Company Founded: Founded in 1971

CARE PrEP Country Study Coordinator (SC) – Kenya CARE PrEP Clinical Research Assistant

Job Summary:

The CARE PrEP Country Study Coordinator (SC) is responsible for coordinating all study activities in Kenya and working with the Country PI and site teams to ensure adherence to protocol and procedures and effective operations across all study sites. This position involves supervising a team of 2-3 Clinical Research Assistants based at study sites, liaising with in-country CATALYST staff and local stakeholders engaged in the study, and ensuring smooth operations at all study sites. The position is full-time, based in Kisumu County and requires periodic regional travel to study sites for supervision and international travel for study-wide coordination. The ideal candidate will have experience in clinical research coordination and basic data management.

Responsibilities:

Develop/review and monitor country/site-specific operating procedures, including for data collection and quality control, in line with the study protocol
Participate in development and review of study materials, including informed consent forms and data collection forms, to ensure appropriate contextualization and accurate translation local languages.
Database testing to verify that error checks and programming is correct.
Co-organize and participate in study-related training, coordinate and lead refresher trainings or training of new staff throughout study period.
Coordinate with and manage all submissions to local IRBs, including amendments and protocol violations; liaise with US-based CARE PrEP Clinical Research Manager (CRM) on US-based IRB needs.
Obtain all necessary local approvals to conduct the study, including informing facility management of participating CATALYST sites and, as applicable, local leaders about the study and ensuring smooth operations between the CATALYST and CARE PrEP study.
Oversee the recruitment, training and supervision of data collectors on site, including planning logistics for successful study implementation.
Monitor study progress (recruitment and retention of study participants; form completion; data quality) across all sites.
Manage study data collection equipment, including the loading, updating, testing, and troubleshooting of electronic data collection forms, assigning equipment to data collection staff.
Ensure that data management plans and equipment used for the study adhere to all local and contractual regulations (e.g. national data privacy regulations, data sharing agreements, equipment purchased is U.S government compliant).
Ensure identification of and complete and accurate reporting of SAEs, social harms and protocol deviations or violations according to IRB and protocol-specific requirements
Provide advisement to research assistants on good clinical research practices and be able to perform study procedures, as needed and delegated based on clinical experience.
Work with sites to resolve problems; escalate to the Country PI and CARE PrEP CRM as appropriate.
Complete field reports for the CARE PrEP CRM on a regular basis and liaise with the CRM through email and meetings as requested to report on study progress and coordinate study operations.
Work closely with the US-based data management team to ensure completeness and quality of data, including follow-up of data queries and discrepancies.
Participate as needed in data analysis conversations.
Travel regularly between study sites to perform study operational and oversight duties.
Travel for regional protocol meetings as needed.
Perform any other duties related to the study.

Required Qualifications And Experience

Must have at least 5 years’ experience in research coordination
Experience with clinical research.
Experience with data collection in RedCAP or similar database system; data management experience preferred.
Experience supervising research implemented using electronic data collection platform preferred
At least 4 years of supervision/mentoring experience
Clinical background preferred but not required.

Skills Knowledge And Abilities

Program coordination and management skills
Excellent communication skills
Knowledge of data management concepts, procedures, and processes
Computer competency including proficiency in Microsoft Word, Excel and Powerpoint.
Ability to effectively manage and work as part of a team.
Nonjudgmental attitude, humanitarian values and ethics are absolute preconditions.
Energetic, independent and self-motivated
Good knowledge of spoken and written English and Kiswahili

Education Requirements

Bachelor’s degree or international equivalent in Social / Behavioral / or Life Sciences, Health Sciences, Information Management or Related Field
Master’s preferred

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Order Processing Officer Admin Transit

Main Purpose

The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.

Accountabilities

First point of contact for all communication relating to order requests received from the projects/ coordinations.
Responsible for follow-up of orders sent by projects and coordinations (sourcing from procurement or from warehouse).
Responisble for encoding all international purchase orders.
Responsible for management of product codes on behalf of the projects and coordinations.
Developing and maintaining good working relationship with supply responsible from projects and coordinations, through regular and proactive communication.
Assisting and supporting the supply responsibles of projects and coordinations on orders preparation and management
Be in constant communication with SKID warehouse and procurement teams to follow-up advancement of orders (picking, purchasing, reception, dispatch,…)
Filling and archiving essential documents on share point as well as physical files as per MSF policies.
Keeping all orders up-to-date in the ERP used by SKID (UniField) with relevant information such as dates and locations.
Reporting directly any issue, delay or bottleneck related to orders to his/her supervisor.
Preparing and sharing weekly reports detailing situations of each order.
Performing delegated tasks according to his/her activity and as specified in his/her job description.

