Jobs Kenya

Company Founded: Founded in 1971

  • Human Resource Assistant Midwife Supervisor

    Human Resource Assistant Midwife Supervisor

    Main Purpose

    Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

    Accountabilities

     Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
     Updating the HR database and personal files to facilitate HR processes management.
    Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
    Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
    Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
    Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
    Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
     Additional HR/ Admin tasks delegated by the Project HR Manager

    MSF Section/Context Specific Accountabilities

     Update payroll calculations and personal files in order to ensure accuracy & compliance for on time payments.
     Assist the project HR manager in the statutory planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
    Management of the Homere database leave plan and roaster planning and ensure compliance,
    Induction and on-boarding of new staff (e.g. HR policies, communication and employment registration).         
    Record keeping and maintenance of personnel files and organizational charts (including updated job descriptions, monthly staff attendance, and monthly updated organogram).
    Support in staff recruitment upon request.
    Archiving of staff files in one drive on a weekly basis
    Support in disciplinaries
    Follow up on accommodation for staff in the MSF compound
    Back up for other desk interchangeably when in charge is not present.
    Support in scheduling travel and lodging for staff and referrals.
    Support to HR manager in the control, requisition and inventory of stationary, airtime, etc.
    Management and follow up on medical cover for the staff renewal, updates & cards follow up.

    Requirements
    Education: 

    Essential finance, business, administration, or HR related diploma.
    Desirable BA degree in finance, business, administration, or HR

    Experience: 

    Essential previous working experience of at least 2 years in HR and Admin related jobs.
    Essential at least 1 year of experience managing payroll, labour relations and local HR legal compliances.
    Desirable experience in MSF or other NGOs in developing countries.

    Languages

    Fluency in English and Kiswahili language are mandatory for this profile Working knowledge of Somali language is desirable

    Knowledge

    Essential computer literacy (Microsoft Office and Internet)

    Competencies

    Results and Quality Orientation
    Teamwork and Cooperation
    Behavioural Flexibility
    Commitment to MSF Principles
    Service oriented

    Deadline for submission of applications 29th August 2023.

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    Use the link(s) below to apply on company website.  

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  • Mobile Support Technician PCA

    Mobile Support Technician PCA

    MAIN PURPOSE

    To provide 1st and 2nd line (remote or in person) technical support to MSF missions in people-centered approach and to contribute to capacity building of field staff through the application and transfer of technical know-how and expertise, to enable the development of the missions in perfect working conditions and optimize the impact of the projects with a specific focus on the community engagement aspects related to PCA.

    ACCOUNTABILITIES
    In collaboration with the field coordination teams, work with mission staff (and in particular with Health Promotion/Community Engagement manager) to promote relevant technical awareness and to improve technical delivery in PCA, providing support and advice in accordance with Terms of Reference agreed with the mission, normally comprising the following responsibilities:

    Carry out a rapid assessment (using participatory processes) of the level of engagement and disengagement with the community and other key stakeholders (patients and caregivers, MoH, staff, other actors). Use this process to define a (rough) baseline of the level of social acceptance of MSF activities and levels of satisfaction from communities and staff.
    Facilitate the design or adaptation of the engagement strategy with key stakeholders (community, patients and caregivers, MoH, staff, other actors) involving the project coordination team.
    Develop and initiate the implementation of a plan to establish participatory and inclusive engagement with key stakeholders (in the facilities and in the communities) and to set up relevant and adapted feedback/accountability mechanisms, ensuring that the perspectives/interests of the various segments of the population are taken into account
    Support in the implementation of CE toolkit and establish mechanisms to document and analyse key information gathered through engagement with key stakeholders (qualitative and quantitative) and ensure that it is used to:
     Detect needs/gaps and monitor/evaluate/learn/contribute to the improvements of the quality of services provided under a continuous quality improvement framework
     continuously improve the understanding of the population and how the crisis is affecting them, and
     for strategic discussions of the project’s overall strategy (operational adaptation, engagement and advocacy)
    Strengthening transversal collaboration and facilitating (through training, coaching or mentoring) in-depth understanding of the people centred approach.
    Facilitating team learning and providing on-the-job training on technical basics related to specialisation according to MSF standards to effectively implement relevant methodologies, systems, and tools and ensure best practice is delivered.
    Through learning and documentation of best practices, develop informative content related to PCA for dissemination within MSF-OCBA under the supervision of the PCA manager.
    Upon request of the hierarchical manager and in coordination with the relevant technical referents in HQ, develop new policies, tools, protocols and SOPs related to his/her area of expertise (with a local, regional or even global approach).

