Jobs Kenya

Company Details: Company Information Trócaire was set up in 1973 as a charity to express the concern of the Irish Catholic Church for the suffering of people living in the world’s poorest regions.

  • Business Development and Grants Manager- Maternity Cover

    Business Development and Grants Manager- Maternity Cover

    Business Development (60%)

    Lead and coordinate the development of good quality proposals from initial identification to development and grant submission. Manage the proposal review process, budget alignment and compliance with donor guidelines.
    Advise on donor funding streams that match with priorities, projects and programmes and take the lead in structuring the approach towards making a funding application.
    Pro-actively identify opportunities for securing institutional funding from institutional donors, embassies and trust funds. This will involve close liaison with Global Partnerships and Funding staff in Trócaire’s head office.

    Together with programme staff, design and lead in grant inception meetings, grant review meetings, and grant close out meetings.
    Strengthen existing contacts with donors in the region and support programme staff and management to establish and build new donor contacts.
    Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
    Provide regular updates to CMT on the status of the funding portfolio and key trends to monitor.
    Participate in key donor meetings, when necessary, to foster long-term collaboration and engagement.
    Pro-actively seek donor intelligence on prospective new opportunities or partnerships.
    Lead in the preparation of high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with the programme team, CMT and the Global Partnership and Funding staff in Trócaire head office.
    Guide programme staff in the management of contracts for all institutional grants
    In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
    Ensure all grant files are maintained and organized for planning and preparation of donor reports and project monitoring, and ensuring everything is accurately recorded on Salesforce in a timely manner.

    Grants Management & Compliance (30%)

    Keep up to date with donor regulations and communicate effectively with relevant team members, ensuring links with HQ in terms of global donor strategies and updates on regulations.
    Lead in the preparation of contract amendment documentation for donors such as DFID, OFDA, the EC, Irish Aid, and others, ensuring the programme teams, CMT and HQ are aware of and have oversight of any contract amendments.
    Lead on all quality and administrative checks on narrative and financial reporting for institutionally funded programmes.
    In conjunction with programme and finance teams develop and manage an efficient financial tracking and reporting systems for all institutional grants.
    Keep CMT and all relevant head office staff informed about the progress of contracts through the programme cycle.

    Internal and external representation (10%)

    Strengthen existing contacts with donors in country and in the region and support programme staff and management to establish and build new donor contacts.
    Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities, either as a prime or sub-recipient in joint ventures.
    Represent Trócaire’s work both internally and externally in agreement with the Country Director
    Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
    Together with the programme team work with partners ensuring that effective communication channels are in place, and that funding-related issues are addressed in a timely manner.

    Requirements

    Experience and Qualification

    Minimum of 5 years’ experience working in the development and humanitarian sector
    At least a degree level education in development studies or a relevant subject
    Minimum 3 years’ experience of proposal and report writing for major international donors
    Proven track record of securing institutional funding from successful grant applications particularly in the areas of health, education and resilience programming.
    Demonstrable experience of managing grants co-financed by the donors such as: European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
    Experience of leading consortia negotiations and proposals with other stakeholders
    Use of Management Information Systems (MIS) and / or Grants Management System (GMS)
    Demonstrable experience of humanitarian programming with a knowledge of the local context in particular

    Skills

    In depth knowledge of contractual requirements of donors and grant management
    Excellent budget analysis and budget development skills.
    Excellent facilitation & capacity building skills
    Excellent written, oral and presentational communications skills

    Qualities

    Dynamic and willing to take initiative
    A team player but also willing and able to work with minimal supervision
    Capacity to be flexible and adaptable to changing contexts and priorities
    Deep commitment to social justice.
    Ability to work under pressure and to deadlines.
    Patient and pays high degree of attention to detail.
    Commitment to Trócaire’s Vision, Mission and Values and an understanding of a partnership approach to development.
    Demonstrated and active commitment to gender equality and Women’s Empowerment.

    Benefits

    For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. Interested applicants should visit Trócaire’s website and apply by 21st December 2020.

    Apply via :

    apply.workable.com

  • Intern

    Intern

    Background to the Role:
    Trócaire works in partnership with local communities and organisations to respond to crises, overcome poverty and promote justice in developing countries. Trócaire has been in the East Africa Region since 1990 focusing on the issues such as Women’s empowerment, improving livelihoods, as well as supporting humanitarian work.
    During the period of Covid 19 and with shortages in personnel to carry out key support functions, the Country Management Team has deemed it necessary to recruit a gifted Intern with all-round skills in programming, writing, basic budget skills, communication and administration. This is a unique opportunity for a young graduate to gain exceptional all-round experience of working in a high quality International NGO.
    Reporting to:
    Finance and Operations Manager or his designee
    Safeguarding Programme Participants Policy:
    Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
    Contract Duration:
    1 year
    Grade and Scale:
    Intern Scale
    Location of Position
    Nairobi
    Scope of the Role:
    The Intern will work as part of the Regional Support Office team and will assist in programme support, HR and administration tasks, Institutional Funding support, as well as documenting and communicating Trócaire’s work to a global audience.
    Key Duties & Responsibilities
    Programme Support

    Analyse and edit reports with support from the Programme Support Officer (PSO) and highlight relevant learning and issues that feed into Trócaire’s ongoing work and Strategic Plan
    Support the Programme Support Officer and other staff in organising and filing key documentation.
    Assist the PSO in the development of project/programme reviews and other programme quality related tasks

    HR and Administration

    Support an effective leave planning system that ensures good communication and office cover at all times
    Manage Flight Bookings
    Ensure that all new staff complete the necessary HR forms, personal data, group life, medical, next of kin forms
    Support the CD and other line managers in effective staff recruitment and selection processes from prompt initial advertising through to induction and probation.

