Specific Duties and Responsibilities.
Program Management:
Take overall responsibility of the livelihood and resilience projects of OSA Ishiara parish.
Take lead in the design and/ or re design of the Resilience and livelihoods projects
Provide ongoing leadership to the team and oversee implementation and coordination of activity plans to ensure targets are met.
Provide ongoing support to staff and partners through training and guidance.
Leading ongoing resilience project assessments to guide the resilience project programming in Order of S t Augustine, Ishiara parish project strategy to meet the needs of Ishiara beneficiaries.
Ensure updated log frames, result frame works, budgets, costed work plans and procurement plans are in place and properly stored as per relevant guidelines. Grant Management
Ensure that the grant agreements and up to date addendums are in place
Ensure project quality assurance and compliance to the donor/Partner requirements in project implementation (develop and maintain work, spending and procurement plans for multiple projects.)
Ensure adequate monitoring systems are in place which can be used to demonstrate project impacts and inform on-going program design.
Ensure that all internal and donor reporting requirements are met and that reports are of high quality and submitted on time.
Ensure projects reports, both narrative and financial reports are compiled and submitted on monthly, quarterly and annually basis to the funding donor through the OSA Ishiara parish project manager in a timely manner.
Ensure transparency, efficiency and accountability in program design, implementation and procurement.
Provide accurate programme forecasting on a quarterly basis and ensure timely completion of projects activities as forecasted. Capacity Building
Lead the team in designing and overseeing implementation of staff training plans.
Provide technical guidance on resilience trainings including marketing, resilience basics and key resilience resources for partners, community members and service providers
Work closely with the county line managers (Ministry of Agriculture and livestock, Nutrition, community health and agronomist) to ensure that staff are well trained on resilience and support the community
Coordination and Networking
Work with partners, government and other NGOs and government agencies to establish appropriate systems to ensure beneficiaries can access services in a timely and confidential manner.
Develop and maintain effective relationships with stake holders including community leaders, NGOs, Government agencies to enhance multi- agency and multi sectorial cooperation and coordination.
Participate in Ishiara level coordination meetings to represent the program.
Ensure resilience response and prevention is incorporated into other sectors and adaptation activities, through trainings, advocacy and mentoring support.
Lead on the development of advocacy materials and campaigns at Ishiara, county and national level to ensure the needs of beneficiaries are addressed in Ishiara.
Regular review and sub mission of consultants’ reports, training reports, assessment reports, staff reports, timesheets, mileage sheet, procurement plans, expenditure reports to the OSA-Ishiara parish project manager for quality assurance.
Partnership
Coordinate review meetings with the resilience/livelihoods implementing partners on regular basis.
Oversee sharing of technical expertise on resilience response and prevention and best practices
Coordinate and organize regular resilience coordination meetings with the resilience working group.
Monitoring and Evaluation
Ensure that monitoring and evaluation frame work is in place, reviewed and approved on quarterly basis
Ensure that projects evaluations, data collection and relevant assessment are accomplished in a timely and efficient manner.
Ensure timely preparation of monthly progress updates as agreed with the donors and other working partners.
Promote and undertake the documentation of good practices and synthesis of lessons learned, and ensure that these are reflected in improved training and management tools.
Support the Monitoring officer and community resource persons in obtaining and documenting success stories, new articles, inputs to newsletters, websites etc.
· Qualifications and Experience:
Bachelor’s degree in a relevant discipline e.g. social science/work, nutrition, environment, public administration, international development policy, Community Development, Water and sanitation, engineering, or equivalent, MASTERS or its equivalent to social sciences, humanitarian and related courses will be an added advantage.
At least 3 years of work experience related to development programmes and/or projects, with national/international agencies. Experience in Project Management will be an asset; working experience in community based projects/ activities in Arid and Semi- arid areas and DFID projects will be an advantage.
Excellent organizational skills with demonstrated ability to work independently, handle a variety of concurrent activities, rank priorities, organize work efficiently, and deliver assignments in a timely manner often under time constraints;
Ability to communicate effectively, in writing and orally, in English;
Computer skills in MS Office.
Strong analytical and practical problem-solving skills.
Required Experience and Competencies
Good interpersonal and team building skills
Community education/training experience desirable
Ability to live and work under pressure
Experience in proposal writing is preferred
Fluency in English
Company Details: Company Information Trócaire was set up in 1973 as a charity to express the concern of the Irish Catholic Church for the suffering of people living in the world’s poorest regions.
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Programmes Coordinator
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Monitoring, Evaluation and Learning Officer (MEAL Officer)
Duties for the Monitoring & Evaluation Officer Job
Support the programme team in the development of a specific M&E framework for each project, with technical inputs by the Technical Advisor ensuring successful implementation of the project performance monitoring plan.
