Jobs Kenya

Company Founded: Founded in 1937

  • Global Fleet Coordinator

    Global Fleet Coordinator

    The Opportunity

    Plan International is on a journey to Moving Fleet Forward, developing stronger Fleet Management processes and practices across its 56 Country offices. As a key member of our Global Supply Chain team, you will work to improve the efficiencies of our fleet practices in the field. You will tackle several priority activities to re-engineer how we spend, reduce costs, improve fleet safety, ensure that we are achieving the best possible value for money, and consider our environmental footprint. The impact of the work you do will help us achieve more for children’s rights and equality for girls in the countries where we work.

    About you

    You are an experienced fleet management professional with a strong focus on strategic improvement, supplier relationships, and innovation. Highly detail-oriented, you are skilled in advanced Excel and familiar with Power BI and Tracpoint. Your strengths include planning, problem-solving, and effective communication across diverse cultures. Flexible and resilient, you are fluent in English, with ERP systems experience and an additional language as an asset for global stakeholder engagement. Passionate about making an impact in a global fleet portfolio, you bring adaptability and a collaborative approach to achieving strategic goals.

    Apply via :

    al.org

  • Regional Deployable Food Security & Livelihood Specialist (Re-Advert)

    Regional Deployable Food Security & Livelihood Specialist (Re-Advert)

    ABOUT THE ROLE 

    As the Regional Deployable Food Security and Livelihoods Specialist, you will report to the Head of Humanitarian Preparedness and Response based in MEESA. You are expected to deploy within 72 hours to provide technical, practical and thought leadership on food security and livelihoods both in MEESA and within the Federation. 
    The Regional Deployable FSL Specialist will be responsible to provide technical support to Plan International country teams in order to successfully design and integrate food security & livelihoods into programme interventions and support implementation through both surge and desk support. The role is expected to deploy within 72 hours of an emergency for up to 6 months to support the set-up of new humanitarian responses, provide capacity building / on the job training and support emergency preparedness. 
    The Regional Deployable FSL Specialist will be part of the MEESA Humanitarian team and will work closely with the Global Hub Hunger Response and Resilience Unit in the Global Humanitarian Team. The post holder will also work with technical teams in GH team, with other teams, departments, Country Offices, National Offices within the organisation to ensure that all Plan International’s work contributes to strengthening food security and livelihoods. 
    The Regional Deployable FSL Specialist is expected to travel for over 50% of their time to provide technical assistance to country offices. This position demands technical knowledge, training experience, and work experience in a wide range of humanitarian contexts.  

    ACCOUNTABILITIES

    Technical Leadership & Programming (80%)

    Support Country Offices and Plan International’s National Organisations in real time to scale up food security, livelihoods and nutrition work especially in large scale emergencies.
    Lead the mapping of FSL programmes in the region and develop visual analysis/synthesis of the portfolio, building on existing portfolio mapping of ongoing programmes in food security, livelihoods, and nutrition, including youth economic empowerment initiatives in Plan’s Long-term programmes. 
    Share Plan International’s FSL programmatic approach, with a particular emphasis on how FSL and nutrition contributes to protection and education outcomes, building on existing approaches.
    Work with the global FSL lead to guide and provide practise and thought leadership on Plan International’s food security, livelihoods and nutrition programmes in both chronic & acute food insecurity contexts. 
    In collaboration with relevant technical sectors (child protection, education, Cash and Voucher Assistance, and Resilience) develop programme guidance and tools for Plan International Country Offices on integrated program approaches, with a particular emphasis on resilience, CP, GBV and school drop-out risk mitigation approaches.
    Support Country, Regional and National Offices to include and implement FSL & N within their respective strategies and to assess how food security can be used as a mechanism to promote and achieve child protection and education outcomes.
    Ensure all FSL & N interventions (including school meals programmes) within the region are contributing to gender transformative programming.
    Provide technical support in the development of stand-alone and cross-cutting FSL interventions to MEESA country offices through close coordination with COs. 
    Lead and support COs in developing and implementing monitoring and evaluation tools for measuring food and economic security outcomes, ensuring alignment with other thematic areas. 