    Communications

    Document stories of change highlighting the impact of Trócaire’s work to share with potential donors and the Irish public
    Assist the PSOs to document key learning, successes and challenges for internal reflection
    Provide a local media round-up on a regular (monthly) basis
    Ensure proper note taking at specified programme meetings.

    Institutional Funding

    Follow up communications with donors for Trócaire’s programmes
    Analyse funding and co-financing gaps in programmes
    Assist in the preparation of proposals and reports for donors, under the supervision of the Business Development and Grants Manager
    Other duties as may be specified by the Management from time to time and that are consistent with an Intern’s role.

    Person Specification – Essential (E)
    Qualification:
    Graduate level education in development studies, international relations, English literature or a relevant subject at Masters Level.
    Experience:

    Understanding of project/programme cycle management
    Experience of basic financial management systems and budget monitoring and reporting.

    Skills:

    Excellent communication and writing skills
    Excellent interpersonal skills
    Proven organisation and administration skills, including familiarity with standard IT packages and their applications and specifically Excel/Word
    Ability to write very clear and articulate English

    Qualities

    Ability to work in a fast paced inter-cultural and inter-religious environments
    Enthusiasm and willingness to learn
    Ability to adapt to a new working environment and use own initiative

    Other:

    Availability to adapt well, work outside normal if necessary and be willing to do a wide variety of office tasks.
    Kenyan Citizen or legally entitled to work in Kenya.

    Apply via :

    apply.workable.com

  • Finance and Administration Officer (Maternity cover).

    Finance and Administration Officer (Maternity cover).

    Description of the unit/department:
    Trócaire works through local partners who implement programmes in the organisation’s priority areas of building Sustainable livelihoods, Mobilising for Justice, Preparing & responding to emergencies, Promoting gender equality and Demanding for Environmental justice.
    The Finance department is responsible for ensuring a sound management of the financial resources entrusted with the Somalia country office and to ensure that there are effective procedures in place to facilitate internal controls and accountability of funds to all stakeholders including the local partners. The Finance function is crucial and vital for successful implementation of program activities and attainment of overall Trocaire program purpose and goal.
    Main Purpose of Role
    This role is for a maternity cover. The Finance Officer will provide support to the finance and Administration functions in Nairobi for the support of Trocaire operational areas in Somalia and Sudan. The Position reports to the Finance and Administration Manager and will be based in Trocaire’s Regional Support Office in Nairobi.
    Key Duties & Responsibilities:

    Finance

    Processing the daily financial needs of Trocaire Somalia Programme Nairobi level or as assigned working closely with the entire team on financial planning to ensure the funds are available at all the times for program implementation activities.
    Preparing and reconciling the Nairobi accounts or as assigned on the Agresso accounting system.
    Preparing weekly, monthly and quarterly Nairobi financial reports and ensuring that expenditure is incurred within the budget limits and following financial procedures.
    Preparing the monthly reconciliation statements of the bank and petty cash and notifying the Finance and Administration Manager when any balance on the bank accounts is running low.
    Ensuring that transactions are fully supported, approved and filing of all finance documents ensuring good audit trail.
    Ensuring that only fully coded expenditure are paid and posted to Agresso accounting system in line with the finance procedures.
    Assist with the preparation of the audit schedules and to support the internal and external audit processes.
    Assist the Finance and Administration Manager in the preparation of monthly financial reports as needed
    Maintains current knowledge of Kenya government requirements related to financial matters and ensure all taxes due are paid to the relevant government authorities within the set deadlines.
    Liaise with the Finance and Administration Manager and the Procurement and Logistics officer to maintain and regularly update an accurate fixed assets register.
    Field Payroll preparation and National statutory deductions processing as delegated by the Finance and Administration Manager.
    Facilitate funds transfer to field stations based on approved requisitions prepared from field and approved by the Country Director.

    Administration

    Manages the Administration function and ensures that all policies, procedures and reporting requirements are in compliance with donor requirements.
     Keep fiduciary filing duty of all the contracts and agreements and monitoring status on a quarterly basis; keep log of all payments done/due for all the contractual obligations kept in Nairobi;
     Ensure all copies of contractual obligations/commitments are held at Nairobi office;
     Maintain a log for all timesheet submitted and follow up on a monthly basis the staff who have not submitted.
     Prepare monthly and annual administrative reports on the activities of the department.
     Prepares the admin expenditure budget and ensuring that expenditure is incurred within the budget limits and following financial procedures.
     Carry out any other tasks assigned commensurate with this job description.

    Expected Outputs

    Data entry of financial data on the Agresso accounting system on a daily basis.
    Monthly reports to the Finance and Administration Manager.
    Well managed turnaround time for payments to Field offices and to suppliers.
    Monthly Kenyan payroll by 22nd of each month forwarded to the Finance and Administration Manager and subsequent payment of the payroll deductions within the same month
    Monthly field financial reports for both Health, Nutrition and Education programme produced and submitted to Nairobi office at the end of every month and as may be required from time to time.
    Well managed filing system of all finance and administration documents.
    A well-managed petty cash system at field and Nairobi level.

    Essential requirements:

    A Bachelors degree in (Accounting or Business Administration) from a recognised University with strong finance and management background.
    First level accountancy qualification (CPA Part 11)
    A minimum of 3 years in a finance and Administration department preferably from an international NGO.
    Hands on experience in office administration, use of financial package, Excellent excel skills, knowledge of budgeting process, financial reporting and audit procedures.
    Good communication skills and strong supervisory and leadership competencies.

