She/he will work under the direction of the Director Program Design Europe and the Conservation Strategy and Issues Analyst (CSIA) to carry out desktop research and analysis, which will inform AWF’s landscapes approach. AWF’s landscapes approach is a set of concepts and tools which support the integrated management of land to achieve environmental, social and economic gains in selected regions in Africa.
The incumbent will therefore need to be able to research and analyse a broad suite of issues. She/he will also support environmental governance work at AWF with respect to information management, environmental impact assessment analysis, and stakeholder coordination.
Expected start date: 1 February 2017
This position is open to Kenyan nationals or international candidates with relevant qualifications.
Landscapes & Issues Research Intern Job Qualifications
Bachelor’s degree in environmental sciences, economics, sociology, anthropology, geography, sustainable development or related disciplines
Excellent English writing skills
Strong academic research and analytical skills
Ability to research a broad suite of issues with versatility
Capacity to work with a diverse team and engage external stakeholders
Ability to work proactively in research and analysis
A diverse educational background with experience in both environmental and social sciences is desirable.
An ability to develop various types of graphs, charts and infographics is desirable.
Experience in environmental governance is desirable.
Company Details: Company Information The African Wildlife Foundation, together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever.
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Research Intern
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Administration Officer
Position Summary
The Administration Officer is responsible for the day to day office management duties which support efficient execution of AWF operations while adhering to statutory requirements. This position is responsible for executing logistics, ensuring a friendly and service-oriented approach to all site visitors, and providing essential services at the AWF Headquarters and supporting other country offices as required. The Administration Officer reports to the Director IT, Infrastructure and Administration.
Admin Job Key Duties & Responsibilities
Manage and coordinate program related events; work closely with other departments in the management of other organization based events such as staff program and donor meetings.
Ensure the AWF Conservation Centre premises are kept clean, orderly and in good condition at all times.
Ensure efficient management of staff logistics by assisting with Visa application, flights and local transport
Assist in reviewing standard operating procedures (SOPs) for efficient office operations across AWF. SOPs will prescribe standards for reception safety, security and other administrative services necessary to facilitate program operations.
Maintain all country-level registrations and MOUs within AWF. Ensure that all registration documents are scanned and housed in a central repository. Ensure registration requirements are adhered to and renewals/annual filings are completed timely.
Ensure timely payment of bills
Update and maintain a VAT database
Establish master service contracts across regions and/or insurance types.
Work with all departments to implement proper archival standards for AWF. Filing for all departments should be organized, accessible, and maintained in such a way that balances cost and space considerations.
Assist front office when required
Qualifications for the Admin Job
Higher Diploma Business Administration or related field or a Bachelor’s Degree
Minimum of 5 years’ experience in a similar position (preferably in an international NGO set-up or busy working environment)
Demonstrated interest and understanding of key administrative functions ranging from, procurement and cross border logistics
Proactive nature of problem solving
Familiarization in dealing with government departments, revenue authorities and immigration departments
Ability to manage multiple tasks and prioritization
Excellent customer service and interpersonal skills
Excellent verbal and written communication skills
Quick learner / Fast adaptor with high level of flexibility
Ability to take initiative and work with minimal supervision and a sense of urgency
Excellent organizational aptitude and coordinating ability
Ability to assess and react appropriately to changing circumstances
Ability to pay attention to detail and meet strict deadlines
Ability to work as part of a team in a multicultural environment
Ability to proactively share information as needed
Computer literacy – proficiency in Microsoft Office
Fluency in French preferred -
Project Finance and Administrative Officer
This position provides project management support for the African Apes Initiative (AAI) and its different field projects, support for program logistics, and efficient office administration. The Project Finance & Administration Officer (PFAO) reports to and works closely with the Director of the AAI to support efficient implementation of AWF’s conservation programs. Further, the PFAO is the key linking point within the program team to understand, interpret and implement financial policies and budget plans. The majority of AAI-field programs are in West and Central Africa. As a result, this position will be based at the AWF headquarters, within the Finance & Administration team in Nairobi, but will entail occasional travel.
Responsibilities of the Admin Officer:
Working with the program team and other staff, support preparation of program work plans and related budgets searching for best linkages between conservation activity performance and financial performance. Assist AWF’s Budget & Grants Team to ensure that work plans accurately time-phase budgets on an accrual basis.
Serve as resource to the AAI offices / landscapes ensuring that staff understand and adhere to AWF and donor financial policies and procedures. Ensure that internal controls are respected so as to avoid issues of fraud and misappropriation of assets within the offices / landscapes. Report all instances of known or suspected fraud and abuse promptly.
