Company Founded: Founded in 1958

Human Resources & Administration Officer

Position Description

The HR and Admin Officer will work closely with the Finance and Admin Director (FAD) to manage the day-to-day human resources and administrative operations across all project offices. This includes interpreting and applying HR and admin policies, ensuring compliance with rules and regulations, and facilitating the implementation of internal processes and systems. The HR and Admin Officer will play a crucial role as part of the USAID WKSP operations team, fostering a collaborative, client-oriented environment, promoting high staff morale, and ensuring an efficient and effective workplace.

Essential Duties:

Human Resources Responsibilities (50% LOE)

Facilitate the Review, disseminate, ensure full compliance of HR policy guidelines and country employee handbooks in tandem with local labor laws, client rules and regulations, RTI policies, values, ethics, procedures and strategies, effective implementation of the internal control framework and proper functioning of the HR policy framework.
Develop schedule to Disseminate HR communication, priorities, and allocated tasks; and ensure strict adherence to procedures in the area of selection and recruitment of temporary and longer-term staff.
Initiate collaboration with the Finance and Admin. Director (FAD) on Organization of recruitment processes through the provision of input to short-listing process, screening of candidates, setting up and participation in interview panels including documentation processing for offers and deployment.
Under the supervisor of the Finance and Admin. Director (FAD) and RTI Regional Office HR team, maintain HR (including non-personnel) files; track and compile project leave schedules, accounting for all staff absence by receiving and filing PTO authorizations; performing the functions of absence monitoring and recording; advise staff on their leave entitlements.
In partnership with the Finance and Admin. Director (FAD), preparation all Local National contracts through timely preparation and submission of Employment Administration requests as the RTI HR Service legal Agreement (SLA) (e.g. personnel action forms and offer request memos).
Provide advice to the project managers/supervisor and employee ensure proper staff performance management processes on Dynamic Development is adhere to on the project, including performance planning, documentation of DD check in reviews, and end of year quality conversations on appraisals. Provide reports to the Finance and Admin. Director (FAD) within deadlines and to ensure documentations and analyses are met.
Lead project LN staff orientation and induction with review and input from Finance and Admin. Director (FAD) provide information to staff members on their employment conditions and entitlements, including on-entry briefings.
Establish proper LN employee orientation and file orientation reports as espoused in the project on orientation and induction.
Provide report and track update of the project Staff Census; maintain RTI’s projects manual and excel based personnel database for Finance and Admin. Director (FAD) review, and support use of this information by project staff for planning and administration purposes.
Maintains personnel records for staff in compliance with RTI policies.
Take lead in RTI recruitment activities with the approved policy framework and work in collaboration with the Finance and Admin. Director (FAD) to ensure they are documented according to RTI standards.
Assists clarify policies, procedures, and benefits in Kenya Employee Handbook and RTI practice.
Perform other duties as assigned by supervisor.

Administrative Responsibilities (50% LOE):

Direct supervisor office attendants and dotted-line supervisor of office assistants.
Oversees “front-office” activities including reception, office supplies, service contracts for office cleaning/maintenance, etc.
Maintains staff contact list, org chart, and safety and security phone tree.
Maintains hotel list and ensures bookings for staff are confirmed prior to travel.
Coordinates logistics for visitors – hotel bookings, transport, etc.
Maintains program’s safety and security resources and helps build staff capacity around safety and security.
Prepare weekly meeting notes and disseminates to staff in a timely manner.
Develops and maintains system for booking office meeting rooms.

Manage the project and office diaries of the events, including major meetings, workshops, seminars, visits, retreats etc. and maintain the calendar of program planned activities.
Assist in the preparation of agendas for staff and technical meetings, document minutes and disseminate accordingly.
In liaison with the other project manager to oversee all travel and hotel arrangements for staff and consultants as well as those of participants attending program activities, while ensuring adequate compliance with RTI and/or USAID regulations.
Organize, coordinate, liaise and communicate with external partners and institutions for holding of workshops, seminars and meetings and in keeping all partners informed.
Liaise with service providers to organize meetings and workshops ensuring that all logistic aspects are adequately addressed including the reproduction and compilation of necessary materials.
Maintain an effective office country filing system, order and replenish office, kitchen and stationery supplies and manage the flow of documents between Envision project and external partners.
Coordinate with COP and the Finance to review invoices and DA1 forms, project / office / field office expenses for a timely submission according to policy and procedures.
Coordinate with Accountant to process procurement requests and to maintain office inventory ensuring adequate compliance with RTI and/or USAID rules and regulations.
Handling Mini Store
Perform other duties, as needed.