    Learning, Capacity Building & Information Management (10%)

    Identify and disseminate lessons learned from COs work on food security and livelihoods  
    Map capacity building needs and conduct mentoring, training to COs.
    Identify and develop FSL training manuals, guidance documents, and toolkits, as required.  
    Engage with relevant technical working groups within Plan International, particularly on resilience, youth economic empowerment, Cash and Voucher Assistance, child protection and education.
    Develop lead and manage a network of food security, nutrition and livelihoods in the region. 

    External Representation (5%)

    Represent Plan International at relevant regional food security and livelihood Networks and events   
    Network with relevant UN agencies, multi-laterals, peer organisations in the region to develop strategic partnerships and raising Plan International’s profile.
    Develop regional technical articles for external release and profiling of Plan International’s experience and good practices, with a focus on food insecurity & girls.

    Fundraising (2.5%)

    Support COs and national offices to generate funding opportunities to increase the portfolio of FSL & N with an emphasis on integrated approaches across technical sectors.  
    Work with Business development and program teams in COs to develop and submit strong food security and livelihood proposals

    Policy and Advocacy (2.5%)    

    Work with the regional Communications specialist and Humanitarian Policy and Advocacy Unit to ensure that programme evidence on linkages between food security, resilience, protection and education good practice are shared in relevant external influencing forums. 

    TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

    Essential

    University degree in Agriculture, Agroeconomics or related field. Master’s degree in relevant field preferred.  
    Experience of working in an international NGO, UN, multi-lateral agency or the Red Cross and Red Crescent Movement.
    A minimum of 10 years’ experience in MEESA in a variety of humanitarian response contexts (protracted, complex, conflict & rapid onset) 
    Expertise and substantial direct experience supporting humanitarian response with a focus on food security, livelihoods or nutrition. 
    Up-to-date knowledge of food security and livelihoods programming approaches, and their integration with other sectors
    Proven experience of working in food security and livelihoods programming, especially from a girls’ rights perspective in a variety of contexts including acute & chronic food insecurity crises
    Highly competent with computer-based communications and information management technology 
    Consistent decision making and sound judgement.
    Ability to work on a number or projects simultaneously and to manage competing demands and deadlines.
    Ability to network effectively and build good working relationships with colleagues across the organisation.
    Strong communication skills, with excellent written and spoken English. 
    Knowledge and commitment to international humanitarian principles, codes, guidelines and cluster system.
    Ability to work independently, as a team member, and in culturally diverse settings
    Ability to effectively manage and prioritise a diverse workload.
    Child rights-based programming principles and approaches
    Demonstrated awareness and sensitivity to gender and diversity. 
    An understanding of and commitment to Plan International’s mission and values

    Desirable 

    Training and facilitation skills
    Additional languages (Arabic, French or Spanish)

    Apply via :

    al.org

  • Gender & Capacity Development Officer Monitoring and Evaluation Officer

    Gender & Capacity Development Officer Monitoring and Evaluation Officer

    ABOUT THE ROLE

    The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. 
    It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 
    The Gender Capacity Development Officer (Gender-CDO) will be responsible to drive the gender transformative approach of both projects so that they challenge and address gender-related barriers for sustainable and rewarding change.  The Gender-CDO will support and work with project teams and partners to provide technical guidance and support to analyse and apply the elements of gender transformation in project activities, including capacity building of the teams and partners. Additionally, the role is to ensure that the gender marker application is managed throughout the project cycle for project work. With support from the line manager, the Gender- CDO will closely work with teams in SDC GBV Horn of Africa Project for synergy and integration of project interventions in Isiolo.

    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

    Planning and Implementation (40%) 

    Ensure the projects maintains gender-sensitivity in all project activities. These include but not limited to, addressing gender norms directly, improving agency, promoting positive masculinity, and fostering an enabling environment where possible and appropriate.
    Work towards enabling projects to achieve the highest standards of gender transformation to address power and gender inequalities that undermine responsive nutritional and food security outcomes for children and women, adaptive climate change, improved economic self-reliance and community resilience and water, sanitation, and hygiene.
    Facilitate meaningful engagement, consultation, participation and feedback to ensure gender transformation is on track. 
    Facilitate and support localization and implementation of Gender equality and Inclusion strategy into all the components of project cycle. They will work towards promoting gender equality, women’s empowerment, and social inclusion in the project’s activities, strategies and outcomes. 
    Inform community led beneficiary targeting processes and reporting on interventions being undertaken from a gender and inclusion perspective.

