Company Founded: Founded in 1971

Finance & Administrative Consultant

Objective

Compliance and Record-Keeping: Ensure all financial transactions are conducted in alignment with the Center’s financial and administrative policies, while maintaining detailed and accurate records for all transactions.
Travel Advance Management: Review and process travel advance requests promptly, ensuring compliance with the established travel policy.
Travel Liquidation Review: Assess staff travel liquidations to ensure compliance with travel policies and accurately post expenses.
Documentation Completeness: Verify that all financial transactions are accompanied by complete supporting documentation, including receipts, invoices, delivery notes, and contracts.
Payment Request Processing: Ensure payment requests are thoroughly reviewed, approved in a timely manner, and processed within CIP-SSA’s turnaround time.
Procurement Support: Collaborate with the logistics team and hosting center to assist the Principal Investigator in the procurement process for goods and services.
Filing System Maintenance: Support and maintain an organized filing system for financial documents and records.

Deliverables

Accurate and timely month end closure

Requirements

Bachelor’s degree in accounting or related area.
At least eight 5 years’ experience.
Excellent writing skills (English), ability to interact with multidisciplinary teams.

Apply via :

cgiar.zohorecruit.com

November 5, 2024
Social and Behavior Change (GHSA) Technical Advisor Director of Monitoring, Evaluation, Research, and Learning

Job Summary:

FHI 360 is seeking an SBC-focused Global Health Security Agenda (GHSA) Advisor for the USAID GH Social and Behavior Change (GH SBC) Activity. GH SBC is a five-year cooperative agreement that aims to increase implementation of theory-informed, evidence-based, locally-led social and behavior change programming. The GHSA Advisor is an advanced subject matter expert in GHSA-focal areas, including emerging infectious diseases (EID) and public health emergencies (PHE), such as COVID-19, rabies, anthrax, monkeypox, lassa fever, ebola, avian influenza, etc., and emerging areas, including antimicrobial resistance, as well as in mainstreaming gender, capacity strengthening, coordination, research, and SBC/risk communication and community engagement (RCCE), within such programming. The SBC GHSA Advisor will provide technical assistance and direction to other professional staff members and oversee the technical and operational aspects of the project’s work in GHSA-related areas across multiple countries, partners, and/or regions. Supervises technical staff members ensuring that activities are on track with work plans and provides technical expertise to inform project implementation and strategic direction. Prepares project and donor reports and drafts publications and external communications in support of technical area(s). Leads the development / revision of best practice documents. Monitors budgets. May be required to coordinate and work with a diverse group of organizations, such as the Ministry of Health and Social Welfare (MOHSW) and Agriculture, district health staff, international and national development partner organizations, and the USAID (US Agency for International Development) mission to complete work.

Accountabilities:

Technical Requirements:

Works on problems of complex scope that require evaluation of variable factors.
Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions, with little supervision.
Networks with key internal and external personnel.
Decisions may cause delays or failure to achieve results that impact departmental goals.
Provides input to senior technical leadership on national guidelines and normative policies for subject matter areas of expertise, as well as technical products, research, strategies, and tools focused on GHSA-related areas.
Interprets technical findings and makes recommendations for improvements.
Performs other duties as assigned.

Project Design Implementation:

Leads the creation of technical portions of the project plan of a complex project or multiple projects, within the given resource and financial constraints.
Oversees all technical and operational activities in a large project across multiple countries and regions in respective technical area(s).
Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with FHI 360 policy.
Works with Enterprise Services to prepare contracts and budgets.
Defines and leads collaborative efforts to develop solutions for major business, technical, or functional challenges.
Supports the development of technical monitoring and evaluation plans and research within respective technical area(s) of focus, including indicators, narratives, formative and baseline studies, etc.
Contributes to (or leads, as appropriate) planning and making recommendations for department / program / project concept, operations, and / or implementation.
Develops strategies, training content, and tools for the design and implementation of specific technical components.
Ensures technical implementation is consistent with best practices in their respective area/sector and meet funder contractual obligations, directing other professional staff members.
Oversees technical and activities, across countries and/or regions in focal technical area(s).
Coordinates with technical and programmatic staff members to ensure that activities are performed as per award requirements and consistent with policy.
Oversees staff and partner members’ assignments.

Business Development and Client/Funder Support:

Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business and expansion in their technical area(s).
Leads proposal/workplan research and design in their respective technical area(s).
Leads developing proposal/workplan strategies in their respective technical area(s).
Prepare proposals, budgets, and work plans.
Participate in business development meetings with partners/clients and provides technical input in their respective technical area(s).
Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners.

Partner/Sub-Award Management:

Drafts sub awards and partner agreements.
Assists in managing client relations.

