Job Requirement
Must hold a Bachelor’s degree in Project Planning and Management.
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Job Requirement
Must hold at least a Bachelor’s degree in Counselling Psychology.
Must hold a minimum mean grade of B (Plain) in KCSE with at least C+ (Plus) in English, Mathematics and one science subject.
Must be a holder of an undergraduate degree from a recognized University/institution and be registered with a statutory body where applicable.
The training period for Specialist Officers will not be less than three months.View Salaries in Kenya Defence Forces
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Communications Manager
PROJECT: Kenya LMS, Leader
DEPARTMENT: Communications
REPORTS TO: Leader Chief of Party
JOB SUMMARY
The Communications Manager will take a dynamic approach to developing and executing the Livestock Market Systems Activity communications strategy. S/he will build relationships across the LMS project portfolio with staff and take a proactive approach to identifying stories and messaging that communicate LMS learning and results to various stakeholders, especially USAID. S/he will lead both internal and external communications efforts, S/he will contribute to content-development of project outreach materials, including learning, success stories, Facebook/LinkedIn postings, Tweets, presentations, photography, videography, events management, and media relations. S/he will liaise between project partners, beneficiaries, key project staff, and local service providers to build a strong bridge for the exchange of information and incorporate the project’s learning, results and findings into the overall communications and outreach activities of the project.
ESSENTIAL DUTIES AND RESPONSIBILITIESReview the existing communication strategy and update it regularly, as applicable
Develop the annual communications work plan based on the Leader and Associate awards work plans;
Execute the activities in the communications work plan using overarching communication strategy for LMS;
Attend monthly USAID communications meeting and actively participate in the LMS Communications Working Group and execute on action items that come out of these meetings;
Proactively work with field staff across LMS using the project updates from the field and other reporting to identify learning and achievements;
Craft messages (case studies, one pagers, webinar, tweets, LinkedIn posts etc.) to disseminate learning and results to different stakeholders (USAID, implementing partners, government of Kenya and others);
Coordinate with program staff to gather information for writing programmatic communications including manuals, graphics, articles, success and impact stories that offer analytical story telling;
Share appropriate content with ACDI/VOCA’s HQ to be distributed on the weekly internal newsletter “AV Global”, on ACDI/VOCA’s public website and social media;
Edit project reporting deliverables such as quarterly and annual reports to ensure we are communicating our progress, learning, and results in alignment with USAID’s Journey to Self-Reliance;
Lead and coordinate with field staff the organization of events. This includes drafting communications collateral (manuals, press releases, key messages, success stories, talking points, graphics etc.);
Build the capacity of and provide communications support to LMS team;
Maintain a comprehensive database of communications consultants who can offer niche communications services;
Manage LMS’s photo library and conduct photo editing as appropriate.QUALIFICATIONS
Education: Master’s degree in Mass Communication or its equivalent
Experience: A minimum of 5 years’ experience in communication specially using digital media and excellent writing skills;
Excellent written and verbal English communication skills;
Experience drafting and executing a comprehensive communication plan in support of a project strategy, incorporating a variety of media and tactics;
Experience writing and managing content for a variety of media including digital and social media platforms (Twitter, LinkedIn, Facebook, etc.), video scripts and story-boarding, case studies, and factsheets/briefings;
Ability to work proactively with teams to anticipate and identify learning and results occurring in the field and craft messaging around those;
Ability to work independently as well as build relationships across a variety of internal and external stakeholders;
Ability to represent the project in external meetings including with the donor;
Ability to research, analyze, evaluate and synthesize information quickly;
Ability and willingness to travel in LMS’s implementation counties (Garissa, Isiolo, Marsabit, Turkana, Wajir), including to remote locations;
Knowledge of graphic design and photo/video editing software. -
Chief Regional Financial Management Coordinator
Job Description:
The Chief Regional Financial Management Coordinator (RFMC) will be based in Nairobi, Kenya, and will functionally report to the Manager, Financial Management Division, and administratively to the Regional Implementation Support Manager. He/she is expected to lead a team of Country Office based Financial Management Specialists (FMSs) within the East Africa Region in conducting (i) national or sector level fiduciary diagnostic work; (ii) operational support missions at the request of Project Team Leaders (PTL) throughout the project cycle; and (iii) technical support activities to improve borrowers’ financial management systems, including support for designing operations that focus on FM reform/development.