Oversees the collection of and reporting on impact, output, outcome and program management indicators required by the organization and donors, in collaboration with partners, Grants officer and project staff.
Ensure that programmes have an appropriate and effective M&E systems and procedures that meet Sphere and other minimum standards.
Ensure that accountability to beneficiaries (downward accountability) and their involvement at every stage of the project cycle is the critical lens though which an M&E framework is designed
Ensure adherence to compliance of M&E methodology and systems using developed tools and indicators.
Support the project & management staff on monitoring, reviewing and evaluating the effectiveness, impact and direction of the Emergency/Early Recovery programme
Support the project teams on regular monitoring of the M&E framework for each project and alert the Program Coordinator, Program Manager and Country Director to any shortcomings or concerns via a monthly M&E report
To develop a simple activity mapping methodology for use by field teams, including the capture and presentation of basic information on activities (location project name, Donor, photographic evidence, implementation dates etc.)
The MEAL Officer will be involved in ensuring timely collection, compilation, recording in the HMIS database and transmission of data to Program Coordinator and other relevant stakeholders for analysis and action.
Actively follow-up health facilities to ensure that data is received on time, having been verified by the relevant coordinators for accuracy and quality and will raise queries with regards to any obvious gaps or anomalies.
Review and ensure proper data entry at all levels of the health programme and will ensure that each unit has clearly maintained documentation of health data in hard copy registers and reports.
Monitoring & Evaluation Officer Job Requirements
Masters degree or minimum a Bachelor’s degree on Public Health Health, Development Studies, Monitoring and Evaluation.
At least 3 years of experience in the monitoring and evaluation of development and humanitariant projects.
Proven technical skills in data management, M&E and assessment with experience related to monitoring and evaluation of projects with a humanitarian emergency response focus required.
Additional skills/experience in one or more of the following technical areas: health services delivery; health systems strengthening; child health/nutrition; education, livelihoods, or capacity building.
Strong understanding of institutional donor rules and regulations for Quality and M&E.
Knowledge of remote management M&E design and quantitative and qualitative evaluation techniques.
Ability to develop effective working relationships with project staff and implementing partners at all levels.
Strong organizational and interpersonal skills.
Strong oral and written communication skills in English.
Strong computer skills and a working knowledge of statistical software -
Finance Officer – Administration
Main Purpose of Role
The Finance Officer – Admin has responsibility for administration of the ‘admin & programme support finance functions’ including processing and ensuring that only valid and compliant payments and funds transfers are done, there is adequate cash flow within the CO at all times and adequate bank (treasury) & cash administration, monitoring the admin budget, accurate data capture into the financial system, monitoring and reconciling all balance accounts as well as preparation of the monthly report to HQ.
This position will also oversee the management of petty cash operations as well as payroll administration and processing within the financial system
Finance Officer Job Key Duties &Responsibilities
Actively participate in the preparation and monitoring of the Kenya Administration and Programme support budget, including initiating corrective action where variances are noted.
Preparing cash flow projections, monitoring cash balanced and notifying the FM on cash requirements/requests to HQ
Data capture and posting of expenses, payments, journals and deposits into the Agresso financial system
Review all financial transactions and payment requests to ensure that they are valid, within budget, fully evidenced, approved and fully conform to Trocaire and donor compliance requirements
Ensure that all financial documentation is properly and securely filed and can be easily referenced as well as being auditable.
Float management including but not limited to checking float requests before issuance and subsequent checking of approved returns and posting.
Oversee office cash management including both the petty cash float held by the office admin assistant as well as have responsibility over the safe cash.
Preparing monthly and quarterly financial reports for administration expenditure and ensuring that expenditure is incurred within the budget limits.
Provide adhoc administration reports when so requested by the FM.
Undertake monthly reconciliation of all balance sheet accounts including cash accounts, staff debtors, taxes & wages accounts, account receivable & payables and clearing all reconciling items
Maintaining the Somalia intercompany account, including preparing and posting monthly and all interim/supplementary invoices
Preparing and submitting to HQ the monthly report package
Participate in the preparation of the audit schedules and supporting the internal and external audit process.
Follow though and implement to all arising admin related audit recommendations raised in audit reports.
Verifying, payment and recording of the monthly payroll and making statutory payments to the various government agencies ensuring that they are complete, accurate and timely.
Maintains current knowledge of various back donor and Kenya government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements. Provide advice county team on the same issues as required
Maintenance of an orderly and efficient hard and softcopy filing system.