    Reporting and Influencing (15%) 

    Support the Implementing partner engagement in the mobilization and participation of  women’s rights organizations (WROs) 
    Promote participation of children, girls and communities in project cycle to explore and challenge gender norms.
    Contribute to gender sensitive responses/intervention through continuous data collection during project implementation.  
    Contribute to project periodic reports in line with the laid down donor requirements and Plan standards.

    Monitoring, Evaluation and Quality Assurance (20%) 

    Manage the application of the gender marker across the projects
    Review and input into the projects MERL plans and framework, data collection tools and M&E guidance to ensure that MERL practices are gender sensitive and the project is expertly capturing gendered outputs and outcomes.
    Participate in baseline/end-line and other qualitative and quantitative evaluation activities (i.e. methodology and tool development and data analysis) to ensure a gender lens is applied. 
    Monitor and advise on the actions that promote gender transformation as defined in the marker, across all project phases.
    Support and present in project reviews from a gender and inclusion perspective and identify areas where we are excelling with gender and areas where we can improve.

    Working in Partnership (10%) 

    Provide support and capacity strengthening of partners on gender transformation. 
    Understand the partnership context and inform the GEI aspects that affect the project implementation
    Actively participate in partnership sessions and support to drive GEI
    Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation from a gender and inclusion perspective
    Support the delivery of trainings on gender equality and inclusion for stakeholders and partners. 
    Assess local partners’ capacity gaps in delivery of program work with attention to GE&I and develop capacity building plans for mutual development.

    Risk Management (5%) 

    Contribute to development of the project risk assessment on matters GEI. 
    Continually advise on local context in advancing gender transformation.

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. 
    Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

    Other Duties (5%)

    As assigned by the line manager.

    TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

    Qualifications/ experience essential: 

    Bachelor’s Degree in Gender and development, International development, Development Studies, Sociology and other related studies. 
    Technical knowledge of Gender Equality and Inclusion in general, and as it relates to relevant sectors at the Community level and their impact on the population.
    At least 3 years progressive experience in Gender Transformative and Rights based Approaches into project design, implementation and M&E 
    Direct project implementation experience, reporting and capacity building, preferably in the field of either nutrition, natural resource management, community development, and climate change adaptation.
    Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s values

    Qualifications/ experience desirable: 

    Experience working in Isiolo or the North 
    Strong report writing skills 
    Documentation of project impact stories of change
    Community facilitation, networking, partnership development and management skills 
    Good communication, negotiation and advocacy skills 
    Good interpersonal, relationship and team working 
    Conflict Management skills 
    Ability to understand the cultural context of the coastal communities.
    Experience in program phase out management
    Motorcycle riding skills and experience 

    Languages required:

    Excellent written and verbal communication skills in Kiswahili and English. Northern dialect is an added advantage.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Deployable EIE Preparedness, Anticipatory Action and Rapid Response Deployable Education in Emergencies Specialist (Integration with CVA modalities) Deployable EIE Specialist (Child Protection) Deployable Child Protection in Emergencies – Sexual Violence Specialist Deployable MHPSS Specialist Deployable WASH in Emergencies Specialist Deployable Child Protection in Emergencies Specialist

    Deployable EIE Preparedness, Anticipatory Action and Rapid Response Deployable Education in Emergencies Specialist (Integration with CVA modalities) Deployable EIE Specialist (Child Protection) Deployable Child Protection in Emergencies – Sexual Violence Specialist Deployable MHPSS Specialist Deployable WASH in Emergencies Specialist Deployable Child Protection in Emergencies Specialist

    The Opportunity

    Our new global strategy prioritises humanitarian scale up.