    Grade & Salary
    Grade 4
    Reporting to
    Finance and Administration Manager

  • Monitoring, Evaluation,Accountability and Learning Coordinator

    Monitoring, Evaluation,Accountability and Learning Coordinator

    The Regional Support Office in Nairobi works with staff and partners in the region to bring about positive and lasting changes in people’s lives. Currently, integrated programmes that include components in health, nutrition, education and protection are implemented directly and through local civil society partner organisations, funded by a variety of donors including DfID, Irish Aid, European Union, UN, Caritas Internationalis, Kindermissionwerk and Vastenactie, among others. Core to Trócaire’s approach in the region is civil society strengthening and organisational development.
    The Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator is responsible for the coordination and delivery of the MEAL component of Trócaire’s programmes (specifically in Sudan and Somalia) in collaboration with partner agencies as well as ensuring that Trócaire continues to be a learning organisation and that we are accountable to beneficiaries, donors and other stakeholders.
    For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.
    Reporting to The Head of Programmes, this is a Fixed Term contract for a period of one year and is based in Nairobi with frequent travel to programme locations (approx. 50%).
    Safeguarding Children Policy:
    Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
    Key Duties & Responsibilities

    MEAL Programme Management

    Develop and manage a comprehensive MEAL strategy, including the development and implementation of MEAL frameworks and SOPs for Country programmes.
    Develop and design M&E frameworks for each project, with technical inputs by the Programme Advisors, ensuring the effective use of M&E tools and practices for successful implementation of a project performance monitoring plan.
    Ensure that all MEAL activities are implemented according to agreed budgets, timeframes and quality standards.
    Maintain oversight for the technical quality of the MEAL function, working closely with programme staff.
    Closely monitor implementation of MEAL activities to ensure timely and effective delivery of outputs
    Plan, manage and participate in regular monitoring visits to the field with the support of the programme teams.
    Ensure that all MEAL activities comply with relevant humanitarian principles.
    Ensure that principles of gender equity, protection and Do No Harm are adhered to in the implementation of all MEAL activities.
    Support the Head of Programmes to complete the Annual Programme Review process ensuring that the review provides clear evidence of progress and challenges and that it meets internal and external reporting requirements.

    Programme quality

    Design and manage systems to capture learning on a regular basis and to communicate lessons, both internally and externally.
    Design and lead initiatives to improve MEAL performance and capacity in all programmes and projects
    Oversee the collection of and reporting on impact, outcome indicators required by the organization and donors, in collaboration with partners and project staff.
    Ensure that programmes have appropriate and effective M&E systems that meet Sphere, CHS and other relevant standards.
    Ensure that accountability to beneficiaries and their involvement at every stage of the project cycle is the critical lens though which an M&E framework is designed
    Support the project teams on regular monitoring of the M&E framework for each project and alert Program Coordinators and Head of Programmes to any shortcomings or concerns via a monthly M&E report.
    Develop a simple activity mapping methodology for use by field teams, including the capture and presentation of basic information on activities (location project name, Donor, photographic evidence, implementation dates etc.)

    HMIS Support

    Ensure the timely collection, compilation and recording in the HMIS database and transmission of data to Program Coordinator and other relevant stakeholders for analysis and action.
    Actively follow-up with health facilities (Sudan and Somalia) to ensure that data is received on time, having been verified by the relevant coordinators for accuracy and quality and will raise queries with regard to any obvious gaps or anomalies.
    Prepare statistical reports and graphic presentations of information for internal and external use in a timely manner
    Send out weekly surveillance data to WHO and monthly data to UNICEF
    Conduct regular backup of the health data on a reliable media to preserve the institutional records under the supervision of the Head of Programmes.
    Provide feedback, dissemination and analysis of health information from health facilities in the region as the need arises.
    Communication/Information Management:
    Develop and maintain good working relations with HQ, programme teams, partner organizations and communities.
    Ensure that Trócaire continues to be a learning organisation through the exchange of information and experience within Trócaire and among partner organizations.
    Assist in the establishment and maintenance of mechanisms for capturing, analyzing, reporting, sharing and applying MEAL findings, information, lessons learned, and best practices among Trócaire, its donors and partner staff.
    Collaborate with the Communications Officer to establish effective mechanisms/ channels for communicating programme learning, both internally and externally.
    Serve as primary contact person on M&E for the Regional Support Office.

    Institutional Funding

    Review M&E aspects of funding applications and advise on all concept notes, expressions of interest, proposals
    Develop MEAL strategies and frameworks for all donor funded projects, working in collaboration with programme teams, including the development of MEAL workplans and budgets
    Ensure that MEAL for all institutional funded projects is managed in line with donor requirements and that reports are prepared and submitted in a timely manner, in compliance with donor needs
    Manage the collection of all MEAL data for donor reporting, and ensure that the MEAL components of reflect an attention to detial and high quality standards.
    Ensure that the staff of partner organizations understand donor grant MEAL reporting requirements and have the capacity to meet these standards

    Networking

    Network and coordinate with external stakeholders on issues of programme quality and MEAL (e.g. IAWG working group on Quality and Accountability).
    Any other duty consistent with the role that may be assigned by the line manager.

