Position Summary
RTI International is currently accepting applications for a Finance and Administration Manager (FAM) for an anticipated USAID-funded Regional Intergovernmental Organizational (RIGO) Strengthening System project. The goal of the project is to strengthen the capacity of key RIGOs in East Africa so that they can improve their leadership and better fulfill their mandates to lead the development agenda within the region.
The FAM will oversee all finance, human resources, IT, procurement, logistics and administrative aspects of the project. She/he will ensure that project resources are budgeted, disbursed, monitored and reported according to USAID and RTI guidelines. She/he will also ensure that the project operates efficiently, using resources effectively and within the budget of the project.
Finance & Administration Manager Job Responsibilities
Oversee all payments issued under the project (including those made to vendors, grantees, consultants, subcontractors, and staff) and ensure that they are issued in compliance with RTI and USAID financial accounting policies and procedures and that they are in line with the project budget.
Ensure proper segregation of duties on all authorized financial transactions.
Record all financial transactions in QuickBooks and ensures accurate bookkeeping with proper supporting documentation.
Manage payroll administration, including appropriate deductions as required under relevant labor laws and RTI policies.
Manage the monthly financial close each month, according to RTI protocols.
Oversee the preparation and submission of monthly financial statements, including expenses, receivables, and reconciliations of bank accounts.
Take a lead in preparing the annual project budget that aligns with project workplan activities.
Routinely monitor and follow up on any outstanding advances and ensures that they are appropriately liquidated within a timely manner.
Regularly monitors the project budget, informing the Chief of Party and other staff on the project burn rate and advising her/him on any necessary adjustments.
Routinely prepare financial projections (including accrued and projected costs) with the project team in order to ensure that project expenses are in line with the budget and provide accurate forecasts.
Manage project cash flow and prepares bi-weekly requests for cash from the RTI home office that details projected costs for the period, minimizing excess funds in the project bank account each month.
Play a HR function on the project, including communicating and administering RTI HR policies,
Oversee the HR paperwork for project staff and liaises with the appropriate RTI HR business partner to ensure that policies and procedures are adhered to.
Monitor the balances of staff vacation, or personal time off (PTO).
Oversee administration of compensation and benefits to staff according to RTI procedures.
Manage the overall administration of the office and ensures that office supplies are in stock and oversees use of the project vehicle.
Manage the project assets and maintains control over project property through a log that indicates the property, value of property, condition and location.
Potentially manage administrative staff supporting the project.
Qualifications for the Finance & Administration Manager Job
Master’s degree in Finance, Business Administration, Accounting, or a related field.
At least 9 years of experience in managing the finances and administration of a donor-funded programs, preferably on a USAID-funded program, including knowledge of accounting, bookkeeping, and monitoring and managing budgets
Deep knowledge of USAID rules and regulations.
Experience and familiarity with QuickBooks, or a similar accounting program is highly desired.
Strong attention to detail and ability to meet deadlines.
Excellent communication skills so that non-finance staff understand the budget and expenditures and can link the implementation of their technical work to finance and ensure that the project remains within the budget.
Strong team-player skills and the ability to ensure that policies are carried out across multiple countries.
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Finance & Administration Manager Monitoring, Evaluation, and Learning Specialist
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Somali Education Project Coordinator
Job Purpose
To work as part of the Nairobi/UK programme co-ordination team to coordinate implementation of education projects and raise funds for education programmes for excluded groups in Somalia. The post holder will build strong relationships with donors in the region, work with national teams to develop an evidence base for projects, write high quality funding applications, and manage grants, including disbursement and reporting. The post holder is expected to generate sufficient overhead income for their annual salary through successful project funding.
ROLES AND RESPONSIBILITIES
Develop good working relations with national staff implementing projects for which the post holder is responsible.