    To respond to the growing unmet needs in emergencies and to strengthen the speed, quality, relevance and appropriateness of our emergency response and readiness work, we are investing in our  humanitarian deployable capacity.
    The Deployable Education in Emergencies (EiE) Specialist is a member of Plan International’s Global Education in Humanitarian Action  Unit. While on deployment the specialist provides technical support to Plan International’s Country Offices (COs) This normally involves responding to medium and large-scale emergencies to develop, implement, monitor and evaluate EiE programmes. This role will have a specific focus on preparedness, anticipatory action and rapid response in education. When not on deployment the specialist contributes to Plan’s EiE workplan as agreed with the team. This may include continued follow up from a distance with deployment countries.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Strategic Financial Analyst & Modeller

    Strategic Financial Analyst & Modeller

    The Opportunity

    This role will provide expert modeling and strategic analytical insight into Plan International’s financial economy to underpin strategic thinking to ensure the financial sustainability of the whole Plan International organisation. This role will lead the development and continuous improvement of robust, complex financial and economic models to analyse scenarios relating to the financial sustainability. It will also provide strategic analytical insight based on the modelling and wider political context and external environment to maximise the impact of modelling, supporting the CFO, Director, Strategic Finance, CEO, and other key senior stakeholders

    About You

    You have degree-level education in finance, economics, mathematics, statistics, or equivalent related work experience. With exceptional financial modeling skills and strong financial and economic analysis experience, you are proficient in delivering strategic modeling within a Power BI environment. Your expertise includes data modeling, management, scenario planning, and financial risk assessment, enabling informed decision-making and effective business strategies.

    Apply via :

    al.org

  • Humanitarian Needs Assessment Specialist

    Humanitarian Needs Assessment Specialist

    The Opportunity

    The Humanitarian Rapid Needs Assessment Specialist in Plan International is responsible for setting and managing global standards for rapid needs assessments during emergencies, ensuring that methodologies, tools, and guidelines align with industry best practices. This role is pivotal in developing frameworks, tools, and guidelines that support effective and timely needs assessments. While direct implementation in the field may be limited, the Specialist will provide strategic guidance and support to Regional and Country Offices, ensuring that their assessments adhere to established standards and effectively address the needs of affected populations, with a particular focus on vulnerable groups such as children, especially girls, and gender considerations.

    Apply via :

    al.org

  • Food and Beverage Service Supervisor

    Food and Beverage Service Supervisor

    Duties and Responsibilities

    Assist in ensuring overall upkeep of food and beverage outlets

    Frequently check the Club’s facilities and areas that require services from the department
    Inspection of assigned food outlets during working hours.
    Ensure cleanliness is maintained throughout the restaurants, bars, and other service areas.
    Inspect, plan, and ensure that all materials and equipment are ready for service in the department.
    Ensure any repairs or rectification of deficiencies is carried out before service.

    People management

    Coordinate service staff during shifts.
    Inspect staff grooming; rectify any deficiencies.
    In liaison with the Events Coordinator, prepare weekly work schedules in accordance with staffing guide-
    lines and work forecasts. Adjust schedules throughout the week to meet the business demands.
    Train staff and ensure they operate within the Club standards.
    Always offer guidance to the staff on various matters.
    Assist the F&B Manager in conducting performance evaluation within the department.
    Drive a great customer experience agenda amongst the teams.
    Address staff absenteeism and disciplinary matters.

    Maintenance of high service standards

    Consistently get feedback from members and guests on services rendered, review and recommend improvements.
    Ensure that there is adequate staff to run shifts daily.
    Ensure service turn around time on all orders and service.
    Ensure all orders made are to the specification of the member and their guests.
    Address any challenges faced by staff during service.
    Hold regular discussions with staff on their performance.
    Enforce the set Standard Operating Procedures (SOPs) in everyday operation of the Department.
    Support implementation of and compliance with the set health and safety guidelines/HACCP/ISO at the department level.
    Ensure that there is adequate staff to run shifts daily.

    Academic qualifications and experience

    A Degree in Food Service & Hospitality Management or a related course.
    A Diploma in Food and Beverage management.
    Proficiency in use of computers, communication in email and telephone.
    3-4 years of progressive experience in a busy F&B Operation.
    Experience using POS system.

    Personal attributes

    Must possess great customer service skills.
    Great leadership skills, an effective people manager.
    Assertive, ability to handle matters diplomatically but tactically.
    Excellent communication skills orally and in writing.
    Good interpersonal skills.
    A team player with an ability to work with different levels of staff.