Staff Leadership and Training:

May supervise team members, monitor performance, and lead professional development efforts.
Develops and implements training and competency systems in technical area(s).
Identifies strategies to address training gaps.

Project/Program Reporting:

Reviews and contributes to technical reports.
Prepares and delivers presentations to sponsors on progress, as directed.
Supports the development of project work plans and coordinates with sponsors and partners on activities in their respective area(s).

Quality Assurance:

Ensures technical deliverables and implementation are consistent with best practices in the industry / subject and meet client / funder contractual obligations for moderately complex technical units of a functional domain, directing other professional staff members in their respective technical area(s).
Proactively identifies risks or challenges to technical deliverables and creates mitigation plan.
Reviews, analyzes, and evaluates the effectiveness of projects/activities and makes recommendations for enhancements.
Ensures the quality of implemented technical activities and systems at all levels in their respective technical area(s).

Applied Knowledge & Skills:

Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities collaboratively across technical areas.
In-depth functional knowledge around specialization of GHSA inclusive of mainstreaming gender, capacity strengthening, coordination mechanisms, research, and SBC within programming.
General understanding of the external environment and how it affects development organizations, including political, legal, environmental, financial, and social influences.
Experience coordinating various stakeholders and actors at different levels within a country and/or country and regional forum, both regularly and in a rapid manner to support prevention and surveillance, and effectively respond to outbreaks. During outbreaks, ensures strong coordination and local oversight processes to support country governments and respective agencies. Strong diagnostic, analytical and problem-solving skills.
Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers, colleagues, and partner organizations and stakeholders.

Problem Solving & Impact:

Is sought out to provide advice or solutions around technical area(s) of expertise.
Is informed about current developments around technical area(s) of expertise.
Works under broad direction with considerable latitude for independent action.
Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis, and review of professional/organizational standards.

Supervision Given/Received:

May supervise junior level staff members.
Work is reviewed in terms of meeting the organization’s objectives and schedules.
Accomplishes results through managers or senior members of a team.
Manages a technical area staff and function area within the organization.
Plays a coaching and mentoring role for others; may assist in team management as necessary, although has no formal people management responsibility.
Typically reports to a Director.

Education:

Master’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Medicine, Veterinarian, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
Project Management (PM) Certification preferred.

Experience:

Typically requires 12+ years of relevant experience in designing and evaluating applicable programs/services – may manage activities of lower-level staff, however, main function is individual contributor.
Experience leading a multi-country portfolio in respective technical area(s).
Documented participation on normative bodies or committees that define guidelines relevant to the specific technical area.
Relevant publications, presentations, reports, and manual/tool development.
Experience leading business development efforts in the technical area(s).
Years of work experience that demonstrates sensitivity to and understanding in the technical areas.
Prior work experience in a non-governmental organization (NGO), government agency, international organization (World Health Organization (WHO), the Food and Agriculture Organization (FAO), private organization, or working with other donor programs working on One Health, Infectious diseases, etc.
International or Domestic (US) Program Development or Program management preferred.
Fluency in French, highly preferred.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit or stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

10% – 25%

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Use the link(s) below to apply on company website.

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November 5, 2024
Travel and Administration Manager

Objective of the Position

The Travel and Administration Manager is overall responsible for all matters relating to the travel and administration unit. The position works in collaboration with internal MSF EA different functions and external stakeholders in all HQs.

This position will be hierarchically and functionally accountable to the Head of Human Resources and Administration.

Tasks & Responsibilities

Lead the development and implementation of travel and administration strategy with guidance of the Head of HR and Admin, ensuring that the travel and administration strategy is well aligned to the vision of HR for MSF Eastern Africa section.
In collaboration and support from Head of Human Resources, develop a travel and movement policy, procedures, framework, and tools and ensure implementation on the same.
Provide Support and Advises for all kind of movements in/out of Nairobi/our projects and ensure facilitation of flights/movements, visa, work-permits, and accommodations for all requester in addition to Eastern Africa and hosted staff.
Ensure the team provide administrative support for any medical interventions in Nairobi and the region with the support of the staff Health care officer and other colleagues involved.
Ensure efficient and effective support is provided by the travel and administration team in organizations of trainings and events including providing administrative support to all requesters.
Carry out annual Client Satisfaction/feedback surveys; and develop and implement an action plan based on the outcomes.
Ensure compliance of travel and administration policies/procedures and process with all data privacy policies, and ensure they are integrated in all travel and administration policies.
Actively participate in departmental planning by anticipating and identifying resources needed for the implementation of travel and administration initiatives.
Develop annual plans for the unit in consultation with Head of Human Resources, set performance targets for the unit and teams based on needs identified by end users, and develop/implement the plans using appropriate planning tools.
Travel to MSF projects to provide travel and administrative support to teams in missions and projects including capacity building and gap filling.