Responsibilities:
Under the supervision of the Division Manager, Financial Management, the Chief Regional Financial Management Coordinator will perform the following duties:Providing technical guidance at the Country Offices in the financial management activities of projects and programs within the framework of the Bank’s policies and guidelines throughout the project life cycle;
Taking a proactive role to ensure ‘Quality at Entry’ in assessing the adequacy of the Borrower’s project financial management systems and the Borrower’s ability to manage and monitor Bank financed projects. This includes budgeting, internal control, treasury management, accounting, financial reporting and external auditing;
Undertaking Country Fiduciary Risk Assessment (CFRA) during the preparation of Country Strategy Paper (CSP) orlatest at appraisal stage for consideration in eligibility criteria for the use of Country Public Financial management Systems;
Overseeing the review of and provision of comments on financial management aspects of assigned projects and programs as documented in concept notes, feasibility studies, appraisal reports and other relevant documents to ensure consistency and enhance the quality of projects/program from the financial management perspective;
Attending negotiations and ensuring FM issues are appropriately taken into account in the financing agreement and other associated documentations;
Participating in project/program launching missions to assist the project/program team and building the capacity of executing agencies in the area of financial management;
Undertaking on-site and desk supervision missions based on assessed risk, and providing inputs to the aide memoires and FM performance ratings;
Carrying out supervision work to ensure that project financial management systems are functioning appropriately, including the periodic review of project financial management reports for adequacy of financial performance;
Ensuring compliance with the Bank’s audit and other FM requirements;
Providing advice and support to borrowers and the Bank Project Teams on matters affecting financial management and disbursement;
Providing financial management guidance for the development of technical assistance programs and evaluating and monitoring their implementation;
Assessing the selection and engagement of external independent auditors, ensuring their suitability including their independence, and competence to perform;
Applying remedial actions in case of non-compliance with financial management requirements in accordance with Bank policy;
Ensuring the quality of the Bank portfolio at country level and at regional level through agreed portfolio KPIs;
Participating in PEFA, SAI-PMF, and ROSC-AA assessments and on that basis, providing inputs to Bank operations and other initiatives in the countries concerned;
Playing a leading role in CPPRs from the financial management perspective and drafting the FM part of the CPPR report;
Undertaking Capacity building on FM issues in the countries and in sector departments in the Bank;
Participating in donor coordination meetings within the country or region (if applicable) and in country dialogue platforms between the country and the donors on the basis of the Bank’s overall strategy to support aid effectiveness;
Supporting the accountability institutions (PAO, SAIs, Parliaments) in the Country or Region on the basis of the Bank’s overall strategy to support aid effectiveness; and
Supervising and coaching of country FMSs.Qualifications:
A minimum of a professional accounting qualification (such as CPA, CA, ACCA, or equivalent) plus a Master’s Degree or its university equivalent in accounting, business, finance, economic or related subject;
A minimum of seven (7) years of relevant experience, preferably with a donor organization working on public sector financial management;
Knowledge of International Financial Reporting Standards, International Public Sector Accounting Standards and International Standards on Auditing;
Sound knowledge of the African Development Bank’s FM Policy and Procedures or other multi-lateral development Banks’ FM Policy and Procedures or other similar International Financial Institutions;
Experience in designing and assessing internal control systems and procedures using internationally accepted control frameworks such as COSO with the ability to assess such systems and recommend remedial action where necessary;
Proven ability to conceptualize, design and monitor the implementation of country or sector level financial management capacity building initiatives;
Demonstrate an understanding of cross-cutting issues beyond financial management (e.g. procurement, governance, public sector management) at sector/country level;
Ability to develop and implement complex and multiple tasks and to recommend decisive action under pressure and tight deadlines;
Willingness and ability to travel frequently in the region;
Excellent written and verbal communication in English and a working knowledge of French; and
Competence in the use of Bank standard software (SAP, Microsoft Word, Excel, Access, and PowerPoint). -
Finance Internship
Scope of Work:
Assist the Accountant with preparing vendor disbursement and receipt vouchers daily.