Where possible assist the Program Accountant in carrying out partner visits and system audits.
Any other duties assigned by the FM.
End of month accounts produced by the 10th of every month.
Monthly payroll by 25th of each month and subsequent payment of the payroll deductions within the same month.
Complete and adequately supported documents as well as an efficient filling system.
Adequate country cash flow position at all times
Only valid payments are made and captured accurately in the financial systems – accurate financial reports
Statutory payroll compliance
Efficient and secure cash management system
Easily referenced and secure financial information files
Expected Outputs
End of month accounts produced by the 10th of every month.
Monthly payroll by 25th of each month and subsequent payment of the payroll deductions within the same month.
Complete and adequately supported documents as well as an efficient filling system.
Adequate country cash flow position at all times
Only valid payments are made and captured accurately in the financial systems – accurate financial reports
Statutory payroll compliance
Efficient and secure cash management system
Easily referenced and secure financial information files
Requirements for the Finance Officer Job
An undergraduate degree in a Finance related field and/or Full professional accountancy qualification (CPA or ACCA)
A minimum of 3 years in a finance department preferably from an international NGO.
Hands on experience in use of agresso package, Excellent excel skills, knowledge of budgeting process, financial reporting and audit procedures.
Ability to prepare concise, informative presentations and financial reports
Strong analytical abilities and ability to prepare concise, informative financial reports
Strong interpersonal and team dynamic skills
Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment
Ability to work both independently and as part of a team
Excellent interpersonal skills
Good professional verbal and written communication skills
A positive approach and an ability to contribute to a strong dynamic team
Benefits
For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. -
Resilience Programme Manager
Duties & Responsibilities
1) Programme Development
Lead the strategic design of Trócaire Kenya’s Resilience Programme
Undertake regular analysis of the country context (food and livelihoods security, disaster risk, natural resource management, government policy etc.).
Commission and manage research on issues relating to programme development, e.g. natural resource management, agroecology, resilience and land rights in ASALs.
Use research evidence to design innovative programme strategies, in collaboration with partner organisation staff and other relevant stakeholders.
Collaborate closely with partner organisations to develop programme strategies and project proposals on resilient livelihoods development, climate change adaptation, natural resource management, disaster risk reduction and humanitarian response.
Identify, broker and cultivate programming partnerships with new organisations including local NGOs, research institutions and private sector actors.
Ensure that principles of gender equity, protection and Do No Harm are integrated into all project and programme designs.
2) Programme Management
Manage the implementation of Trócaire Kenya’s Resilience Programme, using principles of Results Based Management
Ensure that all Resilience Programme activities are implemented by partner organisations according to agreed budgets and timeframes, including humanitarian responses.
Maintain oversight for the technical quality of programme implementation, working closely with partner organisations and programme staff to ensure that activities deliver results to the highest standards.
Ensure an appropriate and effective distribution of work load within the Resilience Programme team.
Plan, manage and participate in regular field trips to monitor programme implementation, with the support of the programme team, partners and communities.
Ensure that all projects are managed in compliance with terms and conditions of donor contracts, including work planning, forecasting and reporting, and that all administrative procedures are maintained to a high standard.
Ensure that all humanitarian activities are implemented in compliance with HAP, Sphere standards, IHL, Red Cross Code of Conduct and basic humanitarian principles.
Ensure that principles of gender equity, protection and Do No Harm are adhered to in the implementation of all programme activities.
3) Programme Finance Management
Act as budget holder for the Resilience Programme.
Ensure that budgeting, financial monitoring and financial reporting are managed in line with the requirements of Trócaire and donors, including quarterly forecasting.
Lead on the development of Resilience Programme budgets.
Ensure that grants to partners are disbursed in a timely manner.
Ensure efficient and cost-effective use of Trócaire and donor funds and resources, regularly monitoring partner expenditures to ensure compliance with project workplans and grant agreements, including Value For Money principles.
Regularly monitor for financial management abuses, including fraud.
Ensure that all financial plans and reports are developed and submitted to high quality standards and on time (e.g. annual planned spend, budget by objective, multi-annual requests, requests for changes, Institutional Funding template, donor reports, quarterly forecasts etc.).
Support the Finance team to make regular visits to partners for purposes of expenditure verification and validation.
With support from the Finance team, ensure that all existing partners have completed the Partner Governance and Finance Capacity Assessment and that they are compliant with Trócaire’s 18 Minimum Requirements.
Collaborate with the Finance Team to ensure that partner organisations develop and implement financial capacity building plans, as required.
Inform the Country Management Team (CMT) of financial management risks or abuses in good time.