Networking and Engagement:

Lead collaboration & Engagement with different MSF entities for hosting events/trainings and resources sharing, mutualization agreements and maintenance framework.
Lead Integration of travel and administration policies and procedures within different functions e.g., Data protection, Finance & facilities, IT support, Ops etc.
Engage with the broader MSF HR network to capture new needs that can be supported from Nairobi and learn from similar activities/initiatives.
Ensure a proactive, effective communication and good collaborations with the Regional Protocol office.
Represent MSF EA on various (international) platforms and working groups to ensure MSF EA interest are reflected and met.

Team Management:

Supervise the day-to-day work of Travel and Administration Officer and Assistant to ensure user satisfaction on the services the unit provides.
Plan, direct, supervise, and coordinate work activities of the travel and administration unit team.
Set performance targets for the team based on unit performance targets and monitor the results!
Mentor and coach travel and administration staff based on the needs identified in performance management.

Qualifications

Education

Bachelor’s degree in human resource, Administration, Tourism, or an equivalent qualification from a recognized institution.
Knowledge of MS Office Tools (PPT, Excel).
Fluency in English is required, and knowledge of French and a third language is an added advantage.

Experience

At least five (5) years’ experience in a similar job, preferably in the non-profit making sector.
At least three (3) years’ experience managing a team in fast paced work environment.
Experience working in a regional /Inter-section hub is desirable
Previous experience with MSF in different contexts or other humanitarian NGOs is desirable.

Competencies

Technical Competencies
Policy development
Report writing
Excellent IT Skills
Web/internet navigation skills
Behavioral/General Competencies
Strategic Vision
People management
Results and Quality Orientation
Service Orientation
Planning and Organizing
Strong communication skills

Apply via :

msf-ea.odoo.com

November 5, 2024
Safeguarding Advisor

Tasks & Responsibilities

Contextualization of existing Safeguarding policies and procedures:

In consultation with the HoM and EDI & Safeguarding Unit, design implementation and monitoring strategy using existing Safeguarding tools.
Carry out Safeguarding audits, including risk assessments, to ensure appropriate and relevant design.
Provide an agile approach, considering the need to continuously adapt implementation plan with regards to changing conditions.

Development of new Safeguarding tools

Identify and develop supportive tools in collaboration with the EDI & Safeguarding Unit team to support the capacity building processes for programming contexts.
Support the programming context on development of new complaint handling mechanisms.

Enhance awareness and capacity on Safeguarding practices

Adapt existing awareness material to the identified needs of the specific context.
Develop innovative learning material where and how needed to ensure relevant implementation based on the contextual analysis.
Work specifically with senior management in programming context to raise awareness on providing a safe working environment for all staff members.
Engage with the HR team on enhancing awareness around the Behavioural Commitments and other relevant Safeguarding policies.

Investigative support

Follow up and address Safeguarding concerns and challenges as they may occur, including taking lead on administrative workplace investigations at institutional offices or programming context.
Engage with coordination teams on enhancing capacity for key staff around investigative processes. Consider shadowing models to ensure sustainable knowledge transfer.

Monitoring and evaluation

Ensure monitoring and evaluation tools are consistently applied according to the design of every implementation plan and in collaboration with the HoM and EDI & Safeguarding Unit.

Engagements and strategical support

Contribute to the development of the Unit’s Annual Plan and support on internal monitoring of objectives set for the role.
Support on regional networking strategies to ensure accountability through partnerships and best practices.
Take part in relevant intersectional forums as opportunity and needs may arise
Contribute to the development of the Unit’s Annual Plan and support on internal monitoring of objectives set for the role.
Support on regional networking strategies to ensure accountability through partnerships and best practices.

General responsibilities

Respectful and appropriate behavior in support of MSF Behavioral Commitments.
Engage in on-going self-reflection and proactive approach to advance on EDI & Safeguarding related knowledge and skills.
Integrate EDI & Safeguarding strategies and practices in area of work responsibility, while utilizing relevant available data to gain insights for informed decision making at all levels.

Qualifications

Education

Bachelor’s degree in behavioral science, social or organizational science, human rights, international development, law, education, or similar field from a recognized institution.
Specific education/certification related to Safeguarding is a strong and added advantage.

