production, such as storytelling, editing and project management, as needed, either remotely or by visiting project locations. 

    Liaison with colleagues across MSF

    Liaises with communications and production colleagues across the movement in order to manage production and internal dissemination of content according to MSF standards, contributing to the international coordination of MSF video activity. 
    Works with communications colleagues across the MSF movement to develop and deliver packages, including validating materials. 
    Sits within the MSF Eastern Africa communications department, attending regular meetings to contribute to the overall strategy.

    Others

    Contributes to analysing the performance of packages and the creation of reports, alongside the members of the EA comms team. 
    Manages the purchase and upkeep of equipment. 
    Ensures all materials are filed and archived correctly, on the offices local hard drives and on MSF´s international multimedia database. 
    Responsible for maintaining and updating licensing and copyright audit trails.
    Upholds MSF´s ethical standards around production, including patient consent, representation and confidentiality, as well as our principles and contributes to the conversation and actions around this important dossier.

    Qualifications
    Essential

    Minimum five years’ experience of producing strong multimedia content that tells compelling stories, with a background in either charity, broadcast/digital journalism, or agency production, preferably within East Africa.
    Solid project management and production skills, preferably within a journalistic role.
    Strong examples of recent work which includes producing engaging content for social media platforms.
    Experience with mobile journalism equipment and techniques.
    Experience filming with a DSLR camera kit.
    Experience of conducting on camera interviews.
    Copy/script-writing skills and the ability to adapt style to suit a range of audiences.
    Good understanding of editing workflows, including transcoding, ingesting and archiving footage.
    A highly collaborative and cooperative person, with the ability to work with colleagues in different counties.
    Thorough understanding of online video channels, social media, emerging technologies and innovative approaches for content creation within the COVID-19 context.
    Expert knowledge, skill and experience of Adobe Creative Cloud suite, in particular Adobe Premier Pro.
    Ability to work independently to general guidelines; capacity to take initiative and seize opportunities.
    Fluent written and spoken English. Regional languages are an asset.
    Commitment to the aims and values of MSF

    Desirable

    Good knowledge of world affairs and a demonstrable understanding of and commitment to humanitarian issues.
    Availability to travel and work in programme locations, often at short notice.
    Experience in capacity building and training.
    Experience working with live-streaming equipment and platforms.

    Apply via :

    msf-ea.odoo.com

  • Social and Behavior Change (GHSA) Technical Advisor Director of Monitoring, Evaluation, Research, and Learning

    Social and Behavior Change (GHSA) Technical Advisor Director of Monitoring, Evaluation, Research, and Learning

    Job Summary:

    FHI 360 is seeking an SBC-focused Global Health Security Agenda (GHSA) Advisor for the USAID GH Social and Behavior Change (GH SBC) Activity. GH SBC is a five-year cooperative agreement that aims to increase implementation of theory-informed, evidence-based, locally-led social and behavior change programming. The GHSA Advisor is an advanced subject matter expert in GHSA-focal areas, including emerging infectious diseases (EID) and public health emergencies (PHE), such as COVID-19, rabies, anthrax, monkeypox, lassa fever, ebola, avian influenza, etc., and emerging areas, including antimicrobial resistance, as well as in mainstreaming gender, capacity strengthening, coordination, research, and SBC/risk communication and community engagement (RCCE), within such programming. The SBC GHSA Advisor will provide technical assistance and direction to other professional staff members and oversee the technical and operational aspects of the project’s work in GHSA-related areas across multiple countries, partners, and/or regions. Supervises technical staff members ensuring that activities are on track with work plans and provides technical expertise to inform project implementation and strategic direction. Prepares project and donor reports and drafts publications and external communications in support of technical area(s). Leads the development / revision of best practice documents. Monitors budgets. May be required to coordinate and work with a diverse group of organizations, such as the Ministry of Health and Social Welfare (MOHSW) and Agriculture, district health staff, international and national development partner organizations, and the USAID (US Agency for International Development) mission to complete work.

    Accountabilities:

    Technical Requirements:

    Works on problems of complex scope that require evaluation of variable factors.
    Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
    Networks with key internal and external personnel.
    Decisions may cause delays or failure to achieve results that impact departmental goals.
    Provides input to senior technical leadership on national guidelines and normative policies for subject matter areas of expertise, as well as technical products, research, strategies, and tools focused on GHSA-related areas.
    Interprets technical findings and makes recommendations for improvements.
    Performs other duties as assigned.