Learning how to work as part of the Accounting team to capture and track Accounting data in the Accounting software
Assist the accountant in ensuring time sheets are fully signed and submitted by all staff at the end of the month.
Assist the Accountant with preparing cost allocation analysis for shared costs like rent, utilities, security, supplies, internet, maintenance, generator fuel etc.
Assist the Accountant to scan, file and retrieval finance documents.
Assist the Accountant upload finance documents on SharePoint.
Assist the Accountant to ensure submission of payroll deduction schedules to the various organizations after the funds have been remitted.
Handling sensitive or confidential information with honesty and integrity.
Perform other finance related duties as assigned by the Accountant.Qualification / Requirements:
University degree in Business or related field.
Pursuing CPA 2
Fresh Graduate/Less than one-year work/Internship
Motivation and strong desire to take on new challenges and learn as much as possible.
Fluency in English required.
Attention to detail and ability to work comfortably with Microsoft excel.
High level of efficiency, accuracy and attention to details. -
Senior Procurement Operations Officer
THE COMPLEX:
The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results. The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions. The SNVP will lead Senior Management discussions, decision-making processes and the implementation of key Board and Management decisions.​
THE HIRING DEPARTMENT:
The SVP supervises the Fiduciary and Inspection Department (SNFI), which acts as the custodian of the procurement (including procurement for private and public partnership) and financial management (FM) profession, and has the following responsibilities for its functions: (i) developing and interpreting policy, strategy and related guidance notes and manuals; (ii) preparing annual post review reports on the Bank’s FM and procurement operations for the Board; (iii) developing training strategy for internal and external clients; (iv) and dialoguing with external and global partners with a view to building partnerships and fostering harmonization; (v) providing the secretariat for the Procurement Review Committee (PRC); and (vi) inspecting and reporting on the performance of procurement and FM activities undertaken by the regions
The Local Senior Procurement Operations Officer is responsible to ensure that the project procurement activities financed by the Bank in his/her country based are compliant with the Bank’s procurement policy. This is done by advising on procurement arrangements and reviewing procurement decisions within the project/program operations cycle from the identification to completion stages. The incumbent also contributes to the preparation of the Bank’s Country Strategy Paper, and to building procurement capacity of Borrowers which includes training of Borrower staff, advising on project related procurement matters, and assessing and strengthening the Borrower’s procurement systems.
The Local Senior Procurement Operations Officer reports administratively to the Regional Operations Manager for Implementation Support (ROM-IS) and functionally to the Division Manager – Procurement (SNFI).
Duties and responsibilities
Under the supervision and guidance of the Division Manager Procurement, and the direct technical supervision of the Regional Procurement Coordinator the Local Senior Procurement Operations Officer will in his/her duty station:Advise/assist the various Sector Divisions involved in the supervision of Borrowers project implementation activities as required by the relevant Presidential Instructions
Advise Borrowers, Suppliers, Consultants, Contractors and other Entrepreneurs on all aspects related to the procurement of goods and services under Bank Group funded projects
Participate in Preparation and Appraisal missions for projects with routine procurement components with a view to assisting Borrowers and Sector Divisions Staff to define the most appropriate modalities for procurement
Prepare the procurement chapter in the Project Appraisal Report
During the project/program preparation cycle missions, assess the adequacy and effectiveness of the procurement capacity at the Executing Agencies and Project
Implementation Unit as well as provide advisory technical support to the project/program team on matters of procurement as an input to a new project
Undertake assessment of Country Procurement Systems of his/her country based
Participate in the project/program Launching Mission to assist the project/program team in developing capacity building of the Executing Agency in the area of procurement
Review, provide comments and participate in working group meetings of lending and non-lending activities reports
Receive, review and approve all tender related documents requiring the Bank’s “No Objection”, “Approval” or “Action” under the Procurement Policy of the Bank; monitor practical aspects by assisting the Projects’ Task Managers to supervise the procurement activities carried out by the Borrower throughout the project cycle
Maintain an on-going system of monitoring the compliance with the Bank’s Procurement Policy by the Borrowers and actions taken by project management to implement internal and external audit recommendations and report on the status of implementation