Experience

At least 5 years of experience in safeguarding, protection or GBV.
Proven track record in leading and conducting workplace administrative investigations in the Humanitarian sector.
Experience in supporting on safeguarding trainings/workshops.
Experience in conducting safeguarding audits and/or self-assessments is desirable.
Knowledge of Safeguarding principles and capacity to use it in trainings and audits.
Working experience from programming contexts in East or Central Africa is highly desirable.
Ability to develop case strategies, conduct investigative interviews and deliver investigation reports of high quality within short deadlines.
Fluency in English and French is required, and knowledge of Kiswahili and/or other language is an added advantage.

Apply via :

hrms.msf.or.ke

November 5, 2024
General Accounting Support Analyst

Job Summary:

Performs accounting functions and conducts the theory and practice of recording, classifying, examining, and analyzing data and records of financial transactions. Reviews ESARO Country Offices (CO) financial performance monthly including balance sheet reconciliations and activity reviews. Processes and records journal entries (where necessary) and assists with the CO month-end processes. Respond to inquiries and assist in trainings and mentoring. Maintains general ledger accounts and supporting sub-ledgers and produces various accounting reports. Participates in various accounting projects including external or internal audits, system upgrades, changes to accounting processes or procedures and other projects as assigned.

Accountabilities:

Provides support for ESARO CO field programs by conducting structured meeting trainings on financial systems and processes.
Provide mentoring to new and existing employees.
Support countries with month-end processes.
Work may include account report preparation and review of monthly financial reports, balance sheet reconciliations, development, and implementation of control systems for determining and distributing costs, working with system administrators to efficiently operate accounting systems, examination of a variety of accounting documents and financial statements for accuracy and to verify conformance with internal policies and external accounting standards.
Prepares reports and statements requiring interpretation and analysis.
Assists in various financial analysis projects and closure of accounting records.
Assist with transaction support, including data capturing in SAT, DPA and SAT (were required), reviewing and posting of journals.
Reconcile balances between SAT, DPA and GFAS.
Support ESARO COs with internal and external audit requests.
Respond to inquiries involving issues relating to, but not limited to, Requisitions, Purchase Orders (PO), PO Receiving, Purchase Invoices, the interface between DPA and GFAS, postings/entries into GFAS, and legacy balance migration.
Independently applies accounting principles and practices to a variety of accounting, budgeting, forecasting, cost accounting, and/or other fiscal functions.
Responsibilities may extend beyond accounting system maintenance to the solution of accounting problems this includes providing financial system support by maintaining an ESARO GFAS incident management process; analyzing the nature of incidents and liaising with the GFAS team (where necessary) to ensure the financial systems and processes are fully operational and always running, whilst monitoring “calls / tickets” logged and driving for resolutions in a timeous manner.
Ensures daily operations of the accounting systems and develops non-standard reports and statements requiring interpretation and analysis of trends.
Performs other duties as assigned.

Applied Knowledge & Skills:

Apply in-depth knowledge of Generally Accepted Accounting Principles (GAAP), theories, and systems design.
Identify problems and changing requirements regarding management needs, auditing and other fiscal procedures, account structures or reports, and accounting systems, along with the responsibility for modifications.
Research, analyze, and ensure implementation of new and/or changing accounting and reporting systems.
Conduct a risk assessment of ESARO COs internal financial control systems and come up with a Country Support matrix to recommend improvements or changes in processes.
Convey concise, comprehensive, and accurate findings on matters of a complex nature in written form.
Conclusions and recommendations are based on professional knowledge and judgment.
Convey issues of a complex nature in a clear, concise, and organized manner.
May consult and/or negotiate with senior management / external entities for the purpose of funding levels, cost allocations, or related financial issues.
This is an advanced-level position in which the incumbent has the ability to perform complex, specialized accounting functions with minimal or no supervision.

Education

Bachelor’s Degree or Diploma in Accounting, Business Administration, Finance, or its international equivalent
CA, ACCA, CPA, and CIMA will be an added advantage.

Experience:

5+ years of accounting experience in a public accounting firm or a large company dealing with donor funding, especially USG funding.
Substantial experience using computerized information systems.
Must be able to read, write, and speak fluent English.
Prior team lead experience preferred.
Demonstrated leadership experience preferred.
Bi-lingual English and/or French preferred.

Technology to be Used:

Computer, Microsoft Word (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phone, PDAs, and other hand-held devices.

Apply via :

fhi.wd1.myworkdayjobs.com

November 5, 2024
Talent Acquisition Specialist Temporary Technical Advisor for Infection Prevention and Control (IPC) and Healthcare Waste Management (HCWM)

The Talent Acquisition Specialist is responsible for conducting full life cycle recruiting around the world for open positions around the world. In collaboration with the hiring manager and HR Partner, they will source, generate leads, identify, screen, interview, negotiate offers with, and hire individuals into critical positions in the organization.