Requirements

Education :Minimum Diploma in supply/Logistics management
Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
Desirable proven understanding of MSF supply processes

Languages

English and Kiswahili

Knowledge

Essential Computer literacy, Excel
Desirable UNIFIELD knowledge or ERP software

Competencies

Excellent communication skills
Excellent organization skills
Service oriented
Teamwork, cooperation
Results and quality orientation
Multi-tasking
Flexibility
Stress management

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Biomed & Mission Energy Specialist Vacancy

Responsibilities include but not limited to:
Defining procedures and managing the implementation, monitoring, maintenance and correct functioning of the biomedical workshops, including spare parts, technical documentations, tools, etc., including the following tasks:

Organizing and participating in the installation and replacement of the equipment and following up the different maintenance contracts (propose renewal before they expire)
Identifying the equipment requiring after sale services and ensuring their return in medical services.
Performing fault diagnosis, curative and preventive maintenance, annual diagnosis and certification for those items of equipment for which specialized training has been received
Participating in the assessment of local suppliers and ensuring a good supply of spare parts from them
Managing inventory of spare parts and back-up equipment at mission level and checking and advising on international orders for consumables and spare parts.
Managing the biomed technicians at the level of the project and elaborating their activities planning and in close coordination with HR department, planning and supervising the associated processes (recruitment,training, performance evaluation, development and internal communication) of the staff under his/her responsibility
Acting as a technical referent and providing assistance to project Biomedical Technicians when maintenance work requires further assistance, documentation or additional tools. Take the lead in organizing user training where and when required
Ensuring the proper documentation, filing and the compilation of the installation and maintenance done or required as well as defining functioning standards and monitoring systems
Performing delegated tasks as defined in his/her job description and according to the line manager
Supports the Project Log Managers by establishing and following a training plan for the Bio Med/Elec technicians
Gaps filling for the project Bio Med/Elec technicians can be considered if needed
Responsible for all Cold Chain equipment, for medical and non-medical use. Monitors the remoted monitoring devices and ensures all is in perfect condition, including an up-to-date communication plan in case of alarms.
Support the projects to define the log spare parts needs for Bio Med, Cold Chain, Energy and HVAC as well as fleet renewal, ensuring proper codification of items.
Supervise and validate technically any major parts orders placed by project technicians in the respective technical families.
Support the supply team (OCP and/or Intersections) in validation and quality control of Energy equipment, materials, consumables spare parts, tools
Support project base logisticians for safety measures related to fire prevention and gas networking set-ups
Participate actively in the preparation of Map planning and budgeting for his/her activities, communicating on the needs with all logistics managers, with a highlight on transversal collaboration with the Medical department throughout the whole process. Elaborate an Ops plan for his/ her activities and propose the associated budget for the following year.
Organize and plan the visits to the field: elaborate and communicate Terms of Reference prior to visits, provide a visit report with clear recommendations to be followed, and follow-up progress on recommendations with logistics managers on monthly basis
Establish a monthly Sitrep on the activities in the country, mentioning highlights on achievements for the previous month, providing updates on key indicators to be followed and analyze (number of WOs in MEMO, % of WOs that are late and reasons why, any cold chain ruptures), and objectives of the following month.

Additional requirements:

Computer literacy essential
Good project management and record keeping skills (especially for electrical design and layouts)
Fluency in the use of electrical wiring drawing software (AutoCAD or similar)
Knowledge of international electrical standards, systems, design and layout.
Knowledge about alternative power generation such as solar or hybrid solar systems highly advantageous.
Calculation and sizing of backup systems including UPS Systems, and generator power

Qualifications & Requirements:
Education

Essential: Diploma as Biomedical technician, biomedical engineer, electronic technician, electronic engineer
Desirable: Technical diploma electrical or technical university degree in energy, mechanical and/or electricity domain
Experience Demonstrated Technical skills and understanding.
Essential: Minimum 2 years of experience as a Biomedical Technician.
Desirable: At least 1 year of working experience as an Electrician Technician
Desirable: At least 1 year of working experience with MSF or another NGO
Pedagogical skills are an asset
Languages English and Swahili