    Interested applicants should send their updated CVs and application letters to recruitment@karen.or.ke by 5.00 pm on 9th October 2024 with the email subject being F&B Service Supervisor. Only shortlisted candidates will be contacted.

    Apply via :

    recruitment@karen.or.ke

  • Communication Officer Kitchen Steward – CTC Food Porter – CTC Clinical Porter

    Communication Officer Kitchen Steward – CTC Food Porter – CTC Clinical Porter

    Job Summary:

    This role will support the Chief Executive Officer in managing the hospital’s brand and communications, fostering effective relationships with internal and external stakeholders, and ensuring that the hospital’s message is consistently delivered to all audiences.

    Principal Duties and Responsibilities:

    Assist the Chief Executive Officer in managing the hospital’s brand and reputation.
    Oversee all internal communications at Tenwek Hospital.
    Provide technical support on communication matters, coordinating strategy development and ensuring effective delivery of communication objectives.
    Lead in-house public relations and marketing efforts.
    Work closely with the CEO and Hospital Administrator on communication policy direction.
    Provide shadowing supervision for unit communication champions.
    Develop and distribute internal newsletters/e-newsletters and other communication materials for hospital supporters.
    Proactively engage external stakeholders through media relations (both online and offline) with the CEO’s approval.
    Design and maintain uniform formats for all Information, Education, and Communication (IEC) materials and publications.
    Oversee the hospital’s communication infrastructure and equipment.
    Cultivate strategic media visibility for the hospital.
    Monitor publicity and report updates to the CEO promptly.
    Maintain a Resource Center with medical research and other materials relevant to the hospital’s work to support research and dissemination.
    Work with the HR office to provide appropriate communication training.
    Manage Tenwek Hospital’s social media platforms.
    Assist with crisis and risk management communications.
    Perform any other duties as assigned.

    Minimum Requirements

    Degree in Communication, Journalism, or Public Relations from a recognized university.
    Minimum of three years of relevant experience in Communications, Media, or Public Relations.
    Proficiency in English and Kiswahili, with excellent written and verbal communication skills.
    Strong social media skills.
    A heart for service and a desire to work with diverse groups of people.
    Committed Christian with spiritual maturity and integrity.
    Excellent organizational, problem-solving, and creative thinking skills.
    Computer literate, with experience using the internet and MS Office applications.
    A team player with the ability to work collaboratively.

    go to method of application »

    Submit your detailed resume, a cover letter and a *statement of faith outlining your qualifications and why you believe you are the ideal candidate for this role.Addressed to:The Chief Executive Officer
    AGC Tenwek Hospital
    P.O. Box 39-20400, BOMETPlease send your resume and cover letter to recruit@tenwekhosp.org by 14th October 2024.Interviews will be conducted on a rolling basis.Only shortlisted applicants will be contacted.
     

    Apply via :

    recruit@tenwekhosp.org

  • Procurement, Administration & Logistics Coordinator – Kisumu

    Procurement, Administration & Logistics Coordinator – Kisumu

    ABOUT THE ROLE

    The role covers all areas of Supply Chain at the hub level and ensure close liaison with the Administration and logistics Officer in Homabay Program Unit. Cross-functional engagement with other teams is critical to ensure alignment of processes and efficient operations country-wide. Supply Chain management in the scope of this role includes.

    Technical processes across Operational Planning, Procurement, Assets, Fleet, Inventory and Warehouse Management, Distribution, Gifts in Kind, premises management, customs clearance in both Humanitarian and Development contexts.
    Process performance analysis, monitoring and reporting.
    Systems application, compliance and strengthening.
    Team management and capacity strengthening.
    Development of KPIs for Supply Chain activities; measuring and monitoring progress against objectives, ensuring targets are met to enable seamless synergies with other departments.
    Provision of support and reporting to the Program Area Manager in order to mitigate and minimise financial and compliance risks throughout the Supply Chain.
    Support in the selection of our local implementing partners and working with them on capacity development and monitoring across their supply chain activities. 
    The role sits in the Program Area Management Team for the Hub.