    Person Specification – Essential Requirements
    Qualification
    Masters degree or minimum a Bachelor’s degree in Public Health Health, Development Studies, Social Sciences, M&E.
    Experience

    At least 3 years of experience in the monitoring and evaluation of development and humanitarian projects
    Project cycle management using results frameworks and/ or logical
    Frameworks
    Experience in one or more of the following technical areas: health services delivery; child health/nutrition; education; protection.
    Strong understanding of institutional donor rules and regulations in Quality and M&E.
    Knowledge of remote management of M&E design and quantitative and qualitative evaluation

    Skills

    Proven strategic thinking and planning skills including ability to think creatively, analyse and be innovative, set priorities, manage work plans and evaluate progress.
    Proven technical skills in data management, M&E and assessments with experience related to monitoring and evaluation of projects
    Ability to work in a complex organisation & consortium/partner structure.
    Demonstrated ability to lead & work in a team.
    Excellent and proven organisational skills.
    Highly developed relationship, negotiation and interpersonal skills.
    Excellent facilitation & capacity building skills and experience of applying them when working with individual organisations or groups of organisations.
    Excellent written, oral and presentational communications skills.
    Computer literacy skills in word, excel, powerpoint and statistical software.
    Strong oral and written communication skills in English.
    Ability to speak Somali or Arabic would be an added advantage

    Qualities

    Deep commitment to social justice.
    Ability to work under pressure and to deadlines.
    Patient and pays high degree of attention to detail
    Ability to develop effective working relationships with project staff and implementing partners at all levels.

  • Terms of Reference (TORs) for Production of summarized version of a Political Economic Analysis (PEA) Report

    Terms of Reference (TORs) for Production of summarized version of a Political Economic Analysis (PEA) Report

    Background
    In early 2019, Trócaire commissioned a Political Economic Analysis Study (PEA) related to current climate change issues in Turkana County as part of an ongoing DFID funded project titled Promoting Ecosystem-based Adaptation Approaches to Climate Change and Governance in Turkana County. Trócaire Kenya is implementing the project in conjunction with the Diocese of Lodwar where its core objective is to address the problem of food and livelihoods insecurity as experienced by poor pastoralist communities in Turkana, and by women and children in particular, through improving Climate Change Governance in Turkana County ensuring it is inclusive, participatory and pro-poor. The aim of the PEA was to identify key issues in the implementation context including the legal framework and status of implementation, mapping key actors and stakeholders and their ability to influence decision making in the security sector and entry points for successful implementation of the project. The PEA targeted among others, civil society, residents, national and county security actors, local governance structures and oversight bodies.
    Objectives of the Assignment
    After the successful completion of the PEA study, Trócaire intends to publish the document to support future programming interventions in Turkana. Therefore, we are seeking a consultant to condense and design the study for publication to highlight the main findings, key messages, conclusions and recommendations and ensure they are communicated in simple, accessible language highlighting all these clearly for external audiences.
    Deliverables
    One edited condensed Political Economy Analysis report.
    Scope of delivery

    Inception meeting with relevant Trócaire staff
    Review of key project documents
    Presentation of the draft report in word format for review
    Layout and design of the first draft report
    Finalization and submission of the final report

    Consultant Profile

    Trócaire Kenya seeks to engage the services of qualified and experienced consultant with the following qualifications and experience:
    Experience in communication and editing (copy-editing and graphic design)
    Demonstrated understanding of climate change governance issues
    Ability to synthesize complex documents into key messages
    High level English essential

  • Humanitarian Officer

    Humanitarian Officer

    The role of the Humanitarian officer will be to lead on the development and delivery of the Trócaire Kenya Emergency Preparedness and Response Plan (EPRP) while also supporting local partners to effectively manage and deliver Trócaire’s humanitarian programme in the Kenya in line with Trócaire and donor guidelines. This will include building technical skills of partners in key humanitarian standards and project management with a particular focus on food security, WASH and protection issues. Finally the successful candidate will be required to capture learning from our humanitarian work in Kenya and feed this back to the wider organisation.
    Reporting to the Director of Programmes (DoP) In Kenya, this is a Fixed Term Contract of 9 months(with the possibility of extension pending available funds)and is based in Nairobi but with frequent travel within the Kenya to programme areas.
    Safeguarding Children Policy:
    Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
    Key Duties & Responsibilities
    Project Management

    Lead on continuous analysis of the humanitarian context in the country.
    With the support of the DoP and the regional Humanitarian Advisor, develop and implement the EPP for Trócaire in Kenya
    Monitor the progress of humanitarian projects in Kenya and capture key lessons to inform future programme development
    Ensure timely and quality needs assessments are carried out for all humanitarian interventions linking in with other humanitarian actors responding in the same geographic locations
    Follow up on partner proposals and work plans to ensure project objectives are met
    Do regular partner visits with field reports generated and shared with DoP after each visit
    Provide timely feedback to partners on all humanitarian reports submitted
    Provide technical advice and assistance to humanitarian partners
    Support partners to design and deliver donor funded projects
    Ensure downward accountability, and conflict sensitivity within all humanitarian projects with partners
    Ensure HIV , protection and gender are mainstreamed within humanitarian projects
    Work closely with colleagues leading on development projects being implemented in the same geographic areas and targeting the same communities in the design, delivery and closeout of humanitarian projects to ensure humanitarian initiatives complement exiting work and allow for a smooth transition in and out humanitarian/recovery interventions.

    Capacity Building of Partners

    Conduct partner minimum standards assessments and follow-up action plans as required with support from the designated Programme Accountant on the finance elements of this assessment
    Roll out the partner capacity and support framework with humanitarian partners
    Promote quality and accountability initiatives such as Sphere, LEGs, GEG and CHS with partners

    Financial Accountability

    Monitor humanitarian project budgets and partner-led expenditure in collaboration with the designated Programme Accountant and under the leadership of the DoP
    Ensure partner budgets are correct and match project objectives with support from the designated Programme Accountant
    Provide timely feedback to partners on budgets and financial reports with support from the designated Programme Accountant
    Deliver institutionally funded projects within agreed budgets and in compliance with donor guidelines

    Knowledge management and Learning

    Use the Trócaire management information system, Salesforce, effectively to produce information to support decision making both at project and programme level
    Keep up to date with Humanitarian issues and trends in Kenya and globally
    Develop brief monthly sitreps on the Humanitarian situation in Kenya, focusing particularly on our country programme implementation areas, to share with the Country Management Team and the Global Humanitarian team
    Support proposal development for Humanitarian projects.