Competencies/Skills/Knowledge

Results and Quality Orientation
Teamwork and Cooperation
Behavioural and Flexibility
Commitment to MSF Principles
Stress Management
People Management and Development
Computer Literacy-MS-Office, Software, Internet, AUTOCAD(Similar) Fluency is compulsory

Candidates meeting the above qualifications are requested to submit a motivation letter attached to an updated Curriculum Vitae as a single PDF document mentioning the subject line “Biomed and Energy Mission Specialist” and email to: msff-kenya-recruitment@paris.msf.org on or before 17th April 2024.

Apply via :

msff-kenya-recruitment@paris.msf.org

November 5, 2024
Supply Kenya Intersectional Department (SKID)

Main Purpose

The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.

Accountabilities

First point of contact for all communication relating to order requests received from the projects/ coordinations.
Responsible for follow-up of orders sent by projects and coordinations (sourcing from procurement or from warehouse).
Responisble for encoding all international purchase orders.
Responsible for management of product codes on behalf of the projects and coordinations.
Developing and maintaining good working relationship with supply responsible from projects and coordinations, through regular and proactive communication.
Assisting and supporting the supply responsibles of projects and coordinations on orders preparation and management
Be in constant communication with SKID warehouse and procurement teams to follow-up advancement of orders (picking, purchasing, reception, dispatch,…)
Filling and archiving essential documents on share point as well as physical files as per MSF policies.
Keeping all orders up-to-date in the ERP used by SKID (UniField) with relevant information such as dates and locations
Reporting directly any issue, delay or bottleneck related to orders to his/her supervisor.
Preparing and sharing weekly reports detailing situations of each order
Performing delegated tasks according to his/her activity and as specified in his/her job description.

Education: Minimum Diploma in supply/Logistics management

Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.

Desirable proven understanding of MSF supply processes

Knowledge: Essential Computer literacy, Excel Desirable UNIFIELD knowledge or ERP software

Competencies

Excellent communication skills
Excellent organization skills
Service oriented
Teamwork, cooperation
Results and quality orientation
Multi-tasking
Flexibility
Stress management

Deadline: Before 26th April 2024

Apply via :

msf-switzerland.odoo.com

November 5, 2024
Data Protection Advisor Assistant

The Data Protection Advisor Assistant is responsible for assisting the Data Protection Advisor in implementing the data protection action plan within missions in Kenya and the region. A targeted need driven implementation approach will be utilized to embed Data Protection measures in the office and in the Field, capacity building and strengthening the Data Protection posture within operations.
Working with the advisor, the role holder will use change and project management skills to allow for a smooth transition into compliance and protection.

Tasks & Responsibilities

Implement data protection best practices, with some relevant and realistic means such as provision of advice and recommendations on data protection to departments and field missions and assist in their implementation
Provide training in data protection, pairing up with the IT officer to guarantee 100% of the staff are aware and autonomous in their actions
Draft or review policies and procedures necessary to apply data protection principles to MSF activities
Map the data flows generated by the activities and ensure proper maintenance and updating of the register of processing activities
Ensure that data protection is considered when choosing MSF service providers and partners, particularly in contracts
Manage any personal data breaches
Carry out the necessary data protection impact assessments with the missions
Collaborate with other stakeholders such as the Head of Missions, project Managers, document/ record management teams, IT teams or medical and operation directions for the implementation of specific processes and ensure consistent application of the recommendations
Identify and train focal points in missions to handle data protection responsibilities notable, maintaining relevant registers, producing assessments and diffusing information
Coordination of storage of intermediary paper archives, ensuring the best practices are observed
Coach the mission staff to implement the best practices regarding their electronic records
Manage the knowledge and information acquired and assist the relevant stakeholders to develop a toolkit for replication in other missions
Documentation of lessons learnt, best practices, case studies and success stories
Monitor local, regional and global data protection regulations

Qualifications

Education

Bachelor’s Degree in any of the following fields: Law, Computer Science, Information Communication Technology, Informatics, Statistics or their equivalent from a recognized and accredited institution
Technical data strategy and protection certification standard such as protection information management (PIM), Certified Information Privacy Professional (CIPP/E) or Certified Data Privacy Solutions Engineer (CDPSE) is an added advantage