    Contributing to the continuous learning and development of the department by:

    Drafting reports and action plans following field visits to capture experiences and lessons learnt.
    Contributing to the development and testing of field tools, practices, guidelines and policies based on insights gained in the job.
    Developing and maintaining knowledge of practices and approaches within the area of expertise, and to share this knowledge with others to enhance operational effectiveness.

    Providing direct field intervention:

    Upon request, participate in emergency operations. 

    REQUIREMENTS
    Education:

    Either (1) a university degree in social sciences, social communication, health promotion or related studies, or (2) sufficient relevant work experience to develop the necessary expertise to fulfil the role (which would include community engagement and/or project management experience).

    Experience:

    5 years of relevant experience.
    At least 3 years’ experience in community engagement in the field, of which at least 2 in a humanitarian setting.
    Demonstrated experience in facilitation of participatory processes.
    Demonstrated capacity for interdisciplinary collaboration.
    Experience in qualitative and quantitative data analysis.
    Experience in the development of strategies and workplans.
    Experience in training.

    Languages:

    English and French essential (Spanish desirable).

    Knowledge:

    Essential computer literacy (word, excel and internet).

    CONDITIONS

    Home based, with frequent field visits (between 50-70% of the time).
    Full time job.
    Temporary position (maternity cover): 6 months with possibility of extension of maximum 1 year.
    Annual Gross salary: L5 IRP2 (divided in 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy.
    Starting date: 1 October 2023.

    Apply via :

    s.org

  • Regional Humanitarian Access and Networking Advisor Supply Chain IS Project Manager Security Management Advisor

    Regional Humanitarian Access and Networking Advisor Supply Chain IS Project Manager Security Management Advisor

    RESPONSIBILITIES
    Context analysis

    Carry out on-going in-depth analysis of the region, monitoring the political, economic and military dynamics, in synergy and in coordination with Operations department (Epool, Cells and missions involved)
    Together with the operations, ensure a regular actor mapping is carried out of all political, military, and civil society actors that have relevance to our area of operations
    Monitor and analyze regional developments and links between countries in the region to help operations understand the impact of political developments across the region on our operations
    Provide regular updates on political developments according to priority contexts/groups set by operations and analysis department, especially when it comes to positions/threats/opportunities regarding aid actors

    Networking

    Support the Head of Missions and Operations Coordinator on networking and humanitarian negotiations
    Support the operations in the development of a country level networking strategy that is coherent across the region.
    Identify ways to support operations in its engagement with governments and civil society (based on identified gaps) at regional level
    Liaise with the MSF East Africa Office, the Humanitarian Representatives and other MSF missions in the region on access and networking issues
    Network with external specialists in coordination with operations and analysis department colleagues

     Support and coaching

    Develop a strategy to support and coach senior field based national staff positions that are involved in context analysis and networking (including through the exchange of best-practices, training opportunities, regular meetings etc. at regional level)
    Facilitate and support Humanitarian Negotiations trainings in the region
    Organize periodic workshops for MSF networkers in the region to provide updated context analysis and networking strategies

    Operational support

    Participate in explos to identify potential new operations (emergency or regular projects)
    Short-term gap-filling to support operations in the region (maximum 2 months)

    REQUIREMENTS
    Education & Experience:

    A degree in a relevant field (medical qualification, political science, sociology or other relevant field)
    At least ten years of operational experience in humanitarian contexts
    Senior level field experience (Coordination roles) with MSF
    Experience of working in insecure environments, and emergency response operations
    Experience in humanitarian negotiations
    Proven track record in context analysis, negotiation and networking

    Competencies:  

    Excellent knowledge of the East Africa Region
    Proven ability to take initiatives and to work independently.
    Capacity to develop and implement a strategic vision
    Strong networking skills
    Strong analytical skills
    Ability to represent MSF toward multiple counterparts
    Very good written and oral communication skills
    Team player

    Languages:

    Fluent in written and spoken English
    Fluency in at least one of the main languages spoken in the region (Arabic, Kiswahili, Amharic, Somali, Tigrinya, or other)

    CONDITIONS

    Expected starting date: October 2023
    Location: Nairobi (Kenya)
    Regular travel to visit field locations (3 x per year) and short periods based in the field (up to two months)
    Contract type: Fixed term contract – Full time
    Contract duration: 2 years (extendable)
    Salary according to MSF field salary grid
    The contractual terms, conditions and salary will be established according to the official residence of the selected candidate and in compliance with the standard MSF function and salary grids 
    Family position possible according to the hosting MSF entity policies and conditions
    Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
    Adhere to the MSF Behavioral Commitments

    Deadline for applications: 25 August 2023

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    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

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  • Nutrition Referent Advisor Security Management Advisor Regional Protocol Office Administrative Assistant

    Nutrition Referent Advisor Security Management Advisor Regional Protocol Office Administrative Assistant

    The Medical director is in charge of the overall management of the medical department with the support of the head of Med Ops and an assistant. The technical advisors are divided in three groups of referent advisors of different specialties; mobile positions managed by the medical-operational unit are devoted to support the field program implementation and are under the management of the head of Med-Ops.