Required Qualifications:

Master’s degree in Business Administration or related field and one years of experience or Bachelor’s Degree in a Business related course and 3 years of experience.
Professional Certification (CHRP -K) desired.
Member of IHRM Kenya.
Previous experience in INGO preferred.
Strong interpersonal/relationship building skills.
Knowledge of the local labor law
Excellent knowledge of MS Word, Outlook, PowerPoint, Excel.
Excellent oral and written communication skills.
Strong influencing and coaching skills
Ability to work in a fast-paced environment and meet deadlines under pressure.
Ability to multi-task.
Ability to work independently and within matrix project and program teams.
Attention to detail and accuracy.
Culturally sensitive and respectful.
Demonstrates commitment to RTI’s mission, vision and values.

Apply via :

globalcareers-rtiinc.icims.com

November 5, 2024
Project Officer-Health ACTIVE Project

Bachelor’s degree in community health or other health related disciplines such as Public Health, community Nurse, related or Social Sciences with at least 5 years and in-depth knowledge and experience in community/primary health systems either in Government or development organisations in Kenya. Good understanding of the health structure and policies at the county level SRHR specifically for marginalized groups including youth, women and persons with disabilities.

Competencies and Behaviour

At VSO we believe progress is only possible by working together. Whether you want to join us as an employee, or as a volunteer working in your own country, overseas or online, our selection process includes an assessment based on these core competencies:

Apply via :

vso.my.salesforce-sites.com

November 5, 2024
Procurement Assistant – Kenya Primary Literacy Program (KPLP)

Job Description

Project Description

The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.

KPLP has three broad objectives:

Improving education services and student learning outcomes, including for vulnerable populations;
Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.

Position Description

The Procurement Assistant will be responsible for a variety of administrative and clerical tasks to support project procurement and will act in accordance with EDC policy and procedures and USAID regulations in support of project activities at the USAID KPLP project headquarters and regional offices. Key duties include but are not limited to maintaining an organized procurement filing system, preparing procurement templates and documentation, enabling and supporting the work of procurement evaluation committees, maintaining meeting notes and following up on agreed action items, composing and preparing correspondence, and scheduling and coordinating appointments. The Procurement Assistant will also support project procurement logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports directly to the Procurement Officer in the Nairobi office.

The Procurement Assistant’s responsibilities will include, but are not limited to:

Providing general administrative and clerical support to project procurement.
Organize and Maintain procurement files on project SharePoint site.
Assist with procurement documents such as Purchase Requisition Forms, Requests for Quotations/Proposals, Bid Analysis, Evaluation scorecards, Selection Memos, Delivery Waybills and Goods Received Notes.
Attend and take notes at regular Procurement meetings with KPLP staff and EDC Home Office
Photocopying and scanning documents as necessary. Assisting the Procurement Officer in the scanning of procurement documentation.
Support KPLP dedicated Kenya Procurement email account under the supervision of the Procurement Officer.
Support or prepare up-to-date and accurate procurement tracker and provide weekly procurement status report to internal stakeholders.
Maintaining up to date tracking and filing system of relevant procurement correspondence, incoming and outgoing.
Support the development of local vendor list.
Support project budget revisions by providing estimated pricing for goods and services.

Other tasks and duties relevant to the position as assigned by the Supervisor.

Qualifications

The candidate for the position of Procurement Assistant shall have at a minimum the following qualifications:

Education:

Secondary Education and 4 years of experience required. CIPS Diploma or relevant professional certification desired.