4) Partnership Management
Ensure that all partner relationships are managed effectively, in line with Trócaire’s Partnership Policy.
Promote and demonstrate the highest standards of mutuality, subsidiarity, accountability and transparency in all partnership relations.
Plan, manage participate in regular field visits to monitor the quality of programme implementation and compliance with agreed standards by partner organisations.
Consult regularly with target communities to validate monitoring reports.
Support partner organisations to establish and implement community accountability systems.
Support partner organisations to identify capacity gaps and to develop and implement capacity building plans, using Trócaire’s Partner Capacity Building Framework (PCAS).
Draft and monitor compliance with partnership Memoranda of Understanding and Grant Agreements.
Promote and strengthen partnership relations with government, particularly target Counties.
5) Monitoring, Evaluation and Learning (MEL)
Lead the design and implementation of a high quality MEL framework for the Resilience Programme, collaborating closely with the MEL team.
Design and ensure the effective use of appropriate, effective monitoring and documentation tools and practices, including use of digital data collection and management.
Ensure that partner organisations have the capacity to deliver regular, good quality programme reports (financial, narrative, results frameworks etc.) ensuring that all reports respond to programme indicators and are in line with organisational policy and institutional funding requirements.
Ensure that partner organisations have the capacity to implement appropriate field monitoring and documentation practices.
Facilitate regular meetings with partner organisations to monitor programme implementation and to facilitate reflection and learning.
Design and manage systems to capture learning on a regular basis and to communicate lessons, both internally and externally.
Ensure that monitoring reports and lessons learned are used to adapt programme strategies to improve programme quality and achievement of results.
Manage the Annual Programme Review process, ensuring that the annual report provides clear evidence of progress and challenges, meeting internal and external reporting requirements.
Design and manage mid-term and end-of-programme evaluations in line with the organisational policy and institutional funding requirements.
Ensure that all consultancies commissioned to implement MEL activities are managed effectively and accountably
6) Institutional Funding
Drive programme growth by identifying institutional funding opportunities for the Resilience Programme, collaborating closely with the DoP and the Regional Business Development Manager (RBDM).
Lead and manage the development of all funding applications for the programme (concept notes, expressions of interest, proposals)
Ensure that partner organisations participate fully in the design of projects and the drafting of project proposals, including budgets
Ensure that all institutional funded projects are managed in line with donor requirements and that reports are prepared and submitted in a timely manner, in compliance with donor needs e.g. Irish Aid, DfID, Caritas Australia, Trócaire and EC.
Ensure that the staff of partner organizations understand donor grant management and reporting requirements and have the capacity to meet them
7) Human Resources Management
Line manage the Resilience Programme team (3-4 staff) using performance management techniques.
Ensure that team members understand their roles and have clearly defined objectives.
Lead and motivate team members ensuring they make an effective contribution to the delivery of the programme.
Ensure that staff are supported to develop their skills and capacities in line with their aspirations and the needs of the programme.
Lead recruitment of new staff and consultants in the Resilience Programme, drafting job descriptions and Terms of Reference and adhering to HR policy.
Support partner organisations to recruit relevant programme staff, as required.
8) Networking
Network and coordinate with government and other stakeholders to promote appropriate humanitarian and development programming within the framework of Trócaire Kenya’s programme strategy.
Establish and maintain relationships with donor agencies, Church partners and other groups working on resilience, food and livelihoods security, disaster risk reduction, climate change, natural resource management and humanitarian programming.
Participate in relevant coordination groups, ensuring resilience team members participate where appropriate
Improve Trócaire’s public profile in relevant sectors.
Accompany visitors (Trócaire or external) to programme sites and carry out promotional or media work as required.
REQUIREMENTS
At least a Masters level education in development studies or a relevant subject.
At least 7 years’ experience working in the development sector, with at least five years in a programme management role.
Technical expertise and experience of managing or working on programmes related to sustainable livelihoods development, resilience building, disaster risk reduction and/or humanitarian response, preferably in arid and semi-arid areas.
Highly capable programme manager with demonstrated ability and experience in managing teams, and in managing successful delivery of programme strategy.
High levels of understanding and experience of the project/programme management cycle. Knowledge and experience of Results Based Management an advantage.
Demonstrated experience and ability to manage and build the capacity of local partner organisations. Experience of managing programme implementation through local partner organisations highly desirable.
Highly experienced in managing institutional donor contracts with significant budgets. Experience with managing DFID and EC grants an advantage.
High levels of skill and experience in managing complex programme budgets, including budget development, financial monitoring, forecasting and reporting.
Demonstrated knowledge of women’s rights and gender; Demostrated experience of designing and managing gender sensitive projects and programmes.