Coordinate field staff work in relation to the project workplans and budgets
Support field staff in routine project monitoring and reporting
Monitor expenditure on existing projects in liaison with finance team
Work on donor financial reports with the support of the finance team
Produce good quality programme development based on evidence prior to submission of applications
Submit funding applications for project or grant funding written and submitted as part of AET’s overall strategic funding plan
Build strong donor relations through selecting key donors for relationship building, monitoring of calls and analysis of their procedures and priorities
Identify of sources of unrestricted or general funding in East Africa, and submit successful applications in one sector
Contribute to programme development and strategy for that country
Actively contribute to Strategic Funding Plan for the region and the Programme Coordination Team Work Plan
Manage grants to satisfy donor conditions, especially on monitoring and evaluation/reporting
Develop thematic specialism in the education and conflict sector and link to a greater visibility for AET through networking, shared learning and advocacy
Maintain project documentation both in soft and hard copies
Other reasonable duties which are necessary for the efficient running and management of the Trust
PERSON SPECIFICATION
Qualifications
Bachelors degree or equivalent in Education, Development Studies or related area of study
Knowledge and Experience
Knowledge and experience of project management
Knowledge and experience of budgeting and financial management of projects
Knowledge and experience of institutional fundraising and donor management
Desirable
Knowledge and experience of working in fragile and conflict arenas.
Knowledge of education provision in East Africa
Knowledge and experience in developing and maintaining basic database/s of project outcome evidence
Personal qualities
Analytical skills
Good communication skills, written and oral
A positive problem-solving approach
Enthusiasm to learn and apply new skills
Good interpersonal and team-working skills
Ability to work under pressure
A good sense of humor -
Admin Assistant
The Administrative Assistant ensures that administrative systems in the Machakos’ office are conducted according to; all RTI policies, client regulations, standard operating procedures and good business practice.
In addition, the person provides reception, secretarial, administrative, logistics support management and basic procurement support to the Machakos’ staff. The person will facilitate effective communication between the Machakos’ Office and its key clients and partners.
Admin Assistant Job Qualifications
A minimum of three (3) years relevant experience
Bachelor’s Degree or a Higher Diploma in Administration or Secretarial studies;
Additional qualification in office management, business management or accounting preferred.
Experience in logistics management, organizing workshops and training courses, preparing, monitoring budgets and petty cash management in an international organization preferred.
Experience within the Not for Profit sector and familiarity with donor reporting requirements is preferred. -
TAYARI Project Child Health Technical Assistant
The Tayari programme seeks to develop a cost-effective and scalable ECDE model that ensure pre-primary children (3-6 years) are mentally, physically, socially and emotionally ready to start, and succeed, in primary school.
The Child Health Technical Assistant will report to the Regional Education Programme Officer (REPO) and work closely with other staff in the regional office to facilitate effective implementation of the health component of the Tayari Programme.
In consultation with the REPO, he/she will liaise with the Ministry of Health at the County level and work closely with Community Health Assistants (CHAs) in providing technical support to Community Health Volunteers, teachers and school community on the child health component activities of the Tayari programme.
She/he will participate in relevant technical meetings both at the County and Sub-County level. In addition, she/he will carry out monitoring of the hygiene promotion activities, child health data capture and referral of learners who are sick through regular visits to ECDE centers in collaboration with MoE and MoH.
She /he will provide supervisory support, mentorship and on-the-job capacity building to ECDE teachers, CHVs and CHAs. The Health Technical Assistant will prepare monthly/quarterly/annual progress reports and submit to RTI for sharing with the management of ministries and other relevant stakeholders.
Required qualifications and experience
Minimum Bachelor’s degree in Public Health, Community Health or a related field.
Three to Five years of experience implementing and monitoring child health and nutrition programs, including facilitating community-based training in Kenya.
She/he needs to have a good understanding of the MoH Community Health Strategy, other complementary community based activities and child health and nutrition services at community level.
Understanding of MoH health reporting systems at community and health facility level.
She /he needs to have sound technical knowledge of global and national school health policies, guidelines, strategies and best practices including Water, Sanitation and hygiene.
Previous experience in school health programmes in an early childhood development context is an added advantage.
Experience in development of training materials and capacity building of government or civil society organizations on child health and nutrition issues is an added advantage.
Familiarity with participatory hygiene and sanitation transformation (PHAST), Community Led Total Sanitation (CLTS), school led total sanitation (SLTS) and children hygiene and sanitation training (CHAST) approaches.
The ideal candidate will possess strong organizational and have experience implementing donor-funded projects.