    Representation and Advocacy

    Develop, nurture and sustain relationships with relevant stakeholders, particularly in areas of operation including local government, partners, other NGO’s/INGO’s and other key stakeholders
    Represent the Trócaire humanitarian programme in relevant meetings and fora at local and national level
    Work closely with the communications officer to ensure humanitarian projects are well understood, both internally and externally, by sharing information as required for publications, media briefings, development eduction etc.

    The above list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.Person Specification – Essential (E)
    Qualification

    Undergraduate degree in Development Studies, Social Sciences or related field of study

    Experience

    At least three years of demonstrable experience in Humanitarian relief and recovery programmes. Experience in food security/cash programming, WASH and/or protection programming will be an added advantage
    Demonstrable knowledge and experience of implementing key humanitarian standards including Sphere, HAP, LEGS, and the Good Enough Guide.
    Demonstrable experience of mainstreaming protection HIV, gender and accountability in Humanitarian programmes
    Demonstrable experience in implementing safeguarding mechanisms in programming
    Experience and understanding of programming in a partnership model.
    Demonstrable experience of Humanitarian capacity building with local partners
    Practical experience of monitoring and managing budgets
    Practical experience of downward accountability and protection mainstreaming.

    Skills

    Excellent interpersonal and communication skills, including the ability to relate across different organisational functions, structures, levels, and cultures.
    Creativity and innovation
    Flexibility and adaptability
    Cultural sensitivity and respect
    Capable of working in challenging, unstable and/or high stress contexts and environments
    Understanding of, and empathy with, the role of the Catholic Church in development
    Strong commitment to social justice, and empathy with the ethos and work of Trócaire, including a commitment to civil society strengthening and support for working in partnership with local actors
    Willingness to travel frequently and independently within country at short notice

  • Business Development and Grants Manager

    Business Development and Grants Manager

    Job Details
    The role of the Business Development and Grants Manager will be to increase and diversify the funding base of country programmes in line with the organisational and country institutional funding strategies, increase the profile of Trócaire with potential donors, support the programme team in the development of well-designed projects and programmes for submission to institutional donors consistent with Trócaire’s organisational and Country Strategic Plans, and to support programme staff in the management of existing and future funding grants/contracts.
    Key Duties & Responsibilities

    Business Development (50%)

    Lead the review and implementation of Trócaire’s funding strategy, in line with country programme needs and external funding opportunities.
    Lead and advise on the development of good quality and well-designed proposals for submission to institutional and private donors.
    Advise on donor funding streams which match with priorities, projects and programmes and take the lead in structuring the approach towards making a funding application.
    Pro-actively identify opportunities for securing institutional funding from in-country donors, embassies and trust funds. This will involve close liaison with Global Partnerships and Funding staff in Trócaire’s head office.
    Keep up-to-date with donor policy developments and trends, in the development and humanitarian sectors; in-country, regionally, and more generally, and represent Trócaire in funding review groups/networks, as appropriate
    Together with programme staff, design and lead in grant inception meetings, grant review meetings, and grant close out meetings.
    Strengthen existing contacts with donors in the region and support programme staff and management to establish and build new donor contacts.
    Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
    Provide regular updates to CMT on the status of the funding portfolio and key trends to monitor.
    Participate in key donor meetings, when necessary, to foster long-term collaboration and engagement.
    Explore and test potential private sector partnerships
    Pro-actively seek donor intelligence on prospective new opportunities or partnerships.
    Ensure key contacts, required formats and donor strategies are kept up-to-date at the country office level.

    Grants Management & Compliance (30%)

    Keep up to date with donor regulations and communicate effectively with relevant team members, ensuring links with HQ in terms of global donor strategies and updates on regulations.
    Lead in the preparation of high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with the programme team, CMT and the Global Partnership and Funding staff in Trócaire head office.
    Guide programme staff in the management of contracts for all institutional grants
    In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
    Ensure all grant files are maintained and organized for planning and preparation of donor reports and project monitoring, and ensuring everything is accurately recorded on Salesforce in a timely manner.
    Lead in the preparation of contract amendment documentation for donors such as DFID, the EC, Irish Aid, and others, ensuring the programme teams, CMT and HQ is aware of and has oversight of any contract amendments.
    Lead on all quality and administrative checks on narrative and financial reporting for institutionally funded programmes.
    In conjunction with programme and finance teams develop and manage an efficient financial tracking and reporting systems for all institutional grants.
    Keep CMT and all relevant head office staff informed about the progress of contracts through the programme cycle.