Skills and Experience:

Minimum 4 years of experience supporting procurement processes in Kenya.
Prior experience working on USAID-funded projects preferred.
Excellent English skills (oral and written).
Ability to demonstrate highest degree of confidentiality and avoid conflicts of interest.
Strong organizational and interpersonal skills and ability to work in a team-oriented setting, with the ability to prioritize tasks and meet deadlines.
Attention to detail and accuracy in data entry and record-keeping.
Working knowledge of standard office equipment, fax, scanner, and photocopier.
Demonstrated experience using Microsoft Office Suite applications including Excel, Word, Power Point, and SharePoint preferred. Computer literacy is required.
Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Willingness to travel to regions covered by the project if necessary.

Language:

Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.

Other:

Applicants must be Kenyan nationals or hold current work authorization.

Apply via :

jobs.smartrecruiters.com

November 5, 2024
Consultancy – Outcome Harvesting in Health Practice Area for Active Project

The assignment seeks to address the following specific objectives:

To identify and document improved delivery of inclusive SRHR services to the most vulnerable i.e. youths, young mothers and PWDs.
To document the specific policy changes influenced by ACTIVE advocacy and policy work since the beginning of the implementation and to generate qualitative evidence demonstrating changes in stakeholders’ attitudes and perception regarding access and delivery of SRHR services.
To document changes in the allocation of resources or funding or any other changes aiming towards addressing SRHR issues by either the county or national government
To systematically collect and analyse evidence of increased collaboration with youth friendly centres, grassroots networks, such as youth advisory councils, YSDs, collectives and CHPs in SRHR advocacy efforts.
To document the policy gaps identified and evidence increased governance or regulatory actions for SRHR taken in response to advocacy efforts.
To systematically collect and analyse the evidence of positive or negative results attained through dialogue forums; interface meetings, community dialogue forums, chiefs barazas, community score cards, community outreaches, in reach and public participations spaces i.e. SGBV and child rights violations emanating from harmful cultural practices.
To assess and document the extent to which ACTIVE project advocacy initiatives have contributed to social or systematic change on SRHR issues.
The outcome harvesting will respond to the following overarching questions:
What has changed: using the before and after intervention approach. This involves looking at the situation on the knowledge based on the individual primary actors and triangulating with other sources of information.
What caused the change: How the changes have been achieved (for example, what specific interventions taken by ACTIVE project that have contributed to the results? What other factors might have contributed to the mentioned changes?
How the different group of people have experienced the change with a particular focus on hearing from those who have reported improved SRHR serviced delivery. (Outcomes to be reviewed at four levels i.e. individual, family/community, system and policy)
Where there any gendered in outcomes observed and how did persons with disability experience outcomes?
How were youth involved in supporting ACTIVE interventions?
How did involvement of youth affect family planning service delivery, access and utilisation for adolescents and youth?
How were the VSO volunteering for development pathways integrated into implementation and how did the VfD approach contribute toe observed outcomes
The outcome harvesting will focus on ACTIVE interventions from 2022 to date. Findings and recommendations of the outcome harvesting, including lessons learnt will inform the ongoing health programmes in VSO Kenya and global as well as review of approaches used currently and evidencing strategies.

SCOPE OF WORK

The assignment will follow an outcome harvesting process as listed below:
Design of the outcome harvesting: The consultant/s will develop the outcome harvesting methodologies and questions to guide the study based on the agreement reached with the VSO ACTIVE team on what information needs to be collected and from whom to answer the questions. The consultant should also suggest the list of respondents
including the stakeholders at the grassroot and national level to be consulted.
Consultant to propose appropriate survey (content and approach) that can complement qualitative outcome harvesting methodologies to increase robustness of evaluation
results.
Review of the project documents and the expected outcome descriptions: The consultant/s will review the project documents, including reports, data, stakeholders being engaged in the project. These will inform the areas to be investigated further through data collection and methodologies.
Data collection: The consultant/s will select the outcomes to be verified to increase the accuracy and credibility. The consultant/s will collect additional data in the areas of implementation to verify and substantiate the data by engaging directly with the targeted primary actors for ACTIVE project through scientific and standardized methodologies.
Reporting: The consultant/s will prepare a report that has analytical depth and well evidenced using data collected/collated. The report will outline results contributed to by ACTIVE project implementation, particularly on SRHR.