Responsibilities include:

Full Recruitment Life Cycle (70%)

In collaboration with hiring managers, define recruitment needs and strategies in the context of staffing plans.
Identify top talent for MSH vacancies for assigned positions including: conducting internet and database searches, advertising positions on strategic job boards, and networking with internal and external connections.
Coordinate and conduct candidate screenings.
Manage logistical arrangements for candidate interviews: establish interviewer and candidate availability, schedule meetings, provide logistical support for meetings. Ensure all interview attendees have necessary documents on time and interview debriefs are conducted in a timely manner.
Assist talent acquisition staff with strategic sourcing.
Ensure professional representation of MSH while communicating with agencies, outside vendors, and donors.
Perform reference checks and other compliance-related tasks for candidates.
Prepare formal offer documents and other documents as needed.
Efficiently hand over new hire information to the HR Partner team for onboarding execution.
Disposition candidates accurately and in a timely manner in the applicant tracking system.
Ensure that all candidate documentation and interview evaluations are loaded into the system.

Operational Support (30%)

Contribute to the continual improvement of recruiting strategies and processes within the recruiting team.
Contribute to building talent pipelines in key/strategic locations and disciplines as identified by the organization.

QUALIFICATIONS

What do you need to apply?

MSH employs people of passion, we seek individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.

Education

Bachelor’s degree required.

Experience

At least three years of experience as a recruiter, ideally in a global setting.

Knowledge and Skills

Recruiting, sourcing, research, and cold calling experience with variety of sourcing vehicles, including internet sourcing/advertising, direct sourcing, trade journal/newspaper advertising, employee referral campaigns, job fairs and outplacement firms.
General knowledge of HR and recruiting functions, practices, and approaches
Excellent written and verbal language skills in English
Language skills in a second language will be an advantage
Demonstrated computer skills for word processing, databases, spreadsheets, and presentations (Workday experience highly preferred); and ability to learn new software packages.
Ability to work independently and take initiative.
Strong organizational skills.
Excellent writing and communication skills.
Fluency in foreign language preferred, specifically in French or Spanish

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Use the link(s) below to apply on company website.

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November 5, 2024
Associate Director, Program Management

Job Summary

Supports the regional leadership in the management, implementation, prioritization, sequencing, and selection of projects within the Eastern Africa region. Acts as a communication conduit for portfolio-related project status, actions, decisions, risks and issues, and schedules for strategic initiatives. Develops and delivers action-oriented portfolio scorecards, metrics, governance and reporting to support decision making. Provides project and program management services including mentoring, project management best practices, tools and templates. Works with the PMU Director to resolve issues and ensure cross-functional project process consistency. Works with team to ensure continued high performance and responsiveness to changing needs and opportunities.

Major Duties and responsibilities

Ensures program quality according to FHI 360 standards.
Ensures that resources are utilized in accordance with applicable FHI 360 and donor policies and procedures.
Ensures appropriate monitoring of program subprojects to achieve financial, administrative, and programmatic goals.
Ensures that appropriate office policies and procedures are developed and implemented.
Monitors work plans and budgets; ensures appropriate levels of technical assistance in program operations; supports partner efforts in program implementation; ensures appropriate program monitoring and accurate financial and programmatic reporting to the region, as required.
Provides technical assistance through the review and/or writing of proposals, protocols, papers, reports to ensure accuracy and appropriateness.
Contributes to resource development efforts: identify RD opportunities; participates in proposal development process. Ensures appropriate technical, programmatic, financial support to country programs.
Supports Program and Project Management Leading Practices, Mentoring and Support Initiatives.
Fosters innovation and drives adoption of leading practices and provides subject matter expertize to Project Managers, Project Directors, Directors, Program and Functional Managers and/or business partners related to the project management function, process and/or tools.
Provides capacity planning models and identifies potential resource conflicts across the countries supported.
Maintains an overall governance and understanding of dependencies associated with resources and projects across the project portfolio.
Provides project, program and portfolio metrics, and analytics to support business and executive decision making.
Participates in assessment, design team, capacity building and program startup activities.
Performs other duties as assigned by Line Manager.

Knowledge, Skills & Attributes

Proven skills in management, supervision, leadership and networking.
Knowledge of strategic planning, administrative, and financial management systems.
Diplomatic and policy development.
Knowledge of public health and other development related issues.
Works within a large program budget size.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health.
Written and verbal communication skills.
Routine coordination with all FH 360 employees, on-site and in the field.
Works well with others to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.
Close liaison and relationship building with donors, local NGOs/PVOs partners, and public/private agencies.
Participation in management team meetings and other appropriate forums.
Represent organization and group at professional meetings and conferences.
Ability to travel within the region and/or within the project country as well as ability to travel internationally if needed.