    Capacity Building (10%)

    Provide training to staff and partners around proposal development and report writing.
    Advise and support programme teams entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
    Internal and external representation (10%)
    Strengthen existing contacts with donors in country and in the region and support programme staff and management to establish and build new donor contacts.
    Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities, either as a prime or sub-recipient in joint ventures.
    Represent Trócaire’s work both internally and externally in agreement with the Country Director
    Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
    Together with the programme team work with partners ensuring that effective communication channels are in place, and that funding-related issues are addressed in a timely manner,

    REQUIREMENTS
    Experience and Qualification

    Minimum of 5 years’ experience working in the development and humanitarian sector
    At least a degree level education in development studies or a relevant subject
    Minimum 3 years’ experience of proposal and report writing for major international donors
    Proven track record of securing institutional funding from successful grant applications particularly in the areas of health, education and resilience programming.
    Demonstrable experience of managing grants co-financed by the donors such as: European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
    Experience of leading consortia negotiations and proposals with other stakeholders
    Use of Management Information Systems (MIS) and / or Grants Management System (GMS)
    Demonstrable experience of humanitarian programming with a knowledge of the local context in particular

    Skills

    In depth knowledge of contractual requirements of donors and grant management
    Excellent budget analysis and budget development skills.
    Excellent facilitation & capacity building skills
    Excellent written, oral and presentational communications skills

    Qualities

    Dynamic and willing to take initiative
    A team player but also willing and able to work with minimal supervision
    Capacity to be flexible and adaptable to changing contexts and priorities
    Deep commitment to social justice.
    Ability to work under pressure and to deadlines.
    Patient and pays high degree of attention to detail.
    Commitment to Trócaire’s Vision, Mission and Values and an understanding of a partnership approach to development.
    Demonstrated and active commitment to gender equality and Women’s Empowerment.
    Strong team player who is able to establish solid working relationships with colleagues

  • Institutional Funding and Compliance Manager

    Institutional Funding and Compliance Manager

    Trócaire is one of Ireland’s leading INGO’s, having over 40 years’ of experience in International Development. Trócaire works through local partners and being the development arm of the Catholic Church in Ireland is a member of worldwide networks such as Caritas and CIDSE. This is an exciting time in the history of the organisation as we continue to roll out our most recent strategic plan 2016-2020 and begin planning for beyond this period.
    Trócaire has been working in Kenya for over 30 years and established an office in Nairobi in 1994. Working with over twenty-five local partner organisations, Trócaire takes a rights based approach while focusing on Equitable Access to and use of Resources, Women’s Empowerment and the Protection of Human Dignity in Humanitarian Crisis. (Organisational Strategic Plan-CSP: 2016-20). The Trócaire Kenya country programme is built on a model that integrates a change process from micro to meso to macro levels through working with strong local partners, a commitment to capacity building, clear advocacy priorities, high levels of financial oversight and holistic programme design to bring about social change.
    The role of the Institutional Funding and Compliance Manager will be to increase and diversify the funding (institutional and private) base of the country programme in line with the organisational and country institutional funding strategies, increase the profile of Trócaire with potential donors, support the programme team in the development of well-designed projects and programmes for submission to institutional donors consistent with Trócaire’s organisational and Country Strategic Plans, and to support programme staff in the management of funding grants/contracts in Kenya through building the capacity of programme staff and partners to manage existing and future institutional funding contracts.
    For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits .
    Reporting to the Director of Programmes this is a fixed term for 2 years and is based in Nairobi. The incumbent will manage a team of two professionals (Grants Officer and Grants Assistant ) who will support the delivery of the key duties and responsibilities outlined below.
    Key Duties & Responsibilities

    Institutional Funding Strategy 25%

    Lead the review and implementation of Trócaire’s country funding strategy, in line with country programme needs and external funding opportunities.
    Lead and advise on the development of good quality and well-designed funding proposals for submission to institutional and private donors. This will involve linking in with the Global Partnerships and Funding team in HQ in terms of quality assurance and ensuring value for money, cost recovery etc.
    Advise the Director of Programmes on donor funding streams which match with priorities, projects and programmes and take the lead in structuring the approach towards making a funding application.
    Pro-actively identify opportunities for securing institutional funding from in-country donors, embassies and trust funds. This will involve close liaison with global partnerships and funding staff in Trócaire’s head office.
    Present all funding opportunities relevant to the Kenya programme to CMT using an existing Bid/No Bid tool.
    Keep up-to-date with donor policy developments and trends, in the development and humanitarian sectors; in-country, regionally, and more generally, and represent Trócaire in funding review groups/networks, as appropriate
    Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities, either as a prime or sub-recipient in joint ventures and as agreed with the CMT (Country Management Team)
    Provide regular updates to the CMT on the status of the funding portfolio and key trends to monitor.
    Participate in key donor meetings, when necessary, to foster long-term collaboration and engagement.
    Explore and test potential private sector partnerships as agreed by Country Management Team
    Pro-actively seek donor intelligence on prospective new opportunities or partnerships.
    Ensure key contacts, required formats and donor strategies are kept up-to-date at the country office level.
    Ensure information on our IF strategy, Bid/No Bid processes etc. are kept up to date on our internal information management system Salesforce

    Grants Management & Compliance (40%)

    Keep up to date with donor regulations and communicate effectively with relevant team members, ensuring links with HQ in terms of global donor strategies and updates on regulations.
    Guide programme staff in the management of contracts for all institutional grants ensuring compliance throughout a grant cycle
    Track all existing grants and work closely with the relevant team members to ensure all deadlines are met for forecasting, reports, baselines, evaluations etc.
    Ensure information on current grants is kept up-to-date on the internal information management system Salesforce
    Support programme staff and lead where required, in the preparation of high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with institutional funding staff in Trócaire head office.
    Take the lead on communication with the grant managers/donors as agreed with the DoP.
    Support programme staff and partners in preparing contract amendment documentation for donors such as the EC, Irish Aid, and others, ensuring HQ is aware of and has oversight of any contract amendments.
    Perform quality and administrative checks on narrative and financial reporting for institutionally funded programmes.
    Work with programme and finance teams to develop efficient financial tracking and reporting systems for all institutional grants.
    Keep all relevant head office staff informed about the progress of contracts through the programme cycle.
    In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements on budgets.
    Ensure all grant files are maintained and organized for planning and preparation of donor reports and project monitoring, and ensuring everything is accurately recorded on Salesforce.
    Together with programme staff, design and participate in grant inception meetings, grant review meetings, and grant close out meetings.