She/he will also have a high level of proficiency in both oral and written English and Kiswahili languages. -
Senior Account Manager
The individual in this position will manage a range of complex problems of diverse scope and take a broad perspective to identify innovative solutions without requiring guidance, except where escalating to management is appropriate. The individual is considered a functional expert and must have strong understanding of the Client’s processing and operational business.
KEY RESPONSIBILITIES
Serve as an initial escalation point for Regional Signature Clients for day-to-day support of all VisaNet products, services, processing questions and issues.
Represents client business and processing priorities to internal and external stakeholders for support and account planning activities
Identify, recommend and monitor, where appropriate, operational cost savings and/or revenue enhancements opportunities for Clients and Visa.
Provides guidance on Client processing strategies, environments, interfaces and business priorities.
Stay abreast of new rules, products and services, and industry and technology trends to be able to support Visa strategic goals and Client initiatives.
Maintain relationship with Clients to understand local market needs and trends and gain insight on the need to enhance the support approach provided.
Work closely with Business Development and Product team counterparts to understand sales goals and be able to adopt support to meet organizational objectives.
Identifies processing solutions, processing optimization opportunities and value-added solutions for Clients.
Help manage the biannual implementation of the Visa Business Enhancements for each endpoint client. Participate in all trainings and discussions for the BER.
Provides client education on card processing and business parameters, as well as other client specific education based on support trends or new service implementations.
Serves as the clients’ continuous coach and trainer.
Coordinate with other Visa teams to expedite the resolution and implementation of solutions to ensure that all Visa products and services operate at the highest level of performance.
Work closely with Support Lines, CCM and Project Implementation teams to prioritize projects, issues resolution strategies and be able to support organizational objectives.
Maintain relationship with internal and external Clients to understand assigned market needs and trends, and gain insight on the need to enhance support approach.
Advocate on behalf of clients to internal stakeholder organizations including CSS, Sales, Product, Systems, Risk and Legal.
Ensure required information is logged and documentation is completed and maintain for historical records and auditing purposes into VCSA.
Provide operational and technical support for service interruption events
REQUIREMENTS:
Bachelors/Degree or equivalent work experience. Typically requires a minimum of 5-7 years progressively responsible experience in customer service, project management and technical support role in the financial or information technology industry, with minimum of 5 years management experience preferred.
Ability to represent technical and business issues and solutions to multiple levels internally and externally to support strategic organizational plans.
High Knowledge of VisaNet Integrated Payment (VIP) and Base II systems, EMV and Visa Integrated Circuit (VIS) technical specifications so that second level technical support can be provided to clients and internal teams.
High knowledge of the electronic payments landscape including mobile and internet payments is a plus.
Exhibit advanced planning, organizational and problem solving skills.
Excellent verbal, written, presentation and interpersonal skills are required.
Demonstrated strong leadership capabilities and project management skills.
Demonstrated ability to work in a complex organization to determine business and customer needs, providing the best solution to meet those needs.
Self-motivated with the ability to work under pressure with a diplomatic approach and customer service focus, while possessing a collaborative team work spirit -
Sign Language Interpreter
Role Overview
The Kenya Sign Language interpreter will be responsible for helping deaf individuals understand what is being said in a variety of situations.The interpreter will be required to research technical and/or complex information to accurately interpret the subject matter from spoken language to sign language and vice versa.
Sign Language Interpreter Job Skills, Qualifications And Experience
A valid certificate in Kenya Sign Language and interpretation from a recognized institution.
At least 3 years’ experience in Kenya Sign Language Interpretation.
An understanding of disability work with a specific focus on the deaf.
This role is only open to applicants with the right to work in Kenya. -
Health Information Technology Business Analyst
The Health Information Technology Business Analyst is a part of a geographically distributed multidisciplinary team. Responsible for managing international projects, providing international technical assistance in health information systems, and public health informatics. Duties include managing projects by overseeing the quality, responsiveness, and timeliness of projects according to RTI and USG standards; working with project teams in the United States and local project teams in respective countries to develop innovative methodologies and technologies to improve the public health services; helping to identify, develop, and obtain funding for new project opportunities; and sharing innovations and project results through publications and presentations.Business Development
Support RTI health information systems, and generally health information technology marketing activities in Africa by hosting meetings with potential clients and donors to showcase ICT team capabilities.