    MAIN OBJECTIVE OF THE POSITION

    S/he will contribute to define medical-nutritional interventions, strategies, and protocols to implement quality nutritional programs to treat acute malnutrition in different contexts of nutritional situations (food insecurity, crisis, etc.), and to design alternative models to tackle acute malnutrition (or other types of undernutrition) in contexts where malnutrition is endemic, recurrent or seasonal in coordination and collaboration with other staff(s) or referents involved.
    The successful applicant will be based in Nairobi. The work will be carried out in the framework of the OCBA Strategic Orientations 2020 – 2023, the operational policy and OCBA annual plans as well as the medical department plans, working in close collaboration with other technical advisors involved to contribute to a more transversal, integrated, and holistic support to the polyvalent medical staff in the cells and the teams in the field and operations department in general at HQ level. S/he will be responding to the needs of OCBA missions.

    MAIN RESPONSIBILITIES, FUNCTIONS AND TASKS

    S/he is one of the two Nutrition Advisors providing support to field missions and cells polyvalent medical staff, concerning any technical problems/questions that arise from the field while implementing nutrition activities. Their overall responsibility will be to contribute through their expertise to the improvement of care of patients in MSF projects in the domain of nutrition. The two nutrition advisors cover specific missions. Nairobi Unit Nutrition advisor will normally provide support to East and Horn of Africa missions, although it will always be balanced among the two advisors and might be susceptible to change. The two nutrition advisors (Barcelona and Nairobi) will have specific topics that will be under the responsibility of each one (to be discussed according to the background of each advisor and current and potential future dossiers). Both advisors will work in close collaboration in the following responsibilities, functions and tasks described below:

    Definition, follow-up, and technical-strategic advice to the field projects

    S/he provides technical advice to define nutritional projects/programs (his/her presence may be required at Project Committees for their approval).
    S/he supports defining nutritional activities, resources to fill the identified needs, when opening a new nutritional program, or when undertaking new nutrition-related activities within regular projects (e.g., support to TB, HIV, Chronical Care Units projects or others).
    S/he participates in the follow-up of nutritional projects/programs and activities in support to medical-health advisor of the corresponding Operational Cell.
    S/he supports the teams in learning about the tools available in HMIS for collecting information on nutrition activities, their importance for monitoring and the use of indicators to improve the quality of care and support operational decisions.
    S/he supports the teams to improve quality of the care across all nutrition related programs and activities focusing on improving identification of the needs, delivery of care and people centered approach.
    S/he provides periodic update on nutritional aspects and knowledge to Operational Cells staff and to other medical personnel when needed.
    S/he provides updated working tools to manage nutrition-related activities.
    S/he conduct field visits for nutritional assessments/surveys and/or to provide technical support to regular nutritional projects/programs.
    S/he will brief and debrief field medical staff whose profiles include nutrition-related components, medical coordination team and occasionally to members of Operational Cells and Emergency Unit.
    S/he follows actively, monitors, and evaluates the service provided by telemedicine.

    Research and updated support for new strategic orientations for nutrition-related projects/programs

    S/he participates in the production of technical working-tools for Nutrition and Food Security, in coordination with the MSF intersectional Nutrition Working Group (e.g., nutrition modules/guidelines, protocols, food security guidelines, and/or other intervention models (e.g., supplementary distributions or targeted distributions).
    S/he follows up early warning systems (FAO; Alertnet, FEWSNET, HJPN. etc.) and disseminates the alerts to the Operational Cells.
    S/he in collaboration with the Epidemiologist advisor, support OCBA missions in interpreting the country’s information on food and nutritional security.
    S/he supports production of scientific articles or presentations within the nutrition framework.
    S/he participates in designing and follows up relevant operational research studies implemented at field level.
    S/he follows the evolution of innovation evidence-based advances in nutrition by following-up scientific publications, participating in international events and forums.
    S/he participates in networking with external partners and stakeholders in joint research projects, when relevant, and under the request of the Medical Director or his/her Head of Unit.
    S/he participates in the MSF intersectional Nutrition Working Group, and in other international platform or forums.

