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Overview
The Dashboard Specialist will play a crucial part in designing, creating and maintaining data visualization dashboards that support monitoring, evaluation, and learning operations inside the organization. The Dashboard Specialist will report to the MEL Manager and collaborate with other stakeholders to develop and maintain dashboards using Power BI that support data driven decision-making.
Responsibilities

Design and develop interactive dashboards using Power BI .
Create visually appealing user-friendly dashboards that effectively communicate key performance indicators metrics and insights related to monitoring and evaluation.
Manage and maintain UpToDate off-grid data including entry into relevant systems.
Customize dashboards to meet specific needs of the project .
Maintaining and regularly updating the published dashboards.
Continuous improvement and optimization of the dashboards by enhancing performance and user experience.
Provision of training and support to end-users to ensure easy navigation and effective utilization of the dashboards.
Maintaining documentation of dashboard development processes, data sources and design choices
Any other duties as may be assigned from time to time.

Qualifications

Master’s Degree with 3 years or Bachelors’ degree with 6 years’ work experience in Monitoring and Evaluation methods, data science, statistics, analytics, computer science or a related field.
At least 5 years of relevant work experience in Power BI.
Detail oriented and able to work independently.
Strong written and verbal communications skills required
Excellent analytical skills required.
Ability to multi-task and work well with others.
Ability to plan effectively and meet tight deadlines.

Technical/Functional Skills

Strong knowledge of data-related end-user applications (example; Excel, Google Sheets)
Strong skills in data manipulation and analysis
Expertise in creating visually appealing and user-friendly dashboards including knowledge of dashboard design principles, layout and interactive elements.
Self-learner and independent
Ability to communicate effectively.
Strong written and oral communication skills

Apply via :

careers.rti.org

November 2, 2024
Director, Sales and Business Development, Visa Direct

Job Description

Visa Direct is a payment service that Visa provides to clients (issuers, acquirers, processors, merchants and service providers) to facilitate fund transfers/ disbursements to Cards, Accounts and Wallets Visa credentials around the world.
This role will report into the Head of Visa Direct SSA. The individual will contribute to Cross border sales acceleration for Visa Direct in Sub Saharan Africa with a focus on banks, fintech’s and exchange houses. This is a unique opportunity to be part of building a new ecosystem in the fast-moving world of payment and one of the key growth pillars in SSA business.
This role will be responsible for delivering commercial outcomes, deliver the multi-million sales pipeline for Visa Direct services and ensure consistent growth of existing clients through opening new business with them.
It is a fast paced, agile environment, so this person must be proactive and excel with internal and external partners to ensure we achieve our goals.
He/she will be a highly motivated, energetic individual that thrives in a fast-paced dynamic environment and relishes the opportunity to win new business using a value-based selling approach.
Visa is looking for an experienced banker and payments leader with an outstanding sales track record. In addition to business development experience, outstanding client management and interpersonal skills are critical.

Responsibilities include:

Accountable to achieve or exceed sales targets for Visa Direct in Sub Saharan Africa
Accountable in achieving annual sales goals of Visa Direct, in partnership with local product and country managers
Take clients through the sales cycle from prospecting to solutioning to deal structure to contract
Develop sales strategy for sales acceleration, including determining high potential client targets, use cases, verticals, etc.
Drive lead-generation and prospecting program and ensure good response to new leads
Drive key workstreams for Visa Direct growth
Partner with cross functional partners across the region to ensure we have what we need to be successful with our clients
Work with existing Visa clients and their Account Executives to cross-sell Visa Direct solutions where a good fit exists
Work with VD Product teams to develop the go-to-market strategy and ensure we have the right value proposition and product construct to meet client needs
Work with Marketing to ensure our client facing materials are excellent and help accelerate the learning and sales process
Work with Communications to share progress and growth to external audiences through a communication plan, PR, conference events, etc.
Work with Finance to ensure appropriate incentive structure, modelling and incentive deal review structure and approval process
Work with Legal to ensure client contracts that drive to successful outcomes for both Visa and our clients
Work with Client Services to handoff from sale to implementation and ensure well-run projects
Work with regional global VD product teams and operations to understand state of Issuer readiness, and state of client implementations and post-launch support
Lead prospecting to non-Visa clients to find the right contacts and build relationships, and sell where a good fit exists
Identify and sell to Banks, Remitters, Fintech and aggregators to have them add Visa Direct to their portfolio of offerings to their clients
Develop and execute a process to capture client feedback on product and value-added services, and socialize with other Visa teams, in particular the VD Platform team
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Minimum 12 years of industry related experience, including Senior FI Relationship Manager, Cross border payments, Correspondent Banking and/or Senior Transaction Banking FI Sales
Creative Self-starter with a bias toward action and proven track record for successfully developing, building, launching and commercializing technology products that delight customers
Excellent problem-solving skills with a strong focus on delivering for clients
Excellent listening and communication skills (both verbal and written), and executive presence, must be able to interface with our most senior client executives
Ability to explain complex business and technical concepts to a broad audience in an approachable way to drive adaption
Demonstrated thought leadership and the aptitude to think creatively and identify new ways to innovate and differentiate products with evidence of tangible business results
Passionate about what you do and excited about the opportunity to transform payments working for the industry leader
Possess a high level of professionalism and leadership skills to build business relationships, trust and respect with business partners and suppliers
Strong team player, self-motivated and the ability to work independently at coordinating across functional activities, obtain buy-in and elevate issues at critical junctures appropriately
An advanced degree strongly preferred
Visa or financial/payment industry knowledge required, push payments or real-time payments experience a plus

Apply via :

jobs.smartrecruiters.com

November 2, 2024
Health Systems Strengthening Lead, Act to End NTDs

Responsibilities

Responsible for overall management of Act | East’s work to mainstream NTDs into national systems, ensuring that activities are designed towards sustainably achieving national goals for all World Health Organization-identified NTDs.
Collaborate with USAID’s NTD Division and other implementing partners (including Act | West) to set strategic direction and tactical approaches for HSS across the USAID NTD portfolio.
Lead the implementation and evolution of Act | East’s HSS strategy based on USAID guidance for assessing countries’ progress toward sustainability and identifying gaps, approaches, and strategies for NTD mainstreaming efforts.
Provide technical leadership for mainstreaming of NTD programming into national health systems and other relevant policies and processes, including activities to ensure NTD programming is adequately funded and included in national and/or subnational annual budgets, NTD indicators are included and monitored among national health indicators, and national policies are in place to accomplish essential NTD activities.
Manage project support to selected countries to develop, politically validate, review, and revise (where necessary) NTD sustainability plans.
Ensure sustainability strategies and activities remain technically sound and are aligned with disease specific strategies and priorities, as well as with appropriate global HSS strategies (e.g., the USAID Vision 2030 for Health Systems Strengthening).
Supervise select staff and provide expert HSS guidance for the wider Act | East team (both RTI and partner organizations), so that all are more conversant on HSS strategies and can identify opportunities to use the program platform to strengthen health systems.
Collaborate across the program to monitor and evaluate Act | East’s contribution toward increased sustainability and stronger health systems in Act | East supported countries and globally.
Oversee technical assistance for areas relating to HSS activities including financing, budgeting, and governance.
Identify opportunities for cross‐sector collaboration (i.e., education, water, sanitation, hygiene, maternal and child health, and vector control) in line with achieving sustainable programming.
Develop and maintain collaborative relationships with donor/client organizations, relevant government agencies, bilateral organizations, NGOs, and other key stakeholders working toward strengthening health systems.
Ensure and lead documentation of the program’s HSS and sustainability work through client-required reporting, communications, and knowledge management. Products may include technical and policy briefs, blogs, webinars, and content for the Act | East website and NTD Toolbox.
Lead strategic learning for Act | East’s HSS and sustainability work through the Act | East learning agenda and application of USAID’s Collaborating, Learning and Adapting (CLA) principles.
Contribute to global thought leadership related to HSS and sustainability through participation in relevant working groups, contributions to global meetings and conferences to showcase programmatic impacts and key learnings.