Gather competitive intelligence and background information and other documentation to support marketing and business development activities demonstrating organization and initiative.
Working with the ICT health program manager, review USG and other donor health informatics pipelines and identify potential opportunities
Identify partner organizations to work with on early capture, and follow on proposal development
Lead the development of proposals and contribute sections to other proposals let outside of the ICT team.
Develop and submit abstracts for presentations at health IT and public health professional conferences, especially in Africa.
Research complex health informatics issues and methods of implementation; review published and web-based health informatics information sources under general supervision of the Health Information Systems Program Manager or ICT Program Director.
Assist project leaders in identifying ways to enhance or expand existing projects and to develop new project opportunities.
Participate in identifying and interviewing candidates to assist with the growth of ICT team capabilities and resources.
Identify a roster of potential local companies and consultants that could be included in proposals
Project Support
Provide management support for at least one moderately complex to complex health informatics related research project in Africa (USD 1-2 M/year)by: upholding RTI business policy, adhering to USG or other donor contracting requirements, responding to client requests, balancing budgets, ensuring project deliverables are met, ensure RTI and in country ethical standards are observed and offering technical advisory support to project implementation teams and backstopping the in country Chief of Party.
Direct and mentor project implementation teams in collaboration with project designated chief of parties in project countries.
Maintain positive client relationships through collaboration, as well as prompt and frequent communication. Prepare components of project status reports for clients.
Perform research tasks of moderate technical complexity, applying standard and established theories, concepts, and techniques in public health and health information technology.
Encourage the application of innovative technology to support solutions for HIS project challenges and goals.
Qualifications
Bachelor’s degree in Health Informatics, Public Health, Science, Epidemiology, Public Policy or Health Policy, Health Services Research, Health Information Sciences, Computer Science, or closely related field and at least six (6) years of professional experience in a comprehensive health program with health informatics responsibilities that include conducting and/or supporting informatics or health information systems projects, information architecture management, implementing data and information standards; managing a team and projects OR
b) Master’s degree with a focus in public health, public health informatics, health care informatics, information technology, computer science, information science, public policy or health policy, statistics or a related field and four (3) years of experience in informatics including experience in conducting and/or supporting health information systems projects including data management; managing a team and projects OR
or c) Doctoral-level degree such as PhD of Informatics, Doctor of Public Health (Dr.PH.), Doctor of Health Science (D.H.Sc.), Ph.D. Management Information Systems and Technology, Ph.D Computer Science or closely related field with two (2) years of experience doing senior-level public health informatics or health information systems work; managing a team and projects.
Skills and Abilities
Experience working in health information systems strengthening or a related area for U.S. Government-funded projects and/or internationally funded programs, preferably in Africa.
Experience interacting and working with government officials, preferably within ministries of health and related agencies (e.g. national aids control program).
Experience interacting and collaborating with international organizations that specialize in health information systems implementation.
Experience in proposal and grant writing, preferably in response to U.S. federal government solicitations.
Experience with business process analysis, workflow, requirements gathering, and specification development.
Knowledge of public health informatics theories, principles, concepts, and standards; especially health information exchange standards for interoperability of subsystems.
Knowledge of data management and data dissemination and information use strategies.
Experience managing research and implementation of health informatics related projects, using project management principles and best practices.
Experience managing project teams, including teams in remote locations.
Understanding and experience in principles and international standards for disease surveillance, preferably the integrated diseases surveillance and response (IDSR) framework.
Experience with laboratory information management systems preferred.
Ability to work well remotely with team in the U.S. and other countries.
Experience leading or supporting training and/or supportive supervision activities.
Experience with information systems organizational development including capacity building plans and job description development.
Demonstrated ability to meet deadlines with quality products.
Strong organizational and interpersonal skills.
Ability to work in a team environment, collaborating and sharing ideas.
Ability to supervise subordinates within the team.
Ability to multi-task.
Ability to work independently.
Attention to detail and accuracy.
Ability to obtain proper security clearances as noted by contracts.
Ability to listen and communicate well both verbally and in writing.
Strong oral and written communication skills in English, including evidence of quality report writing and presentations.