    Training, communications-networking and representation of MSF

    S/he determines the training needs related to nutrition in collaboration with the Training Unit, and following the needs identified by Operations and Medical Departments.
    S/he participates as Facilitator–Trainer in sectional (OCBA) and international MSF courses that include nutrition components (Medco course, PSP, Nut e-learning course, PPD etc.).
    S/he organizes and participates in conferences, congresses, workshops, forums, or nutrition meetings when requested by the Medical Director in coordination with the Nairobi Head of the Office.
    S/he participates, at the request of the HR Department, in the selection of people who are to carry out nutrition-related activities as well as their follow-up and evaluation.
    S/he supports the Communication Department when communicating on nutrition-related activities (interviews with press and other media).
    S/he participates in MSF magazines and leaflets when dealing with nutrition-related issues.
    S/he produces and distributes information relating to our programs and specific issues.
    S/he is in charge of the internal and external circulation of certain documents or reports concerning our programs (nutritional and mortality surveys, etc.).

    Specificities to the Nairobi unit position

    Support the missions in the implementation of the nutrition security surveillance system in collaboration with the EPI advisor supporting the Operational Cell.
    Develop and maintain a professional network with relevant actors involved in the field of nutrition and medical research in Nairobi and in the region.
    Participate in relevant fora/events related to nutrition in Nairobi and the region and use those, when relevant, to disseminate medical activities outcomes.
    Liaise regularly with key relevant actors related to nutrition (academics, researchers, institution developing programs or policies related to nutrition) in Nairobi and within the region to inform or get informed on recent/ongoing development (programs, research, initiatives, introduction of new tools).
    Contribute to the development of partnerships with some institutions based in Nairobi.
    Participate as facilitator in some MSF trainings held in Nairobi (OCBA or Intersectional).
    Contribute to the Nairobi unit strategy.

    SELECTION CRITERIA

    Medical Doctor with Nutrition postgraduate degree and/or experience, Nurse with nutrition postgraduate degree and/or experience or a Nutritionist.
    Minimum three years of field experience working in a nutrition program in developing countries with MSF or other humanitarian agencies and/or NGOs. Experience in emergency response is an asset.
    Experience in planning, implementing, analyzing and diffusing nutritional assessments, evaluations, surveys (SMART) and respective mortality studies.
    Fluent in English. Good knowledge of French is an asset (and willingness to learn up to B2 level).
    Knowledge of another language (Spanish, Arabic, and Portuguese) is an asset.
    Good knowledge of East African networks is an asset.
    User skills of Excel, ENA for SMART surveys and NutVal.
    Availability to travel for two to three-weeks long visits to the field (approximate frequency: 4 times a year), including MSF international meetings.

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    Use the link(s) below to apply on company website.  

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  • Internal Auditor II

    Internal Auditor II

    Job Summary:

    Conducts internal financial and/or system audits and risk assessments. May test and document financial and computer system re cords for information system integrity and transaction accuracy. Reports discrepancies, prepares audit plans and understands the specific issues to be evaluated. Executes internal audits within established business process controls. Develops formal written reports to communicate audit results to management and regulatory compliance agencies, if applicable, and makes recommendations as appropriate. May facilitate work of external auditors during on-site visits. May require audit knowledge and skills in finance/accounting and/or information system operations. Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) may also be required.

    Accountabilities:

    Performs financial, operational, and compliance audits in accordance with the company internal audit program.  
    Documents processes for improving internal controls, operating efficiency, and the adequacy of records and recordkeeping.  
    Coordinates the Department’s activities with the independent CPA and all applicable regulatory agencies and examiners to best utilize available resources and achieve established objectives.
    Assists Audit Committee in fulfillment of its duties and responsibilities.
    Meets with Audit Committee to review audit scope / schedule and results of audit findings.  
    Reports internal audit findings to appropriate management based on the results of regularly scheduled audits, non-scheduled audits, and at any time when issues need to be addressed by management.  
    Conducts follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.  
    Conducts investigations of irregularities discovered by internal and external auditor reviews.
    Other duties as assigned.

    Applied Knowledge & Skills:

    Applies general knowledge of applicable statutes, regulations, entity/company practices and concepts.
    Familiar with general principles and process involved in conducting an internal audit. – Familiar with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
    Applies general information technologies to meet work needs.
    Provides basic or general oral and written information.  
    Initiates and maintains relationships with industry representatives, external auditing firm, coworkers and others.  
    Organizes and formats reports to comply with applicable guidelines and provides appropriate documentation to support conclusions.  
    Presents oral and written testimony on basic issues.