Qualifications
Education and Experience:

Bachelor’s degree in public health, international development, public policy or related field and 15 years or relevant experience or Master’s degree in public health, international development, public policy or related field and 12 years of experience
10+ years of global and in‐country experience in implementation of health systems strengthening programs and/or health policy reform, including addressing cross-sector issues
Progressive experience leading HSS on USAID-funded activities and/or programs
Demonstrated experience in implementing robust HSS programs in a low-income country context, with technical expertise in one or more of the following areas: policy reform, service coverage, workforce alignment and/or related areas of health system strengthening.
Demonstrated experience implementing HSS programs that incorporate non‐health sector and/or multi‐health sector programs.

Knowledge, Skills, and Abilities:

Demonstrated capacity to operate within the HSS community and function as a leader on diverse matters related to HSS in low and middle-income countries.
Demonstrated management, leadership, decision making, and interpersonal skills.
Full professional proficiency in English with excellent oral and written communications skills.
Demonstrated ability to create and maintain effective working relations with senior government personnel, international organizations, NGO partners, host country governments, and U.S. Government Agencies.
Excellent knowledge of MS Word, Outlook, PowerPoint, and Excel.
Excellent oral and written communication skills as well as interpersonal skills.

Apply via :

careers.rti.org

November 2, 2024
Senior Manager, Solutions Sales Specialist

We are seeking a highly motivated and experienced Senior Manager, Solutions Sales Specialist. The ideal candidate will have significant experience within the b2b sales in tech industry and be able to understand and navigate the unique challenges brought forward by evolving payments ecosystem.
This role of the Solutions Sales Specialist will report into the regional portfolio leads and will be part of the larger Value-Added Services Sales function. Internally, the role requires collaboration with a wide range of cross functional teams, including but is not limited to Generalist Sellers, Sales Operations, Strategy, Client Services, Digital Partnerships, and Marketing. Moderate to extensive travel is required for attendance of client and partner meetings.

Key Responsibilities

Actively prospect, qualify, negotiate, and close opportunities within assigned territory.
Identify high potential issuing clients to target and cultivate relationships with key decision-makers within these organizations.
Ensure high levels of client/ prospect satisfaction through proactive outreach with relevant insights and regular follow-ups.
Partner with the Generalist Sales team to prepare proposals, presentations, and other sales materials that highlight Visa solutions’ technical capabilities and advantages to address client needs.
Develop and execute sales strategies tailored to issuers that align with Visa’s Purpose to uplift everyone, everywhere by being the best way to pay and be paid.
Successfully structure, negotiate and close deals, ensuring that client needs are met.
Ensure timely and accurate updates on sales activities are captured in Microsoft Dynamics, offering Insight into market trends and competitive analysis.
Work collaboratively with various teams, including Client Services, Finance and Technology, to ensure optimal client experience and continuous product improvement.

Essential Functions

Accountable in driving and achieving bookings across Value Added Services portfolios and revenue lines through collaboration and partnership with Account Executives and Account Managers through acquisition of net-new customers or upsell of existing clients.
Acquisition of new clients and retention/ growth of existing clients.
Understand clients’ complex challenges/ problems and uses of Visa technology to drive solutions with said technology.
Champion and lead from the front with Visa’s value-based sales methodology, post-sale commercialization, mutual success planning with clients and across Visa to ensure client outcomes and Visa revenue realization.
Partner with the sales team to prepare proposals, presentations, and other sales materials that highlight our solutions’ technical capabilities and advantages.
Engage with internal cross functional teams including Product Management, Product Development, Client Support and Product Marketing to relay market feedback and provide input into the design of new solutions.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
Qualifications