Experience

Legal and technical expertise in data protection and at least 2 years of experience in data protection
Experience with digital security awareness topics and best practices, particularly cybersecurity is a plus
Strong experience in change management and process implementation
Previous experience with MSF/ NGOs is a plus

Competencies

Ability to report to the Steering Committee, including fine report writing and presentation skills
Requirements collection and prioritization
Highly literate in Microsoft Office tools: PowerPoint, Excel, SharePoint, Ms Teams
Excellent interpersonal, communication and negotiation skills
Resilient, excellent time management, multi-tasking and prioritization skills
Excellent administrative and organizational skills and an eye for details
Demonstrated ability to establish and maintain effective relationships with key stakeholders (transversally & remotely)
Well-developed multicultural awareness and ability to work under pressure in a challenging environment
Motivation and interest to work within humanitarian domain and MSF

Languages

B1 independent user English
B1 independent user French is an added advantage

Apply via :

msf-ea.odoo.com

November 5, 2024
KENYA – General Manager

As Centre Manager, your main tasks will be to define and implement the industrial, commercial and social strategy to ensure optimal production in compliance with regulations and quality, costs and deadlines, both for air catering and food services.

You will be responsible for :

In collaboration with the Paris support functions, to ensure the development of the subsidiary’s sales and profitability, by coordinating commercial and technical actions,
Defining and managing the unit’s budget, analysing economic and financial results, rigorously monitoring the cash flow plan and collection,
To arbitrate and reallocate resources (organisational, human, financial, deadlines, equipment, etc.) in line with results and strategy,
Manage and supervise the maintenance/implementation of operational standards and continuous improvement processes,
Propose innovative technical choices to improve production quality and costs,
Working with middle management to develop in-house skills and implement performance indicators and quantitative and qualitative targets,
To ensure the application of SERVAIR policy in terms of safety, security, quality, environment and hygiene, in compliance with local legislation,
Anticipating risks: technical, financial, legal, contractual and regulatory,
Implementing the decisions of the Board of Directors and reporting on them to Africa General Management,
Represent the company in dealings with customers and prospective customers, as well as airport authorities, government departments and local and regional partners.

Profile (Education) / Experience required :

Minimum 5 years’ higher education with significant experience in a similar position
At least ten years’ professional experience in the industry
Mastery of airline catering processes and catering professions
Experience in team management
Knowledge of office automati

Professional qualities :

Good communication skills – Ability to work under pressure (good resistance to stress) – Excellent negotiation skills – Ability to analyse and summarise – Ability to solve problems and assess risks – Ability to work in project mode and manage change – Customer focus

Apply via :

www.linkedin.com

November 5, 2024
CARE PrEP Country Study Coordinator (SC) – Kenya CARE PrEP Clinical Research Assistant

Job Summary:

The CARE PrEP Country Study Coordinator (SC) is responsible for coordinating all study activities in Kenya and working with the Country PI and site teams to ensure adherence to protocol and procedures and effective operations across all study sites. This position involves supervising a team of 2-3 Clinical Research Assistants based at study sites, liaising with in-country CATALYST staff and local stakeholders engaged in the study, and ensuring smooth operations at all study sites. The position is full-time, based in Kisumu County and requires periodic regional travel to study sites for supervision and international travel for study-wide coordination. The ideal candidate will have experience in clinical research coordination and basic data management.

Responsibilities:

Develop/review and monitor country/site-specific operating procedures, including for data collection and quality control, in line with the study protocol
Participate in development and review of study materials, including informed consent forms and data collection forms, to ensure appropriate contextualization and accurate translation local languages.
Database testing to verify that error checks and programming is correct.
Co-organize and participate in study-related training, coordinate and lead refresher trainings or training of new staff throughout study period.
Coordinate with and manage all submissions to local IRBs, including amendments and protocol violations; liaise with US-based CARE PrEP Clinical Research Manager (CRM) on US-based IRB needs.
Obtain all necessary local approvals to conduct the study, including informing facility management of participating CATALYST sites and, as applicable, local leaders about the study and ensuring smooth operations between the CATALYST and CARE PrEP study.
Oversee the recruitment, training and supervision of data collectors on site, including planning logistics for successful study implementation.
Monitor study progress (recruitment and retention of study participants; form completion; data quality) across all sites.
Manage study data collection equipment, including the loading, updating, testing, and troubleshooting of electronic data collection forms, assigning equipment to data collection staff.
Ensure that data management plans and equipment used for the study adhere to all local and contractual regulations (e.g. national data privacy regulations, data sharing agreements, equipment purchased is U.S government compliant).
Ensure identification of and complete and accurate reporting of SAEs, social harms and protocol deviations or violations according to IRB and protocol-specific requirements
Provide advisement to research assistants on good clinical research practices and be able to perform study procedures, as needed and delegated based on clinical experience.
Work with sites to resolve problems; escalate to the Country PI and CARE PrEP CRM as appropriate.
Complete field reports for the CARE PrEP CRM on a regular basis and liaise with the CRM through email and meetings as requested to report on study progress and coordinate study operations.
Work closely with the US-based data management team to ensure completeness and quality of data, including follow-up of data queries and discrepancies.
Participate as needed in data analysis conversations.
Travel regularly between study sites to perform study operational and oversight duties.
Travel for regional protocol meetings as needed.
Perform any other duties related to the study.

Required Qualifications And Experience

Must have at least 5 years’ experience in research coordination
Experience with clinical research.
Experience with data collection in RedCAP or similar database system; data management experience preferred.
Experience supervising research implemented using electronic data collection platform preferred
At least 4 years of supervision/mentoring experience
Clinical background preferred but not required.

Skills Knowledge And Abilities

Program coordination and management skills
Excellent communication skills
Knowledge of data management concepts, procedures, and processes
Computer competency including proficiency in Microsoft Word, Excel and Powerpoint.
Ability to effectively manage and work as part of a team.
Nonjudgmental attitude, humanitarian values and ethics are absolute preconditions.
Energetic, independent and self-motivated
Good knowledge of spoken and written English and Kiswahili

Education Requirements

Bachelor’s degree or international equivalent in Social / Behavioral / or Life Sciences, Health Sciences, Information Management or Related Field
Master’s preferred

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 5, 2024
Sr. Enterprise Risk Management Analyst

Job Summary

The Senior Enterprise Risk Management (ERM) Analyst is responsible for assisting management in identifying and assessing the level of risk within a portfolio of assigned Country Offices (COs) and Corporate Business Units (BUs), and ensuring required remedial actions are documented and implemented to mitigate those risks. This role will also collaborate with Country Office Senior Leadership Teams (SLT), GSC Business Units and Risk Champions within the business to drive the successful implementation of effective risk management. The Analyst will also support training and use the established ERM application (LogicGate Risk Cloud) to strengthen ERM maturity within FH.

Principal Responsibilities

Country Office and Corporate Business Unit Support

In coordination with the FH GSC (Risk and Assurance), the Sr. Director Global Internal Audit, and with the FH Global Finance, as well as Program leadership, leads the development of a self-review plan and its implementation to ensure regular and adequate reviews are performed in all COs, and particular attention is given to high-risk offices/locations and programs. Likewise, similar support shall be provided to certain Business Units that maintain risk registers.
Drives the building of capacity of staff on risk management, internal controls, and conducting annual risk management refresher training for CO SLT and CO Risk Champions.
Works with CO Risk Champions Country Leadership (specifically Finance Managers, Program Directors, and Human Resources) to ensure compliance with relevant regulations, proactive review, identification, assessment, and reporting of risks, in line with FH ERM policy.
Helps to build capacity of managers and other staff in terms of risk management and compliance within COs.
Receives and responds either verbally or in writing to inquiries from employees, departmental leadership, and other staff in GSC and COs on risk management.
Works with the ERM leaders to establish regular risk updates to the FH Executive Leadership Team (ELT), as well as the Board’s Finance and ERM Committee.
Support country leadership in developing country-wide risk assessments and mapping (risk registers) and lead the drafting and implementation of mitigation action plans. Identifies ways of improving cost-efficiency and streamlining processes, and advises management of country, regional and GSC offices.
Hold regular meetings with COs and Business Unit Risk Champions both collectively and individually, and support them in strengthening risk management culture and practices within their CO.
Lead the quarterly CO/BU risk assessment for assigned COs in collaboration with CO SLT, under the guidance of Sr. Management ERM.
Serve as a Subject Matter Expert (SME) and resource on matters of risk within the programs and projects and supports program development and execution on matters of risk.