    Problem Solving & Impact:

    Identify and recognize routine or standard problems that have established precedents.
    Develop solutions to routine issues and refer non-standard questions and more difficult problems to higher levels.  
    Explains basic accounting and internal audit trends and variations from prior periods, budget and/or forecast.  
    Resolves basic issues related to internal policies and procedures.  
    Demonstrates an understanding of system functionality to provide answers for financial requests.  
    Errors may be detected and corrected.  
    An appropriate audit trail is maintained for all transactions.
    External and internal audit requests are met timely, without outstanding issues.
    Month end closing deadlines and processes are met timely.

    Supervision Given/Received: 

    Detailed instructions given for new activities or special assignments.
    Provides recommendations with issues and processes to make departmental improvements.
    Typically reports to a Manager.

    Education:

    Bachelor’s Degree or its International Equivalent.

    Experience:

    Typically requires a minimum of 3+ years of progressively responsible financial analysis experience in an internal audit role.  
     Experience in providing outstanding customer service, performing complex activities associated with ensuring compliance with company’s system of internal controls is required.
    Computerized accounting software experience and proficiency in spreadsheet software required.  
    Articulate, professional and able to communicate in a clear and positive fashion with clients and staff.  
    Must be able to read, write and speak fluent English.  
    Non-governmental organization (NGO) experience preferred.

    Typical Physical Demands:

    Typical office environment.
    Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
    Ability to sit and stand for extended periods of time.
    Ability to lift/move up to 5 lbs.

    Technology to be Used:

    Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

    Travel Requirements:

    Greater than 25%

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Technical Advisor II, RMNCH

    Technical Advisor II, RMNCH

    Accountabilities:

    Grow the RMNCH portfolio by securing new business through leading and contributing to proposal development and implementing the Division’s business development strategy
    Provide technical leadership and develop tools, resources and processes to inform the design, development, planning, and implementation of RMNCH programs and initiatives
    Support the capacity-bridging and capacity-strengthening efforts of the Division in support of elevating the visibility of country program staff and toward localization priorities.
    Develop/review and ensure the technical quality of evidence-based clinical training materials, job aids, curricula, and supervisory systems needed to implement programs, as well as the technical quality of donor reports and knowledge products
    Contribute to and represent the organization at technical working groups at the global, national, and local level.
    Develop and maintain collaborative relationships with donor/client organizations, relevant government agencies, and bilateral and other non-governmental organizations

    Technical Requirements:

    Works on problems of complex scope that require evaluation of variable factors.
    Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
    Networks with key internal and external personnel.
    May interpret findings and make recommendations for improvements.

    Project Design Implementation:

    Leads the creation of the technical portion of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
    Work with Enterprise Services to prepare contracts and budgets.
    Provides broad global technical leadership to multiple components for moderate to complex programs.
    Defines and develops solutions for major business or functional challenges.
    Contributes to planning and making recommendations for department / program / project concept, operations, and / or implementation.
    Influences design and scope of initiatives and programs.
    Develops strategies and tools for the design and implementation of specific technical components.
    Ensures technical implementation is consistent with evidence-based and best practices.
    Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.

    Business Development and Client/Funder Support:

    Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business.
    Collects data for inclusion in proposals, leads proposal research and design and leads developing proposal strategies.
    Prepares proposals, budgets, and work plans.
    Participates in business development meetings with partners/clients.
    Develops strategies to grow the business.
    Participates in client/funder meetings and provide technical input.
    Drafts sponsor reports and presentations.
    Represents the organization at professional meetings and conferences.
    Maintains collaborative relationships with donor/client organizations, relevant government agencies, bilateral and other NGOs (non-governmental organizations) and consistently viewed as a knowledgeable resource in their technical area.
    Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.
    Participate in client / funder meetings and draft reports / presentations.

    Quality Assurance:

    Ensures technical deliverables and implementation are consistent with evidenced-based or best practices in RMNCH are compliant with funder contractual obligations.
    Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
    Reviews, analyzes, and evaluates the effectiveness of projects and makes recommendations for enhancements.
    Ensures the quality of implemented technical activities and systems at all levels.

    Applied knowledge and skills:

    Knowledge of best practices for ending preventable maternal, newborn, and child deaths
    Knowledge of best practices/approaches for health system strengthening to improve the capacity of local organizations and staff in LMICs to deliver RMNCH programs that are evidence-based, and aligned with global and national standards
    Excellent communication skills, including demonstrated expertise in technical and business development writing
    Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
    In-depth functional knowledge around specialization and detailed knowledge of related areas in the organization.
    General understanding of the external environment and how it affects the industry in general and the organization, including political, legal, environmental, financial, and social influences.
    General understanding of the organization’s structure, policies and practices, and the impact on one’s own area.
    Strong diagnostic, analytical and problem-solving skills.
    Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
    Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
    Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.