Bachelor’s degree required, advanced degree preferred.
Proven track record in b2b sales role in tech industry or related role.
Deep knowledge and extensive experience in financial services is preferred
Proven ability to navigate complex sales cycles and manage large, complex deal negotiations with strategic clients.
Strong understanding of the payment’s ecosystem, specifically issuer side needs, including key players, competition, and trends.
Proficient in CRM software.
Excellent communication, presentation, and negotiation skills.
Ability to travel extensively.
Work independently as well as collaborate within a team environment.
10 or more years of experience with a bachelor’s degree or 8 years of experience with an Advanced Degree (e.g., Masters, MBA, JD, or MD)
Strong technical skills and ability to understand complex technological solutions and business issues.
Deep understanding of the payment’s ecosystem including, risk, client experience and engagement, payment security and regulatory requirements.
Natural ability to understand and articulate complex concepts in a clear and concise manner.
Confident speaker with ability to present, interact, and connect with executives and engineers.
Excellent analytical and problem-solving skills.

Apply via :

jobs.smartrecruiters.com

November 2, 2024
Senior Partnerships and Sourcing Officer

Responsibilities

Serve as a core member of proposal teams to support partner organizations. including onboarding of partners, cost and contractual negotiations and a general liaison between RTI technical staff and partner organizations.
Collaborate with internal clients on needs assessment, market research, requirements generation, and partner sourcing strategies for potential solicitations for subcontracts.
Attend capture and proposal kick-off meetings for the purpose of identifying opportunities for subcontractor involvement.
Review partner scopes of work and draft and negotiate teaming agreements, non-disclosure agreements and memorandums of understanding with potential partner organizations.
Manage engagement of proposal subcontract partners against the demands of the internal and external Proposal timeline and due dates.
Thoroughly read and understand solicitations and advise technical staff on sourcing requirements.
Have a general understanding of proposal budgeting to work with RTI teams to determine subcontract pricing/contract structure (e.g., firm fixed price, time and materials, cost plus) appropriate to the risk allocated to potential subcontractors at the proposal stage.
Coordinate interactions with subcontractors during the life of the proposal.
Prepare and issue requests for materials to potential subcontractors.
Lead in negotiating price, schedule, and contractual terms consistent with internal and client expectations and in accordance with the FAR, 2 CFR 200, other client regulations, and internal procurement policies and procedures.
Evaluate proposals from potential subcontractors for content and price reasonableness and use industry techniques and practices to establish fair and reasonable pricing positions and negotiation ranges with partners.
Ensure activities are documented in accordance with client requirements and internal procurement policies and procedures.
Work to compile all required proposal documentation from partners for submission to the client; including but not limited to budgets and supporting contractual documentation Work under tight deadlines.
Interpret client and federal statutes and regulations, including but not limited to the FAR and 2 CFR 200, to assess applicability to applicable subcontractors.
Provide training and capacity building to team members, internal customers, and subcontractors as necessary.
Analyze requirements for subcontracting and rationalize sourcing activities with consolidation of sources of supply and utilization of strategic sources of supply to the maximum extent practicable.

Qualifications
Education and Experience:

Bachelor’s degree and 5 years of relevant experience or Master’s degree and 3 years of relevant experience
Demonstrated experience supporting USG proposals, including USAID.
Prior experience working with supplier management preferred.

Knowledge, Skills and Abilities:

Demonstrated knowledge of procurement/subcontracts principles and terminology as well as basics of subcontracts administration.
Demonstrated understanding of governmental regulations to ensure compliance with relevant procurements.
Knowledge of finance and accounting, with experience in Excel budget preparation, negotiation, and/or project budget management a plus.
Excellent written and oral communication skills in English, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage interpersonal relationships.
Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion.
Ability to establish and maintain effective working relationships with co-workers, supervisors, project staff, suppliers and clients.
Ability to work independently in a fast-paced environment and multi-task with great attention to detail.
Ability to interpret, draft and negotiate complex contractual agreements.
Proficiency in Spanish and/or French speaking/writing skills is strongly desired.
Ability to identify risks and ensure RTI interests are appropriately protected.
Excellent knowledge of Office 365 (including MS Word, Outlook, PowerPoint, Excel, and Sharepoint).

