Company Founded: Founded in 1949

Position Summary: The National Office Accountant is responsible for fulfilling the financial requirements and preparing relevant financial information for all decision-making bodies and other stakeholders.
Key performance areas and main responsibilities
Financial Accounting Management and Ledger Management

Reviews and verifies that appropriate supporting documents have been provided for the processing of payments for goods and services received.
Ensures that payments are approved in accordance with the stipulated organizational procedures and rules and are disbursed to the locations in a timely manner
Ensures that transactions are recorded accurately in the Navision system ensuring quality of data input.
Manages all National office staff receivable accounts.
Reviews the purchase ledger of a regular basis and actions payments in a timely manner.
Responsible for the co-ordination of all payments related to the Nairobi based programs/business units and to support countries in the region, when required.
Ensures that proper workflow between units to ensure that transactions are captured within acceptable timelines.
Maintenance of effective filling (physical and online filling) of financial documentation and ensure they can be accessed on demand within reasonable time and adhere to local laws on document filing.
Ensures that costs are coded to the correct budget code.
Ensures that prepayments for medical and other staff benefits are expensed in a timely manner.
Ensures that correction journals and recharges are done by 2nd of every month ensuring all the supporting documents are in place.
Ensures that all month end close deadlines are adhered to and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable manner.
Ensures prompt filing of returns to the NGO Board as well prompt payment of the statutory deductions.

Cash flow & Bank reconciliation Management:

Responsible for coordinating the management of all bank and cash transactions to and from the business unit bank accounts, so program activities can be efficiently carried out.
Reviews National Office bank accounts reconciliations prepared by the location accountants.
Forecast cash flow and ensure timely to up requests.
In charge of correspondence with all banks.
Ensures that both bank and cash records are updated, ideally daily.
Acts as a secondary Bank Agent for SOS Children’s Villages in Kenya.

Payroll support

Supports the Senior Human Resource Officer in payroll preparation on a monthly basis ensuring that all required monthly amendments are captured in the payroll system
Uploads monthly staff pay to the online banking system in a timely manner
Provides payroll reconciliation report to the Finance Manager on the 5th date of every month
Ensures payroll deductions (PAYE, NSSF, NHIF, HELB, Pension companies and other deductions) are remitted in a timely basis and all reporting requirements are met.
Timely resolution of payroll discrepancies and queries from staff and from regulators.
Point of contact at Kenya Revenue Authority (KRA) on all Pay as you Earn (PAYE).
Point of contact at Organization main bank on all payroll related queries.
Ensures that SOS Children’s Villages in Kenya is compliant to all laws that relate to payroll processing.
Monthly reconciliation of the payroll ledger

Audit and Compliance

Facilitates the external and internal audit by ensuring that documents are availed during audits. Assist in Coordination of National Office external and project audits
Implements the finance related audit recommendations from various audits and maintain a tracker of all audit queries
Supports internal and external audit process.
Submission of Kenya Revenue Authority annual company returns.
Ensures all statutory deductions are made and remitted on time including VAT, Withholding tax, Withholding VAT etc.
Ensures that records with KRA and are well documented and filled, ITAX is well utilized and risks is assessed, and any measures taken to maintain zero risk with the regulatory bodies.
Maintains all KRA i-Tax Ledgers.
Capacity building staff in all areas of financial management and compliance.

Management of Advances, Assets Register, Floats & Loans:

Ensures that all recoveries in respect of advances, floats, loans, taxi etc. owed by staff members are appropriately deducted from the salaries on specified dates, as approved.
Ensures the Assets registers agree with Navision Dynamics & Microsoft 365 and physical assets and in line with organizations policy.

Required Qualifications / Abilities

A Bachelor’s Degree in Finance or Accounting, from a recognized institution of higher learning is a must
A CPA part 2 is a must
A minimum of 5 years working experience with progressive responsibility for finance in the NGO sector is a must
A solid understanding of financial statistics and accounting principles, with working knowledge of all statutory legislation and regulations pertaining to finance, and the ability to guide and lead employees to ensure appropriate financial processes are being used
Proficient user of advanced Excel is a must and Knowledge and practical use of Navision is desirable
Analytical – synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.
Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of
urgency, attention to detail, thoroughness and unquestionable integrity

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application & updated CV (with details of at least 3 traceable referees one of which must be immediate former employer) should be to recruitment@soskenya.org addressed to the Human Resources Manager to reach us on or before 31st December 2022.

Apply via :

recruitment@soskenya.org

Job Summary:
Reporting to the Board of Trustees / National Director, the Internal Audit Manager will be in charge of ensuring an independent systematic, disciplined approach to evaluate and improve the effectiveness of policies, procedures and standards designed to add value and improve operations of SOS Children’s Village in Kenya.
The incumbent will also be responsible for providing reasonable assurance that compliance with donor requirements, internal control, corporate governance and risk management systems are functioning as intended.
Key performance areas and main responsibilities
Governance / Board Support:

Provide support to the Board in offering effective oversight in order to ensure systematic functioning of the organization:
Schedule, prepare and avail accurate and timely reports, minutes and other documents for Board Audit Committee meetings
Conduct periodic awareness/training sessions to sensitize senior management, staff on their roles in implementation of policy and risk management, promoting an internal audit culture across the organization.
Regularly provide senior management and the board with an opinion on the adequacy, effectiveness and efficiency of the internal controls in the organization
Regularly report to the Board on significant areas of non-compliance to organizational policy or internal controls
Actively monitor and provide feedback to senior management and the board as appropriate on the timely implementation of management or board recommendations of fraud prevention measures.
Carry out reviews to ascertain that a conflict of interest policy exists.
Regular review the conflict of interest policy to ascertain its adequacy and also assess the compliance
Foster effective engagement with the SOS Children’s Villages in Kenya Board Audit and Finance Committee on the performance of the Audit Function

Review of Organizational Policies:

Keenly assess system gaps to inform development of new policies and review of the existing ones
In charge of developing Internal Audit departmental policies and procedures
Offer timely support to management team in the development and review of departmental policies and procedures for all organization’s functions.
Ensure that all organization’s policies and procedures are adequately approved and ratified by senior management and the Board as appropriate.
The incumbent will send periodic updates to senior management and the Board on the update on the status of all department policies and procedures.