Empathy with and understanding of the Catholic Church’s role in relief and development
Availability to work outside normal hours and travel extensively within Kenya and overseas when necessary.
Excellent knowledge of the key issues and trends in the development sector as a whole, especially as they pertain to Kenya.
Strong analytical skills
Excellent written and oral communication skills in English
Strong interpersonal, team work and IT skills. -
Humanitarian Programme Support Officer Emergency Programme Manager
Background to the Role:
Trócaire’s work in Kenya develops sustainable livelihoods, supports victims of gender based violence and those living with HIV/AIDS, promotes democracy and peaceful co-existence, and helps communities prepare for and respond to natural disasters.
In response to severe drought in 2017, Trocaire is now scaling up with a new emergency response that builds on its existing livelihoods programme. Trocaire is seeking a programme support officer that will support this response and work with the livelihoods team to ensure a needs-based, appropriate response is delivered.
Reporting to:Livelihoods Programme Manager
Contract Type: Fixed
Contract Duration:12 months
Location of[1] Position: Nairobi with regular travel to project sites in Kenya
Scope of the Role:
The primary function of this role is to support the delivery of Trócaire’s Humanitarian interventions in Kenya in response to drought
The role will support and advise local partners in the delivery of humanitarian response in line with key international standards
In addition, the role will provide administrative support to the allocation and documentation related to humanitarian funds within Trocaire
Safeguarding[2] Children Policy:
The successful applicant will be expected to sign and adhere to Trócaire’s Safeguarding Policy
Key Duties & Responsibilities
Programme Support for Kenya Humanitarian response (70%)
Supporting the smooth implementation of Trócaire’s Emergency Response in Kenya
Supporting the management of the Kenya humanitarian budget, ensuring spend is on track with timeline objectives
Preparing and submitting programme documentation, including situation reports, programme updates and reports, presentations and communication pieces.
Maintaining relationships with key staff in partner organisations in the Kenya humanitarian programme
Reviewing partner proposals and budgets
Supporting partners to meet their reporting schedules (financial and narrative), reviewing narrative reports to ensure that all reports respond to the relevant programme indicators and are in line with requirements
Mentor and guide partners in meeting key international humanitarian standards in their response
Conducting preliminary review of partner’s financial project reports ahead of review from finance team
Maintaining relationships with other key stakeholders (Caritas International agencies in particular).
Monitoring of events in the Kenya (conflict/ disasters/ political discord) to ensure Trócaire is prepared and has all information relevant to the effective implementation of this emergency response.
Attend and represent Trocaire at cluster meetings or other networks as directed by the programme manager
Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
Keeping track of grant agreements, organising extensions or addendums if necessary.
Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
Maintaining the programme and project documents through the Trócaire’s online system
Administrative Support (20%)
Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
Keeping track of grant agreements, organising extensions or addendums if necessary.
Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
Maintaining the programme and project documents through the Trócaire’s online system
Communications (10% )
Gather and prepare material for internal and external humanitarian communications work, including case studies
Support Visibility of Humanitarian Work within Trócaire
[1] As this post is based on the Island of Ireland, non EU / EEA nationals will require current and valid permission to work and reside in the Island of Ireland as work permits are only issued in exceptional circumstances and for very limited periods. Evidence of this permission should accompany your application.
[2] All offers of employment with Trócaire may be subject to police clearance.
All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour contained in our Safeguarding Children Policy. For additional information please consult the Human Resources Department.
REQUIREMENTS
Qualification
Third level qualification in relevant discipline i.e. humanitarian
Experience
Experience working in a development organisation and a good understanding of humanitarian issues
Experience of administrative work
Experience of working with donor grants
Experience of budgeting and financial reporting
Experience in proposal and report writing
Skills
Good writing and communication skills
Good inter-personal skills with the ability to communicate sensitively to a broad range of people and organisations within a cross cultural context
Ability to work effectively within a team and in support of colleagues
Proven organisation and administration skills
Competent with standard IT packages including word, excel, databases e.g. Salesforce, Agresso
Social media skills
Ability to organize his/her work independently
Ability to prioritize, meet deadlines and multitask
Concrete and action oriented person
Good attention to detail
Qualities
Ability to organize his/her work independently
Ability to prioritize, meet deadlines and multitask
Concrete and action oriented person
Good attention to detail
go to method of application » -
Emergency Programme Manager
Reporting to the Country Director for Somalia and Kenya, this is a 12 month contract and is based in Nairobi.
Safeguarding Children Policy:
The successful applicant will be expected to sign up to and adhere to Trócaire’s Safeguarding Policy.
