Company Details: Company Information AIDS Healthcare Foundation is a Los Angeles-based global nonprofit provider of HIV prevention services, testing, and healthcare for HIV patients.

  • Web Database Developer

    Web Database Developer

    Purpose
    To support monitoring, Global HMIS maintains robust cloud-based M&E databases that are accessible to all AHF-supported countries and facilities. The main purpose of the consultancy is to develop/review the user-friendly (both on the front and back end) design, layout, and structure based on the current web-based data entry interfaces/modules. The consultant will also improve on the current data visualization and generation of reports as per the needs of AHF.
    Deliverables
    The consultant will work closely with Global HMIS managers and assist in developing a user-friendly web portal for all AHF Global Quality reporting requirements translated in different languages with varying levels of access by facility, country, bureau, and global teams. The expected system must be developed in a way that will support all AHF M&E data tasks undertaken by the users. It should also allow necessary data entry or importing of data from Microsoft Excel and should work both offline and online.
    Some of the expected features/modules include:

    Data entry and notifications system
    Export in various formats
    Reporting – geographical view (regional and global), reports, graphs, and ad-hoc custom reporting capability
    Role-based user dashboards that cumulate data, for easy-to-use data visualization and highlighting programs and tasks that require attention; and

    The improved AHF Global M&E system should also:

    Have web-based front end data entry tools using appropriate and efficient web technologies as well as web-based querying tools for data retrieval
    Have relevant import/export capabilities to pre-designed templates or databases
    Display summary pages showing data from all available sources, aggregate statistics, and summary visuals which illuminate areas that need attention
    Present summary dashboards showing progress towards facility/country/bureau level objectives as well as global progress
    Provide a database administration module, allowing for advanced user management, with a staggered set of privileges for different users as well as user authorization, tracking/authorizing changes to results hierarchy, database download, online backup, and other necessary features; and
    Allow for Integration with a Knowledge Management platform (yet to be developed)

    Time Frame
    The assignment is for 60 full-time working days from the date the contract is signed. The consultant will be required to work closely with the Global HMIS Manager at AHF Plaza Parklands for the entire period.
    Required skills and experience
    Educational Qualifications:
    Interested consultants should hold:
    · Bachelor’s degree (minimum) in Computer Science/ Engineering, Electrical Engineering, Applied Physics or relevant subject from a reputed university.
     
    Experience:
     
    Interested consultants should have:

    Extensive working knowledge of coding using .NET languages (C+, VB, NET)
    Familiarity with ASP.NET framework and SQL servers
    Familiarity with architecture styles/APIs (REST, RPC)
    Experience in JavaScript, HTML5, CSS3, or responsive web would all be beneficial
    At least seven years experience in developing IT solutions and providing IT support and maintenance services
    Proven professional experience in developing and managing databases within the non-profit sector
    Proven professional experience in web technologies, including their development and deployment, and development of web-based information systems
    Good understanding of development results and Results-Based Management Concepts

    The interested consultants must submit the following documents/information to demonstrate their suitability for the assignment:Please send your proposal to GlobalHr.Africa@aidshealth.org with the subject ” HMIS Consultancy” no later than 15th Nov 2021.Only shortlisted candidates will be contacted.

    Apply via :

    GlobalHr.Africa@aidshealth.org

  • Operations Manager 

Regional Medical Manager – Homa Bay

    Operations Manager Regional Medical Manager – Homa Bay

    Job Summary:
    The Operations Manager plays a key role in supporting the management team in managing the day-to-day field activities in the sites of operations, including AHF Kenya’s facilities (such as office space, equipment, and program vehicles), administration, logistics, procurement, and supply chain management. This position is based in Nairobi.
    Key Responsibilities:

    Ensures the implementation and adherence to AHF global administrative, operational policies, and procedures. Participates in the review of policies and procedures as the need arises.
    Supervises appropriate utilization of program vehicles, responsible for the scheduling of program vehicles to field activities
    Ensures that program implementation is in accordance with AHF Global Finance and Operations policies, and procedures and the specifications determined in the approved Annual Budget. This will include monitoring contracted partners, CSOs, and vendors’ worthiness; assuring fair and transparent procurement processes; reviewing the timely implementation of CAPEX; and rational use of OPEX budget.
    Supervises the procurement officer to ensure adherence to best practices and approved policies and procedures
    Serves as the principal point of collaboration, leadership, and expertise to both internal and external customers on operational matters pertaining to the work plan of the program
    As a member of the country senior management team, work with other managers to facilitate the identification of areas of concern and improvement related to clinic operations i.e., efficiency and effectiveness of services such as patient flow, basic infection control, hygiene, and sanitation.
    Supervising both AHF admin and operations staff and Contractor’s day-to-day field presence in the areas of operations (including the project’s facilities such as office space, equipment, and project vehicles), administration logistics, in close collaboration with the Country Program Director
    Ensuring smooth day-to-day implementation of operations office in all programs supported sites and contracted CSOs
    Conduct Market reviews and other innovative approaches to identify new ways of achieving program efficiencies.
    Coordinating with the CPD, Africa Bureau Regional Finance Manager, and the Global Office in LA on all compliance issues, seeking legal and policy guidance on procurement, operational and related matters as the need arise.
    While not directly responsible for overseeing activity development, the Operations Manager will be expected to have a good general understanding of the programmatic aspects of the AHF Kenya program in order to support the technical managers in annual budget development and quarterly reviews.

    · The CPD or Senior Africa Bureau leadership team members may assign the Operations Manager other relevant tasks.
    Minimum Requirements:

    Minimum of a bachelor’s degree in social sciences, Accounting, Business Administration, or Operations Management from a recognized university. A Master’s degree is an added advantage.
    Qualification in CPA or ACCA is a strong advantage
    A minimum of 5-7 years of relevant work including people management, grant management, operations management, budget management, basic financial management, supplies, and procurement management. Experience working in healthcare delivery systems is an added advantage
    Fluency in the NGO’s industry general policies and procedures regarding operation management, financial management, financial reporting, and procurement processes systems, and grants management.
    Unquestionable integrity is highly desired

    Preferred Requirements:

    Experience with a donor, contractor, or international NGO managing an office or program
    Experience with in-kind and/or small grants.
    Demonstrated experience and knowledge in establishing systems and overseeing program start-up under limited time constraints.
    Demonstrated experience and knowledge in overseeing program closeout.

    go to method of application »

    Suitable candidates are encouraged to send their applications with updated CVs to Globalhr.Africa@aidshealth.org and indicate “Operations Manager- Nairobi” or  “Regional Medical Manager – Homa Bay” on the subject of the email, not later than 31st October 2021. Only shortlisted candidates will be contacted. AHF is an equal opportunity employer. Any form of canvassing will lead to automatic disqualification.

    Apply via :

    Globalhr.Africa@aidshealth.org

  • Driver

    Driver

    Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you?
    Are you looking to work for an organization that encourages growth and success from each and every one of its employees?
    Job Summary: The driver will form part of the logistics and transport services within the Regional office.
    Key Responsibilities:

    Drive staff to and from their destinations on time and ensure safety of the passenger and the vehicle at all times
    Liaise with the Operations Officer & Regional Coordinator for assignment and coordination of driving duties for each day
    Monitor fuel usage regularly to ensure availability of fuel for the car when required
    Liaise with the Operations Officer & Regional Coordinator to deliver mails to required destinations.
    Ensure that mail delivery is completed with signature of the recipient on the designated mail delivery books
    Complete the daily travel log book and ensure that all information required is properly recorded and legible
    Liaise with the operations Officer to ensure that vehicle routine maintenance service is carried out promptly and the vehicle is kept clean and presentable
    Ensure that all legal requirements for the vehicle are up to date
    Record all vehicle repairs done (no matter how small) in the log book
    Ensure that the vehicle is securely parked while on and off duty
    Serves as AHFs advocate at the site level

    Skills:

    Good command of English & Kiswahili
    Security and safety minded
    Good knowledge of geographical area of job location and Kenya at large.

    Qualifications, Education, and Experience:

    Five years driving experience with a reputable organization
    Possess a clean and valid driving license, preferably class ABCE
    Possess a valid certificate of good conduct
    Have defensive driving certificate and a certificate of competence from Automobile Association of Kenya (AA).