    Problem Solving & Impact:

    Provides technical advice and innovative solutions to RMNCH programs
    Works under broad direction and as part of a team with considerable latitude for independent action
    Actions are guided by professional standards and expected outcomes of the program/project
    Is informed about current developments around technical area.
    Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.

    Education:

    Master’s Degree or its Internal Equivalent in Public Health, Human Development or Related Field
    Clinical degree in nursing, midwifery, or as physician assistant. MD, preferred.   
    Project Management (PM) Certification preferred.

    Experience:

    12+ years in the field of international RMNCH with a proven record of skills and experience in strengthening local capacity in LMICs.  Experience working with international organizations seeking to improve outcomes for RMNCH.
    Proven track record in securing funding through business development and proposal writing.
    Experience in coaching, mentoring, and providing technical inputs to improve RMNCH programs in LMICs
    Strong project management and personnel management skills
    Ability to network and collaborate effectively with a wide range of stakeholders—global, regional, national, local, and private-sector partners
    Strong written and oral communication skills in English required
    Fluency in French or Portuguese highly desirable

    Typical Physical Demands:

    Ability to sit or stand for extended periods of time
    Ability to lift or move 5-10 lbs.

    Technology to be Used:

    Computer, Microsoft Office (i.e., Word, Excel, PowerPoint, Skype/TEAMS, Outlook)

    Travel Requirements:

    10% – 25% internationally

    Apply via :

    fhi.wd1.myworkdayjobs.com

  • Training & Learning Assistant

    Training & Learning Assistant

    Rationale/Objective for Position
    Reporting to the Training and Learning Unit Lead, the role holder will provide professional and effective training and learning administrative support to the Unit, to ensure successful implementation of the Training and Learning strategic plan. They will provide the necessary support to the Unit team during the planning and execution of all the planned learning initiatives. They will also work closely with MSF EA departments, relevant MSF OCs’ Functions and Learning Units of other MSF sections.

    Tasks & Responsibilities

    Day to day support to the Training and Learning Unit
     Provide support during the learning needs analysis and development of the learning and development workplan.
    Support in monitoring progress of the annual workplan and updating the Unit team accordingly for improved operations and delivery of the Section’s ambitious goals.
    Collaborate with the HR Administrator to support the new-employee on- boarding process including organisation and monitoring of induction programme.
    Together with the Unit team, follow up on non-classroom related learning initiatives (such as on-job training, detachment, mentoring & coaching etc) with respective departments.
    Follow-up on the communities of practice for various training initiatives to ensure continuation of learning beyond the classroom.
    Produce and maintain accurate electronic and manual learning and development records in accordance with the relevant MSF EA’s policies.
    Collate information on various learning related matters as required from time to time.
    Follow-up on the Occupational Safety and Health (OSH) initiatives in the office in conjunction with the Staff Health Unit.
    Assist in general administration as directed by the Training & Learning Unit Lead.
    Training support for MSF-EA led learning and development events
    Provide administrative support to staff and managers in the planning and delivery of learning and development events.
    Collaborate with the Administration and Travel team to organize the logistics for all MSF-EA led learning and development events, i.e. venues, travel, accommodation and facilities among others.
    Manage the application and registration processes for different learning initiatives, as well as communication with participants and other internal/external stakeholders.
    Collaborate with facilitators to prepare learning and development materials to a consistently high standard and ensure that they reach the participants within agreed timescales.
    Running the on-site administration of the training for face to face training and technical support for online training when needed.
    Provide support during evaluation and measurement of programme effectiveness for all learning & development activities as per the Unit guideline.
    Prepare the Certificates of participation of the courses.
    Produce reports on learning and development activities using agreed formats.
    Support in following up of e-Learning trainings.
    Facilitate the access to learning solutions for all staff
    Under the guidance of the Unit Lead, regularly follow-up with other MSF Learning entities on transversal learning opportunities and communicate these offers with staff.
    Support in updating of the training catalogue, transversal calendar etc.
    Collaborate with Tembo team to facilitate uptake of e learning among staff.

    Qualifications
    Education and experience

    Bachelor’s Degree in Human Resources or related field.
    1 to 2 years’ experience in the learning and development field.
    International experience (professional or personal) would be an asset.
    English; French desirable.
    Knowledge of Microsoft Office Suite including PowerPoint, Outlook,
    Word, and Excel required.
    Knowledge of applications: SharePoint, Zoom & Ms Teams.
    High detail orientation.
    Effective planning and organization skills with the ability to prioritise and
    adapt to changing demands.
    Ability to work on own initiative as well as part of a team.
    Effective written and verbal communication skills
    Results and quality oriented.
    Service oriented.
    Ability to manage tight-deadlines.
    General understanding of HR / L&D activities
    Commitment to MSF Principles.