    Communications and Visibility (20%)

    Support the development of a communications strategy for the Trócaire Kenya Office that increases the profile of the Kenya programme within Trócaire; responds to the communications needs of Trócaire HQ; and increases the profile of the Trócaire programme in-country – particularly with potential donors.
    Manage the implementation of this strategy
    Ensure that all communications/visibility requirements of active grants are implemented and lead on the development and review of visibility material as required.
    Ensure that all communications/visibility material developed follows Trócaire guidelines and is signed off at CD level.

    Capacity Building (10%)

    Provide training for staff and partners entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
    Advise and support programme teams on building the capacities of partners to handle complex contractual compliance issues
    Advise and support programme teams on how to comply with evaluation, audit and expenditure verification requirements, and provide quality assurance on the maintenance of project files.

    Internal and external representation (5%)

    Support the CMT to strengthen existing contacts with donors in country and in the region and support programme staff and management to establish and build new donor contacts.
    Represent Trócaire’s work both internally and externally as agreed with the Director of Programmes/Country Director
    Work with wider team and partners ensuring that effective communication channels are in place, and that funding-related issues are addressed in a timely manner.

    Person Specification – Essential Requirements
    Qualification
    At least a Masters level education in development studies or a relevant subject
    Experience

    Minimum of 5 years’ experience working in the development and humanitarian sector
    Demonstrable experience of development and humanitarian programming. particular
    Minimum 3 years’ experience managing business development processes including , donor mapping , donor engagement, bid development and writing for major donors including the European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
    Demonstrable experience of managing grants co financed by the donors such as: European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
    Demonstrable use of Management Information Systems (MIS) and / or Grants Management System (GMS)
    Working with partner organisations.
    Training/capacity building in a multi-cultural environment

    Skills

    In depth knowledge of contractual requirements of donors and grant management
    Excellent budget analysis and budget development skills.
    Experience of working with partners and good understanding of partnership approach
    Excellent facilitation & capacity building skills and experience of applying them when working with individual partners or groups of partners
    Excellent written, oral skills

    Qualities

    Dynamic and willing to take initiative
    A team player but also willing and able to work with minimal supervision
    Capacity to be flexible and adaptable to changing contexts and priorities
    Deep commitment to social justice.
    Ability to work under pressure and to deadlines.
    Patient and pays high degree of attention to detail.
    Understanding of, and empathy with, the role of the Catholic Church in development
    All offers of employment with Trócaire may be subject to Police clearance.

    All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour contained in our Safeguarding Children Policy. For additional information please consult the Human Resources Department.

  • Driver / Office Assistant

    Driver / Office Assistant

    Reporting to the Programme Manager this is a fixed term and is based in Lodwar[1].
    Safeguarding[2] Children Policy:
    The successful applicant will be expected to sign up to and adhere to Trócaire’s Safeguarding Policy.
    Key Duties & Responsibilities
    Fleet & Transport Management

    Operating and maintaining Trócaire vehicles with a focus on safety and courtesy;
    Maintaining defensive driving at all times
    Performing periodic pre-trip and post-trip vehicle inspections;
    Performing minor maintenance tasks on the vehicles when necessary;
    Fuelling the vehicle
    Ensuring that periodic scheduled vehicle maintenance is completed and reported.
    Prepare monthly reports on Mileage and Fuel usage and share timely with Nairobi Office Administrator and the PM.
    Follow up on Fuel and Maintainace invoices and ensure that they are sent for Payment on time.
    Documenting staff vehicle usage on the log sheet.
    Preparing accident and incident reports as necessary
    Coordinates the schedule for major or periodic vehicle maintenance with the Programme Manager to minimize service interruptions;
    Liaise with the Nairobi office to ensuring that current and valid insurance for the vehicle is maintained.
    Ensure safe transportation of staff and cargo according to requests made and daily planning
    Available to run other logistics errands as may be assigned by the Programme Manager

    Provide general support to the Lodwar office activities

    Make petty cash purchases upon request from the PM
    Receive and dispatch supplies from/to Nairobi/Lodwar with proper documentation
    Assist the Programme Manager in supervision of general maintenance activities in the office.

    · Assist in filing/archiving of documents
    · In charge of Lodwar stock management
    Person Specification – Essential Requirements
    Qualification

    Possession of a clean and valid Kenyan driving license
    Possession of a defensive driving license
    Ability to drive vehicles safely and appropriately, including ability to read and interpret all road signs;
    Ability to read, understand and adhere to the rules and regulations as laid out by the Transport Licensing Board of the republic of Kenya.
    Ability to communicate effectively orally and in writing;
    Ability to establish effective professional relationships with partners & co-workers
    Ability to prepare concise and accurate records and reports;
    Extensive knowledge of the operations and features of assigned vehicle(s)
    Ability to recognize vehicle maintenance needs and perform minor repairs;

    Experience
    At least 3 years driving experience
    All offers of employment with Trócaire may be subject to Police clearance.