Facilitate and undertake training seminars /workshops for the Borrower and Bank Staff
Ensure that procurement information and data entering in SAP by sector experts are effective, correct and accurate
Undertake Annual Post Procurement Review Report on on-going projects with a view to advising Management on lessons learnt
Provide or generate reports (monthly or quarterly or as requested)
Execution of audit findings as directed – initiating the necessary corrective actions to address all audit findings in Procurement function and prevent any repeat thereofSelection Criteria
Hold at least a Master’s degree or equivalent in Public/Business Administration, Law, Engineering, Procurement, Economics or related fields
A minimum of five (5) years of relevant professional experience in providing procurement support and advice to the preparation and implementation of programs and projects financed by the Bank or any other similar institution in developing countries
Proven familiarity with and solid experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor funding conditions, it would be desirable to have knowledge of Bank Procurement policy
Experience in supervising and effectively managing implementation ofdevelopments projects and programs
Ability to be flexible, open-minded with integrity, client and results oriented for achieving both Bank’s and Borrowers’ objectives
Effective consulting and advisory skills that enable Sector Staff and Borrowers to build their confidence and skills to deal with procurement issues
Good networking skills and judgment are required while working within teams and when building professional relationships with procurement specialists and sector specialists working in the Region
Ability to communicate effectively (written and oral) in English with a working knowledge of the French language,
Competence with standard MS Office software (Word, Excel, PowerPoint), preferably combined with knowledge and experience of SAP operations. -
Internal Auditor Store Clerk
Responsibilities:
The internal auditor’s responsibilities includes:Performing the full audit cycle including risk and control management over operations’ effectiveness , financial reliability and compliance with all applicable directives and regulations.
Determining internal audit scope and developing annual plans.
Prepare monthly reports to the management after analysing and evaluating the company’s operations and operational reports, financial statements and accounting documentation, internal controls and systems.Qualifications:
Professional accountant with ACCA or CPA qualification preferably with Certified Internal Audit certification.
Minimum 10 years post-qualification experience.go to method of application »
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Solar Sales Representative
Position Overview:
The position holder will be responsible for acquiring new business and upgrading current customer database through prospecting, sizing and quotations of client’s application solution. Key focus includes identification and definition of customer requirements, direct involvement in customer’s presentations, while interphasing with technical department to ensure efficient, effective installation works to all clients for Solar Water Heating (SWH) and Power back-up(PBS) systems, and any other related product that may be assigned under this position.
Reporting to the SWH & PBS Team Leader and supported by the marketing team, the position will undertake to achieve the following specific results.
Key Objectives:-Achieve and exceed solar sales targets
Identify current and future customer’s service requirements
Establishing personal rapport with potential and actual clients in a position to understand power backup needs & requirements.
Provide product, service and technical information.
Establish new accounts and service contract accounts by identifying potential customers, planning and organizing sales call schedule.
Create service contracts.
Arrange for demonstration and trial installations of equipment products and services.
Partner with real estate companies, and solicit SWH business in new upcoming estates.
Prepare quotations and directly present to clients and demonstrate how our product meets client’s needs.
Personally hand-over your client’s systems, ensuring that you give basic training on usage.
Accurately diagnose problems with installed equipments, giving feedback to clients as appropriate.
Monitor competitors products, strategy, new technology and activities
Prepare and deliver technical presentations including pre-sale technical assistance and product education.
Visit prospective clients at commercial, industrial or other establishments to show samples, catalogues, and to inform them about product principles and advantages/gains and/or long term benefits.
Manage accounts debt collections and payments in line with company credit policies.
Prepare reports as directed by the Team leader: SWH & PBU, or the Sales Manager.Service clients and provide relationship management
Develop and grow long-term relationship with all clients.
Personally visit all ongoing installations sites to ensure attainment of quality works, smooth handover and develop close strong relationship.