    Other requirements:

    This job requires a physically fit person with ability to see clearly within 35 meters.
    Ability to work long hours while sitting with some moderate noise and vibration level essential to deliver key functions.
    Needs to be sensitive to patient population and issues surrounding HIV/AIDS
    A pro-active approach and flexible attitude to work.
    Flexible, self-motivating and ability to organize work independently
    Ability to work effectively in a multi-cultural environment
    Excellent communication and negotiation skills
    Proficiency in use of information technology such email, and preparing simple reports in word

    Please find the online version of this vacancy advert on this link ahfafrica.org/drivermkn

    If you strongly feel you are the right person, send an application demonstrating why you are  the best fit to Globalhr.Africa@aidshealth.org on or before 22nd April 2021

    Apply via :

    Globalhr.Africa@aidshealth.org

  • Regional Medical Manager

    Regional Medical Manager

    Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? AIDS Healthcare Foundation is the place for you!
    Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the world. Our mission is to provide “Cutting edge medicine and advocacy, regardless of ability to pay”.
    The Regional Manager (RM) represents AHF’s mission and core values on a local basis while developing relationships with community resources and growing AHF’s business lines within the Region. They also maintain extensive knowledge of standards of HIV/AIDS care and knowledge of contracts for services and programs. The RM is a combination of leadership and clinical care positions. It involves management of resources such as staff, infrastructure, equipment, finances; building and maintaining strategic partnerships; reporting and ensuring the highest standards of care in the program. Ultimately this role entails day-to-day operations, quality assurance, and decision-making in liaison with appropriate managers/directors. This position will be based in Mombasa.
    Leadership and Management:

    Oversees AHF medical operations in the region and supports the Medical Director to efficiently and effectively deliver quality clinical services in the region
    Provides technical support to the Prevention and Treatment program ensuring linkage of outreach activities to treatment and care program through well-established processes of patient linkages and service integration
    Attends key technical partners meetings and provides feedback to management
    Builds and maintains partnerships with key stakeholders in the Health and HIV/AIDS sector e.g. with MOH, NASCOP, NACC, etc.
    Ensures that CMEs are conducted in all sites and participates in the facilitation of CME sessions.
    Ensure attendance of healthcare center medical staff at weekly CME seminars and recommending CME (Continuing Medical Education) programs as appropriate based on peer reviews
    Participates in staff need assessment, interviewing, and induction of newly hired staff
    Ensures a high quality of clinical services is delivered at all AHF-supported sites in the region. Lead quality assurance initiatives in the region
    Provides periodic comprehensive support supervision reports, adhering to the tools provided by AHF
    Promotes the implementation of standard operating procedures for all activities relating to good clinical practice and ensures functional QI teams are in existence at site levels
    Supervises and implements quality management activities and quality benchmarks monitoring, facilitation of quality assurance, and quality improvement sessions
    Ensures effective patient flow in all sites, especially those with a high volume of patients, and coordinate time-motion surveys to monitor performance
    Oversees the timely collection, compilation, and reporting of routine and specific data to guide decision-making at the site, regional, and country program level
    Leads in AHF Advocacy activities in the region including providing periodic advocacy updates to staff
    Serves as AHF’s advocate at the site level

    Supervisory Responsibilities:

    Provides direct supervision and mentorship to clinical officers, nurses, laboratory technologists, pharmacist, pharm techs, health records officers, etc. working in the different facilities in the region to ensure continuous growth and learning
    Ensures timely compilation and submission of monthly drug inventory reports in coordination with the Program Pharmacist Clinical care
    Provides clinical care in conjunction with other team members
    Spends at least 2 days per week providing direct patient care
    Responsible for patient chart review and peer review following the guidelines established by the Policies and Procedures Committee
    Attend medical provider meetings (at minimum, once a month) to discuss difficult patients and mortality cases.

    Qualifications:

    Must be a Medical Doctor from a recognized institution. Additional qualification in Health systems management or public health will be an added advantage
    Minimum of five (5) years medical/health service experience preferred with a sound knowledge of basic medical disciplines to allow for accurate diagnosis and appropriate management of clinical problems
    Three years or more of recent experience with HIV/AIDS treatment; two years minimum of administration and program management experience with knowledge of clinical protocols and procedures in the management of HIV related diseases
    Must be registered with Kenya Medical Pharmacists and Dentists Board and must have a valid practice license.