Reporting

Leverage data and best practice standards to proactively engage with COs to inform of strengthening of risk management practices within COs.
Standardized data outputs for Senior Management level discussions.
Periodically extracts, reviews, and submits risk dashboard reports on CO to various levels of risk oversight across the organization.
Utilize the established ERM application (LogicGate – Risk Cloud) to enhance reporting and monitoring mechanisms.
Other duties as assigned.

Job Level Specifications

Vibrant Demonstrated computer-operating skills, including proficiency in Google platforms, Microsoft Office products (Excel, Word, and PowerPoint), and virtual technologies such as Skype and Zoom.
Ability to sit/stand at a computer for up to 8 hours a day doing repetitive motions on a keyboard.
Strong intercultural communication skills, able to acclimate to the various national environments in which FH operates.
High integrity and a strong sense of professional ethics.
Advanced knowledge of risk management and compliance processes and practices.
Ability to lead and perform risk assessment reviews and discussion and develop a system that ensures effective risk management practices.
Proficiency in spoken and written English. Spanish or French is a plus.
Ability to write professional reports and business correspondence succinctly.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
Ability to travel up to 25% of time per year in the US and internationally, sometimes to insecure countries or locations.

Experience

Typically, 4 years of external audit, internal audit, and/or risk management experience.
Experience performing operational reviews and fraud investigation is a plus.
Working awareness and knowledge of the COSO ERM processes or ISO 310000 risk management standards is a must.
Familiarity with ERM applications and/or platforms. LogicGate experience is a plus.
Experience in conducting risk assessments in a global organization is a must.
Experience with US Government regulations such as the 2 CFR 200, as well as other multinational and private donor regulations is a plus.
Non-profit (NGO) ministry experience is a plus.

Education/Certifications

Bachelor’s degree (or equivalent) in accounting, internal audit, compliance, risk management or similar area required.
Certification in compliance, audit or related certifications is strongly preferred.

Apply via :

workforcenow.adp.com

November 5, 2024
Global Procurement Processes and Systems Manager

PURPOSE OF THE JOB

The overall objective of this position is to ensure the availability of adapted global procurement resources (processes, tools, systems, reports, etc.) to support all MSF entities in the implementation of their procurement activities to increase efficiency, quality and accountability on procured goods and services, while reducing risks.

KEY ACCOUNTABILITIES

Ensure that global procurement process and systems strategy responds to the needs of MSF entities and is in line with the strategic objectives of the Global Procurement Unit.

Together with your team and the GPU heads of global direct, indirect and field procurement, establish the right channels of communication and processes to capture the needs from the different entities (usage and satisfaction level on existing resources, priorities for new process or systems development etc).
Based on these needs and on the strategic objectives of the GPU, formulate with your team strategic priorities to enhance procurement processes and systems across the MSF movement (new processes to be developed, system to be toll out etc).
Operationalise these strategic priorities into an action plan. Anticipate risks, resources and stakeholders to be engaged.
Define, monitor and analyse the key indicators to follow your activity. Identify improvement areas and capitalize on them.

Lead the team working on global procurement processes and systems, coordinate and ensure coherence between the different activities managed by them.

Set the working framework for your team. Bring them together around a common vision and objectives of the activities under your responsibility.
Accompany each member of your team in order to improve their contribution to the common objectives and promote their professional development.
Promote a working environment that takes into account diversity of approaches and encourages trust and collaborative work. Regulate individual and collective tensions.
Put forward the work stakes of the processes and systems team to the other teams in the GPU and the different MSF entities.

Foster collaboration between your team, the other teams working in the GPU (direct, indirect, field, etc.) and the procurement stakeholders working in the different entities.

Know the main actors and key stakeholders for your activity. Develop and mobilise a network required to smoothly carry out the activities under your responsibility.
Develop and maintain a smooth flow of communication and feedback on the global processes and systems activities to keep your stakeholders up to date and capture their feedback and areas of improvement.
Ensure that the different working groups and project teams mobilized on the development of specific procurement resources (processes, tools, systems, reports) are running smoothly and in a coordinated way.

Plan and manage the resources allocated to the activities under your responsibility.

Participate to the construction of the budget necessary for the running of the activities under your responsibility.
As a team, discuss the HR needed in terms of number and profile (profession, experience, complementarity with other team members) in order to achieve a team composition adapted to the needs of your activities.
Conduct recruitment interviews and select your team members according to previously established criteria and MSF recruitment policy.
Ensure the proper use and monitoring of the resources made available for the activities under your responsibility.