Working with the central finance team, be the finance focal point for all AWF AAI startups and close outs ensuring strict adherence to the set out guidelines, processes and tracking of the checklists. Ensure that all the financial aspects are per AWF and donor policies.
Throughout the year, serve as financial partner to the Project Managers/ Program Design Manager and Directors, providing monthly budget status updates that interpret monthly reports received from the Budget & Grants team. Utilize financial acumen and budget knowledge to anticipate potential problems and advise the supervisor on strategies to avoid them. Where necessary, work with HQ Budget team to adjust program work plans and/or time-phasing of budgets. Assist the Budget & Grants Team to ensure accurate and timely financial reports to the donor.Working with Procurement team, participate in annual prequalification process for regular vendors. Ensure that AAI specific procurements are initiated by staff timely via the accounting web portal.
Where possible/needed, assist with the actual procurement. Transact purchases associated with local travel and small purchases. At the direction of the Procurement team, assist in higher value purchases with local vendors. Work with the Procurement Team to ensure that key vendors in the specified countries contact information is up to date in Serenic.
Work with central finance team to ensure compliance with the statutory remittances and efficient follow up on any tax matters e.g. VAT, withholding tax etc related to AAI project activities.
Working with the Contracts Officer and the Procurement team, ensure that Consultancies or Sub grants are done in compliance with the donor and AWF standards.
Ensure that staff advances are provided timely and closed by staff upon return. Review expense reports critically to ensure that costs are legitimate and compliant with AWF and donor travel rules. Following review, mark staff expense reports as “approved” in Serenic. Ensure all administrative responsibilities of staff (timesheets, credit card reconciliations, alternate approvers created, etc.) are completed in advance of travel so as not to disrupt organizational processes such as the monthly accounting close.
Conduct daily, real-time entry of AAI Field offices accounting data in Serenic, ensuring monthly closing deadlines are adhered to. Participate with GL team with AAI projects and related grant specific audits.
Work with the Treasury team to manage the project cash positions. Ensure that the projects do not run out of cash by maintaining up-to-date accounts payable balances and requesting cash whenever needed and well in advance of required payment dates. Ensure that treasury team is aware of upcoming large payments. Manage and reconcile all project or office petty cash accounts.
In coordination with the Human Resources team, assist in the placement of long- and short-term staff. Support any HR function as needed.
Interact across functions to ensure the projects are facilitated for efficient implementation.
Provide support to all centralized finance.
Other relevant duties as assigned.
Qualifications for the Admin Officer Job:
Bachelor’s degree in Business Administration, Accounting, Finance or equivalent
Accounting certification preferred e.g. CPA or equivalent
Minimum 5 years work experience in similar roles
NGO experience
Experience in busy office
Business background with proved record of performance focused financial management is a plus
Proficiency in the use of computers
Be familiar with accounting packages and government regulations such as taxation requirements and statutory related matters
Book keeping experience is an advantage
Willingness to travel when required
Commitment to AWF and its mission
Fluency in both spoken and written English and French is a requirement -
Project Officer
Job Responsibilities
Project Planning
With the various project managers, assists in the creation of detailed project plans to the task and subtask level. Ensures specific deliverables are identified and flagged within the project plans for tracking purposes. With the CPM, reviews the final plans for realism and sufficient detail.
Works with project managers to upload detailed project plans into InLoox, inclusive of task dependencies, date constraints, and schedules.
Monitoring and Evaluation
Assists AWF’s M&E efforts with tracking and following up on data collection requirements.
Reviews means of verification (MoV) documentation for quality assurance.
Intellectual Capital and Training
Captures and records project management lessons learned and case studies, updating the project management methodology document and related tools as necessary.
Helps provide orientation materials for new project managers, both new hires and staff promotions, into AWF’s project management methodology, tools, and expectations.
Qualifications for Project Officer Job
Bachelor’s degree in business, project management, sustainable development, or related field.
1-2 years’ experience in nonprofit program management, coupled with a strong familiarity/affinity for AWF’s landscape level approach to conversation.
Highly productive and organized, with the ability to work independently. Must be able to thrive under remote supervision.
Analytical mindset with strong technology skills, including databases, MS Excel, MS Project, Outlook, and reporting writing software.
Personable, with the ability to get results without unnecessary interpersonal conflict or drama.
Excellent written and presentation skills.
Closing Date: 11th October 2016 -
Communication & Advocacy Specialist
Job Description
Key Duties & ResponsibilitiesPrepare press releases, media briefs, reports, talking points, newsletters, brochures, and donor visibility materials, and organize advocacy campaigns.
Assist in the development of annual work plans for monitoring progress activities and achievements and regular updates.
Build understanding and support for all AWF programs and their aims among key internal and external stakeholders.
Proactively identify opportunities, priority events, and platforms to reach target audiences.