Apply via :

careers.rti.org

November 2, 2024
Global Safeguarding Manager

The ideal candidate combines strong technical experience in safeguarding incident management with a track record of safeguarding assessment for proposal development. The candidate has working experience with different teams in an international environment and is available per February for 6 months. Main technical competencies:

Experience in safeguarding, child protection, protection against sexual exploitation and abuse or other relevant specialism
Experience of incidence management and handling high-volume casework in a cross-cultural context
Experience in coaching and capacity building on safeguarding
Experience with safeguarding in proposal development, project specific risks and measures
Undertaken Safeguarding/Child protection training
This is a maternity cover for 6 months and the role should start per 1 February. It is a fulltime and remote role, based in a country where VSO has a presence. There might be occasional travel.
Salary per annum (gross) for some of the VSO countries: India INR 1,885,606, Kenya KES 4,770,883, Nigeria NGN15,647,108, South Africa ZAR 890,054, UK GBP 47,152
For more information on the content of the role and the requirements, please check the job and job desctiption via the VSO website.

Desired Skills and Experience

The ideal candidate combines strong technical experience in safeguarding incident management with a track record of safeguarding assessment for proposal development. The candidate has working experience with different teams in an international environment and is available per February.

Technical Competencies

Experience in safeguarding, child protection, protection against sexual exploitation and abuse or other relevant specialism
Experience of incidence management and handling high-volume casework in a cross-cultural context
Experience in coaching and capacity building on safeguarding
Experience with safeguarding in proposal development, project specific risks and measures
Undertaken Safeguarding/Child protection training

Apply via :

vso.my.salesforce-sites.com

November 2, 2024
Dashboard Specialist

Overview
The Dashboard Specialist will play a crucial part in designing, creating and maintaining data visualization dashboards that support monitoring and evaluation operation inside the organization. The Dashboard Specialist will report to the MEL Manager, and collaborate with other stakeholders to develop and maintain dashboards that support data driven decision-making.
Responsibilities

Design and develop interactive dashboards using data visualization tools such as R Shiny, Power BI and Tableau.
Create visually appealing user-friendly dashboards that effectively communicate key performance indicators metrics and insights related to monitoring and evaluation.
Data identification, retrieval, processing, cleansing, modelling and publication for dashboards.
Customize dashboards to meet specific needs of different programs and projects within the organization.
Maintaining and regularly updating the published dashboards.
Continuous improvement and optimization of the dashboards by enhancing performance and user experience.
Ensuring confidential or sensitive data is handled securely and in accordance with data protection laws.
Provision of training and support to end-users to ensure easy navigation and effective utilization of the dashboards.
Maintaining documentation of dashboard development processes, data sources and design choices
Preparation of evidence-based reports to support the dashboard analysis.
Any other duties as may be assigned from time to time

Qualifications

Masters Degree with 3 years or Bachelors’ degree with 6 years in Monitoring and Evaluation methods, data science, statistics, analytics, computer science or a related field.
At least 5 years of relevant experience
Detail oriented and able to work independently.
Strong written and verbal communications skills required, including excellent editing skills.
Excellent research and analytical skills required.
Ability to multi-task and work well with others.
Ability to plan effectively and meet tight deadlines.

Technical/Functional Skills

Strong knowledge of data-related end-user applications (example; Excel, Google Sheets)
Programming in R and/or Python
Statistics and statistical skills
Strong skills in data manipulation and analysis
Ability to gather data from various sources, including databases, spreadsheets, APIs and data warehouses and integrate it into dashboards for real time updates.
Basic Project Management skills to manage and prioritize dashboard development projects effectively.
Familiarity with cloud computing platforms AWS, Azure, Google Cloud for data storage and processing
Familiarity with monitoring and evaluation principles including key performance indicators, program evaluation methodologies and impact assessment.
Expertise in creating visually appealing and use-friendly dashboards including knowledge of dashboard design principles, layout and interactive elements.
Self-learner and independent
Understanding of database management system (MySQL, PostgreSQL, SQL Server) for data retrieval and storage.
Ability to communicate effectively.
Good knowledge of internet and web protocols and standards.
Strong written and oral communication skills
Good knowledge of GIS and geospatial tools & techniques.