    Apply via :

    msf-ea.odoo.com

  • Human Resource Assistant Midwife Supervisor

    Human Resource Assistant Midwife Supervisor

    Main Purpose

    Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

    Accountabilities

     Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
     Updating the HR database and personal files to facilitate HR processes management.
    Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
    Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
    Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
    Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
    Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
     Additional HR/ Admin tasks delegated by the Project HR Manager

    MSF Section/Context Specific Accountabilities

     Update payroll calculations and personal files in order to ensure accuracy & compliance for on time payments.
     Assist the project HR manager in the statutory planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
    Management of the Homere database leave plan and roaster planning and ensure compliance,
    Induction and on-boarding of new staff (e.g. HR policies, communication and employment registration).         
    Record keeping and maintenance of personnel files and organizational charts (including updated job descriptions, monthly staff attendance, and monthly updated organogram).
    Support in staff recruitment upon request.
    Archiving of staff files in one drive on a weekly basis
    Support in disciplinaries
    Follow up on accommodation for staff in the MSF compound
    Back up for other desk interchangeably when in charge is not present.
    Support in scheduling travel and lodging for staff and referrals.
    Support to HR manager in the control, requisition and inventory of stationary, airtime, etc.
    Management and follow up on medical cover for the staff renewal, updates & cards follow up.

    Requirements
    Education: 

    Essential finance, business, administration, or HR related diploma.
    Desirable BA degree in finance, business, administration, or HR

    Experience: 

    Essential previous working experience of at least 2 years in HR and Admin related jobs.
    Essential at least 1 year of experience managing payroll, labour relations and local HR legal compliances.
    Desirable experience in MSF or other NGOs in developing countries.

    Languages

    Fluency in English and Kiswahili language are mandatory for this profile Working knowledge of Somali language is desirable

    Knowledge

    Essential computer literacy (Microsoft Office and Internet)

    Competencies

    Results and Quality Orientation
    Teamwork and Cooperation
    Behavioural Flexibility
    Commitment to MSF Principles
    Service oriented

    Deadline for submission of applications 29th August 2023.

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Mobile Support Technician PCA

    Mobile Support Technician PCA

    MAIN PURPOSE

    To provide 1st and 2nd line (remote or in person) technical support to MSF missions in people-centered approach and to contribute to capacity building of field staff through the application and transfer of technical know-how and expertise, to enable the development of the missions in perfect working conditions and optimize the impact of the projects with a specific focus on the community engagement aspects related to PCA.

    ACCOUNTABILITIES
    In collaboration with the field coordination teams, work with mission staff (and in particular with Health Promotion/Community Engagement manager) to promote relevant technical awareness and to improve technical delivery in PCA, providing support and advice in accordance with Terms of Reference agreed with the mission, normally comprising the following responsibilities:

    Carry out a rapid assessment (using participatory processes) of the level of engagement and disengagement with the community and other key stakeholders (patients and caregivers, MoH, staff, other actors). Use this process to define a (rough) baseline of the level of social acceptance of MSF activities and levels of satisfaction from communities and staff.
    Facilitate the design or adaptation of the engagement strategy with key stakeholders (community, patients and caregivers, MoH, staff, other actors) involving the project coordination team.
    Develop and initiate the implementation of a plan to establish participatory and inclusive engagement with key stakeholders (in the facilities and in the communities) and to set up relevant and adapted feedback/accountability mechanisms, ensuring that the perspectives/interests of the various segments of the population are taken into account
    Support in the implementation of CE toolkit and establish mechanisms to document and analyse key information gathered through engagement with key stakeholders (qualitative and quantitative) and ensure that it is used to:
     Detect needs/gaps and monitor/evaluate/learn/contribute to the improvements of the quality of services provided under a continuous quality improvement framework
     continuously improve the understanding of the population and how the crisis is affecting them, and
     for strategic discussions of the project’s overall strategy (operational adaptation, engagement and advocacy)
    Strengthening transversal collaboration and facilitating (through training, coaching or mentoring) in-depth understanding of the people centred approach.
    Facilitating team learning and providing on-the-job training on technical basics related to specialisation according to MSF standards to effectively implement relevant methodologies, systems, and tools and ensure best practice is delivered.
    Through learning and documentation of best practices, develop informative content related to PCA for dissemination within MSF-OCBA under the supervision of the PCA manager.
    Upon request of the hierarchical manager and in coordination with the relevant technical referents in HQ, develop new policies, tools, protocols and SOPs related to his/her area of expertise (with a local, regional or even global approach).