Plan effective events and meetings to convene decision makers and influencers.
Working with the Director Media Relations & Advocacy, implement a communication and media strategy to advance AWF’s program communication in Africa, including media field trips and impact tracking. Organise media tours for key spokespeople to engage with editors and writers.
Working with the Media Relations Manager in Washington D.C., create an annual editorial calendar, determining new and existing channels for engagement.
Develop and maintain close and regular contact with field staff working across the continent.
Under the guidance of the Director Media Relations & Advocacy, manage the President’s technical advocacy and media engagement diary.
Create policy engagement opportunities and participate in strategic policy forums and events to promote AWF’s work.
Represent AWF at international and regional events.
Perform other work-related duties as required.Qualifications
A degree in Communications, International Relations, Political Science or other relevant field, plus 7 years’ experience in journalism, public relations or development communications.
A Master’s degree is an added advantage. Strong media and government contacts across Africa.
Proficiency in use of social networking and new media tools.
Superior writing skills and with an eye for news (writing samples will be required of all shortlisted candidates).
Demonstrated experience in developing messages and communications activities to influence decision makers.
Strong understanding of African political landscape and trends.
Experience working in Africa and communicating with African audiences.
Ability to exercise confidentiality, tact, and discretion when dealing with diverse groups of people.
Adept at navigating a complex team environment, across geographies and cultures.
Knowledge of French a distinct advantage. Works well independently with little supervision, as well as within a dynamic team. -
Cost Proposal Design Officer
Job description
The Cost Proposal Design Officer contributes to African Wildlife Foundation’s (AWF) Program Design (PD) Department by helping raise funds for key programs. The Cost Proposal Design Officer will be responsible for developing cost applications, budgets and budget narratives for project proposals in coordination with country, program and finance teams in order to raise public funds for existing and planned program activities. Tasks include developing templates and cost reference materials as well as researching, budgeting, writing and submitting cost proposals to public donors. The Cost Proposal Design Officer will also maintain salesforce records to drive cultivation and pipeline management.
ResponsibilitiesProposal Development and Budgeting (80%)
As a part of the proposal development team within Program Design and in very close collaboration with the finance team, conducts the full range of activities required to prepare, submit, and manage grant proposals with a specific focus on cost proposals in order to secure public funding.
Working under the leadership of “account managers” on the PD team, supports responding to Request For Proposals:coordinating proposal development teams,working with team leads from finance and programs, developing professional and compelling cost proposals and budget narratives, andputting together designated sections of proposal packages, such as organizational background, certifications and representations, qualifications summaries and past performance.
Assist in executing proposal development team meetings, including agenda development, meeting facilitation, documentation, and follow-up items.
Maintain proposal development calendars and the scheduling of external and internal meetings
Working closely with the Senior Finance Manager:
Develop and standardize internal budgeting/costing processes for cost proposals
Create budget templates compliant to donor requirements.
Develop and update a database for cost figures relevant for AWF offices and landscape/field programs for easy utilization during project budgeting.
Liaise with Human Resources department on costs of employment for staff and keep track of existing and projected level of efforts of staff for proposal budgeting purposes.
Assist in executing project development team meetings, including agenda development, meeting facilitation, documentation, and follow-up items.
Maintain proposal development timelines and the scheduling of external and internal meetings
Provides or secures PD input into technical and financial reports to public donors.
Gathers data on financial flows relevant to strategic planning for program design.
Creates fundraising reports requested by PD “account managers”.
Assists with other research assignments, as assigned.Project Grant Management Support (20%)
Working closely with account managers as assigned, ensure PD activity is properly recorded in Salesforce/Box and that grants management and financial reporting activities are completed on time. These functions include, but are not limited to:
Assist in the processing of grants in coordination with PD “account managers”, Finance and Program/Country teams.
Support Grant Management teams to ensure compliance and that contractual obligations to donor are met.
Review financial project reports.
Log data relevant to current and prospective funder tracking into PD’s online and offline tracking tools.
Liaise with account managers and PD team members in Nairobi to support proposal development and cultivation activities as needed.Qualifications
Bachelor’s degree in finance, economics, accounting, business or other relevant field.
Excellent budgeting skills are a must, including the ability to work with technical leads to build accurate cost proposals.
Must possess database management skills.
Must possess strong skills in Microsoft Excel.
Must be proficient in research, interpreting, and analyzing diverse data and processes.
Must possess the ability to work collaboratively and independently to achieve stated goals.
Must be highly organized with the ability to implement systems and follow-up process.
Must possess strong analytical skills.
Must pay attention to detail.
Must have the ability to meet deadlines.
Fluency in written and spoken English is required. French or German language skills are preferred.