Minimum requirements

Bachelor’s Degree or its International Equivalent in Business Administration, International Development, Civil Society, Social Marketing, Economic Development, Education, Environment, Gender, Health, Nutrition, Research, Technology, Youth, or a related field
10+ years of relevant experience (including 3+ years of line management experience) in business administration, project management transformation, change management, strategy consulting, or internal corporate strategy.
Demonstrated experience in sector specific or multi-sector project management and implementation.
Experience operating in insecure environments.
Experience working in a non-governmental organization (NGO).
Proven experience in successfully planning and leading project start-up and closeouts with clear metrics
Experience overseeing project financial pipelines and guiding project Directors in financial management
Must be able to read, write, and speak fluent English

Preferred Qualifications:

Master’s degree or its International Equivalent in a related field
Recognized project management certification

TRAVEL

Average of 25% travel required

Apply via :

fhi.wd1.myworkdayjobs.com

November 5, 2024
Director of Monitoring, Evaluation, Research, and Learning

Job Summary:

FHI 360 is seeking a Director of Monitoring, Evaluation, Research, and Learning (MERL) for the USAID GH Social and Behavior Change (GH SBC) Activity. GH SBC is a five-year cooperative agreement that aims to increase implementation of theory-informed, evidence-based, locally-led social and behavior change programming. The Director of MERL is an advanced subject matter expert who sets technical design and direction and consults for one or more large, highly complex technical units of a functional domain in the areas of MERL. The MERL Director will serve as the technical lead for all MERL activities conducted under the project, overseeing a team of research, M&E, knowledge management and communications advisors. In this role they will be responsible for overseeing the strategic design of MERL systems, processes, and tools; implementation of MERL activities; and documentation and dissemination of results and learning. Ensures quality of existing activities across the award. Sets agenda to guide the investment of resources in a technical space. Oversees all aspects of work globally. Establishing and monitoring best practices. Leads business development. Leads staff members’ development and mentoring. Overall responsibility for budget and regulatory compliance. Main point of contact with donors and stakeholders on technical matters. Leads large complex technical components of the organization and is accountable for developing the technical strategic and operational plans, goals, and policies.

Accountabilities:

Technical Requirements:

Works on problems that are routine in nature and are standard procedures and policies
Exercises judgment within defined practices and policies to perform duties
Responsible for planning and scheduling own workflow and timetables, within technical area and function guidelines
Strategic focus for all activities, independent of degree of complexity
Considered a technical expert in their field by internal and external entities
Creates local, national, and / or regional guidelines and normative policies for subject matter areas of expertise
Interprets findings and makes recommendations for improvements
Performs other duties as assigned

Project Design Implementation:

Oversees the creation of the technical portion of the project plan of a complex project within the given resource and financial constraints
Communicates the planned budget to project financial roles
Provide technical leadership in design, development, planning, implementation; and capacity- building of specific technical components of the project
Provides broad global technical leadership to multiple components with broad scope
Influences design and scope of initiatives
Ensures technical implementation is consistent with best practices in the industry/subject and meet client / funder contractual obligations for one or more large, highly complex technical units of a functional domain
Develops strategies and tools for the design and implementation of specific technical components
Continually maintains a dialogue and technical exchange with field counterparts and technical staff members of implementing partners
Overall responsibility for ensuring that all global activities are conducted and reported in accordance with requirements

Business Development and Client/Funder Support:

Lead proposal research and design
Gives Proposal Design Lead budget elements for technical design
Develops and maintains relationships with potential clients / funders, partners, peers, etc. to develop new business
Set strategy for driving new technical business
Leads developing proposal strategies
Leads business development meetings with partners / clients
Leads the development of strategies to grow the business
Approves proposals and the components of the proposals of other units and the other higher levels (develop strategies to grow the business, lead design, etc.) are appropriate.
Lead client / funder meetings
Prepare sponsor reports and presentations
Point of contact with client / funder for activities
Maintains collaborative relationships with donor / client organizations, relevant government agencies, bilateral and other NGOs (non-governmental organizations) and consistently maintained and viewed as a knowledgeable resource in their technical area
Participate in client / funder meetings and draft reports / presentations

Partner/Sub-Award Management:

Finalizes partner / sub awards in conjunction with CMS (Contract Management Services)
Ensures that FHI IP (Intellectual Property) is protected
Leads the relationship with clients and partners

Staff Leadership and Training:

May supervise team members, monitor performance, and lead professional development efforts
Establishes competency and continuing education systems
Ensures that staff members are qualified for delegated tasks

Project/Program Reporting:

Prepares sponsor financial and technical reports
Leads the presentation of deliverables, output, and results to sponsors
Leads the development of peer reviewed publications and external communications arising from project work
Ensures the accuracy and English correctness of all reports / outputs
Reviews, analyzes, and evaluates the effectiveness of the technical components of a project and makes recommendations for enhancements
Creates local, national, and/or regional guidelines and normative policies for subject matter areas of expertise.