    Please find the online version of this vacancy advert on this link ahfafrica.org/RMM

    If you strongly feel you are the right person, send an application demonstrating why you are the best fit toGlobalhr.Africa@aidshealth.org on or before 22nd April 2021. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

    Apply via :

    Globalhr.Africa@aidshealth.org

  • Procurement Officer 

Human Resources & Administration Officer

    Procurement Officer Human Resources & Administration Officer

    Job Summary
    Under the supervision of the Operations Manager, the Procurement Officer is responsible for assisting in the effective implementation of the functions of procurement and Logistical services. The Procurement Officer promotes a collaborative, client-focused, quality, and result-oriented approach in the Procurement Unit. Key activities responsibilities include supervising staff, maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
    Key Responsibilities

    Centralize  the program supply  chain  by  setting  up  effective  order  management systems at the Site level for all local and Secretariat Office
    Through  guidance  and  support  from the Operations Manager, ensure procurement practices are compliant with AHF practices
    Organize the procurement of items based on authorized Supply request and approved budget as requested by the budget holder and ensure AHF procedures are followed in the procurement chain cycle
    Participate in  procurement planning with other departments to ensure efficient and effective service delivery
    Supports the Operations Manager in soliciting, compiling, and analyzing bids and generation of LPO and sends copies to suppliers and to departments originating requests
    Responds to supplier inquiries regarding order status, changes, or cancellations
    Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
    Reviews requisition orders in order to verify accuracy, terminology, and specifications
    Calculates costs of orders, and charge or forward invoices to Finance Officer
    Checks deliveries/ shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
    Compares suppliers’ bills with bids and purchase orders in order to verify accuracy as required
    Maintains knowledge of all AHF and PR-NCHADS rules affecting purchases, and provides information about these rules to AHF staff members and to vendors
    Monitors in-house inventory movement and completes inventory transfer forms for bookkeeping purposes and updates inventory monthly.
    Monitors contractor performance, recommending contract modifications when necessary
    Prepares invitation to propose or quote forms (RFQs), and mail forms to suppliers firms or distribute forms for public posting
    Assists in maintaining the fixed assets of head office and OI/ART sites.
    Updates and informing Procurement Committee of conditions of assets (both head office and OI/ART sites)
    Assists Procurement Committee in producing quotation and summarises the qualities and prices of the quotations before submitting to the procurement committee for considerations as required
    Assists Procurement Committee in preparing the required documents and processing the purchase
    Assists Finance Officer in preparing the Semi/Annual report regarding fix asset/procurement.
    Maintain appropriate files and records, both soft and hard copies, to ensure that procurement process, decisions, contractual agreements are accurately documented for accountability and audit purpose
    Assist with implementing the procurement process as per AHF and Donor regulations and processes, includes arrange and facilitate various meetings (procurement committee meetings, meetings with operations staff, meetings with suppliers and service providers, other internal and external meetings)
    Monitors the implementation of the Standard Operations Procedures within units under his/her supervision.
    Manages the asset and low-value registers of the program ensuring they are timely updated
    Manage procurement documents and keep them in safe custody.

     
    Qualifications, Education, and Experience

    Bachelors Degree in Procurement or Business Administration or Finance
    Minimum of at least 5 years experience in a related field.
    Experience with international non-governmental organizations is preferred.
    Good working knowledge of MS Office application (Word, Excel), emails, and able to easily navigate the Internet
    Good in spoken and written English and Swahili
    Must be of unquestionable integrity and upholds ethical business practices
    Must be certified with Kenya Institute of Supplies Management (KISM)

    Other requirements
    ·     Needs to be sensitive to patient population and issues surrounding HIV/AIDS
    ·     Pro-active approach and flexible attitude to work.
    ·     Flexible, self-motivating, and ability to organize work independently

    Ability to work effectively in a multi-cultural environment
    Excellent communication and negotiation skills
    Achieving quality results and service
    Practicing accountability and integrity
    Communicating information in a timely and effective manner
    Understanding AHF’s mission & operations
    Practicing continuous innovation & creativity
    Building collaborative relationships
    Proficiency in use of information technology

    The deadline is 11th April 2021. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification. AHF is an equal opportunity employer.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Data Manager

    Data Manager

    YOUR CONTRIBUTION TO OUR SUCCESS!  
    The Data Manager (DM) contributes to AHF’s mission by building strong and lasting client relationships through excellent interpersonal skills. Working with CPMs and CPDs to provide technical support to countries in all aspects of data management related to AHF Global Programs. Collaborating with the Global Technical Team, Bureau Chiefs, M&E officers and external consultants to monitor and evaluate program efforts.
    The DM will advocate for strong data governance, prepare and disseminate best-practices and successful program interventions. This position has the opportunity to help enhance the focus on assisting clients and provide the right type of data and information to the right people in a timely manner.
    The DM will assist the team by supporting the implementation and data management of client satisfaction surveys, time motion surveys and chart audits including providing feedback reports. In collaboration with the Global Quality Team backstop global programmatic activities, including but not limited to program start-up, program development, reporting, assessment, monitoring and program improvement. In addition, giving feedback to their manager about how service could be improved will allow the team member to enhance their contribution.