The consultant/s should have the following qualification and experience:

A proven academic and professional record, with extensive knowledge and experience in the field of public health, development studies and relevant social science.
At least ten years of experience in outcome harvesting and evaluation of development programs with bias to health programmes
Strong critical analysis and demonstrated excellence in preparing reports in clear and concise manner
Ability to communicate effectively with and relate to people of different cultures, demonstrating ability to see issues from others’ perspective

Apply via :

vso.my.salesforce-sites.com

November 5, 2024
Home Appliances Assistant Product Manager

Summary of the role:

The Home Appliances Assistant Product Manager is responsible for leading the product strategy, development, and execution for our home appliances division. The ideal candidate will have a deep understanding of the home appliances industry, strong business acumen, and excellent leadership skills and Keep abreast of industry trends and market intelligence through E-learning, industry magazines, sales related materials, trade shows, etc

Responsibilities

Develop and execute the product strategy for the home appliances category.
Conduct market research and competitive analysis to identify trends, customer needs, and opportunities for growth.
Define product roadmaps, ensuring alignment with company goals and market demands
Lead cross-functional teams to bring new products to market, from concept to launch.
Oversee the product development lifecycle, including design, engineering, testing, and production.
Ensure products meet quality standards and regulatory requirements.
Manage the product portfolio, including new product introductions, product updates, and discontinuations.
Optimize product mix and pricing strategies to maximize profitability and market share.
Monitor product performance and implement improvements based on customer feedback and market data.
Develop and manage the product budget, including R&D, marketing, and operational expenses.
Analyze financial performance, identify cost-saving opportunities, and ensure profitability targets are met.

Qualifications

Bachelor’s degree in Business Administration
Proven track record of successfully launching and managing consumer products
The ability to write, read, interpret, explain, and act on thorough understanding of technical documents, engineering materials, or related documents
Ability to make professional business presentations in writing, through emails and reports, or orally, including complex business and technical matters
Excellent communication skills, exceptional presentation skills and the ability to handle large audiences are a must.
Demonstrated ability to interact with all levels of stakeholders in a solution partner or customer organization.
Knowledge in consumer electronics
Proficiency in MS Office applications with strong emphasis in Advanced Excel
Excellent interpersonal, communication and presentation skills

Apply via :

www.linkedin.com

November 5, 2024
Graphic Designer

Job Summary
Responsible for providing high-quality, visually appealing and compliant promotional materials, packaging, and artwork. Working closely with the marketing team and the registration and regulatory affairs departments, ensure materials meet legal/regulatory standards, Company brand standards.
Key Responsibilities

Come up with new artwork design, revise existing ones as per regulatory needs or Company brand needs for all packaging materials.
Check all artworks/color proofs for approval and release to printers.
Create and maintain a filing system for all artwork related documentation
Design packaging materials in line with specific production or tender requirements e.g. logos, dosage, kit cartons, etc.
Design and develop print and electronic material designs as required for merchandise, brochures, banners, websites, packaging, etc.
Creatively produce new ideas, designs and concepts as required from time to time.

Qualifications

Minimum Diploma in Graphic Design, Media Arts or a related field
Minimum two (2) years’ experience in graphic design production in a busy environment; preferably in a manufacturing set-up
Proficient in InDesign, Photoshop, and Illustrator: Illustration skills and/or UI/UX design, excellent and any other relevant knowledge of Ms Office Suite i.e. Microsoft Word, PowerPoint, and Excel

Competencies

Excellent written and verbal communication skills.
Ability to collaborate with colleagues from various departments.
Detail oriented with strong organizational skills.
Demonstrate creativity and a clean and polished design in personal portfolio.
Ability to work on and prioritize multiple projects.
Computer Literacy i.e. Ms. Word, Excel, PowerPoint, Access etc.