Quality Assurance:

Ensures technical deliverables and implementation are consistent with best practices in the industry / subject and meet client / funder contractual obligations for one or more large, overly complex technical units of a functional domain
Proactively identifies risks or challenges to technical deliverables and creates mitigation plan
Ensures the quality of implemented technical activities and systems at all levels

Applied Knowledge & Skills:

Assists senior management in determining organization objectives, and interprets
organization policies
Establishes organizational policies in a major segment of the technical area
Interprets, executes, and recommends modifications to organization-wide policies
Demonstrates realistic budgeting and fiscal accountability
Represents the organizational unit as internal and external contact
Conducts briefings and technical meetings for top management and customer representatives
Considered an expert in their technical field of study or knowledge area
Informed of current project developments in division/unit/technical area
Oversee and lead projects, set realistic priorities, and plan for the successful implementation of activities
Familiar with donor/client funded projects and corresponding regulations and communication styles
Written and published materials related to technical area e.g., journal articles, job aids, training curricula, and other tools
Interacts with equivalent level managers concerning matters of significance to the company
In-depth understanding of the external environment and how it affects the industry in general and organization, including political, legal, environmental, financial, and social influences.
In-depth and deep understanding of the structure, operations, human resources and finances of the organization and the complexities of their interdependencies

Problem Solving & Impact:

Often advises and creates plans based on analysis of issues and trends, and how these link to the responsibilities, capabilities, and potential of the technical area
Scans an ever-changing, complex environment in anticipation of emerging crises and opportunities
Erroneous decisions will affect the financial, employee or public relations posture of the organization
Faulty decisions or recommendation will result in failure to achieve major goals and objectives of the organization
Problems encountered often involve multiple departments, programs, or projects
Problems are often complex, broad in scope and implications, and often unprecedented with no clear resolution
Resolution requires in-depth analysis, cross-functional assessment and understanding of the organization’s strategic direction and must consider the complex interdependencies related to the problem

Supervision Given/Received:

Directs and controls the activities of one or more technical functional areas within multiple countries
Completed work is reviewed, from a long-term perspective, for desired results
Contributes to development of organization’s strategic plan
Develops well-informed advice and strategies that are sensitive to the various needs of multiple stakeholders and partners, reflect the strategic direction of the department and position the company for success
Overall responsibility for the planning and implementation of budgets within those functional areas
Typically reports to a Director

Education:

Master’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
Doctorate Degree Preferred
Project Management (PM) Certification preferred

Experience:

Typically requires a minimum of 15+ years of relevant experience in a specialized technical/medical field of study – may manage activities of lower-level staff, however, main function is individual contributor
Documented experience as invited speaker/presenter at relevant conferences/meetings, authorship of technical/service delivery guidelines, and significant contribution to peer- reviewed publications
Experience developing strategy and/or performance standards for projects/services in the technical area
Prior work experience in a non-governmental organization (NGO), government agency, or private organization
International or Domestic (US) Program Development or Program management preferred

Typical Physical Demands:

Typical office environment
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard
Ability to sit or stand for extended periods of time
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment

Travel Requirements:

10% – 25%

Apply via :

fhi.wd1.myworkdayjobs.com

November 5, 2024
Accounting Analyst

The Accounting Analyst will provide support to the Finance Unit for CIP-Kenya to ensure efficient and timely deliverable of their objectives.

Key responsibilities:

Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies.
Prepare payments and ensure the safety of financial resources.
Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached.
Ensure that payment requests are properly approved and that payments are effected within CIP-SSA turn-around time;
Record financial transactions following proper classification of accounts and cost centre in the documents.
Posting of the financial transactions to systems UNIT 4 Agresso
Maintaining an updated Fixed assets register by ensuring all the acquisitions, transfers and disposal are recorded.
Reconciliation of balance sheets accounts
Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate.
Preparation of monthly bank reconciliation.
Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly.
Management of overdue supplier’s accounts to ensure all outstanding bills are reconciled and paid in time.
Ensure all payments are filed sequentially and stamped PAID in readiness for Audit.
Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and maintain detailed and accurate records for all financial transactions.
Ensure and support in the maintenance of a good filing system.
Performs other related duties as assigned.