Apply via :

careers.rti.org

November 2, 2024
Global Procurement and Asset Manager

Role Overview

We are seeking a Global Procurement and Asset Manager to oversee and ensure the quality of project procurement and asset management systems, plans, and processes across VSO’s global project portfolio. This role involves providing management oversight, technical support, and capacity building to project teams, while proactively identifying and addressing risks. Additionally, the role focuses on enhancing the quality, efficiency, and effectiveness of procurement and asset management activities in accordance with donor regulations, VSO’s policies, and established procedures.

Ideal Applicant Summary

The ideal candidate should have substantial project procurement management experience, preferably within the education and health sectors, encompassing service procurements, notably in IT for store operating systems. A relevant master’s degree is preferred, and professional certification in procurement, asset/inventory/supply chain management is highly desirable. The candidate should demonstrate a comprehensive understanding of major donor contractual obligations, procurement processes, and reporting requirements.
Strong leadership, analytical, and organizational skills are essential, along with the ability to work effectively both independently and collaboratively within a team. The candidate should exhibit adeptness in assessing priorities, managing multiple tasks with attention to detail, and delivering within tight deadlines even under pressure. Excellent problem-solving abilities and sound judgment are crucial for navigating complex environments with shifting and competing priorities plus demonstrated proficiency in interacting professionally cross culturally and linguistically with diverse staff, stakeholders, clients, and consultants.

Apply via :

al.org

November 2, 2024
Accountant 1 On-Grid Specialist (Kenya)

Overview

The Accountant position will be responsible to support the Finance Director in implementing the financial obligations of the Empowering East & Central Africa (EECA) program including financial management, budgets, accounting, treasury and financial reporting to ensure delivery of financial support to the EECA operations in Kenya and within the region.

Responsibilities
The accountant is responsible for the day-to-day accounting functions of the project. Reporting directly to the Finance Director, he/ she is expected to utilize appropriate systems and follow proper accounting procedures to disburse, account for, and report source and usage of funds. The position is based in Nairobi, Kenya.

Internal Control System and Compliance management – To ensure ICS for financial management is adhered to by:
Assisting in overseeing the implementation of SOPs and manuals and continuously engaging the stakeholders on the requirements of the procedure
Review all purchase and payment documentation for consistency and alignment with approved charge codes and set procedures.
Develop relevant SOPs to support the finance activities.
Assist in the provision of input to compliance related issues and help address such issues.
Accounts Management – Ensure production of accurate, complete and timely accounts on a monthly basis in compliance to RTI internal accounting principles:
Posting of accounting data in QuickBooks
Check, correct and review the accounting information in QuickBooks within the stipulated timelines.
Manage advance accounts, petty cash, reconcile periodically and report status as per agreed timelines.
Carry out necessary accounting controls such as quality of accounts, completeness of accounting documentation.
Reconcile and present the end month accounting package to the Finance Director for review, closure and approval.
Manage the presentation, circulation, filling and archiving of accounting and financial documents as directed by the regional finance control.
Treasury Management – To ensure availability and proper utilization of funds for EECA program through:
Preparing periodic cash forecast requesting for cash from home office (CMR)
Manage the banking and cash activities ensuring periodic and frequent reconciliations and checks on balances.
Under direction of the Finance Director pay contractors according to contractual obligations
Budget Management – To ensure financial operations are in line with approved EECA budgets and Activity Approvals in compliance with client budget requirements achieved through:
Assisting the Finance Director in calculating monthly communication costs of each base (Phone, internet) in coordination with the project administration and the logisticians
Assist the Finance Director in drafting financial reports (monthly, semi-annually and annually) as required by project and organizational contractual obligations and timelines in assessing burn rates.
Financial Audits – To participate as directed by the Finance Director in audits both internal and external ensuring availability of financial obligations and data for the audit ensuring accomplishment in a timely manner.
Training and Support – To ensure that both regional finance and technical staff are equipped with relevant skills to support the project:
To train periodically finance staff to ensure finance obligations are adhered to.
To offer support both remotely and on-site finance and technical staff to further their knowledge on the implementation of the program with respect to project, organizational and client financial rules and regulations.
Conduct any other duties as may be assigned from time to time.