    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

    Strategically maintain high management standards for all Supply Chain activities (10%)

    The needs of the hub are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk.
    The hub Fleet (including vehicles, motorbikes and generators – owned and rented) is fit for purpose to deliver Plan International’s projects and well managed including monitoring and reporting.
    The storage and flow of goods in the hub supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.
    The Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.
    Accountable for overall Supply Chain performance, providing strategic direction for the role and ensuring it is well aligned to the organisational strategic objectives and Country Strategy.
    Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realise the organisation’s objectives.
    Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly procurement planning analysis. 
    Provide supply chain leadership & management support to key programmes in the country, with emphasis on ways of working effectively with the different Programme Units.
    Regularly submit readiness reports and provide feedback on progress.
    Establish feedback mechanisms for stakeholders to provide input to the ERP change process.

    Office Management and General Administration – 10%

    Provide oversight of office operations at the Program units to ensure a conducive work environment.
    Support implementation of asset and property management and travel management, lease administration, warehousing and inventory management and staff safety and operational health (OSH), in liaison with relevant departments
    Support needs assessment on facilities, communications equipment, safe areas to ensure staff safety in their respective duty stations, in adherence to Security Standard Operating Procedures (SSOPs)
    Serve as security focal point person for the Program office.
    Compilation & consolidation of accurate weekly, monthly & quarterly reports.
    Oversee office filing, archiving and records maintenance.

    Maintain high management standards for all Supply Chain activities (15%)

    Ensure the needs of the hub are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk.
    The storage and flow of goods in the hub supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.
    The Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.
    Lead on driving supply chain change initiatives through the hub supply chain aiming for operational excellence in line with the Supply Chain Operations Manual.
    Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realise the organisation’s objectives.
    Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly procurement planning analysis. 
    Prepare and share monthly reports to inform management decisions.
    Provide technical support to staff on procurement processes and procedures.
    Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc.).
    Regularly submit readiness reports and provide feedback on progress.

    Contract Management (15%)

    Ensure contractual obligations are adhered to by all parties and support periodic reviews and contract renewals.
    Resolve contract related issues from service providers and users/clients. 
    Develop Key Performance Indicators and assessment tools for contractors/vendors to ensure fit for purpose products and services.
    Monitor and follow through on commitments and reporting (Goods Receiving Notes and GRIR)
    Timely update and correctly enter all related data of purchases into SAP 
    Follow-up and ensure timely delivery of requested supplies and materials, and keep the concerned project staff informed on the status of the delivery.  
    Conduct first review of vendor invoices to ensure compliance with the order submitted, raise GRNs before submission to finance for payment processing.
    Track contract implementation status and generate reports of project completion status.
    Timely and accurate submission of all financial documents to the finance department by the stipulated date to ensure Suppliers/service providers’ payments are done in a timely manner.
    Review, update, and share the weekly procurement tracker, to Program Area manager, Senior Program Coordinator and the Country Supply Chain Manager.

    Supply Chain Operations Management (15%)

    Proactively engage with cross-functional teams to support the early identification of supply chain needs and ensure inclusion of supply chain aspects in all areas of the organization.
    Provide high quality input at all stages of the project cycle from idea and design to planning (including grant proposal development, budgeting, programme, procurement and workforce planning), to implementation and closure.  
    Develop a strong procurement structure with proactive market and supplier identification, development of supplier framework agreements (Long Term Agreements) at the hub level.
    Develop sourcing strategy to make procurement activities more proactive and strategic in manner to enable on time, quality, and cost-efficient programme delivery.   
    Ensure efficient process turnaround, value for money and efficient use of resources (staff, assets, infrastructure)
    The pool of assets is maintained, monitored and reported on to ensure it is fit for purpose and to comply with donor requirements.
    Offices are efficiently managed ensuring staff health and safety. All premises are appropriately, efficiently and regularly maintained.