Requirements
What are we looking for?

A Bachelor’s degree in Business Administration, Finance or related field.
CPA II or ACCA level 2.
Minimum 5 years of professional experience in accounting, preferably in a non-profit environment.
Proficient in MS Office, especially in Excel.
Accounting software packages (Preferably UNIT 4 Agresso).
Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
Accuracy and attention to detail.
Ability to be a team player in a busy environment, often with tight deadlines.
Advanced written and oral communication skills in English.

Apply via :

cgiar.zohorecruit.com

November 5, 2024
IEC Health Promotion Manager

Accountabilities
IEC/HP Strategy Design and Implementation:

Participate in the design or update of the project’s IEC HP strategy – ensure HP cycle steps, starting from HP situation analysis to designing & planning, implementing, monitoring, adapting HP interventions in the project’
Define and adapt the annual project’s IEC HP budget with the relevant HP strategy and related activities (e.g. identify objectives, target population, campaigns, key messages, services, specific actions, etc.)
Manage and supervise IEC HP team and their activities in the project’s catchment areas
Developing and updating the IEC/HP strategy and related activities through annual project and budget plan (objectives, target population, campaigns, messages, activities, specific actions, etc.), as well as based on the findings from the rapid HP assessments

Qualitative Rapid / Needs Assessments:

Prepare periodic rapid HP assessments plan for the target population consulting the Department of Health (DoH) with reference to its Differentiated Service Delivery DSD related to primary health care (facility and community) level prevention and management of Non-Communicable Diseases (NCDs) models of care programme
Regularly conduct HP assessments to have a better understanding of the context and updated information about the knowledge and perceptions of the target group on Non-Communicable Diseases (NCDs) and their health seeking behaviour; and analysing the context (local culture, traditions, habits, health perception) to adapt health activities and support the social mapping (villages, populations, actors)

Collaborations:

Working with the Nurse Activity Manager (NAM), be the lead in communicating and engaging with traditional leaders, NGOs, CBOs, and the municipality to identify sites to roll out DSD models of care and reinforce community networks and referrals. Regularly meet with them for feedback.
Ensuring regular collaboration and coordination with the NAM, and the EAM to guarantee that the HP is part of medical activities and contributes to the medical objectives of the project including the research objectives

Community Engagement:

Develop strategies that ensure engagement with stakeholders, CBOs, and patients for the sustainability of the Project activities
Capitalize on the community engagement experience.
Assist with organizing meetings, conferences, trainings and workshops with CBOs/CSOs and other key stakeholders.
Assess, develop, and adapt IEC/HP materials, including digital, according to NCDs and HIV/TB needs using/considering DoH and relevant stakeholder material as a reference.

Digital Health Promotion:

Support the setup, implementation and follow-up of DHP interventions such as campaigns or other use of social media platforms to reach a broader/specific population & communities where we work (with regards to NCDs, HIV/TB and of interest health-related topics)
Support the Digital HP Officer in the implementation and assessment of relevant social media campaigns in line with the

HP Strategy
Capacity-Building (Training and Mentoring):

Train & support the HP team and DoH staff (WBOTs, CHWs, nursing staff) in rolling out the HP activities
Develop training plans with CBOs and DoH to capacitate Community Health Workers to implement HP activities.

Monitoring and Evaluation:

Identify and create indicators to monitor HP activities, results and achievements and use the concrete tools to measure and follow up on those activities. Close collaboration and Working with the Epidemiology Activity Manager (EAM) to create a monitoring and evaluation tool for the activities
Monitor implementation of HP activities in line with the standard HP indicators.
Ensure the compilation and submission of monthly/quarterly and annual IEC/HP reports.

Requirements:

Essential – A University Degree in Social Sciences, Public Health, Health Promotion or related studies.
Essential – 3 years experience in managing community/health promotion programs in the NGO sector
Essential – Experience in strategy design, monitoring, and implementation
Essential – Experience in qualitative methodologies
Essential – Experience working in rural communities
Desirable – Working in collaboration with DOH and CBOs

Languages: English (essential)
Understanding of IsiXhosa (essential) or other Nguni languages

Job Advantages and Career Opportunities:

Experience in a well-known and professionally recognized international medical humanitarian organization
Salary package comparable to other non-profit organization
100% health insurance coverage
10% pension contribution towards the employer fund

Please email a one-page motivation letter, your comprehensive CV with details of 2 contactable referees to msfocb-butterworth-hrfin@brussels.msf.org Closing date: 25 October 2024

Apply via :

msfocb-butterworth-hrfin@brussels.msf.org

November 5, 2024