    Contributing to the continuous learning and development of the department by:

    Drafting reports and action plans following field visits to capture experiences and lessons learnt.
    Contributing to the development and testing of field tools, practices, guidelines and policies based on insights gained in the job.
    Developing and maintaining knowledge of practices and approaches within the area of expertise, and to share this knowledge with others to enhance operational effectiveness.

    Providing direct field intervention:

    Upon request, participate in emergency operations. 

    REQUIREMENTS
    Education:

    Either (1) a university degree in social sciences, social communication, health promotion or related studies, or (2) sufficient relevant work experience to develop the necessary expertise to fulfil the role (which would include community engagement and/or project management experience).

    Experience:

    5 years of relevant experience.
    At least 3 years’ experience in community engagement in the field, of which at least 2 in a humanitarian setting.
    Demonstrated experience in facilitation of participatory processes.
    Demonstrated capacity for interdisciplinary collaboration.
    Experience in qualitative and quantitative data analysis.
    Experience in the development of strategies and workplans.
    Experience in training.

    Languages:

    English and French essential (Spanish desirable).

    Knowledge:

    Essential computer literacy (word, excel and internet).

    CONDITIONS

    Home based, with frequent field visits (between 50-70% of the time).
    Full time job.
    Temporary position (maternity cover): 6 months with possibility of extension of maximum 1 year.
    Annual Gross salary: L5 IRP2 (divided in 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy.
    Starting date: 1 October 2023.

    Apply via :

    s.org

  • Regional Humanitarian Access and Networking Advisor Supply Chain IS Project Manager Security Management Advisor

    Regional Humanitarian Access and Networking Advisor Supply Chain IS Project Manager Security Management Advisor

    RESPONSIBILITIES
    Context analysis

    Carry out on-going in-depth analysis of the region, monitoring the political, economic and military dynamics, in synergy and in coordination with Operations department (Epool, Cells and missions involved)
    Together with the operations, ensure a regular actor mapping is carried out of all political, military, and civil society actors that have relevance to our area of operations
    Monitor and analyze regional developments and links between countries in the region to help operations understand the impact of political developments across the region on our operations
    Provide regular updates on political developments according to priority contexts/groups set by operations and analysis department, especially when it comes to positions/threats/opportunities regarding aid actors

    Networking

    Support the Head of Missions and Operations Coordinator on networking and humanitarian negotiations
    Support the operations in the development of a country level networking strategy that is coherent across the region.
    Identify ways to support operations in its engagement with governments and civil society (based on identified gaps) at regional level
    Liaise with the MSF East Africa Office, the Humanitarian Representatives and other MSF missions in the region on access and networking issues
    Network with external specialists in coordination with operations and analysis department colleagues

     Support and coaching

    Develop a strategy to support and coach senior field based national staff positions that are involved in context analysis and networking (including through the exchange of best-practices, training opportunities, regular meetings etc. at regional level)
    Facilitate and support Humanitarian Negotiations trainings in the region
    Organize periodic workshops for MSF networkers in the region to provide updated context analysis and networking strategies

    Operational support

    Participate in explos to identify potential new operations (emergency or regular projects)
    Short-term gap-filling to support operations in the region (maximum 2 months)

    REQUIREMENTS
    Education & Experience:

    A degree in a relevant field (medical qualification, political science, sociology or other relevant field)
    At least ten years of operational experience in humanitarian contexts
    Senior level field experience (Coordination roles) with MSF
    Experience of working in insecure environments, and emergency response operations
    Experience in humanitarian negotiations
    Proven track record in context analysis, negotiation and networking

    Competencies:  

    Excellent knowledge of the East Africa Region
    Proven ability to take initiatives and to work independently.
    Capacity to develop and implement a strategic vision
    Strong networking skills
    Strong analytical skills
    Ability to represent MSF toward multiple counterparts
    Very good written and oral communication skills
    Team player

    Languages:

    Fluent in written and spoken English
    Fluency in at least one of the main languages spoken in the region (Arabic, Kiswahili, Amharic, Somali, Tigrinya, or other)

    CONDITIONS

    Expected starting date: October 2023
    Location: Nairobi (Kenya)
    Regular travel to visit field locations (3 x per year) and short periods based in the field (up to two months)
    Contract type: Fixed term contract – Full time
    Contract duration: 2 years (extendable)
    Salary according to MSF field salary grid
    The contractual terms, conditions and salary will be established according to the official residence of the selected candidate and in compliance with the standard MSF function and salary grids 
    Family position possible according to the hosting MSF entity policies and conditions
    Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
    Adhere to the MSF Behavioral Commitments

    Deadline for applications: 25 August 2023

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    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

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