  • Policy and Advocacy Adviser

    Policy and Advocacy Adviser

    The role of the Policy and Advocacy Adviser will be to lead on the development and delivery of an advocacy strategy for the Kenya country programme; to support the programme teams and partners to develop and deliver on citizen monitoring and advocacy (CMA) interventions and strategies that feed into the country strategy; to develop and roll out trainings with partners and Trócaire staff and to accompany the programme team to ensure they are empowered to support the delivery of the policy and advocacy elements of their programme area with partners, including integrating CMA in programme design and implementation; to lead on the engagement with the Policy and Advocacy team in HQ and to ensure Kenya is appropriately and well represented in any Policy and Advocacy issues being highlighted by that team on a global level.
    Reporting to the Country Director,
    Duration – 2 years fixed term contract and is based in Nairobi.
    Key Duties & Responsibilities
    Advocacy Strategy

    In close collaboration with the Kenya programme team, and with the Programmes and Policy and Advocacy Units in HQ, develop and implement an advocacy strategy for the Kenya Country Programme in line with the Country Strategic Plan and Trócaire’s best practice approach to advocacy, including citizen-led advocacy approaches
    Ensure regular monitoring and evaluation of the advocacy strategy and prepare quarterly briefs on the status of the country strategy for presentation to the CMT (Country Management Team)
    Represent Trócaire on key external networks, and at meetings and conferences related to the priorities outlined in the country advocacy strategy.
    Engage with relevant stakeholders as appropriate to influence policies and practices
    Clearly articulate Trócaire’s message on the country advocacy priorities when required in the media and in other public and on-line communications and events – as agreed with the Kenya CD.
    Ensure compliance with legal responsibilities in relation to lobbying.
    Develop and facilitate the process of identifying programming and advocacy priorities in collaboration with the programme teams and partners ensuring they are in line with the country advocacy strategy and with the integration of CMA throughout all country programming.
    Develop and roll out a training programme to Trócaire staff and partners to translate advocacy priorities into concrete actions with key deliverables (Partner Advocacy Strategies)
    Provide ongoing support/accompaniment to the Kenya programme team as they roll out and monitor CMA strategies with partners
    In collaboration with programme managers, develop quarterly briefs on the status of partner CMA strategies to be presented to the CMT.
    Develop and maintain an excellent working knowledge of current and emerging policy trends relevant to the country and partner strategies.
    Ensure that all policy development is rooted in and informed by the work of partners in Kenya
    Ensure that policy development and advocacy initiatives are evidence based and are presented in a credible and professional manner
    Advise on and support research initiatives that provide evidence for Kenya policy and advocacy priorities.
    Oversee the commissioning and/or lead research projects on specific policy areas
    Lead (Trócaire) or support (partners) the development of high-quality policy position papers, publications and briefing papers on priority policy and advocacy issues for the Kenya country programme.
    Provide ‘rapid response’ policy and advocacy support to the Country Director/CMT as required (e.g. development of ad hoc briefings etc.)
    Participate in a Global Advocacy Priority Working Group as an integrated way of working with colleagues across the organisation to develop and deliver on the Kenya advocacy strategy.
    Support the wider organization to mobilise behind advocacy on Kenya priority themes by collaborating when appropriate/requested with Campaigns, Development Education, Church and Communications units in HQ.
    Any other duties as may be assigned by Trócaire from time to time.

    Advocacy Support/Capacity Building

    Develop and facilitate the process of identifying programming and advocacy priorities in collaboration with the programme teams and partners ensuring they are in line with the country advocacy strategy and with the integration of CMA throughout all country programming.
    Develop and roll out a training programme to Trócaire staff and partners to translate advocacy priorities into concrete actions with key deliverables (Partner Advocacy Strategies)
    Provide ongoing support/accompaniment to the Kenya programme team as they roll out and monitor CMA strategies with partners
    In collaboration with programme managers, develop quarterly briefs on the status of partner CMA strategies to be presented to the CMT.

    Policy Research

    Develop and maintain an excellent working knowledge of current and emerging policy trends relevant to the country and partner strategies.
    Ensure that all policy development is rooted in and informed by the work of partners in Kenya
    Ensure that policy development and advocacy initiatives are evidence based and are presented in a credible and professional manner
    Advise on and support research initiatives that provide evidence for Kenya policy and advocacy priorities.
    Oversee the commissioning and/or lead research projects on specific policy areas
    Lead (Trócaire) or support (partners) the development of high-quality policy position papers, publications and briefing papers on priority policy and advocacy issues for the Kenya country programme.

    Broader organisational collaboration and integration

    Provide ‘rapid response’ policy and advocacy support to the Country Director/CMT as required (e.g. development of ad hoc briefings etc.)
    Participate in a Global Advocacy Priority Working Group as an integrated way of working with colleagues across the organisation to develop and deliver on the Kenya advocacy strategy.
    Support the wider organization to mobilise behind advocacy on Kenya priority themes by collaborating when appropriate/requested with Campaigns, Development Education, Church and Communications units in HQ.
    Any other duties as may be assigned by Trócaire from time to time.

    Requirements

    Relevant third level degree
    At least three years of a proven track record in policy analysis, research and production of analytical and/or advocacy material on a relevant policy area in Kenya
    At least two years of a proven track record in effective advocacy, including development of advocacy strategies, on a relevant policy area in Kenya
    Knowledge of political systems within Kenya and political lobbying.
    Familiarity with the policies and operations of key donors / institutions.
    Demonstrable capacity and commitment to working in collaborative fashion with colleagues and partners.
    Excellent written and verbal communication skills and willingness to undertake media and public speaking work.
    Training and Facilitation Skills
    A proven commitment to teamwork.
    An ability to maintain a positive attitude working in an environment where results are difficult to achieve and quantify.
    Experience in web-based communication.
    Experience of working with right based organisations
    Experience of working with local partners on policy and advocacy, ideally, with citizen-led methodologies
    Development and implementation of citizen monitoring tools and strategies for citizen-led advocacy
    Development and implementation of Monitoring and Evaluation system

     
    Safeguarding Programme Participants
    Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.