PROBLEM-SOLVING

Inside the frame of the strategic orientations of the GPU validated by the ESCC, autonomy to develop the strategy for procurement processes and systems across all MSF Entities to respond at best to MSF global needs.
Capacity to operationalize this strategy in action plan in coordination with all MSF entities involved.
Being able to coordinate and work transversally with 6 OCs and 3 ESCs and influence decision makers of all entities involved (Heads of procurement and supply of the 3 ESCs and 6 OCs).

DIMENSIONS

2-5 team members directly managed.
5 to 10 projects to coordinate.

Job requirement

Technical knowledge

Bachelor’s degree in business, with ideally a specialization in purchasing or project management, or a combination of relevant education and professional experience.
5+ years of experience in Procurement or Supply-related function and 2+ years in process improvement.
Proven experience with people management.
Direct work experience in a complex multi-entity’ organization.
Experience in global contracting and negotiations.
Experience in MSF is an asset.
Experience in project management is an added value.

Planning and organising

Excellent strategic planning and analytical skills.
Strong organizational skills, ability to handle multiple priorities at one time.

Communicating and influencing

Demonstrate independent initiative, drive for change, improvement and innovation.
Excellent communication skills, assertiveness negotiation and influencing skills.
Ability to work in a cross-cultural and cross-functional environment.
Team player with strong customer orientation.

Practical requirements

Proficiency in standard office tools including Word, PowerPoint, Excel and data management.
Fluent spoken and written English. Good command of French is a strong asset.

Apply via :

msf.recruitee.com

November 5, 2024
Finance Officer

Position Overview

The Finance Officer is responsible for managing all aspects of finance and accounting in the Uganda office, including: monitoring the design and ongoing implementation of effective accounting procedures and strong financial internal controls, ensuring the accuracy, consistency, and compliance of the field office monthly financial reports; ensuring financial management and accounting policies and procedures are up to date and in compliance with Pact’s, donors and the requirements of local regulation; ensuring that all staff are trained and understand financial management and accounting policies and procedures; ensuring proper document maintenance and file retention; and, participating in the development of budget and budget narratives as needed. This position reports to the Finance Director.

Key Responsibilities

Ensure all financial transactions in the Uganda office comply with Pact, USG and Uganda policies and procedures, with regard to allowability, allocability and reasonableness of expenses.
Prepare and submit Funds Transfer Requests to Pact’s office in Kenya and make sure that cash projections cover expenditures for the following months and to make sure that cash balance amounts reserve not higher than the two weeks threshold.
Ensure sure that staff comply with the established policies and procedures.
Support Uganda based project partners, sub-grantees and recipients with compliance, financial reporting, monitoring and capacity building as required.
Manage petty cash, receipts, and journal entries for payment or posting in the general ledger. This includes ensuring that all the entries are allocated to the right projects and expense accounts and supported by appropriate source documents.
Ensure the fulfillment of all statutory taxes’ requirements.
Maintain Pact office financial management systems ensuring adequate segregation of duties.
Facilitate training as needed to ensure that Pact staff understand and follow finance and accounting policies and procedures.
Provide technical assistance to Pact staff related to the implementation of financial policies and procedures as needed.
Work closely with Programs teams to ensure proper management of program funds.
Review monthly financial reports for accuracy, consistency and in accordance with the established field financial report submission procedures.
Ensure all significant financial issues are communicated to the Finance Director and that all follow-up is performed in a timely manner as requested.
Provide support as needed for the local office audits & monitoring reviews.
Serve as a liaison to local financial institutions.
Liaise with Country Representative and Finance Director on all financial matters.
Manage report and support document file retention and ensure that it is well safeguarded.

Basic Requirements

Master’s degree with five (5) years work experience or bachelor’s degree with at least seven (7+) years work experience
University degree or equivalent in Accounting, Finance, or related field.
Professional Accounting qualifications e.g. CPA, ACCA
Minimum of five (5) years of experience in accounting, administration, preferably with an international nonprofit organization.
Ability to work with minimal supervision.
Excellent communication skills
Proficiency in computerized accounting packages and Microsoft Office Programs.

Apply via :

careers-pactworld.icims.com

November 5, 2024