    Project Design Implementation:

    Leads the creation of technical portions of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
    Oversees all technical and operational activities in a large project across multiple countries and regions in respective technical area(s).
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
    Works with Enterprise Services to prepare contracts and budgets.
    Defines and leads collaborative efforts to develop solutions for major business, technical, or functional challenges.
    Supports the development of technical monitoring and evaluation plans and research within respective technical area(s) of focus, including indicators, narratives, formative and baseline studies, etc.
    Contributes to (or leads, as appropriate) planning and making recommendations for department / program / project concept, operations, and / or implementation.
    Develops strategies, training content, and tools for the design and implementation of specific technical components.
    Ensures technical implementation is consistent with best practices in their respective area/sector and meet funder contractual obligations, directing other professional staff members.
    Oversees technical and activities, across countries and/or regions in focal technical area(s).
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.
    Oversees staff and partner members’ assignments.

    Business Development and Client/Funder Support:

    Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business and expansion in their technical area(s).
    Leads proposal/workplan research and design in their respective technical area(s).
    Leads developing proposal/workplan strategies in their respective technical area(s).
    Prepare proposals, budgets, and work plans.
    Participate in business development meetings with partners/clients and provides technical input in their respective technical area(s).
    Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.

    Partner/Sub-Award Management:

    Drafts sub awards and partner agreements.
    Assists in managing client relations.

    Staff Leadership and Training:

    May supervise team members, monitor performance, and lead professional development efforts.
    Develops and implements training and competency systems in technical area(s).
    Identifies strategies to address training gaps.

    Project/Program Reporting:

    Reviews and contributes to technical reports.
    Prepares and delivers presentations to sponsors on progress, as directed.
    Supports the development of project work plans and coordinates with sponsors and partners on activities in their respective area(s).

    Quality Assurance:

    Ensures technical deliverables and implementation are consistent with best practices in the industry / subject and meet client / funder contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members in their respective technical area(s).
    Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
    Reviews, analyzes, and evaluates the effectiveness of projects/activities and makes recommendations for enhancements.
    Ensures the quality of implemented technical activities and systems at all levels in their respective technical area(s).

    Applied Knowledge & Skills:

    Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities collaboratively across technical areas.
    In-depth functional knowledge around specialization of GHSA inclusive of mainstreaming gender, capacity strengthening, coordination mechanisms, research, and SBC within programming.
    General understanding of the external environment and how it affects development organizations, including political, legal, environmental, financial, and social influences.
    Experience coordinating various stakeholders and actors at different levels within a country and/or country and regional forum, both regularly and in a rapid manner to support prevention and surveillance, and effectively respond to outbreaks. During outbreaks, ensures strong coordination and local oversight processes to support country governments and respective agencies. Strong diagnostic, analytical and problem-solving skills.
    Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
    Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
    Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers, colleagues, and partner organizations and stakeholders.

    Problem Solving & Impact:

    Is sought out to provide advice or solutions around technical area(s) of expertise.
    Is informed about current developments around technical area(s) of expertise.
    Works under broad direction with considerable latitude for independent action.
    Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.

    Supervision Given/Received:

    May supervise junior level staff members.
    Work is reviewed in terms of meeting the organization’s objectives and schedules.
    Accomplishes results through managers or senior members of a team.
    Manages a technical area staff and function area within the organization.
    Plays a coaching and mentoring role for others; may assist in team management as necessary, although has no formal people management responsibility.
    Typically reports to a Director.

    Education:

    Master’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Medicine, Veterinarian, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
    Project Management (PM) Certification preferred.

    Experience:

    Typically requires 12+ years of relevant experience in designing and evaluating applicable programs/services – may manage activities of lower-level staff, however, main function is individual contributor.
    Experience leading a multi-country portfolio in respective technical area(s).
    Documented participation on normative bodies or committees that define guidelines relevant to the specific technical area.
    Relevant publications, presentations, reports, and manual/tool development.
    Experience leading business development efforts in the technical area(s).
    Years of work experience that demonstrates sensitivity to and understanding in the technical areas.
    Prior work experience in a non-governmental organization (NGO), government agency, international organization (World Health Organization (WHO), the Food and Agriculture Organization (FAO), private organization, or working with other donor programs working on One Health, Infectious diseases, etc.
    International or Domestic (US) Program Development or Program management preferred.
    Fluency in French, highly preferred.

    Typical Physical Demands:

    Typical office environment.
    Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
    Ability to sit or stand for extended periods of time.
    Ability to lift/move up to 5 lbs.

    Technology to be Used:

    Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

    Travel Requirements:

    10% – 25%

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Finance & Administrative Consultant

    Finance & Administrative Consultant

    Objective

    Compliance and Record-Keeping: Ensure all financial transactions are conducted in alignment with the Center’s financial and administrative policies, while maintaining detailed and accurate records for all transactions.
    Travel Advance Management: Review and process travel advance requests promptly, ensuring compliance with the established travel policy.
    Travel Liquidation Review: Assess staff travel liquidations to ensure compliance with travel policies and accurately post expenses.
    Documentation Completeness: Verify that all financial transactions are accompanied by complete supporting documentation, including receipts, invoices, delivery notes, and contracts.
    Payment Request Processing: Ensure payment requests are thoroughly reviewed, approved in a timely manner, and processed within CIP-SSA’s turnaround time.
    Procurement Support: Collaborate with the logistics team and hosting center to assist the Principal Investigator in the procurement process for goods and services.
    Filing System Maintenance: Support and maintain an organized filing system for financial documents and records.