    Apply via :

    careers-aidshealth.icims.com

  • Security Manager – Africa Bureau

    Security Manager – Africa Bureau

    Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?If so, AIDS Healthcare Foundation is the place for you!Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.AHF’s Core Values Are To Be

    Patient-Centered
    Value Employees
    Respect for Diversity
    Nimble
    Fight for What’s Right

    STILL INTERESTED? Please continue! YOUR CONTRIBUTION TO OUR SUCCESS! The Africa Bureau Security Manager (ABSM) contributes to AHF by being responsible for protecting the company’s assets and ensuring the safety of its staff in the Africa Bureau. In this role, you will leverage your training in safety and security to implement strategies and programs that protect our personnel and assets within the Bureau. You will have full responsibility for implementing both proven and creative employee security and safety measures. Through a strong professional presence, the Africa Bureau Security Manager will effectively communicate with the key leaders in the Bureau to build relationships based on performance and trust.The Africa Bureau Security Manager can improve the work environment for employees and patients by proactively providing solutions that keep them safe and respond to situations where they are at risk. Additionally, the ABSM will establish and maintain working relationships with law enforcement and internal teams to ensure cooperative partnerships help to advance the AHF mission. Finally, he or she will provide information to the Global Safety and Security Department about ideas and methods to mitigate or reduce risks to our staff and customers.The Africa Bureau Security Manager adds consistent value to AHF by adapting to various situations with and by being flexible.

  • Marketing Manager

    Marketing Manager

    Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

    YOUR CONTRIBUTION TO OUR SUCCESS!

    Develop and roll out AHF Africa Bureau Marketing Strategy in collaboration with the LA based Global Marketing team and Monitor its implementation in line with the organization’s strategic priorities.

    Develop, roll out and monitor AHF Africa Bureau Marketing Strategy to maximize public awareness/engagement, advocacy and behavioral change.
    Coordinate the development of, and roll out of country marketing key performance indicator’s and monitoring tools to evaluate and measure the impact of marketing plans.
    Develop and roll out country protocols for marketing work during emergencies and duress
    Develop best practices in key population sensitive marketing.

    Liaise with Medical, Management , Advocacy and Socio – Economic Empowerment Departments to develop, roll out and monitor marketing plans, documentation, brand profiling to increase public awareness and influence attitudes and behaviors

    Develop common program framework that ensures integration of marketing in program design
    Engage all units with marketing engagements collaborations

    Marketing trips
    Marketing events
    Marketing contacts

    Draw up marketing plans for specific events and campaigns: Hiring, coordination, contracts, accountability, budget, finance, M&E
    Publicize organizational events and publications
    Coordinate visits by relevant stakeholders to all sites of operation and ensure that they are availed with adequate information in the most suitable way to profile the organization.
    Maintain and uphold AHF standard of documentation, branding and profiling in line with global priorities to deepen our position as a ‘challenger brand’ in fighting AIDS

    Ensure that marketing is focused on people – the communities we serve, and the impact of our collective action with more participatory and interactive approaches.
    Carry out audience mapping to include key populations
    Develop tool kit and material based on existing AHF branding guidelines to support identity building and branding
    Develop, maintain and grow digital media usage and platforms such as website, twitter, Facebook, and SMS usage
    Review all documentation to ensure consistency and accuracy before final prints
    Under the guidance of the organization’s Global Marketing dept. based in Los Angeles review and approve quality materials using current AHF branding guidelines.
    Take, coordinate and maintain records of all AHF events
    Build a data base for all AHF events

    Contribute to strategic decision via weekly Marketing meetings with the LA Global Marketing team, Middle Management Meetings(MMMs) and Bureau meetings(BMs)

    Communicate to lower managers updates from MMMs and BMs updates for their action
    Contribute to discussion and debate in MMMs and BMs
    Communicate to Management concerns and issues for decision making as may have been identified from within and without the organization
    Follow up decisions taken by the MMMs and BMs.
    Maintain professional confidentiality in relation to all activities of AHF.
    Maintain and foster positive working relationships with all Managers and team members

    Initiate and sustain strategic linkages with potential service providers to ensure obtaining of cost effective products with compromising standards.