Support marketing activities by attending trade shows and other events
Ensure provision of quality service and support to all our clients from site survey, delivery, and technical advice and after sales service.
Provide regular entertainment through lunches, dinners to key clients, to maintain a strong relationship.Strategic reporting
Document all sales activities, generate reports and keep records on transactions with clients.
Maintain accurate records of all sales and prospecting activities including sales calls, presentations, closed sales, and follow-up activities.
Maintain a data base for contractors, quantity surveyors, architects, real estate agents, commercial and medium/small scale developers etc. who can partner with our organization
Contribute to technical sales effectiveness by identifying short-term and long-range issues that must be addressed; providing information and commentary pertinent to deliberations; recommending options and course of action; implementing directives and giving a one point lesson (OPL).
Advise management on strategic issues relating to product lines materials, new proposals and problem areas.Qualifications
University graduate, preferably in energy engineering. B. Com/business administration with related professional qualifications in sales and marketing.
Proven track record in sales & marketing. Able to deliver beyond set targets
Thorough knowledge of SWH and PBS products/systems and installation, and all our product range.
Basic knowledge in troubleshooting of SWH & PB system installations
Up to speed with CEKL policies and processes, including excellent use of NavisionQualities
High levels of Integrity
Proactive, self-driven, and results oriented individual
Easily adoptable to different cultures
Strong organization and planning skills
Self-motivated and loyal. -
Chief Social Safeguards Officer
THE COMPLEX:
The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results. The SNVP provides effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions. The SNVP leads senior management discussions, decision-making processes and the implementation of key Board and Management decisions.
THE HIRING DEPARTMENT:
Located within the SNVP Complex, the Environmental and Social Safeguards and Compliance Department is responsible for mainstreaming environmental and social development considerations into Bank financed operations in the public and private sectors through the implementation of the Integrated Safeguard System (ISS). The Department will provide cross-sector E&S operational support to all operations in the regions in conducting the necessary E&S due diligence and implementation support across all stages of the project development cycle. The Department will also design and/or provide capacity-building support to ensure that not all of the Bank’s projects and programs are only compliant with the ISS but also enhance opportunities for the sustainability of Environment and Social development outcomes.
THE POSITION:
The Chief Social Safeguards Officer will work under the general supervision and guidance of the Safeguards and Compliance Director.
Duties and responsibilitiesMainstreaming of social aspects in operations, including safeguards, gender and social inclusion. As task team member, he/she will provide support to Task Managers and
Borrowers/Clients in identifying, mainstreaming and monitoring social development and safeguard aspects/concerns in Bank operations during the identification, preparation, appraisal, implementation, and completion stages (throughout project lifecycle) through the following:
Assess the social risk associated to Bank-funded operations and prepare/contribute to the categorization memorandum;
Assess and/or ameliorate the nature of the social analyses and socio-economic studies, prepared by Borrowers/Clients, to capture all relevant social development and safeguards concerns;
Analyse and mainstream relevant and cross-cutting social issues into Bank-funded operations, particularly issues related to gender, social vulnerability, stakeholder engagement and the social implications of climate change;
Document and recommend lessons learnt on social sustainability to integrate in the design and implementation modalities of new operations to enhance social benefits;
Assist Borrowers/Clients for the finalization of the Terms of Reference (ToRs) for the preparation of Environmental and Social Assessment (ESA) documentation (SESA, ESIA, ESMP, ESMF, ESMS, RAP, ES Audit, Hazard and Risk Assessment, etc.) to ensure compliance with the ISS.
Review the ESA documentation submitted by the Borrowers/Clients as of the ISS and other Bank policies’ requirements;
Draft the inputs for the technical sections on social impacts in Project Concept Notes (PCNs), Project Appraisal Reports (PARs), Project Completion Reports (PCRs) and any other project related report as required.
Draft and/or ameliorate reporting templates for use in implementing and monitoring social aspects and components of projects and programs and prepare, where applicable, action plans to bring projects and programs in compliance with Bank’s environmental and social requirements.
Liaise with co-financiers to ensure consistency in the mainstreaming of social safeguard concerns.