    Deliverables

    Accurate and timely month end closure

    Requirements

    Bachelor’s degree in accounting or related area.
    At least eight 5 years’ experience.
    Excellent writing skills (English), ability to interact with multidisciplinary teams.

    Apply via :

    cgiar.zohorecruit.com

  • Travel and Administration Manager

    Travel and Administration Manager

    Objective of the Position

    The Travel and Administration Manager is overall responsible for all matters relating to the travel and administration unit. The position works in collaboration with internal MSF EA different functions and external stakeholders in all HQs.

    This position will be hierarchically and functionally accountable to the Head of Human Resources and Administration.

    Tasks & Responsibilities

    Lead the development and implementation of travel and administration strategy with guidance of the Head of HR and Admin, ensuring that the travel and administration strategy is well aligned to the vision of HR for MSF Eastern Africa section.
    In collaboration and support from Head of Human Resources, develop a travel and movement policy, procedures, framework, and tools and ensure implementation on the same.
    Provide Support and Advises for all kind of movements in/out of Nairobi/our projects and ensure facilitation of flights/movements, visa, work-permits, and accommodations for all requester in addition to Eastern Africa and hosted staff.
    Ensure the team provide administrative support for any medical interventions in Nairobi and the region with the support of the staff Health care officer and other colleagues involved.
    Ensure efficient and effective support is provided by the travel and administration team in organizations of trainings and events including providing administrative support to all requesters.
    Carry out annual Client Satisfaction/feedback surveys; and develop and implement an action plan based on the outcomes.
    Ensure compliance of travel and administration policies/procedures and process with all data privacy policies, and ensure they are integrated in all travel and administration policies.
    Actively participate in departmental planning by anticipating and identifying resources needed for the implementation of travel and administration initiatives.
    Develop annual plans for the unit in consultation with Head of Human Resources, set performance targets for the unit and teams based on needs identified by end users, and develop/implement the plans using appropriate planning tools.
    Travel to MSF projects to provide travel and administrative support to teams in missions and projects including capacity building and gap filling. 

    Networking and Engagement:

    Lead collaboration & Engagement with different MSF entities for hosting events/trainings and resources sharing, mutualization agreements and maintenance framework.
    Lead Integration of travel and administration policies and procedures within different functions e.g., Data protection, Finance & facilities, IT support, Ops etc.
    Engage with the broader MSF HR network to capture new needs that can be supported from Nairobi and learn from similar activities/initiatives.
    Ensure a proactive, effective communication and good collaborations with the Regional Protocol office.
    Represent MSF EA on various (international) platforms and working groups to ensure MSF EA interest are reflected and met.

    Team Management:

    Supervise the day-to-day work of Travel and Administration Officer and Assistant to ensure user satisfaction on the services the unit provides.
    Plan, direct, supervise, and coordinate work activities of the travel and administration unit team.
    Set performance targets for the team based on unit performance targets and monitor the results!
    Mentor and coach travel and administration staff based on the needs identified in performance management.

    Qualifications

    Education

    Bachelor’s degree in human resource, Administration, Tourism, or an equivalent qualification from a recognized institution.
    Knowledge of MS Office Tools (PPT, Excel).
    Fluency in English is required, and knowledge of French and a third language is an added advantage.

    Experience

    At least five (5) years’ experience in a similar job, preferably in the non-profit making sector.
    At least three (3) years’ experience managing a team in fast paced work environment.
    Experience working in a regional /Inter-section hub is desirable
    Previous experience with MSF in different contexts or other humanitarian NGOs is desirable.

    Competencies

    Technical Competencies
    Policy development
    Report writing
    Excellent IT Skills
    Web/internet navigation skills
    Behavioral/General Competencies
    Strategic Vision
    People management
    Results and Quality Orientation
    Service Orientation
    Planning and Organizing
    Strong communication skills​

    Apply via :

    msf-ea.odoo.com

  • Nutrition Referent Advisor Security Management Advisor Regional Protocol Office Administrative Assistant

    Nutrition Referent Advisor Security Management Advisor Regional Protocol Office Administrative Assistant

    The Medical director is in charge of the overall management of the medical department with the support of the head of Med Ops and an assistant. The technical advisors are divided in three groups of referent advisors of different specialties; mobile positions managed by the medical-operational unit are devoted to support the field program implementation and are under the management of the head of Med-Ops.