    Identify marketing opportunities
    Build contacts with vendors
    Periodic review and appraisal of vendors. Feed back to management which vendors should and should not be maintained in our data base
    Seek new promotional opportunities for AHF services
    Build relationships with city authorities to ensure consistent buy-in of AHF products and services in a given city.

    Participation in AHF Meetings/Committees

    Attend regular department Staff Meetings.
    Attend Global Marketing Meetings.
    Attend all applicable meetings relating to marketing and promotion of the work that we do.

    Supervisory Responsibilities
    This job has no supervisory responsibilities at this time

  • Nurse 

Consultant – Global Data Manager 

Regional Medical Manager- Western-Kenya 

RTP Nurse 

Pharmacist 

Driver/HTC Provider

    Nurse Consultant – Global Data Manager Regional Medical Manager- Western-Kenya RTP Nurse Pharmacist Driver/HTC Provider

    STILL INTERESTED? Please continue!
    YOUR CONTRIBUTION TO OUR SUCCESS!

    Assist and work together in support of all the CCC activities with the clinical officer.
    Integration of healthcare services to CCC target areas-CWC, family planning and other clinics.
    Support of the community component of program including outreaches and mobilization for care and support.
    Organize follow up of clients who have defaulted treatment and care.
    Lead and support educational sessions at the CCC.
    Support the formation and management patient support groups at the CCC.
    Triage clients at clinic.
    Provide skilled nursing procedures (i.e dressing changes).
    Attend and participate in team conferences as requested.
    May act as a team leader to assist with the provision and supervision of patient care.
    Charts notes and medication administration according to protocol.
    Exercises appropriate judgment and decision making skills.
    Ensures the maintenance of patient confidentiality.
    Administers medication as ordered within the scope of practice of the licensee.
    Performs phlebotomy and/or initiates intravenous infusions as ordered (provided is certified).
    May supervise care given by other cadres including, Medical Assistants, ART Aides and Phlebotomists.
    Provides patient and family education.
    May assist the nurse manager and/or nurse case manager with the coordination of outside services.
    Reports significant changes in the patient’s physical status to the RN and/or to the medical provider.

    go to method of application »

  • Data Clerk – Rachuonyo, Kenya

    Data Clerk – Rachuonyo, Kenya

    Job description
     
    Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?
     
     
    Summary
    The primary purpose of the position is to carry out data entry of clinic medical records into available medical records management systems (MRS) such as Open MRS Express, IQ Care and Drug Inventory database programs. This job entails providing support to the health facilities in documentation, data management, data analysis and reporting, as well as serving as an AHF advoate at the site level.
    Essential Duties And Responsibilities

    Documentation and reporting

    Ensure availability of necessary data collection and reporting tools at the facility i.e. registers, patient cards, patient files, DAR, MoH 731, etc.
    Guide the facility staff on effective data management especially on correct and complete documentation, e.g. contacts clinicians to resolve questions, inconsistencies, or missing data on the MOH 257
    Ensures that the confidentiality of collected and stored data is maintained
    Ensure 100% updating of the registers e.g.Pre ART, ART, DAR, etc
    Ensure all required data summaries and facility reports are accurately captured
    Reporting for the facilities through the DHIS.
    Participate in data collection for program monitoring and research when required.
    Timely reporting of all the reports i.e. Weekely PPR, Quarterly PPR, Benchmark Reports, MOH 731, etc.

    Data quality audits

    Participates in Data Validation by reviewing data prior to submission to WebPPR/SCHRIO/Clinical Team and other stakeholders
    Cross check entered information against source documents
    Scheduling and participating in facility DQA
    Cleaning IQ Care and DHIS data.

    Computerization

    Ensure the Electronic medical record are updated regularily
    Perform regular backup of electronic medical records
    Consults with supervisor(s) for troubleshooting database problems

    Data utilization

    Conduct weekly data analysis and share with the facility staff during MDTs meetings.
    Participate in data entry trainings, CMEs, meetings and provide feedback to the team to enhance the data system
    Devise/support innovative ways of data presentation to ensure maximum and timely utilization
    Assists as required in developing improved patient records management.
    Any other related duties as assigned by the supervison