Key Duties & Responsibilities
Management, Strategy and Coordination
Deliver on strategic objectives for the emergency response in line with the Trocaire Humanitarian Strategy for Somalia and Humanitarian Operational Plan
Ensure that Trócaire’s Accountability Commitments, including commitments to Safeguarding Programme Participants, are understood and prioritised in the emergency response, placing the links between Protection, Safeguarding and Accountability at the core of programme planning, design and implementation.
Work with the Programme Development and Funding Officer and the Trocaire Institutional Funding unit to ensure the response is adequately funded to meet strategic objectives
Manage a funding portfolio for the emergency response with multiple donors and work with the programme development and funding officer to ensure high quality proposals are developed, and reports are delivered on time.
Network and coordinate with potential donors and communicate effectively with existing donors in response to requests and in the submission of timely information as required.
Coordinate closely with the CMT on strategic humanitarian operational and technical issues in the implementation of the strategy
Ensure the effective planning, management, identification and utilisation of operational / technical resources, ensuring that the emergency response is resourced and managed, meet minimum quality standards and are delivered in a timely and accountable manner.
Ensure the Country Director is provided with strategic and relevant information and knowledge to facilitate timely and accountable decision-making in relation to operational/technical dimensions of the response
Facilitate and participate in coordination mechanisms and networks, in order to guide strategy and define and lead Trócaire’s operational and technical response to the emergency
Provide backstopping to the Programme Manager and/or Country Director as required and deputise for the Programme Manager in his/her absence.
Operational and Technical Management
Ensure efficient and accountable internal Trocaire systems, processes, and procedures are followed for the delivery of the emergency response. Liaise with Trocaire Humanitarian HQ in the delivery of this
Ensure the response meets key quality standards and Trócaire’s own internal humanitarian standards and guidelines. Liaise with the regional Trocaire humanitarian advisor in the delivery of this and the Trocaire Humanitarian technical team.
Provide on the ground support to the Somalia team in Gedo in the implementation of the response, supporting and guiding staff on operational and technical issues as they arise
Work closely with the logistics officer to ensure timely and efficient responses are delivered
Ensure Trócaire is positioned to engage effectively with innovative and accountable practice in the emergency response (e.g. digital) through the piloting and testing of innovative approaches
Fund and Donor management
Coordinate with key external donors and agencies in Nairobi to work towards improved programmatic quality and effectiveness in line with sectoral norms and standards.
REQUIREMENTS
(E) Qualification
At least 3rd level degree in area related to humanitarian response or international development
(E) Experience
At least three years’ experience in the design and management of humanitarian response programmes
At least three years’ experience of leading and managing teams as well as strong team-working skills and experience
Experience of responding to humanitarian crises through local partners
Experience in strategic planning and project management
Experience of Humanitarian Accountability initiatives
Excellent communication skills, including the ability to relate across different organisational functions, structures and levels
Experience of working in insecure environments
(E) Skills
Demonstrated ability to lead & work in a team.
Excellent and proven organisational skills
A thorough knowledge and understanding of humanitarian and development issues
Ability to work and travel in developing countries in often-volatile crises situations
Excellent communication skills
Excellent interpersonal skills
Excellent knowledge of IT
(E) Qualities
Leadership qualities. Ability to influence
Diplomacy skills
Creativity and innovation
Flexibility
A commitment to justice and development
(E) Other
Willingness to travel and work in crises zones, where and when required, at short notice
Person Specification – Desirable
(D) Qualification
Specific qualification in humanitarianism
(D) Experience
Experience of remote management
(D) Qualities
Good interpersonal relationships and team work skills in a multi-cultural environment.
Respect of local culture
Willingness to travel frequently and independently.
Willingness to work overtime if required.
Capable of working in challenging contexts and environments
Able to cope with unstable environments -
Consultancy Service – Trainer on SILC
The purpose of SILC in this context is to provide savings-led financial services to communities that have no access to formal financial services or where access to these services is limited due to high transaction costs and other entry barriers.In this regard, Trocaire and its partners will facilitate training of 60 members of the communities to become TOTs and support them to establish, train and support their respective SILCs.
Purpose for the Consultancy
The purpose of this consultancy is to Train partner staff and community Trainer of Trainees (ToTs) on formation and operation of SILC Groups.
Scope of the Works
Train Trainer of Trainees on SILC formation, operation using the SILC manual
How the SILC Methodology works
Establishment and effective functioning of SILC groups
Group Governance/leadership and Record keeping
The importance of SILC and how to access savings and credit facilities via SILCs
Development of policies and regulation related to social fund, saving and Credit activities.