    MAIN OBJECTIVE OF THE POSITION

    S/he will contribute to define medical-nutritional interventions, strategies, and protocols to implement quality nutritional programs to treat acute malnutrition in different contexts of nutritional situations (food insecurity, crisis, etc.), and to design alternative models to tackle acute malnutrition (or other types of undernutrition) in contexts where malnutrition is endemic, recurrent or seasonal in coordination and collaboration with other staff(s) or referents involved.
    The successful applicant will be based in Nairobi. The work will be carried out in the framework of the OCBA Strategic Orientations 2020 – 2023, the operational policy and OCBA annual plans as well as the medical department plans, working in close collaboration with other technical advisors involved to contribute to a more transversal, integrated, and holistic support to the polyvalent medical staff in the cells and the teams in the field and operations department in general at HQ level. S/he will be responding to the needs of OCBA missions.

    MAIN RESPONSIBILITIES, FUNCTIONS AND TASKS

    S/he is one of the two Nutrition Advisors providing support to field missions and cells polyvalent medical staff, concerning any technical problems/questions that arise from the field while implementing nutrition activities. Their overall responsibility will be to contribute through their expertise to the improvement of care of patients in MSF projects in the domain of nutrition. The two nutrition advisors cover specific missions. Nairobi Unit Nutrition advisor will normally provide support to East and Horn of Africa missions, although it will always be balanced among the two advisors and might be susceptible to change. The two nutrition advisors (Barcelona and Nairobi) will have specific topics that will be under the responsibility of each one (to be discussed according to the background of each advisor and current and potential future dossiers). Both advisors will work in close collaboration in the following responsibilities, functions and tasks described below:

    Definition, follow-up, and technical-strategic advice to the field projects

    S/he provides technical advice to define nutritional projects/programs (his/her presence may be required at Project Committees for their approval).
    S/he supports defining nutritional activities, resources to fill the identified needs, when opening a new nutritional program, or when undertaking new nutrition-related activities within regular projects (e.g., support to TB, HIV, Chronical Care Units projects or others).
    S/he participates in the follow-up of nutritional projects/programs and activities in support to medical-health advisor of the corresponding Operational Cell.
    S/he supports the teams in learning about the tools available in HMIS for collecting information on nutrition activities, their importance for monitoring and the use of indicators to improve the quality of care and support operational decisions.
    S/he supports the teams to improve quality of the care across all nutrition related programs and activities focusing on improving identification of the needs, delivery of care and people centered approach.
    S/he provides periodic update on nutritional aspects and knowledge to Operational Cells staff and to other medical personnel when needed.
    S/he provides updated working tools to manage nutrition-related activities.
    S/he conduct field visits for nutritional assessments/surveys and/or to provide technical support to regular nutritional projects/programs.
    S/he will brief and debrief field medical staff whose profiles include nutrition-related components, medical coordination team and occasionally to members of Operational Cells and Emergency Unit.
    S/he follows actively, monitors, and evaluates the service provided by telemedicine.

    Research and updated support for new strategic orientations for nutrition-related projects/programs

    S/he participates in the production of technical working-tools for Nutrition and Food Security, in coordination with the MSF intersectional Nutrition Working Group (e.g., nutrition modules/guidelines, protocols, food security guidelines, and/or other intervention models (e.g., supplementary distributions or targeted distributions).
    S/he follows up early warning systems (FAO; Alertnet, FEWSNET, HJPN. etc.) and disseminates the alerts to the Operational Cells.
    S/he in collaboration with the Epidemiologist advisor, support OCBA missions in interpreting the country’s information on food and nutritional security.
    S/he supports production of scientific articles or presentations within the nutrition framework.
    S/he participates in designing and follows up relevant operational research studies implemented at field level.
    S/he follows the evolution of innovation evidence-based advances in nutrition by following-up scientific publications, participating in international events and forums.
    S/he participates in networking with external partners and stakeholders in joint research projects, when relevant, and under the request of the Medical Director or his/her Head of Unit.
    S/he participates in the MSF intersectional Nutrition Working Group, and in other international platform or forums.

    Training, communications-networking and representation of MSF

    S/he determines the training needs related to nutrition in collaboration with the Training Unit, and following the needs identified by Operations and Medical Departments.
    S/he participates as Facilitator–Trainer in sectional (OCBA) and international MSF courses that include nutrition components (Medco course, PSP, Nut e-learning course, PPD etc.).
    S/he organizes and participates in conferences, congresses, workshops, forums, or nutrition meetings when requested by the Medical Director in coordination with the Nairobi Head of the Office.
    S/he participates, at the request of the HR Department, in the selection of people who are to carry out nutrition-related activities as well as their follow-up and evaluation.
    S/he supports the Communication Department when communicating on nutrition-related activities (interviews with press and other media).
    S/he participates in MSF magazines and leaflets when dealing with nutrition-related issues.
    S/he produces and distributes information relating to our programs and specific issues.
    S/he is in charge of the internal and external circulation of certain documents or reports concerning our programs (nutritional and mortality surveys, etc.).