    Supply Chain Excellence, Logistics and Procurement compliance (15%)

    Accountable for effective, compliant and cost-efficient Supply Chain management processes, measures and controls that ensure the right quality and quantity of goods and services are purchased at the right price and delivered to the right place at the right time. 
    Certify that internal Supply Chain controls are always adhered to and safeguard the organization from loss or malpractice.
    Evaluate and control measures used to mitigate and manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
    Review all Procurement documentation ensuring compliance with the organisation’s policies, procedures and thresholds as per the operations manual.
    Ensure compliance to stores/warehousing, inventory and assets procedures which include physical checks/verification of goods and services received and implementation of efficient inventory management practices. 
    Ensure appropriate fleet processes are in place to mitigate risk, improving safety and security. 

    Capacity Development of staff and Local Implementing Partners (10%)

    Lead and implement continuous improvement as a standard way of operating within the Supply Chain department.
    Provide oversight of the Supply Chain function, including the field Programme Units staff, building on process capacity and teams capability.
    Identify staff capacity building requirements through training needs assessments and skills gaps analysis for local implementing partners. 
    Close involvement in the selection process for Plan partners including due diligence process, proportionate monitoring of partner supply chain activities and procurement as well as providing capacity building, coaching and training as required. 
    Ensure that partners’ supply chain related reports are received and reviewed regularly as per the supply chain operation manual requirements. 
    Plan and support Implementation of Capacity Development plans that touch on Supply Chain.

    Safeguarding (5%)

    Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

    Other duties (5%) 

    As assigned by the line manager.

    TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

    Qualifications/ experience essential: 

    Degree in Procurement and Supplies Management, Business Management or relevant training in Logistics procedures and systems.
    CIPS accreditation 
    Minimum (5) years of progressive NGO experience in procurement, contract management, administration or related area. 
    Experience in procurement modules of any ERP.

    Apply via :

    al.org

  • Gender, Safeguarding and Participation Coordinator – JFFS & CPiE

    Gender, Safeguarding and Participation Coordinator – JFFS & CPiE

    The Opportunity 

    The Joining Forces Alliance, reuniting the 6 biggest child rights organizations in Germany, namely ChildFund, Plan International, Save The Children, SOS Children’s Villages, Terre des Hommes & World Vision applied for an initial €16 million grant from the German Foreign Federal Office (GFFO) to address major child protection in emergency issues in various conflict settings across the world between July 2022 and June 2024 under the project “Joining Forces for Child Protection in Emergencies (JF-CPiE)”.

    The Joining Forces Alliance is now kickstarting the 2nd phase of the project, entitled “Joining Forces for Food Security & Child Protection in Emergencies (JF-FS & CPiE)”, which will be implemented for a duration of 26 months with a foreseen starting date on 1 July 2024. The project will be implemented with the same organizations across 5 countries (Bangladesh, Burkina Faso, Central African Republic, South Sudan, Ethiopia), focusing on the gender-sensitive and inclusive integration of food security, nutrition and child protection.

    This role will provide technical support to the JF-FS&CPiE project in 5 countries (Bangladesh, Burkina Faso, CAR, Ethiopia, South Sudan) and among 6 Child Rights Organisations. The level of technical support provided to consortium members is defined at key stages in the project cycle and varies according to the priority of the project and the support needed by the Country Offices and it will be provided with the support of the consortium’s Child Protection, Gender and Inclusion and Safeguarding advisors. The coordinator will report directly to the Global Project Manager. 

    About you 

    You are a highly skilled professional with a post-graduate degree in a relevant field such as psychology, child protection, gender studies, or equivalent education and lived experience. You bring expertise in safeguarding, child protection, gender, and inclusion, with a strong focus on humanitarian settings and hard-to-reach areas. You are experienced in embedding safeguarding, gender equality, and child protection practices into programs, with proven knowledge of Child Protection in emergencies and the Core Humanitarian Standard. You have worked with diverse stakeholders, including national and international donors, aligning with their priorities on safeguarding and inclusion.
    Your strengths include data analysis, report writing, and proficiency with knowledge management, mobile monitoring tools, and Windows-based software. You excel at designing and delivering training, facilitating diverse audiences, and building strong collaborative relationships. Committed to gender equality, inclusion, and anti-racism, you advocate for participatory methods, innovation, and capacity building, driving organizational success through knowledge sharing and a collaborative approach.

    This role requires the candidate to have working proficiency in French AND English. However, please note that only applications submitted in English will be considered.

    Apply via :

    al.org