Apply via :

hr@cosmos-pharm.com

November 5, 2024
Marketing Asst. Manager / Manager

Key Responsibilities:

Marketing

Brand management
Strategic IMC marketing campaign planning for new product launch
Marketing media mix optimization
Creative development and campaign management
Setting the key performance index and measure the effectiveness of the marketing activities.
enhancing website traffic and conversion based on understanding the key metrics of digital marketing
PR Planning and execution

Digital & e-commerce

Setting e-commerce strategy for segmented targeting and model mix
Managing e-commerce platform
Enhance traffic to the website and enhance the conversion through various marketing vehicles.
Marketing media mix optimization (including Google / Meta / Criteo / Affiliates)
Setting the key performance index and measure the effectiveness of the marketing activities.
Data analysis

Qualifications, Experience and Skills:

Experience: Minimum 5 years experience in similar role.
Education: Bachelor degree in Marketing or similar educational background / MBA is a plus.
Language: English

Skills required:

Excellent PR / communication, presentation, negotiation and persuasion skills
Highly self-motivated and able to work both independently and within a team environment
Cultural awareness and comfortable working for global companies with complex reporting structure
High achiever, flexible, proactive and result oriented (complete tasks as per due date)
Excellent MS Office skills
Knowledge in Electronics market

Apply via :

www.linkedin.com

November 5, 2024
Chief of Party, USAID Western Kenya Sanitation Project

The Chief of Party (COP) will be responsible for leading overall project implementation, technical strategy, management, and execution, ensuring all project deliverables are met or exceeded within budget and in compliance with RTI and USAID rules and regulations, as well as local laws. This position will provide project planning, oversight. leadership, and coordination. The COP will build and maintain strong and favorable client, partner, community, home office, and team relations. This position will be based in Kisumu, Western Kenya, and reports to the RTI Project Manager.

Responsibilities of the COP include, but are not limited to:

Provide overall leadership, strategic guidance, vision and management of staff, ensuring successful technical implementation within budget and compliance parameters.
Ensure synergy across technical components of the project; ensure good team planning and coordination and promote a “One Team” approach across all project activities.
Oversee preparation of high-quality technical deliverables to USAID, including quarterly and annual reports, annual work plans, technical and financial reports.
Ensure all contractual deliverables and reporting requirements are met and in compliance with contractual requirements, RTI policies and procedures and U.S. government rules and regulations.
Maintain financial accountability for all project activities.
Ensure gender and social inclusion, youth, coordination and collaboration, climate change and environmental compliance are integrated across all project activities as part of the project’s guiding parameters.
Serve as the primary point of contact for USAID, as well as other USAID- and donor-funded projects, and other WASH stakeholders in Western Kenya.
Build strong relationships and lead communication and collaboration with USAID and high-level stakeholders, such as ministries, regulators, other implementers, and local counterparts.
Oversee performance monitoring and evaluation to ensure all project targets are met or exceeded – making recommendations for improvement in program implementation in line with the adaptive management approach of the project.
Provide direct technical oversight and managerial support to the DCOP-Technical, R&D Lead, Finance and Administration Director, Governance and Partnerships Lead, and Communications Director.

Qualifications

Master’s degree in water engineering, sanitary engineering, environment, development, public health, economics, business administration, governance, or any other related subject and at least 12 years of experience, or PhD in an aforementioned field with 8 years of experience.
Ten (10) years of professional experience in fields related to the successful implementation of this project, such as market-based sanitation, behavior change, and/or private sector capacity building.
Eight (8) years of proven leadership in the administration of similar-sized international donor-support programs, with skills in strategic planning, management, supervision, and budgeting.
Five (5) years’ substantive experience working with counterparts at various levels of government, private sector leaders, and other stakeholders in strengthening civil society engagement, capacity, and participation.
Demonstrated ability to develop and communicate a common vision among diverse partners and the ability to lead multidisciplinary teams.
Experience working with civil society organizations in Kenya, with demonstrated understanding of existing platforms and opportunities for civil society engagement with the Government of Kenya, commercial water utilities, and private sector.
Demonstrated skills in building, mobilizing, and leading multidisciplinary teams.
Proven ability to work under pressure, and with multiple concurrent demands.
Excellent communication and interpersonal skills.
Ability to travel and work in any of the three provinces and difficult terrain/conditions at times.
Proficiency in English is required.
Work experience in Kenya required.

Apply via :

globalcareers-rtiinc.icims.com

November 5, 2024
Database Specialist – Kenya Primary Literacy Program (KPLP)

Position Description

The Database Specialist will assist in the design and development of a data collection and management system for the project team. S/he will manage and troubleshoot the Monitoring & Evaluation database and be responsible for generating project reports, as well as supervising periodic data quality audits. S/he will be responsible for development of appropriate dashboards, as required. The Database Specialist will take the lead in the development of tools for collecting, assuring quality, entering, storing, retrieving and organizing project data.