    Specificities to the Nairobi unit position

    Support the missions in the implementation of the nutrition security surveillance system in collaboration with the EPI advisor supporting the Operational Cell.
    Develop and maintain a professional network with relevant actors involved in the field of nutrition and medical research in Nairobi and in the region.
    Participate in relevant fora/events related to nutrition in Nairobi and the region and use those, when relevant, to disseminate medical activities outcomes.
    Liaise regularly with key relevant actors related to nutrition (academics, researchers, institution developing programs or policies related to nutrition) in Nairobi and within the region to inform or get informed on recent/ongoing development (programs, research, initiatives, introduction of new tools).
    Contribute to the development of partnerships with some institutions based in Nairobi.
    Participate as facilitator in some MSF trainings held in Nairobi (OCBA or Intersectional).
    Contribute to the Nairobi unit strategy.

    SELECTION CRITERIA

    Medical Doctor with Nutrition postgraduate degree and/or experience, Nurse with nutrition postgraduate degree and/or experience or a Nutritionist.
    Minimum three years of field experience working in a nutrition program in developing countries with MSF or other humanitarian agencies and/or NGOs. Experience in emergency response is an asset.
    Experience in planning, implementing, analyzing and diffusing nutritional assessments, evaluations, surveys (SMART) and respective mortality studies.
    Fluent in English. Good knowledge of French is an asset (and willingness to learn up to B2 level).
    Knowledge of another language (Spanish, Arabic, and Portuguese) is an asset.
    Good knowledge of East African networks is an asset.
    User skills of Excel, ENA for SMART surveys and NutVal.
    Availability to travel for two to three-weeks long visits to the field (approximate frequency: 4 times a year), including MSF international meetings.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Internal Auditor II

    Internal Auditor II

    Job Summary:

    Conducts internal financial and/or system audits and risk assessments. May test and document financial and computer system re cords for information system integrity and transaction accuracy. Reports discrepancies, prepares audit plans and understands the specific issues to be evaluated. Executes internal audits within established business process controls. Develops formal written reports to communicate audit results to management and regulatory compliance agencies, if applicable, and makes recommendations as appropriate. May facilitate work of external auditors during on-site visits. May require audit knowledge and skills in finance/accounting and/or information system operations. Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) may also be required.

    Accountabilities:

    Performs financial, operational, and compliance audits in accordance with the company internal audit program.  
    Documents processes for improving internal controls, operating efficiency, and the adequacy of records and recordkeeping.  
    Coordinates the Department’s activities with the independent CPA and all applicable regulatory agencies and examiners to best utilize available resources and achieve established objectives.
    Assists Audit Committee in fulfillment of its duties and responsibilities.
    Meets with Audit Committee to review audit scope / schedule and results of audit findings.  
    Reports internal audit findings to appropriate management based on the results of regularly scheduled audits, non-scheduled audits, and at any time when issues need to be addressed by management.  
    Conducts follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.  
    Conducts investigations of irregularities discovered by internal and external auditor reviews.
    Other duties as assigned.

    Applied Knowledge & Skills:

    Applies general knowledge of applicable statutes, regulations, entity/company practices and concepts.
    Familiar with general principles and process involved in conducting an internal audit. – Familiar with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
    Applies general information technologies to meet work needs.
    Provides basic or general oral and written information.  
    Initiates and maintains relationships with industry representatives, external auditing firm, coworkers and others.  
    Organizes and formats reports to comply with applicable guidelines and provides appropriate documentation to support conclusions.  
    Presents oral and written testimony on basic issues.

    Problem Solving & Impact:

    Identify and recognize routine or standard problems that have established precedents.
    Develop solutions to routine issues and refer non-standard questions and more difficult problems to higher levels.  
    Explains basic accounting and internal audit trends and variations from prior periods, budget and/or forecast.  
    Resolves basic issues related to internal policies and procedures.  
    Demonstrates an understanding of system functionality to provide answers for financial requests.  
    Errors may be detected and corrected.  
    An appropriate audit trail is maintained for all transactions.
    External and internal audit requests are met timely, without outstanding issues.
    Month end closing deadlines and processes are met timely.

    Supervision Given/Received: 

    Detailed instructions given for new activities or special assignments.
    Provides recommendations with issues and processes to make departmental improvements.
    Typically reports to a Manager.

    Education:

    Bachelor’s Degree or its International Equivalent.

    Experience:

    Typically requires a minimum of 3+ years of progressively responsible financial analysis experience in an internal audit role.  
     Experience in providing outstanding customer service, performing complex activities associated with ensuring compliance with company’s system of internal controls is required.
    Computerized accounting software experience and proficiency in spreadsheet software required.  
    Articulate, professional and able to communicate in a clear and positive fashion with clients and staff.  
    Must be able to read, write and speak fluent English.  
    Non-governmental organization (NGO) experience preferred.