Deliverables
The consultant(s) is expected to generate a training report which shall include the following
Cover page
Introduction
Technical details
An action plan to the ToTs for effective monitoring
Photos and any other relevant information
Time frame
The consultancy shall be carried out for 14 days in the month of February 2017-specific dates for the training and venues to be communicated to the successful consultant(s) by the specific partner organizations according to their work plans. The final report with the maps will be expected in 2 day’s time after the date of training and at most within the stipulated time in the contract. Consultation is necessary during the entire period.
Cost/budget
The cost of the assignment will be negotiated with the successful consultant that will be inclusive of all cost and within project budget.
Responsibilities of the consultant
The Consultant shall carry out the training in a professional manner in keeping with accepted standards, using qualified staff with requisite experience.The Consultant shall endeavour to implement the assignment with diligence and within the time frame agreed upon in the contract.
Consideration
As full consideration for the services performed by the consultant under the terms of the agreement, Caritas Kitui, Caritas Meru and Ishiara Parish shall pay the service provider upon certification that the services have been satisfactorily performed. A submission of the deliverables shall form basis of payment for this consultancy.
Request for application by qualified consultant(s) to carry out the SILC Training
Qualified consultant(s) can send their proposal that include the following to the undersigned.
A company/individual profile, including demonstrated ability to conduct this assignment
Expected consultancy fee in Kenya shillings.
Updated curriculum vitae of the consultant(s) with relevant qualifications and experience.
Reference contact of organizations which have recently contracted the consultant(s) to carry out similar or related assignment.
Commitment that the key consultants will be available and participate full time in the training exercise. -
Programme Assistant
Background to the Role
The position is vital for ensuring that the effective administration of programmes is maintained. This is a replacement position.
Contract Duration:1 year renewable
Responsibilities for the Programme Assistant
Programme Management & Communication
Supporting PM’s to maintain regular contact with partners and other stakeholders, primarily those associated with the Integrated Gender/HIV and Missionary programmes
Supporting Programme Managers (PMs) to assess partner applications
Provision and management of logistical support during key programme events
Assist in arranging programmes for in-coming and outgoing official missions, make appointments with other stakeholders
Maintaining data base of key information and servicing partners information needs in collaboration with PM’s
Follow up with the implementing partners for progress reports and submission of reports
Report writing as required
Administrative Support
Grant Management & Finance
Supporting PM’s in programme financial management
Working closely with finance team to ensure accurate reporting and accounting of grants
Accurate tracking and filing for monitoring each partners finances, transfers, key documents and reports
Ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures
Uploading of budgets in Agresso and sharing this information with the team to ensure that expenditure patterns and allocation of expenses is properly tracked.
Tracking ancillary expenditure and advising the team on allocation of expenditures the ancillary budget for the team
Raising requisitions for the grants to partners.
Being the main contact person during audit exercises and responding to requests for information under the guidance of the PM.
Auditing the document library and ensuring up-to-date documentation storage.
Office Administration
Managing all filing requirements (hard and soft copies) within programme portfolios, including opening, closing and keeping files up to date for all programmes
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
Collate and store information materials, publications, newsletters and other communication materials for use as appropriate.
Provision of auxiliary support to Project Officers (PO’s) and Programme Support Officers
Monitoring and Evaluation
To support/follow up with partners in producing timely proposals and reports, which comply with Trócaire standards
Ensure that monitoring visits to partners are regular and reports are written on each visit
Facilitate project reviews and evaluations as required
To accompany the PM and POs on a minimum of two partner visits per year.
To support the POs and PM in monitoring and evaluations including assisting with collation of documents, organising workshops and accompanying consultants.
Missionary Grants Support
All duties and responsibilities outlined above also apply to the Missionary Programmes. This includes providing administrative support to the CD in correspondence and financial tracking and filing in relation to the provision of grants to missionaries.
Additional details of exceptional aspects of the job
Able to work under pressure and adhere to tight deadlines on a wide range of tasks
Able to keep abreast of developments in the sector as a whole
Any other task, which may be assigned from time to time by the PM or Director of Programmes
The role encompasses travel for partner meetings and presentations
Programme Assistant Job Requirements
Degree in related field, with 1 year’s relevant experience and appreciation of programme planning and management, or a Diploma in Development Studies coupled with at least 3 years experience in a similar role
Strong relationship management and positive approach
Good report writing and communication skills
Keen on detail, a high level of reliability, objectivity and honesty.
A positive approach and an ability to contribute to a strong dynamic team
An empathy with the values of Catholic Social Teaching. -
Finance and Administration Manager
He/she will have overall management responsibility of providing financial and accounting management in compliance with Trocaire’s policies and donor requirements and Generally Accepted Accounting Principles and ensuring the financial integrity of the program with regards to controls, systems and financial reporting.