Risk Management:

Identify and effectively manage organizational risks in order to maximize achievement of organizational objectives
Manage the process of identifying organization key risk areas including identification of emerging risks
Oversee the process of conducting annual organization-wide risk assessments to measure the likelihood and impact of identified risks, i.e., developing parameters, methods, and tools for evaluating, categorizing, and prioritizing risks- likelihood, risk consequence, and thresholds to trigger management action.
Assist in the development of the organization’s risk mitigation strategy/ plan, proposing appropriate controls including the scope of management and other individual accountability and a monitoring plan, to ensure the implementation of the strategy/ plan.
Responsible for preparing and submitting quarterly reports to the Board on risk management issues including the risk register and on emerging risks.
Send quarterly updates to senior management on the implementation of organizational risk management strategy/ plan.

Sub Grants Support:

Ensure that funds advanced to all sub grantees are utilised efficiently and that there is value for money and accountability is provided for all funds advanced.
Technically support the development and improvement of guidelines for the management of sub grant activities
Support sensitization/training of sub grantees on the organization sub grant management guidelines, clearly explaining to them the standards of accountability expected of them.
Responsible for developing and implementing plans for follow up of sub grantee audit report actions.
In charge of the regular review and evaluate the adequacy of accountabilities presented by sub grantees.
Send regular reports on activity areas that require improvement in terms of accountability for funds
Confirm that the planned activities (service delivery, procurement, distribution, storage, infrastructural improvements, etc) are carried out efficiently and effectively confirming that there was value for money
Identify gaps and weakness faced in the implementation of the sub grant activities by sub grantees
Make recommendations to improve or address the gaps identified and follow up these to ensure audit actions are being implemented.

Auditing Activities:

Ensure that internal audits are effectively carried out and audit recommendations are implemented for improved compliance and efficiency:
Develop risk-based annual audit plans detailing the scope, nature and timing of the audit activities at the organization and other offsite auditees.
Develop audit programs for audit assignments ensuring that all priority issues have been addressed
Carry out internal audit tests in the audit program to assess compliance to the organization policies and procedures, documenting the results of each test
Ensure quality audit standards are observed and maintained in the course of audit work
Discuss interim audit findings with auditees for clarity and ownership.
Write audit reports documenting areas of non-compliance
Send audit reports to the ND, Management and Board as appropriate, for action
Actively monitor and provide feedback to senior management and the Board, as appropriate on the timely implementation of management or Board recommendations following audit reports.

Budget Management:

Oversee the department budget ensuring efficient usage and high standards of accountability.
Oversee the development and management of the department budget to ensure availability of funds for planned Internal Audit activities
Ensure that funds advanced to staff under supervision are accounted for in timely manner
Ensure the efficient and frugal management of department of departmental budget.
Receive periodic Internal Audit financial statements and budget updates from Finance department; taking appropriate corrective action in case of any variance from what has been planned
Regularly review expense requests, aligning them to budget lines before giving approval
Work closely with procurement function to contract for goods and services
Ensure that Internal Audit financial information required by the organization is provided on time and to standard; ensuring that requirements for the allocation of resources are adhered to by all staff in the Internal Audit team at all times.

Management and Coordination of Team Activities:

Lead the Internal Audit team in a manner that empowers them to deliver excellent service and high standards:
Regularly communicate to the Internal Audit team the organization vision and the role of Internal Audit in assisting the achievement of that vision
Set department targets for staff in the department as a basis for measuring performance during appraisal
Carry out timely staff appraisal against set targets and identify areas of improvement
In charge of monitoring and reviewing performance, in particular holding staff accountable for meeting success criteria and delivering any improvement goals which have been identified; taking decisive action against poor performance.
Ensure that records held by the department like audit reports, copies of appraisal forms etc are well kept
Ensure that staff are adequately trained and developed for their roles e.g., by analyzing staff training needs, organizing the delivery of training or coaching, coordinating the sharing of experience
Organize regular departmental staff meetings to ensure proper and open communication of departmental plans and feedback from team members
Ensure continuous professional development for the Audit Team either as individuals or as a team by facilitating their attendance at professional seminars and trainings.
Performs other reasonable tasks as assigned by the immediate supervisor.

Minimum Qualifications & Experience Required

Must have a University Degree in Commerce, Accounting / Business Management / Finance. A post-graduate degree is preferred.
Must be a qualified CPA or ACCA with an up-to-date membership status. Professional memberships in CIA/CISA/CFE are also required.
Must have prior working experience of six (6) years. At least four years must be in Audit (Public or private institutions), three of which should be at a Managerial or senior supervisory level. Experience in accredited audit firms and/or in a Non-Governmental organization is preferred.
Detailed knowledge of audit procedures, including planning, testing and sampling methods
Working knowledge of computerized accounting and auditing systems
Good Leadership skills
Good report writing skills
Excellent oral and written communication skills
Excellent interpersonal skills – tactful in dealing with people
Excellent analytical skills
Good negotiation skills
Ability to work under pressure

go to method of application »

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application & updated CV (with details of at least 3 traceable referees one of which must be immediate former employer) to recruitment@soskenya.org addressed to the Human Resources Manager to reach us on or before 20th December 2022.

Apply via :

recruitment@soskenya.org