    Typical Physical Demands:

    Typical office environment.
    Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
    Ability to sit and stand for extended periods of time.
    Ability to lift/move up to 5 lbs.

    Technology to be Used:

    Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

    Travel Requirements:

    Greater than 25%

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Technical Advisor II, RMNCH

    Technical Advisor II, RMNCH

    Accountabilities:

    Grow the RMNCH portfolio by securing new business through leading and contributing to proposal development and implementing the Division’s business development strategy
    Provide technical leadership and develop tools, resources and processes to inform the design, development, planning, and implementation of RMNCH programs and initiatives
    Support the capacity-bridging and capacity-strengthening efforts of the Division in support of elevating the visibility of country program staff and toward localization priorities.
    Develop/review and ensure the technical quality of evidence-based clinical training materials, job aids, curricula, and supervisory systems needed to implement programs, as well as the technical quality of donor reports and knowledge products
    Contribute to and represent the organization at technical working groups at the global, national, and local level.
    Develop and maintain collaborative relationships with donor/client organizations, relevant government agencies, and bilateral and other non-governmental organizations

    Technical Requirements:

    Works on problems of complex scope that require evaluation of variable factors.
    Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
    Networks with key internal and external personnel.
    May interpret findings and make recommendations for improvements.

    Project Design Implementation:

    Leads the creation of the technical portion of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
    Work with Enterprise Services to prepare contracts and budgets.
    Provides broad global technical leadership to multiple components for moderate to complex programs.
    Defines and develops solutions for major business or functional challenges.
    Contributes to planning and making recommendations for department / program / project concept, operations, and / or implementation.
    Influences design and scope of initiatives and programs.
    Develops strategies and tools for the design and implementation of specific technical components.
    Ensures technical implementation is consistent with evidence-based and best practices.
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.

    Business Development and Client/Funder Support:

    Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business.
    Collects data for inclusion in proposals, leads proposal research and design and leads developing proposal strategies.
    Prepares proposals, budgets, and work plans.
    Participates in business development meetings with partners/clients.
    Develops strategies to grow the business.
    Participates in client/funder meetings and provide technical input.
    Drafts sponsor reports and presentations.
    Represents the organization at professional meetings and conferences.
    Maintains collaborative relationships with donor/client organizations, relevant government agencies, bilateral and other NGOs (non-governmental organizations) and consistently viewed as a knowledgeable resource in their technical area.
    Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.
    Participate in client / funder meetings and draft reports / presentations.

    Quality Assurance:

    Ensures technical deliverables and implementation are consistent with evidenced-based or best practices in RMNCH are compliant with funder contractual obligations.
    Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
    Reviews, analyzes, and evaluates the effectiveness of projects and makes recommendations for enhancements.
    Ensures the quality of implemented technical activities and systems at all levels.

    Applied knowledge and skills:

    Knowledge of best practices for ending preventable maternal, newborn, and child deaths
    Knowledge of best practices/approaches for health system strengthening to improve the capacity of local organizations and staff in LMICs to deliver RMNCH programs that are evidence-based, and aligned with global and national standards
    Excellent communication skills, including demonstrated expertise in technical and business development writing
    Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
    In-depth functional knowledge around specialization and detailed knowledge of related areas in the organization.
    General understanding of the external environment and how it affects the industry in general and the organization, including political, legal, environmental, financial, and social influences.
    General understanding of the organization’s structure, policies and practices, and the impact on one’s own area.
    Strong diagnostic, analytical and problem-solving skills.
    Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
    Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
    Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.

    Problem Solving & Impact:

    Provides technical advice and innovative solutions to RMNCH programs
    Works under broad direction and as part of a team with considerable latitude for independent action
    Actions are guided by professional standards and expected outcomes of the program/project
    Is informed about current developments around technical area.
    Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.

    Education:

    Master’s Degree or its Internal Equivalent in Public Health, Human Development or Related Field
    Clinical degree in nursing, midwifery, or as physician assistant. MD, preferred.   
    Project Management (PM) Certification preferred.

    Experience:

    12+ years in the field of international RMNCH with a proven record of skills and experience in strengthening local capacity in LMICs.  Experience working with international organizations seeking to improve outcomes for RMNCH.
    Proven track record in securing funding through business development and proposal writing.
    Experience in coaching, mentoring, and providing technical inputs to improve RMNCH programs in LMICs
    Strong project management and personnel management skills
    Ability to network and collaborate effectively with a wide range of stakeholders—global, regional, national, local, and private-sector partners
    Strong written and oral communication skills in English required
    Fluency in French or Portuguese highly desirable

    Typical Physical Demands:

    Ability to sit or stand for extended periods of time
    Ability to lift or move 5-10 lbs.