Essential Qualifications and Skills
• Internationally recognized professional accounting qualification (CPA, ACCA)
• Graduate qualification in accounting and financial management• At least five years post qualification experience in a finance/accounting role. This should include at least three years’ experience in an overseas position in the NGO sector.• Must have multi-donor financial management experience• Skills in developing, delivering and evaluating training for staff members.• Excellent communication and negotiation skills• Demonstrated ability to work with a participative style within teams.• Ability to work on own initiative.• A commitment to social justice and the ethos of Trócaire. -
Programme Manager Operations Director
Purpose
The Programme Manager works with the Programme team to ensure strategic and good quality programmes are developed and delivered for positive impact on target beneficiaries.
They are responsible for development and implementation of a Monitoring, Evaluation, Accountability and Learning system, development of relevant standardized documentation for data collection.
The Programme Manager ensures the compliance of programmes in delivery and reporting to organisational and donor standards as well as supporting research and learning to feed into new project proposal development.
Programme Manager Job Key Responsibilities
Meal framework development
Ensure appropriate systems, indicators and tools are in place to enable all programmes meet BGRRF strategy and donor requirements, for results monitoring, outcome and impact measurement.
Work closely with the Programme Managers to ensure all programmes are delivered in line with the standards of BGRRF and donors.
Develop data management system in order to provide accurate and timely data to facilitate effective oversight and organisational decision making for the SMT.Manage independent and external evaluations – such as baseline and end-line surveys – including design,
budgeting, data collection and analysis and report writing.
Research and collection of information for proposals
Identify and clarify opportunities and needs; study requests for proposal (RFPs).
Establish priorities and target dates for information gathering, writing, review, and approval; coordinate requirements with contributors;
Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.
Organisational Learning
Support the Programme Team to appropriately format and disseminate programme results and impact to programme stakeholders (including beneficiaries).
Assemble information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; write, revise, and edit drafts including executive summaries, conclusions, and organization credentials.
Maintain quality results by using templates; following proposal-writing and reporting standards including readability, consistency, and tone; maintaining proposal support databases.
Build and manage systems for sharing and learning across the organization.
Reporting
Develop a timeline for preparation review and submission of all reporting commitment, design a plan for ensuring reports are submitted to the appropriate standard by those deadlines,
Work with programme Director and Programme Managers to ensure data collection and monitoring information is relevant for organisation and donor reporting standards
Capacity building
Identify staff development needs in Monitoring, evaluation and data collection and analysis for different purposes and develop a support plan for improvement,
Improve proposal-writing and reporting results by evaluating and re-designing processes, approach, and coordination, implement changes required.
Build capacity and ensure understanding of staff and volunteers in correctly implementing MEL systems and utilise MEL data to inform programme implementation and development
Programme Strategy & Programme Development
Support that general policies, standards and approaches are met in programmes,
Ensuring quality checks of Projects, proposals & reports against organisational and donor standards,
Quality programming
Support Implementation of Programme Cycle Management,
Support establishing and maintaining of an appropriate system of M&E, compliance standards, and accountability to relevant stakeholders.
Reporting external and internal.
Support internal and external reporting (on time and to organisational and donor standards)
Project Grant Management
Support an effective system of Grant Management.
Review grant spends with budget holders on a regular basis, ensure budgets are managed to organisational and donor standards.
Quality control
Support that proposals, budgets and reporting are to appropriate organisational and donor standards and are completed in a timely manner.
Safety and Security
Support the implementation of organisational safety policy and country level SOPs.
Support the country level Incident Management Team (IMT) in regularly reviewing of Critical Incident
Response Plans and in cases of serious incidents.
Support in updating safety levels and safety risk assessments.
Qualifications for the Programme Manager Job
Graduate degree in a directly related field, such as operations research, programme management, monitoring and evaluation and significant work experience in a directly related field
5 years of progressively responsible and directly relevant professional experience; at least two years of working directly in M&E;
Demonstrable experience of programming in diverse/multiple contexts.
Thorough familiarity with principles and current approaches to M&E using both quantitative and qualitative methods;
Understanding of donor expectations and trends for results and project impact.
Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring, and other formal and non-formal methods;
High level of English-language proficiency (speaking, reading, writing) and matched with excellent analytic and computer skills;
Experience with management information systems;
Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team oriented environment;
Self-motivated and able to work without close supervision;
Strong interpersonal skills and good understanding of working in a partnership framework
Drive for change and improvements and ability to deliver strategies in a challenging environment.
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