S/he will also support the MEL Specialist and collaborate with the MEL Manager and Dashboard Specialist in the development of training and providing support for data collection, analysis, dissemination, and use at all levels of service delivery. This position reports to the MEL Specialist. This is a full-time position based in Nairobi.

The Database Specialist’s responsibilities will include, but are not limited to:

Develops standard operating procedures and systems for data collection, storage and analysis of data;
Designs and manages upkeep of project database, including regular data security and quality assurance activities, such as storage and backups, testing of data integrity, periodic recovery testing, and logical consistency checks;
Analyzes data for dashboards, reports and presentations;
Troubleshoots issues with participants’ use of paper forms and tablets for data entry into Performance Tracking System and provides technical assistance, as needed;
Builds the capacity of project staff on basic and advanced data management skills, data processing protocols and assisting with statistical analysis;
Develops and enforces project-wide data processing protocols, including manuals and reference guides, for proper use of the project database and related functions;
Assists in planning and implementing data reconstruction exercises;
Supervises the implementation of routine data quality audits;
Provides technical guidance to other staff in data management;
Maintains updated data collection and reporting tools;
Works with project staff to find and implement technological solutions to data-related challenges;
Produces regular reports according to the guidelines determined by project management;
Works with project team members and partners throughout the country to ensure the database functionality meets their needs;
Supports the development and conduct of presentations related to data and dashboards as needed;
Other duties, as assigned.

Education:

Bachelor’s degree in computer science or other related degree required. An advanced degree is preferred.

Skills and Experience:

6 to 7 years of progressively responsible and directly relevant experience required in developing, managing and troubleshooting M&E databases;
Minimum 4 to 6 years’ experience working with international NGOs, preferably in the education sector; experience with USAID-funded projects desirable;
Experience with data collection software such as SurveyToGo and KoBo Toolbox, including programming software onto tablets for data collection purposes;
Experience in training and mentoring others in electronic data collection, especially using tablets, preferred;
Experience conducting statistical analysis of data and proficiency in Microsoft Office suite;
Strong organizational, communication, computer, and interpersonal skills;
Experience creating data visualizations, including charts, graphs, and maps;
Demonstrated ability to work independently with minimal supervision, as well as within a team setting;
Must be able to negotiate diplomatically and function well under pressure and meet strict deadlines.

Apply via :

jobs.smartrecruiters.com

November 5, 2024
Demand Planner

The Demand Planner is responsible for planning the demand and supply for a/multiple product category within LG Electronics’ business units. Ensuring that the business plans for continuous product supply meet the marketplace’s requirements for products. Responsible for forecasting volume, revenue, product movement and procuring supply. Must be able to operate with a high degree of urgency and integrity. Must have strong analytics and Enterprise Resource Planning (ERP) utilization skills to be successful.

Responsibilities

Analyzes sell-in and sell-out forecasting trends and aligns future demand to meet the trends and current market conditions.
Reviews current inventory levels and adjusts supply plans to align with target levels of safety stock and total inventory plans.
Takes the forecasted volumes and insures purchase order generation occurs to procure products from the associated factories.
Troubleshoots coverage plans and supply disruptions on an on-going basis and re-aligns volume forecasts to match inbound supply plans.
Reviews the forecasting, sales capability, Inventory KPI’s for alignment and meeting business requirements
Prepares and analyzes the sales and operations for each product group
Highlights and presents to the business the status of the business on a weekly basis and monthly basis.
Interfaces with installed ERP tools to control and run the business.
Sets and manages system operating parameters to align system(s) with the required and anticipated planning requirements; Lead time, safety stock, EOL timing, NPI timing, etc.

Qualifications

Bachelor’s degree in Business Administration / commerce
3+ years of experience in product level forecasting or product supply planning in global sourcing organization.
3+ years of demonstrated experience working with MS Office Suite, Enterprise Resource Planning systems;
Prioritizing/Time Management Skills
Planning/Organizing Skills

Apply via :

www.linkedin.com

November 5, 2024