    Technology to be Used:

    Computer, Microsoft Office (i.e., Word, Excel, PowerPoint, Skype/TEAMS, Outlook)

    Travel Requirements:

    10% – 25% internationally

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Training & Learning Assistant

    Training & Learning Assistant

    Rationale/Objective for Position
    Reporting to the Training and Learning Unit Lead, the role holder will provide professional and effective training and learning administrative support to the Unit, to ensure successful implementation of the Training and Learning strategic plan. They will provide the necessary support to the Unit team during the planning and execution of all the planned learning initiatives. They will also work closely with MSF EA departments, relevant MSF OCs’ Functions and Learning Units of other MSF sections.

    Tasks & Responsibilities

    Day to day support to the Training and Learning Unit
     Provide support during the learning needs analysis and development of the learning and development workplan.
    Support in monitoring progress of the annual workplan and updating the Unit team accordingly for improved operations and delivery of the Section’s ambitious goals.
    Collaborate with the HR Administrator to support the new-employee on- boarding process including organisation and monitoring of induction programme.
    Together with the Unit team, follow up on non-classroom related learning initiatives (such as on-job training, detachment, mentoring & coaching etc) with respective departments.
    Follow-up on the communities of practice for various training initiatives to ensure continuation of learning beyond the classroom.
    Produce and maintain accurate electronic and manual learning and development records in accordance with the relevant MSF EA’s policies.
    Collate information on various learning related matters as required from time to time.
    Follow-up on the Occupational Safety and Health (OSH) initiatives in the office in conjunction with the Staff Health Unit.
    Assist in general administration as directed by the Training & Learning Unit Lead.
    Training support for MSF-EA led learning and development events
    Provide administrative support to staff and managers in the planning and delivery of learning and development events.
    Collaborate with the Administration and Travel team to organize the logistics for all MSF-EA led learning and development events, i.e. venues, travel, accommodation and facilities among others.
    Manage the application and registration processes for different learning initiatives, as well as communication with participants and other internal/external stakeholders.
    Collaborate with facilitators to prepare learning and development materials to a consistently high standard and ensure that they reach the participants within agreed timescales.
    Running the on-site administration of the training for face to face training and technical support for online training when needed.
    Provide support during evaluation and measurement of programme effectiveness for all learning & development activities as per the Unit guideline.
    Prepare the Certificates of participation of the courses.
    Produce reports on learning and development activities using agreed formats.
    Support in following up of e-Learning trainings.
    Facilitate the access to learning solutions for all staff
    Under the guidance of the Unit Lead, regularly follow-up with other MSF Learning entities on transversal learning opportunities and communicate these offers with staff.
    Support in updating of the training catalogue, transversal calendar etc.
    Collaborate with Tembo team to facilitate uptake of e learning among staff.

    Qualifications
    Education and experience

    Bachelor’s Degree in Human Resources or related field.
    1 to 2 years’ experience in the learning and development field.
    International experience (professional or personal) would be an asset.
    English; French desirable.
    Knowledge of Microsoft Office Suite including PowerPoint, Outlook,
    Word, and Excel required.
    Knowledge of applications: SharePoint, Zoom & Ms Teams.
    High detail orientation.
    Effective planning and organization skills with the ability to prioritise and
    adapt to changing demands.
    Ability to work on own initiative as well as part of a team.
    Effective written and verbal communication skills
    Results and quality oriented.
    Service oriented.
    Ability to manage tight-deadlines.
    General understanding of HR / L&D activities
    Commitment to MSF Principles.

    Apply via :

    msf-ea.odoo.com

  • Human Resource Assistant Midwife Supervisor

    Human Resource Assistant Midwife Supervisor

    Main Purpose

    Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

    Accountabilities

     Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
     Updating the HR database and personal files to facilitate HR processes management.
    Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
    Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
    Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
    Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
    Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
     Additional HR/ Admin tasks delegated by the Project HR Manager

    MSF Section/Context Specific Accountabilities

     Update payroll calculations and personal files in order to ensure accuracy & compliance for on time payments.
     Assist the project HR manager in the statutory planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
    Management of the Homere database leave plan and roaster planning and ensure compliance,
    Induction and on-boarding of new staff (e.g. HR policies, communication and employment registration).         
    Record keeping and maintenance of personnel files and organizational charts (including updated job descriptions, monthly staff attendance, and monthly updated organogram).
    Support in staff recruitment upon request.
    Archiving of staff files in one drive on a weekly basis
    Support in disciplinaries
    Follow up on accommodation for staff in the MSF compound
    Back up for other desk interchangeably when in charge is not present.
    Support in scheduling travel and lodging for staff and referrals.
    Support to HR manager in the control, requisition and inventory of stationary, airtime, etc.
    Management and follow up on medical cover for the staff renewal, updates & cards follow up.