Qualifications

Bachelor’s degree in business administration or accounting and at least 5 years of experience (or master’s plus 1 year of experience) in the management of financial systems and budgets, financial reporting, auditing, and/or taxation for a USAID-funded project.
Professional Accounting Designation (CPA, ACCA), or significant progress toward obtainment of designation preferred.
Demonstrated knowledge, skills, and/or experiences in accounting, financial planning and management, accounting transactions, budgeting, reporting and ensuring compliance of internal control systems.
Knowledge of accepted accounting practices and principles.
Significant experience using QuickBooks highly desirable.
Advanced working knowledge of Excel and strong database skills.

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Use the link(s) below to apply on company website.

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November 2, 2024
Operations Officer 1

Overview

The Operations Officer will work closely with the senior Operations specialist to ensure smooth operation of the EECA program and office efforts and/or field activities by coordinating day-to -day office administrative activities and providing logistical support for program activities for all the countries where EECA is implemented.
She or he is responsible for working with other operations staff to coordinate technical assistance required and to keep staff informed of the status of specific program activities. Ensures that all administrative processes are compliant with RTI International administrative procedures and guidelines as provided for in the Field Operations Manual.

Responsibilities

Manage front Office operations, ensuring a record of all office appointments is maintained, visitors are received and directed to the right offices and the front office desk is always maned.
Coordinate visitors and staff parking ensuring proper communication on any changes or adjustments is always maintained.
Maintain a staff log ensuring all staff have office access cards, new staff are well facilitated to access the office and office access security protocol is followed to the later.
Ensure all meeting rooms are kept clean and in good working condition, Keep an updated meeting rooms diary ensuring there is no conflict and update staff on any changes/adjustments in a timely manner.
Supervise all outsourced services e.g Office cleaners, temporary service providers and continuously provide recommendations to the senior operations specialist on any changes or adjustments necessary.
Ensure general office cleanliness is maintained, facilities are in good working condition and recommend and changes to senior Operations Specialist where necessary.
Manage the project and office diaries of the events, including major meetings, workshops, seminars, visits, retreats etc. and maintain the calendar of program planned activities.
Assist in the preparation of agendas for staff and technical meetings, document minutes and disseminate accordingly.
Maintain an effective office country filing system, order and replenish office, kitchen and stationery supplies and manage the flow of documents between the project and external partners.
Working closely with the Project Driver, assist with vehicle management documentation, vehicle servicing and fuel log management.
Working closely with the finance team, support vendor’s payment process and DA1 processing through the invoice tracking system.
Maintenance of the office petty expenses ensuring proper documentation of expenses, recording and timely submission according to Petty Cash policy and procedures. Support the Operations and procurement manager in management of the entire supply chain for various project supplies to cover receipt, storage and distribution of various project material.
Working closely with the senior operation specialist, support in assets and inventory management to ensure proper tagging and branding of assets as well as help with RAMS updating. Including submission of monthly assets and inventory reports
Any other duties as may be assigned from time to time.

Qualifications

Bachelor’s degree in general, office administration or equivalent with 3 years’ experience
Experience in office operations and in providing administrative support preferably with an international organization.
Proficiency in English including reading, writing, and speaking skills.
Demonstrated intermediate computer skills in Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook.
Detailed oriented with excellent interpersonal skills and demonstrated ability to work in a team and to learn complex procedures.
Ability to work independently, prioritize tasks and to take initiative.
Demonstrated numeric and basic accounting skills.

Apply via :

careers.rti.org

November 2, 2024