Oral and written communication skills in French preferred. -
Deaf Education and Communication Advisor
Role overview
The overall placement objective is to contribute towards enhanced quality of life of deaf children, deaf youth and their families. The role will entail Supporting learning and development of learning centres; capacity building of parents support and deaf youth groups and; implementing individualized educational programs for children who are deaf or hard of hearing in Kwale, Nyandarua, Nandi and Bungoma County in Kenya.
Skills, qualifications and experience
1. Bachelor degree in social sciences or related field.
2. Knowledge of standardized language assessment instruments, their administration and interpretation. Knowledge of Hearing, Speech and Language Sciences is an added advantage.
3. Psychology of the deaf, their community and culture.
4. Ability to work with deaf children, analyse issues and problem solve, create plans of action, and reach resolution.
3. Knowledge of and ability to apply principles and techniques of individualized instruction.
Desirable
1. Knowledge of the principles and techniques of behavioural management and current trends in educational methods for teaching language and auditory development
2. Ability to establish and maintain a program of instruction and learning for individuals with disabilities and analyse situations accurately and adopt an effective course of action.
3. Ability to assess to determine pupil abilities and progress; knowledge of non-verbal-communication techniques and systems.
Language Requirement
Basic Sign Language
English and willingness to learn Kiswahili.
If you’re interested in applying for this role, please download the job description for more information. -
Education Assistants
Locations: Nairobi, Machakos, Nakuru, Mombasa, Eldoret, Nanyuki, Kisumu, Garissa and Isiolo
Responsibilities for the Education Assistant Job
The Education Assistant will provide support to Tusome technical activities that include; materials development, organization of technical workshops and training of Curriculum Support Officers (CSOs), head-teachers and teachers.
S/he will work with the Ministry of Education (MOE) officials and RTI technical staff to help implement instructional approaches to be used in Tusome Project.
S/he will provide support for Curriculum Support Officers (CSOs) in teacher support and activities related to research in literacy.
Education Assistant Job Qualifications
A Bachelor’s degree in Education or a Bachelor’s Degree in Arts with a Post Graduate Diploma in Education or a related field with at least five (5) years of experience working in Education sector.
Experience with data collection and research, teacher training and (MOE) support, especially related to literacy programs.
Experience supervising and training data collectors;
Knowledge of Kiswahili and English instruction in Kenya and Fluency in English and Kiswahili. -
Child Health Technical Assistant
Responsibilities of the Child Health Tech Assistant Job
The Child Health Technical Assistant will work closely with the Regional Education Programme Officer and other staff in the region office to facilitate effective implementation of the health component of the Tayari Programme.
He/she will liaise with the Ministry of Health at the County level and work closely with Community Health Assistants (CHAs)( in providing technical support to Community Health Volunteers, teachers and school community on the child health component activities of the Tayari programme.
She/he will participate in relevant technical meetings both at the County- and Sub-County In addition, she/he will carry out monitoring of the hygiene promotion activities through regular visits to ECDE centers In collaboration with MoEST and MoH.
She /he will provide supervisory support, mentorship and on-the-job capacity building to ECDE teachers, CHVs and CHAs.
The Health Technical Assistant will prepare monthly/quarterly/annual progress reports and submit to RTI for sharing with the management of ministries and other relevant stakeholders.
Child Health Tech Assistant Job Required qualifications and experience
Minimum Bachelor’s degree in Public Health, Community Health or a related field.
Three to Five years of experience implementing and monitoring child health and nutrition programs, including facilitating community-based training in Kenya.
She/he needs to have a good understanding of the MoH Community Health Strategy, other complementary community based activities and child health and nutrition services at community level.
Understanding of MoH health reporting systems at community and health facility level.
She /he needs to have sound technical knowledge of global and national school health policies, guidelines, strategies and best practices including Water, Sanitation and hygiene.
Previous experience in school health programmes and early childhood development context is an added advantage.
Experience in development of training materials and capacity building of government or civil society organizations on child health and nutrition issues is an added advantage.
Familiarity with participatory hygiene and sanitation transformation (PHAST), community led total sanitation (CLTS), school led total sanitation (SLTS) and children hygiene and sanitation training (CHAST) approaches.
The ideal candidate will possess strong organizational and have experience implementing donor-funded projects.
She/he will also have a high level of proficiency in both oral and written English and Kiswahili languages.