    Requirements
    Education: 

    Essential finance, business, administration, or HR related diploma.
    Desirable BA degree in finance, business, administration, or HR

    Experience: 

    Essential previous working experience of at least 2 years in HR and Admin related jobs.
    Essential at least 1 year of experience managing payroll, labour relations and local HR legal compliances.
    Desirable experience in MSF or other NGOs in developing countries.

    Languages

    Fluency in English and Kiswahili language are mandatory for this profile Working knowledge of Somali language is desirable

    Knowledge

    Essential computer literacy (Microsoft Office and Internet)

    Competencies

    Results and Quality Orientation
    Teamwork and Cooperation
    Behavioural Flexibility
    Commitment to MSF Principles
    Service oriented

    Deadline for submission of applications 29th August 2023.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Mobile Support Technician PCA

    Mobile Support Technician PCA

    MAIN PURPOSE

    To provide 1st and 2nd line (remote or in person) technical support to MSF missions in people-centered approach and to contribute to capacity building of field staff through the application and transfer of technical know-how and expertise, to enable the development of the missions in perfect working conditions and optimize the impact of the projects with a specific focus on the community engagement aspects related to PCA.

    ACCOUNTABILITIES
    In collaboration with the field coordination teams, work with mission staff (and in particular with Health Promotion/Community Engagement manager) to promote relevant technical awareness and to improve technical delivery in PCA, providing support and advice in accordance with Terms of Reference agreed with the mission, normally comprising the following responsibilities:

    Carry out a rapid assessment (using participatory processes) of the level of engagement and disengagement with the community and other key stakeholders (patients and caregivers, MoH, staff, other actors). Use this process to define a (rough) baseline of the level of social acceptance of MSF activities and levels of satisfaction from communities and staff.
    Facilitate the design or adaptation of the engagement strategy with key stakeholders (community, patients and caregivers, MoH, staff, other actors) involving the project coordination team.
    Develop and initiate the implementation of a plan to establish participatory and inclusive engagement with key stakeholders (in the facilities and in the communities) and to set up relevant and adapted feedback/accountability mechanisms, ensuring that the perspectives/interests of the various segments of the population are taken into account
    Support in the implementation of CE toolkit and establish mechanisms to document and analyse key information gathered through engagement with key stakeholders (qualitative and quantitative) and ensure that it is used to:
     Detect needs/gaps and monitor/evaluate/learn/contribute to the improvements of the quality of services provided under a continuous quality improvement framework
     continuously improve the understanding of the population and how the crisis is affecting them, and
     for strategic discussions of the project’s overall strategy (operational adaptation, engagement and advocacy)
    Strengthening transversal collaboration and facilitating (through training, coaching or mentoring) in-depth understanding of the people centred approach.
    Facilitating team learning and providing on-the-job training on technical basics related to specialisation according to MSF standards to effectively implement relevant methodologies, systems, and tools and ensure best practice is delivered.
    Through learning and documentation of best practices, develop informative content related to PCA for dissemination within MSF-OCBA under the supervision of the PCA manager.
    Upon request of the hierarchical manager and in coordination with the relevant technical referents in HQ, develop new policies, tools, protocols and SOPs related to his/her area of expertise (with a local, regional or even global approach).

    Contributing to the continuous learning and development of the department by:

    Drafting reports and action plans following field visits to capture experiences and lessons learnt.
    Contributing to the development and testing of field tools, practices, guidelines and policies based on insights gained in the job.
    Developing and maintaining knowledge of practices and approaches within the area of expertise, and to share this knowledge with others to enhance operational effectiveness.

    Providing direct field intervention:

    Upon request, participate in emergency operations. 

    REQUIREMENTS
    Education:

    Either (1) a university degree in social sciences, social communication, health promotion or related studies, or (2) sufficient relevant work experience to develop the necessary expertise to fulfil the role (which would include community engagement and/or project management experience).

    Experience:

    5 years of relevant experience.
    At least 3 years’ experience in community engagement in the field, of which at least 2 in a humanitarian setting.
    Demonstrated experience in facilitation of participatory processes.
    Demonstrated capacity for interdisciplinary collaboration.
    Experience in qualitative and quantitative data analysis.
    Experience in the development of strategies and workplans.
    Experience in training.

    Languages:

    English and French essential (Spanish desirable).

    Knowledge:

    Essential computer literacy (word, excel and internet).

    CONDITIONS

    Home based, with frequent field visits (between 50-70% of the time).
    Full time job.
    Temporary position (maternity cover): 6 months with possibility of extension of maximum 1 year.
    Annual Gross salary: L5 IRP2 (divided in 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy.
    Starting date: 1 October 2023.

    Apply via :

    s.org