Policy and Compliance with Social Requirements:Participate in the formulation, review and/or revision of the Bank environmental and social safeguard policies, procedures and guidelines.
Provide policy guidance to Bank teams on social safeguard issues to enhance their awareness and the capacity of the projects and programmes to comply with the ISS.Capacity Building and Knowledge Management:
Contribute to the development and implementation of capacity building and training programs for staff within the Bank and in RMCs.
Participate in, contribute and represent the Bank in internal and external trainings and conferences on social safeguards and social development issues as well as other activities for advocacy, dissemination and knowledge building.
Develop and/or contribute to the development of innovative knowledge products on social sustainability, social safeguards and/or the E&S performance of Bank financed projects and programmes.
Undertake any other task as the Director of the Environment and Social Safeguards Department and/or the Regional Director General.Selection Criteria
Including desirable skills, knowledge and experienceHold at least Master’s degree in social sciences (sociology, anthropology, geography, law, economy) or related discipline.
A minimum of seven (07) years of relevant professional experience in social development and safeguards, including the preparation and implementation of social safeguards risk management instruments, social assessment, community driven operations, land management etc. Experience with international organizations or Multilateral Development Banks (MDBs) is an advantage.
Demonstrable knowledge and practice of the operational safeguards policies, procedures and practices of major bilateral and multilateral partner development agencies in regional member countries, particularly with respect to infrastructure projects.
Analytical Tools for Environmental Sustainability – Extensive experience conducting environmental assessments and development of effective tools; ability to coach others in the application of the tools.
Mainstreaming Skills – demonstrated skills in mainstreaming environmental and social, as well climate change mitigation and adaptation measures in lending and non-lending operations.
Achieving results and problem solving – (e.g. consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes, Proposes new ways to improve the quality and relevance of products and services).
Strong inter-personal skill and ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues
Communicate and write effectively in English and/or French.
It would be desirable to have a working knowledge of the other language, or even communicate and write effectively both in French and English.
Competence in the use of standard software applications (Word, Excel, Access, PowerPoint, etc.) -
Human Resources Officer
Job Description
Other Key Activities Include:
Staff recruitment which involves developing clear job descriptions and person specifications, preparing job adverts, checking and reviewing applications received , shortlisting, interviewing and selection of candidates
Enhancing and Implementing of Human Resource Policy document and Code of Conduct detailing working environment procedures, performance management, equal opportunities, disciplinary procedures and leaves and absence management
Analyzing training needs in conjunction with departmental heads, planning and sometimes delivering training – including inductions for new staff and support of current and future business needs through development, engagement, motivation and preservation of human capital
Advising the management on staff pay and other remuneration issues, including promotion and employee benefits, based on regular performance appraisals with relation to the Employment Act.
Nurture a positive working environment and ensure teamwork spirit is upheld at all times
Maintain staff pay plan and benefits program
Ensure legal compliance throughout Human Resource Management
Ensure that all labour related court cases that exist and any that may arise in future are adequately attended to conclusively without delays, by liaising with the Manager, Board and the Society’s Legal advisor to finality
Ensure staff welfare is adequately addressed by all stakeholders
Dealing with grievances and implementing disciplinary procedures in accordance with the law and organizations rules and regulations
In consultation with departmental heads and the management Board, establish and communicate regular emerging HR issues and methodologies of how to address them
Maintaining all staff files and regularly updating them, ensuring the files are secure at all times and secrecy of staff information should be upheld at all times unless necessary disclosure is required by the Board or a court of Law.
Any other duties assigned to you by your seniorsQualification, Experience
Bachelor’s Degree in Human Resource Management
Diploma in HRM is an added advantage
Knowledge and thorough understanding of the employment act.
With at least 2-3 years of experience
Experience working with skilled and unskilled labor.
Member of IHRM
Age-30 and above.Skills and Personal Attributes
Ability to balance multiple tasks while working under tight deadlines with close attention to detail.
Must be flexible and a team player.
Grievance handling and ability to deal with difficult situations.
Excellent written and verbal communication skills.
Effective presentation skills and strong sense for integrity and discretion.
Excellent communication and customer service skills.
Must be presentable and well groomed.